ESBD_561161_1790369534036_SOL_ADD_1_405-26R0025759_400-25.pdf

This is an Addendum to a Solicitation issued by the Texas Department of Public Safety Procurement and Contract Services for the Legacy Hall Courtyard Display project. Addendum 1, effective September 25, 2026, modifies the original solicitation 405-26R0025759 by updating plaque specifications and extending the bid due date. The addendum revises SOL_EXH_F.7 (Plaque Specifications) to add a subsection requiring the cast bronze plaque to replicate the Texas Department of Public Safety seal shown in SOL_EXH_F.8, and completely replaces SOL_EXH_F.8 (Plaques Design Image) with a new design image. The original bid due date of October 5, 2026, has been extended to October 12, 2026, at 5:00 PM Central Time. Offerors must acknowledge receipt of this addendum prior to the bid submission deadline through one of three methods: completing and returning three copies of the addendum with items 5 and 8 completed, acknowledging receipt on each copy of the offer submitted, or submitting a separate letter or email referencing the solicitation and addendum numbers. Failure to acknowledge receipt of this addendum by the specified deadline may result in rejection of the offer.

The project involves the design, fabrication, and installation of commemorative plaques as part of an Invitation for Bid open to all qualified vendors. The scope includes a 65-inch diameter cast bronze seal plaque, a cast aluminum piece with 41 solid 8-inch letters, and a cast aluminum piece with two 6-inch prismatic stars. All plaques are specified as "or equal" alternatives, and bidders are encouraged to use recycled materials in manufacture and packaging. Lump-sum pricing covers all design, materials, labor, and installation costs, with payment upon final completion and acceptance. Bidders must submit required documentation including the W-9, Texas DPS Information and Certifications Form, Form AP-152, and Direct Deposit Authorization Form through the DPS Online Bid Room. Contractors must comply with DPS Standard Terms and Conditions, including E-Verify employment verification, drug-free workplace requirements, state workers' compensation and unemployment insurance coverage, intellectual property transfer to the State of Texas, seven-year record retention requirements, background checks for personnel with DPS facility access, CJIS security compliance, and indemnification requirements. The Department of Public Safety reserves the right to terminate the contract for convenience with 30 days' written notice, for fund unavailability without notice, or for failure to perform.