ESBD_551408_1788298719171_Addendum 1.pdf

Addendum # 1 Issue date 09/01/2026

Request For Proposal (RFP) Texas Conference for Employers

RFP No. 3202700027

Texas Workforce Commission 101 East 15th Street, Austin, Texas 78778

Purpose:

1. Information from the Pre-Solicitation Conference: (see page 2)

a. List of Pre-Solicitation Conference Attendees

b. Pre-Solicitation Conference Slides

c. Link to Pre-Solicitation Conference recording

THIS ADDENDUM FORMS A PART OF THE CONTRACT DOCUMENTS.

ACKNOWLEDGE RECEIPT OF THIS ADDENDUM IN THE SPACE PROVIDED BELOW

AND SUBMIT WITH THE RESPONSE, FAILURE TO DO SO MAY DISQUALIFY

RESPONDENT.

Respondent’s Signature of Acknowledgement

Date:

Respondent must include this page, signed and dated, with their RFP submission response.

1. Information from the Pre-Solicitation Conference:

a. List of Pre-Solicitation Conference Attendees (see attached)

b. Pre-Solicitation Conference Slides (see attached)

c. Link to Pre- Solicitation Conference recording:

https://zoom.us/rec/share/pOtpy9CYfmxtCQrrSJra6sd_lPH62 pF3sP48syokJcb-fYnUkB3oudZMeBck0tac.d2l3LZNHFv9Prwif?startTime=17882 02803000 https://zoom.us/rec/share/pOtpy9CYfmxtCQrrSJra6sd_lPH62pF3sP48syokJcb-fYnUkB3oudZMeBck0tac.d2l3LZNHFv9Prwif?startTime=1788202803000 https://zoom.us/rec/share/pOtpy9CYfmxtCQrrSJra6sd_lPH62pF3sP48syokJcb-fYnUkB3oudZMeBck0tac.d2l3LZNHFv9Prwif?startTime=1788202803000 https://zoom.us/rec/share/pOtpy9CYfmxtCQrrSJra6sd_lPH62pF3sP48syokJcb-fYnUkB3oudZMeBck0tac.d2l3LZNHFv9Prwif?startTime=1788202803000 https://zoom.us/rec/share/pOtpy9CYfmxtCQrrSJra6sd_lPH62pF3sP48syokJcb-fYnUkB3oudZMeBck0tac.d2l3LZNHFv9Prwif?startTime=1788202803000

RFP No. 3202700027

Texas Conference for Employers

Pre-Solicitation Conference Attendees

August 31, 2026

Organization Name Email Possess It Investments LLC Trina Brown Tbrown@possessitinvestments.com

8/31/2026

PRE-SOLICITATION CONFERENCE

RFP 3202700027

Texas Conference for Employers

Texas Workforce Commission Procurement Services (PS)

Monday, 08/31/2026 @ 2:00 PM CT

AGENDA

Discussion Topics

Welcome, Introductions·

RFP Overview·

Reminders

ZOOM NOTES

• Change audio by switching between Computer Audio and Phone Call in the Audio Settings

• Attendees are Muted

• Submit all questions via the “Chat” icon in the Meeting Controls

• TWC is recording today’s meeting and will be uploading these slides, list of attendees and a link to the recording as an addendum posted to the TWC Procurement Portal and ESBD;

• Check the ESBD frequently

• The ESBD link for this solicitation is:

https://www.txsmartbuy.gov/esbd/3202700027

• Submitting questions

• Deadline : September 02, 2026, 5:00 PM CT

• Submit using the “Public Q&A” function in the TWC Procurement Portal

FIRST***

INTRODUCTION OF SPEAKERS AND STAFF

Alberto Alvarado Program Specialist

Conference Planning and Meeting Services

Taylor McCoy Procurement Lead

Procurement Services

Jennifer Tram Director

Procurement Services

RFP OVERVIEW

TWC is seeking responses for its 2027 Texas Conference for Employers, a series of four (4) distinct conferences held in different locations. TWC seeks a qualified respondent to provide a comprehensive package of Conference Services, to include conference meeting space, food and beverage services, audio visual equipment and on-site support, daily parking options for attendees, and a block of guestrooms for approximately twenty

(20) TWC staff members.

RFP OVERVIEW

Specific details regarding each event’s location, desired dates, and required attendee capacity are outlined in Table 2: Texas Conference for Employers Locations and Desired Dates below.

RFP STRUCTURE & CONTENT

The RFP consists of the following documents:

PurposeDocument FamilyDocument #

Main RFP document; provides instructionsRFP01

Provides TWC Terms and Conditions and Insurance Requirements

RFP

Attachments 1-2

02-03

Gathers information about Respondent

RFP

Forms 1-5

04 through 08

RFP STRUCTURE & CONTENT

The main RFP document consists of the following sections:

PurposeArticle # PurposeArticle I Scope of WorkArticle II Solicitation ProcessArticle III Response Submission InstructionsArticle IV Evaluation and AwardArticle V General Terms and ConditionsArticle VI

RFP SCHEDULE

Section 3.2 Schedule of Events

Date and TimeEvent

September 02, 2026 5:00 PM Central Time

Deadline for Submitting Questions or Requests for Clarification

October 07, 2026 10:00 AM Central Time

Deadline for Submission of Response

December 2026Anticipated Contract Award

Table 8: Schedule of Events

RESPONSE ORGANIZATION (what you submit)

• Administrative Submission Requirements

• Written Proposal Submission Requirements

RESPONSE ORGANIZATION (what you submit)

Administrative Submission Requirements

RFP ReferenceDocument Form 1, Section 4.8*Execution of Response Form 4, Section 4.11*Financial Questionnaire Form 5TWC Direct Deposit Form

RESPONSE ORGANIZATION (what you submit)

Written Proposal Submission Requirements

RFP ReferenceDocument Form 2, Section 4.9Cost Response

Section 4.7.1 and 4.7.2Narrative Proposal – Executive Summary and Response to Requirements

Form 3, Section 4.10References

THINGS TO REMEMBER…

• Signed Addenda Respondent must provide a signed “page one” of each Addendum with their Response.

• References provided TWC is not responsible for non-responsive references

• Submitting your Response Make sure to “Submit” prior to the due date and time.

One (1) minute makes a difference when it comes to procurements!

MINIMUM QUALIFICATIONS

Section 5.2 Minimum Qualifications

a. Respondent must have recently been in business for a minimum of two (2) years, or the principals/owners must have had ownership/executive management experience within the last five (5) years in a previous company that provided Conference Services;

b. Respondent has submitted its Narrative Proposal in accordance with Section 4.7 Narrative Proposal;

c. Respondent has completed, signed, and submitted Form 1 Execution of Response in accordance with Section 4.8 Execution of Response;

d. Respondent has completed and submitted Form 2 Cost Response in accordance with Section 4.9 Cost Response;

e. Respondent has completed and submitted Form 3 References in accordance with Section

4.10 References;

f. Respondent has completed and submitted Form 4 Financial Questionnaire in accordance with Section 4.11 Financial Soundness;

g. Respondent has submitted the Response in accordance with Article IV Response Submission Instructions; and

h. Respondent who receives an overall score on the VPTS of “D” or below shall be disqualified from consideration for award.

EVALUATION CRITERIA

TWC shall consistently evaluate and score Responses in accordance with the following criteria.

a. Cost (40%)

• Section 4.9 Cost Response, Form 2 Cost Response

b. Respondent’s Ability to Perform Services (45%)

• Section 4.7.2 Response to Requirements

c. Past Performance, Qualifications, and Experience (15%)

• Section 4.10 References (including Section 4.10.1 Similar Contracts and

Section 4.10.2 Contract Performance), Form 3 References (including Cancelled Contract References).

Section 5.5 Evaluation Criteria

• Any changes or additional information regarding this RFP will be posted as an addendum to the TWC Procurement Portal and the ESBD.

• It is the responsibility of respondents to monitor the ESBD web site for addenda.

• Submit questions by September 02, 2026 5:00 PM CT using the “Public Q&A” function in the TWC Procurement Portal

• Submit your Response by October 07, 2026 10:00 AM CT in the TWC Procurement Portal

Thank you for attending today’s

Pre-Solicitation Conference!