ESBD_542460_1784924025240_RFP 127SD011- 6511.pdf

REQUEST FOR PROPOSALS

FOR

ENVIRONMENTAL DOCUMENTATION AND

TECHNICAL SERVICES

RFP No: 127SD011-6511 Solicitation No: 601CT0000006511

Proposal due date: Wednesday August 26, 2026, 12:00 noon (Central Time in Houston, Texas)

Posting Date: Thursday, July 28, 2026

DEFINITIONS/ACRONYMS

(Commonly used throughout the term of the contract)

1. AASHTO – American Association of State Highway and Transportation Officials

2. ACT – Antiquities Code of Texas

3. ADA – Americans with Disabilities Act

4. ACEC – American Council of Engineering Companies

5. AJD – Approved Jurisdictional Determination

6. ANSI – American National Standards Institute

7. APE – Area of Potential Effects

8. AVN – Aviation Division

9. BA – Biological Assessment

10. BE – Biological Evaluation

11. BGEPA – Bald and Golden Eagle Protection Act

12. BMT – Beaumont District

13. BO – Biological Opinion

14. BPM – Bridge Preventative Maintenance

15. BUS – Business highway

16. CAD – computer-aided design

17. CADD – computer-aided design and drafting

18. CE – Categorical Exclusion

19. CFR – Code of Federal Regulations

20. CR – county road

21. CR – County Road

22. CRM – Environmental Affairs Division Cultural Resource Management

23. CSJ – Control Section Job

24. CWA – Clean Water Act

25. DC – delineation concurrence

26. Department, State or TxDOT – Texas Department of Transportation

27. Deliverables – Reports for environmental services

28. Department – Texas Department of Transportation (TxDOT) and/or the State of Texas

29. Determination – Preliminary study to determine whether a water of the U.S. is present.

30. Division – Environmental Affairs Division of TxDOT (ENV)

31. EA – Environmental Assessment

32. ECOS – TxDOT’s Environmental Compliance Oversight System

33. EIS – Environmental Impact Statement

34. EMST – Ecological Mapping Systems of Texas

35. ENV – Environmental Affairs Division of TxDOT

36. EOID – Element of Occurrence Identification numbers

37. EOR – Element of Occurrence Record

38. EPA – United States Environmental Protection Agency

39. ERM – Environmental Affairs Division Environmental Resource Management

40. Environmental Services – Environmental documents, studies, research, permit applications, public involvement, training and other activities for completion of an environmental document or permit

41. EPA – U.S. Environmental Protection Agency

42. ESA – Endangered Species Act

43. FAA – Federal Aviation Administration

44. FEMA – Federal Emergency Management Agency

45. FHWA – Federal Highway Administration

46. FONSI – Finding of No Significant Impact

47. FR – frontage road

48. FM – Farm-to-Market

49. FPPA – Farmland Protection Policy Act

50. FY – fiscal year

51. GCD – General Council Division of TxDOT

52. GIS – Geographic Information Systems

53. GLO – General Land Office

54. GPS – Global Positioning System

55. H-GAC- Houston-Galveston Area Council

56. HABS/HAER – Historic American Buildings Survey/Historic American Engineering Record

57. HASP- Health and Safety Plan

58. HMM – Hazardous Materials Management Branch

59. HOU – Houston District

60. HRSR – historic resources survey report

61. HSP – HUB Subcontracting Plan

62. HUB – Historically Underutilized Business

63. IBWC – International Boundary and Water Commission

64. IH – interstate highway

65. IPaC – Information, Planning, and Consultation System

66. IP – Individual Permit

67. ISA – Initial Site Assessment

68. JCT – junction

69. JD – jurisdictional determination

70. LiDAR – light detection and ranging

71. LP – Loop

72. LPST – Leaking Petroleum Storage Tank

73. MAPO – Meeting with Affected Property Owners

74. MBTA – Migratory Bird Treaty Act

75. mi – miles

76. ML – main lanes

77. MOU – Memorandum of Understanding

78. MPR – monthly progress report

79. MSAT – Mobile Air Source Toxics

80. NAAQS- National Ambient Air Quality Standards

81. NBI – National Bridge Inventory

82. NEPA – National Environmental Policy Act

83. NHPA – National Historic Preservation Act

84. NMFS – National Marine Fisheries Service

85. NPS – National Park Service

86. NRCS – Natural Resources Conservation Service

87. NRHP – National Register of Historic Places

88. NRM – Environmental Affairs Division Natural Resource Management

89. NTE – Not to Exceed

90. NTP – Notice to Proceed

91. NWI – National Wetlands Inventory

92. NWP – Nationwide Permit

93. OHWM – ordinary high-water mark

94. OSHA – Occupational Safety and Health Administration

95. PCN – Pre-Construction Notification

96. PCR – Project Coordination Request

97. PD – Project Delivery Section

98. PJD – Preliminary Jurisdictional Determination

99. PM – The Proposer’s designated Project Manager

100. POC – Point of Contact

101. PPE – personal protective equipment

102. Proposer – Any institution, firm, or individual submitting a proposal for this RFP. An institution, firm, or individual may submit a proposal on behalf of a partnership, joint venture, or other teaming arrangement in which the Proposer is the prime provider

103. PS&E – plans, specifications, and estimate

104. QA/QC – Quality Assurance, Quality Control

105. QAPP- Quality Assurance Project Plan

106. RCB – reinforced concrete boxes

107. RFP – Request for proposals

108. RGP – Regional General Permit

109. RHA – Rivers and Harbors Act

110. RM – Ranch to Market

111. RFP – Request for Proposal

112. ROD – Record of Decision

113. ROE – Right of Entry

114. ROW – Right of Way

115. RPIC – remote pilot in command

116. RR – railroad

117. RRS – Regulatory Request System

118. RTEST - Rare, Threatened, and Endangered Species of Texas

119. SAS – Species Analysis Spreadsheet

120. SGCN – Species of Greatest Conservation Need

121. SHPO – State Historic Preservation Office

122. SH – State Highway

123. SL – State Loop

124. SME – Subject Matter Experts

125. SOP – Standard Operating Procedure

126. SOW – Statement/Scope of Work

127. SP (roadway facility) – spur

128. SP (permitting) – standard permit

129. SPA – USACE Albuquerque District

130. STA – station

131. State – Texas Department of Transportation (TxDOT) and/or State of Texas

132. Study Area – The geographic area to be discussed in an environmental document

133. SWA – supplemental work authorization

134. TAC – Texas Administrative Code

135. TCEQ – Texas Commission on Environmental Quality

136. TCP – traffic control plan

137. Team Member – Any institution, firm, or individual, including the Proposer, who is explicitly incorporated in the proposal to contribute staff or resources to perform work

138. Technical Expert – An institution, firm, individual, or team awarded a contract for this RFP

139. THC – Texas Historical Commission

140. TPWD – Texas Parks and Wildlife Department

141. Transportation Activity - A construction or other project performed by the State or under its jurisdiction

142. TxDOT-ENV – Texas Department of Transportation – Environmental Affairs Division

143. TXNDD – Texas Natural Diversity Database

144. TXRAM – Texas Rapid Assessment Method for assessing condition of WOTUS

145. UAS – Unmanned aircraft system

146. US – United States highway

147. USACE – United State Army Corps of Engineers

148. USC – United States Code

149. USCG – United States Coast Guard

150. USFWS – United States Fish and Wildlife Service

151. USGS – United States Geological Survey

152. USIBWC – United State International Boundary and Water Commission

153. WA – Work Authorization

154. WOTUS – Waters of the U.S., jurisdictional limits of the USACE under the CWA, as defined in 22 CFR

155. §328

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TxDOT HOUSTON DISTRICT

ENVIRONMENTAL DOCUMENTATION AND TECHNICAL SERVICES

RFP Number: 127SD011-6511 Solic. ID No. 601CT0000006511 Issue Date: Tuesday, July 28, 2026

TxDOT’s HOU District will receive proposals until 12:00 noon, August 26, 2026 for Environmental Documentation and Technical Services. TxDOT will award up to eight indefinite deliverable contracts for no more than $900,000.00 each.

Prospective Proposers who have received this document must notify TxDOT of their interest in the RFP by submitting a Letter of Interest which must contain the RFP Number, Proposer’s name, point of contact, mailing address, voice and fax numbers, and an email address. Proposers who have not notified TxDOT of their interest waive all claims to redress if they submit proposals that receive reduced scores because the proposals do not incorporate or respond to clarifications or amendments to the RFP package. Letters of Interest must be submitted via Bonfire in Messages under Vendor Discussions.

Throughout this solicitation process, all questions or requests for clarifications must be submitted in the Vendor Notifications Section of Bonfire. Prospective Proposers are highly encouraged to submit their questions and requests for clarifications early. The deadline to submit questions/clarification requests is 5:00 PM, Tuesday, August 11, 2026.

Point of Contact: Carmen Staicu Phone No.: (713) 802-5139 E-Mail: HOU_Contracts_Scientific@txdot.gov Address: TxDOT APD, HOU Headquarter, 7600 Washington Ave., Houston, Texas 77007

TxDOT encourages Proposers to utilize certified VetHUB’s vendors. Additional VetHUB guidelines may be found in Part IV of this RFP. Proposers may have the Subcontracting Plan reviewed and conditionally approved prior to submission. The Subcontracting Plan forms must be submitted to the point of contact noted in this RFP.

Proposers are encouraged to submit requests as early as possible, but no later seven calendar days prior to the proposal due date.

This RFP is divided into five major parts as follows:

Part I: General Information and Proposal Guidelines Part II: Evaluation Plan Part III: Proposal Submittal Part IV: VetHUB Subcontracting Plan Requirements Part V: Attachments to the RFP

This RFP is issued under rules governing procurement of scientific services and other services (43 TAC §§9.80- 9.89). Contract award will be made on the basis of qualifications and costs. TxDOT reserves the right to hold discussions with qualified Proposers to obtain their best and final offers.

Because this RFP differs from previous solicitations, Prospective Proposers must familiarize themselves with the entire RFP package to maximize their potential award and successful performance, if awarded a contract.

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PART I

GENERAL INFORMATION AND PROPOSAL GUIDELINES

1. SCOPE

TxDOT Houston District is requesting proposals intended for indefinite deliverables contracts for performing environmental documentation and other environmental services. Services include production of environmental documentation and technical services for transportation activities identified under 23 CFR 771, 43 TAC Part 1, Chapter 2 and other regulations related to compliance with federal and state environmental standards.

2. BACKGROUND

The State will award multiple indefinite deliverable contracts. Services will be purchased with State funds and performed under work authorizations issued by the Houston District. Services may be required for projects statewide and will be performed on a cost reimbursement basis limited to a cap established in each work authorization.

3. STATEMENT OF WORK

This RFP describes the services that may be requested by TxDOT. Specifications for the work to be performed are contained in the contract attached to this RFP as Attachment B.

4. IMPORTANT DATES

Deadline for Questions/Requests for Clarification 5 PM, Tuesday, August 11, 2026 Proposal Submission Date 12:00 noon, Wednesday, August 26, 2026 Notice of Award Upon approval of Houston District Engineer or designee Kickoff Meeting 14 calendar days or less after award of contract

5. ACCEPTANCE OF PROPOSAL

The State reserves the right to accept or reject any or all proposals or to waive any technicalities. Failure to comply with the requirements of this RFP will eliminate the proposal from further consideration. This RFP may be cancelled and any or all proposals may be rejected in whole or in part when it is in the best interest of the State.

6. AWARD SELECTION

The Proposers selected for the award will be chosen on the basis of the proposals deemed to provide the best value and greatest benefit for the State, not necessarily on the basis of lowest price.

7. PROPOSAL PREPARATION COSTS

The Proposer shall wholly absorb all costs incurred in the preparation and presentation of the proposal. All supporting documentation, reports, and/or manuals submitted with the proposal(s) will become the property of the State.

8. CONTRACTUAL OBLIGATIONS

The selected Proposers will be considered as prime contractors and shall assume the total responsibility for the services described. Proposal contents of the selected Proposers shall be considered as contractual obligations.

Proposer shall assume a contractual obligation to the State to provide the services of all institutions, firms, or individuals named in the proposal as subproviders. Failure to meet obligations may result in cancellation of the contract.

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PART II

EVALUATION PLAN

1. PROPOSAL EVALUATION

Proposal evaluation will be based on two sets of criteria: the Proposer’s qualifications and the cost to the State for completing the services. Each of the criteria will be scored separately. Awards will be made to the top Proposers with the highest combined scores and deemed to be the best value to the State.

80% Qualifications and Experience of the Proposing Firm and Team 15% Pricing/Cost to the State 5% Project Manager Past Performance

A Proposer or team member may be listed as a team member on more than one proposal. A Proposer awarded a contract may serve as a subprovider on any of the remaining contracts.

2. MANDATORY REQUIREMENTS

Proposers shall demonstrate that they meet the following qualifications. Failure to meet the mandatory provider requirements below shall result in disqualification of the proposal. The State reserves the right to audit Proposer and Technical Expert qualifications.

2.1 Mandatory Provider Requirements. To be considered for an award, the Proposer shall be a firm regularly engaged in the timely performance and completion of environmental services for governmental or private organizations.

2.1.1 Provider Staffing. Proposer’s staff shall include a minimum of one Project Manager meeting the minimum qualifications. The Project Manager shall be employed by the Proposer and not by another Team Member.

2.1.2 Proposer’s Qualifications. Award will be based in part on the qualifications in this section.

2.1.3 Firm and Team Experience. To document Firm and Team Experience, the Proposer shall discuss projects conducted within the last ten years. The documentation provided must:

document the Proposer’s ability to perform the technical work identified in this RFP;

document the depth and breadth of the Proposer’s expertise;

document the Proposer’s ability to meet schedules; and document any particular technical strengths and innovative approaches of the Proposer.

3. VERIFICATION OF PROPOSER QUALIFICATIONS

At the State’s option, verification of Proposer qualifications may be conducted in any of the methods listed below:

3.1 Verification of successful completion and client satisfaction may be conducted via contact with the client representative listed for the project. It is the Proposer’s responsibility to provide information that clearly establishes to the Selection Committee the necessary qualifications and/or successful project completion.

3.2 The State reserves the right to limit verification of Proposer qualifications to the proposals with the highest overall scores. If verification shows that the overall score of the highest scoring proposals must be reduced below the overall scores of other proposals, then qualifications for the next highest proposal will be verified. The verification process will continue in like fashion until the State identifies the proposals for which verification does not reduce the overall score below that of all other proposals with verified or unverified qualifications. The State will be the sole judge of the acceptability of information provided for verification.

4. TIE SCORES

In the event of a tie, the managing officer will break the tie using the following method:

4.1 The first tie breaker, if needed, will be references/ past performances.

4.2 The third tie breaker, if needed, will be the ability to meet department scheduling requirements.

4.3 If there is still a tie, the provider will be chosen by random selection.

5. COST TO THE STATE

Cost to the State will be scored on the basis of the Proposer’s price schedule. Price will be scored from lowest to highest with the lowest price receiving the maximum score.

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6. PM PAST PERFORMANCE

PM past performance will be based on evaluation information in PS-CAMS. Scoring criteria is outlined in the Attachment 7 Evaluation Matrices. No Evaluation Score Average (ESA) will be less than 20. If the prime’s project manager does not have a past performance score in PS-CAMS, the department will assign an ESA score of 3.5.

7. READABILITY

The evaluation team may consider the following while scoring:

How well information is presented; and The ability for reviewers to determine the adequacy of the response.

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PART III

PROPOSAL SUBMITTAL

Houston District has opted to only accept electronic proposals submitted via Bonfire. Tere are specific instructions to ensure that the proposal is received and considered; however, deviations from these instructions may be ground for disqualification. Review the instructions completely. All issues, questions or concerns with proposal sub missions must be addressed no later than 72 hours prior to proposal due date. Contacts below are available for assistance Monday through Friday, 8:00 AM – 5:00 PM CST.

Carmen Staicu, 713-802-5139, Carmen.Staicu@txdot.gov Leeza Clark, 713-802-5906, Leeza.Clark@txdot.gov

1. PROPOSAL OUTLINE

Configurations within Bonfire will not allow submission of a proposal if all required documents are not submitted as instructed. Failure to include all mandatory documents in the prescribed formats will result in rejection.

Altering or changing any substantive language in the attachments prior to submission of proposals may result in rejection of the proposal. The Proposer must use the formats provided in the attachments to this RFP for all documentation submitted. MS Word formats of these attachments are available for download from ESBD. The tables in later pages of this RFP are for informational purposes only. Proposers must use the downloadable files. Only requested information in the formats provided will be considered.

1.1. Proposal Cover Sheet. A signed cover sheet identifying each member of the Proposer team, including institutions, firms, and unaffiliated individuals (Attachment 1).

1.2. Team Commitment Letter. Team Commitment Letters from each subcontractor submitted in the proposal (Attachment 2).

1.3. Project Manager Qualifications (Attachment 3).

1.4. Lead Traffic Noise Specialist Qualifications (Attachment 4).

1.5. Lead Public Involvement Specialist Qualifications (Attachment 5).

1.6. Firm and Team Experience (Attachment 6).

1.7. Price Schedule/Final Cost Proposal. Instructions for the price schedule are included as Attachment 8.

1.8. VetHUB Subcontracting Plan Requirements.

2. DELIVERY

The proposal must be signed and submitted via Bonfire. Proposals will be accepted until the deadline specified in this RFP. Consider submitting proposals early. Proposals received after the deadline will be rejected.

3. SUBMISSION INSTRUCTIONS

3.1 Proposers are highly encouraged to become familiar with Bonfire and FAQs

3.2 Register as a Vendor.

3.3 Once registration is complete, review all tutorials and instructions available in the links on the left of the screen.

3.4 Complete your forms and qualifications outside of Bonfire, save as pdf files (specified filename in the footer of each document), and upload documents where instructed.

3.5 Complete the Bid Table in Bonfire.

3.6 Review the uploaded files for accuracy.

3.7 Submit the proposal. If there are any errors in the upload process, Bonfire will display an error message.

When all errors are corrected, submit again.

3.8 Bonfire will send a confirmation email to your registered email address.

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PART IV

VetHUB SUBCONTRACTING PLAN

1. VetHUB Subcontracting Plan Requirements

Pursuant to Texas Government Code Chapter 2161 and 34 Texas Administrative Code §20.285, Respondents to this Solicitation whose total anticipated contract value is $100,000 or more must comply with the State’s subcontracting plan requirements. The State has determined that subcontracting may be probable for this procurement. Accordingly, each Respondent must submit a Subcontracting Plan in accordance with the requirements set forth herein.

2. Respondent Duty to Review and Select a Subcontracting Method

Each Respondent shall review the Scope of Work and determine whether it will:

1. Self-perform the entire contract, or

2. Subcontract any portion of the contract work.

Respondents must select one of the two Subcontracting Plan methods described below and submit the corresponding plan with their Solicitation response.

3. Subcontracting Plan Methods

A. Method 1 — Self-Performance

A Respondent that intends to perform 100% of the contract work with its own employees, equipment, and resources must submit the Self-Performance Subcontracting Plan prescribed by the State.

The Self-Performance Plan must:

Certify that the Respondent will not subcontract any portion of the work; and Demonstrate the Respondent’s capability to perform the entire Scope of Work.

The Respondent may be asked to provide self-performing justification.

A self-performing contractor may not use subcontractors without amending.

The Prime must submit a change request and an updated subcontracting plan if they intend to subcontract at any time during the life of the contract.

When self-performing, the prime is still required to submit a Subcontracting Plan if the procurement category is one where subcontracting could reasonably occur.

B. Method 2 — Good-Faith Effort (GFE)

A Respondent that intends to subcontract any portion of the work must submit a Good-Faith Effort Subcontracting Plan.

Under current Comptroller of Public Accounts (CPA) rules, the Respondent must:

1. Identify each subcontracting opportunity within the Scope of Work.

2. Notify a minimum of two (2) certified VetHUB vendors for each subcontracting opportunity.

3. Provide written notice to each VetHUB vendor that includes:

Scientific IndefDelwWA Page 7 of 20 127SD011-6511 o A description of the subcontracting opportunity;

o Relevant specifications or scope details; and o A deadline for response.

4. Allow each VetHUB vendor a minimum of seven (7) business days to respond.

5. Maintain documentation of all outreach efforts, including:

o Names and contact information of VetHUBs contacted;

o Dates and methods of contact;

o Copies of written notices;

o Responses received or lack thereof.

Post-award SP Requirements The Subcontracting Plan (HSP) shall be reviewed and evaluated prior to contract award and, if accepted, the finalized plan will become part of the contract with the successful respondent(s).

After contract award, the Department will coordinate a post-award meeting with the successful respondent to discuss HSP reporting requirements. The contractor must maintain business records documenting compliance with the HSP, and must submit monthly subcontract reports to the Department by completing the “Prime Contractor Progress Assessment Report” and “Subcontracting Plan (SP) Progress Compliance Form - 2579”. This monthly report is required as a condition for payment to report to the agency the identity and the amount paid to all subcontractors.

As a condition of award the Contractor is required to send notification to all selected subcontractors as identified in the accepted/approved HSP. In addition, a copy of the notification must be provided to the agency’s Contract Manager and/or VetHUB Program Office within 10 days of the contract award.

During the term of the contract, if the parties in the contract amend the contract to include a change to the scope of work or add additional funding, the Department will evaluate to determine the probability of additional subcontracting opportunities. When applicable, the Contractor must submit an HSP change request for the Department’s review. The requirements for an HSP change request will be covered in the post-award meeting.

When making a change to an HSP, the Contractor will obtain prior written approval from the Department before making any changes to the HSP. Proposed changes must comply with the VetHUB Program good faith effort requirements relating to the development and submission of a HSP. dIf the contractor decides to subcontract any part of the contract after the award, it must follow the good faith effort procedures.

Failure to meet the subcontracting plan and post-award requirements will constitute a breach of contract, and will be subject to remedial actions. The Department may also report noncompliance to the CPA in accordance with the provisions of the Vendor Performance and Debarment Program (see 34 T.A.C. §20.585 relating to Debarment) and (see 34 T.A.C. §20.586 relating to Procedures for Investigations and Debarment)

Failure to submit a complete Subcontracting Plan/GFE documentation may result in the Respondent being deemed non-responsive.

CPA VETHUB FORMS

Subcontracting Plan Form (PDF) Subcontracting Form - Good Faith Effort additional lines (PDF) Subcontracting Opportunity Notification form (PDF) Subcontracting Plan Progress Assessment Report (XLSM)

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PART V

ATTACHMENTS TO THE RFP

Attachment 1 Proposal Cover Sheet Attachment 2 Team Commitment Letter Attachment 3 Project Manager Qualifications Attachment 4 Lead Traffic Noise Specialist Qualifications Attachment 5 Lead Public Involvement Qualifications Attachment 6 Firm and Team Experience Attachment 7 Evaluation Matrices Attachment 8 Final Cost Proposal Attachment 9 Contract (for informational purposes only)

INSTRUCTIONS FOR ATTACHMENTS 1-6

1. Use Arial, Franklin Gothic Book, Tahoma, or Helvetica Font in 12-point, adhere to page limits, do not alter substantive language in attachments and, fill in all fields in all tables or mark N/A if not applicable.

2. Attachments provided in ESBD/Bonfire must be used when submitting a response to RFP.

3. For Attachment 2 (Team Commitment Letter) please use the template provided. If not applicable, please leave template blank and note “Not Applicable” in the template’s footer.

4. All positions shall exhibit knowledge pertaining to TxDOT standards specific to this RFP.

5. All position requirements are in Attachment B, Appendix-1.

6. All project examples must include completed deliverables that were accepted and/or approved by the client and/or a regulatory agency within the past ten years from the issue date of this RFP. No projects with ongoing work that is not part of a complete and accepted deliverable or incomplete/ongoing monitoring at the issue date of this RFP will be counted. All dates must include Month and Year.

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ATTACHMENT 1

PROPOSAL COVER SHEET

(Printed on Proposer’s letterhead)

RFP # 127SD011-6511, Environmental Documentation and Technical Services

Proposing Firm, Institution, or Individual

Proposer __________________________________________

Address __________________________________________ Telephone __________________________________________

E-mail __________________________________________

Proposer’s Project Manager

Name __________________________________________

Title __________________________________________

Subproviders for this Proposal (use additional pages, if necessary). Enter “N/A” if no subprovider is proposed.

Subprovider Service(s) to Be Provided

% of Work

Address

By signing this Proposal Cover Sheet, the Proposer’s representative agrees that the Project Manager named in the proposal are currently employed by the proposing firm, that if awarded a contract pursuant to this RFP, the Project Manager will be managing the work conducted under the contract, and that the Project Manager and key staff may not be replaced without prior written consent of the State. The Proposer’s representative certifies that they have qualified staff to fill the positions listed in this RFP and contract, and that the Proposer (1) agrees to the teaming arrangement of all subproviders, (2) is aware of and agrees to the specified rate structure, and (3) is aware of and agrees to the terms of the proposed contract. The Proposer’s representative also agrees that the Proposer, Proposer’s staff, and Proposer’s subproviders (team members of the proposing firm, if applicable) have no financial, personal, or business-related conflict of interest in conducting statewide scientific services for the State of Texas.

Proposer’s Representative’s Signature Date

Proposer’s Representative’s Printed Name and Title

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ATTACHMENT 2

TEAM COMMITMENT LETTER

INSTRUCTIONS

The following format must be printed on team member’s letterhead. It must be signed by an individual empowered to execute contracts for the team member. This team commitment letter must be submitted in the proposal utilizing the format requested below.

Date

Texas Department of Transportation, Advanced Project Development, Houston District 7600 Washington Ave, Houston, TX 77007

Mrs. Carmen Staicu, This letter is to certify that we as a subprovider (team member) of the prime Proposer have no conflict of interest and have agreed to provide the staff and services named in the accompanying proposal by (Proposer) for Environmental Documentation and Technical Services. If awarded a contract, we (1) agree to the teaming arrangement with the Proposer, (2) are aware of, and agree to abide by, the specified rates structure, and (3) are aware of and agree to the terms of the proposed contract contained in the proposal. We further agree that we have no financial, personal, or business-related conflict of interest in conducting statewide scientific services for the State of Texas.

Sincerely, (Authorized Signatory for Team Member)

Subprovider Signature Date

Printed Name and Title

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ATTACHMENT 3

PROJECT MANAGER QUALIFICATIONS

INSTRUCTIONS:

1. Complete a form in the format below for the Project Manager qualifications and Project Experience as listed in Attachment B and Appendix-1 of the RFP.

2. All the Project Manager’s experience must be within the last ten years.

3. A maximum of one per person can be proposed as the Project Manager.

4. The Project Manager submitted in the RFP shall be the Project Manager of the Contract. The Contract shall have no more than one project manager.

5. The Project Manager must be employed by the Proposer and not by another Team Member.

6. The Project Managers project descriptions must demonstrate successful management and completion of five projects over the past ten years from the date of this RFP. A minimum of two of those projects must be for transportation activities identified under 23 CFR 771, 43 TAC Part 1, Chapter 2 and other regulations related to compliance with federal and state environmental standards. Clearly indicate the Project Manager’s direct control over scope, schedule, budget, and quality of work completed related to the production of environmental documentation and technical services for CE, EA with FONSI, or EIS with ROD.

7. The Project Manager must have one of the following: bachelor’s degree and six years of related transportation experience or master’s degree and four years of related transportation experience. Points will be based on the level of degree and years of experience.

8. Do not list more than the number of projects required to meet preferred qualifications.

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ATTACHMENT 3

PROJECT MANAGER QUALIFICATIONS

NAME

Education (list two highest degrees):

Degree/Major University Date

Degree/Major University Date

Work Experience [Insert description of last seven years of employment experience, including: employer/s, job title/s, employment dates, and project related job duties. Not to exceed 500 words.] PROJECT EXPERIENCE (repeat this section for each project) Project Number for this submission (i.e. 1-5):

Project Name:

Project Type (select only one from list below):

☐ Categorical Exclusion ☐ Environmental Assessment w/FONSI ☐ Environmental Impact Statement w/ROD Transportation Related ☐ Yes ☐ No Project Manager’s Job Title (during work on the project):

Project Location:

Project CSJ Number (if applicable):

Project Approval Date:

Project Client and Contact:

Project Description:(detailing the individual’s work on the project, including duties, responsibilities, complex issues addressed and duration worked on the project. Description not to exceed 300 words per project.)

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ATTACHMENT 4

LEAD TRAFFIC NOISE SPECIALIST QUALIFICATIONS

1. Complete a form in the format below for the Lead Traffic Noise Specialist Qualifications and Project Experience.

2. All projects submitted to demonstrate the Lead Traffic Noise Specialist’s experience must be within the last ten years.

3. A maximum of one per person can be proposed as the Lead Traffic Noise Specialist.

4. The Lead Traffic Noise Specialist submitted in the RFP shall be the Lead Traffic Noise Specialist of the Contract.

5. The Lead Traffic Noise Specialist must have a Bachelor’s degree and minimum of 5 years of experience in traffic noise analysis. Points will be based on the level of degree and years of experience.

6. The Lead Traffic Noise Specialist must demonstrate the completion of at least three projects involving traffic noise impacts within the last 10 years. At least two of the three projects submitted must be approved projects involving completed noise workshops or public engagement. Public engagement would include assisting a project team with conducting or preparing materials for open house meetings, public meetings, and public hearings. Must outline the role and actions that the proposed lead took in the analysis for each project being submitted, the ability to integrate noise analysis into the broader project delivery timeline, and any other actions taken by the specialist that contributed to the successful completion of the project.

7. Do not list more than the number of projects required to meet preferred qualifications

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ATTACHMENT 4

LEAD TRAFFIC NOISE SPECIALIST QUALIFICATIONS

Degree/Major University Date

Degree/Major University Date

Work Experience [Insert description of relevant employment experience performing traffic noise analysis, including employer/s, job title/s, employment dates, and project related job duties (i.e., traffic noise technical report, TNM, constructability assessment, noise workshop). Not to exceed 300 words.] PROJECT EXPERIENCE (repeat this section for each project) Project Number for this submission (i.e. 1-3):

Project Name:

Was a workshop or public engagement completed? ☐ Yes ☐ No If yes, list Workshop or type of Public Outreach Event:

Lead Traffic Noise Specialist’s Job Title (during work on the project):

Project Location:

Project CSJ Number (if applicable):

Traffic Noise Analysis Approval Date:

Project Client and Contact:

Project Description:(outline the role and actions that the proposed lead took in the analysis for each project being submitted, the ability to integrate noise analysis into the broader project delivery timeline, and any other actions taken by the specialist that contributed to the successful completion of the project including the completion of noise workshops or public engagement, if it applies). Description not to exceed 300 words per project:)

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ATTACHMENT 5

LEAD PUBLIC INVOLVEMENT SPECIALISTQUALIFICATIONS

1. Complete a form in the format below for the Lead Public Involvement Specialist Qualifications and Project Experience.

2. Lead Public Involvement Specialist’s experience must be within the last ten years.

3. A maximum of one per person can be proposed as the Lead Public Involvement Specialist.

4. The Lead Public Involvement Specialist submitted in the RFP shall be the Lead Public Involvement Specialist of the Contract.

5. The Lead Public Involvement Specialist must have one of the following: bachelor’s degree and six years of related public involvement experience or master’s degree and four years of related public involvement experience. Points will be based on the level of degree and years of experience.

6. The Lead Public Involvement Specialist must demonstrate successful management, through completion, of public outreach projects for four projects over the past ten years. At least two of the four public outreach projects must be for transportation projects. At least one of the four public outreach projects must be a Notice of Opportunity to Comment (NOC). At least one of the four public outreach projects must be a public hearing under 43 TAC Chapter 2 and 23 CFR §771.111(h). Planning and implementation of public meetings may be substituted for public hearings at a rate of two public meetings for one public hearing. Project descriptions must outline the type of outreach project, and the actions completed by the specialist that contributed to the successful completion of the outreach for the project. Submitted project description combinations may include 1) a NOC, 1-2 public meetings, and one public hearing, or 2) an NOC and 2-3 public meetings, or 3) two NOCs, one public meeting, and one public hearing.

7. Do not list more than the number of projects required to meet preferred qualifications.

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ATTACHMENT 5

LEAD PUBLIC INVOLVEMENT SPECIALIST QUALIFICATIONS

Degree/Major University Date

Degree/Major University Date

Work Experience [Insert description of relevant employment experience including employer/s, job title/s, employment dates, and project related job duties. Not to exceed 300 words.] PROJECT EXPERIENCE (repeat this section for each project) Project Number for this submission (i.e. 1-4):

Project Name:

Type of Public Outreach Event:

Transportation Related ☐ Yes ☐ No Lead Public Involvement Specialist’s Job Title (during work on the project):

Project Location:

Project CSJ Number (if applicable):

Documentation Package Approval Date:

Project Client and Contact:

Project Description:(outline the type of outreach event, the actions completed by the specialist that contributed to the successful completion of the outreach for the project, and duration worked on the project. Description not to exceed 300 words per project.)

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ATTACHMENT 6

FIRM EXPERIENCE

1. The Proposer shall provide firm and team experience by answering the questions. Not to exceed 500 words. Please keep answers confined to one page. If images are provided to help answer questions, please keep them confined to one page (in addition to firm’s one-page worded answer, for a total of two pages).

2. If projects are mentioned as part of the firm experience, the projects must have been environmentally completed within the last ten years from the date of this RFP.

3. The same project can be discussed more than once if the project applies to various types of firm and team experience.

QUESTIONS

1. Provide an example of a complex project your firm completed that required several team members specializing in different environmental disciplines to successfully complete the project. Describe how your firm navigated challenges on that project as they arose, reflect on how your firm could improve if faced with similar challenges on future projects, and explain how team members at the firm ensured efficient collaboration between team members, their client(s), and other State and Federal agencies throughout the process.

2. A targeted public meeting date is approaching, but coordination between the local sponsor and state agency has resulted in repeated revisions and delays to meeting materials. What steps would you take to streamline decision making, reduce review cycle delays, and keep the public involvement schedule on track?

3. Describe how your team ensures effective coordination and communication throughout a project to achieve successful completion. Explain how you manage long-duration or paused projects, including how you maintain and transfer project records so the district can efficiently resume and advance the project after extended gaps.

4. When initiating a Traffic Noise Analysis (TNA), particularly for a complex interstate interchange project (or the most complex project your team has completed), describe the first steps your team takes to scope the effort, your firm's QA/QC process to ensure minimal review time, and how you coordinate with Houston District team members. Explain how you ensure that the TNA and due diligence for future development documentation complies with TxDOT and FHWA requirements. If possible, please include a skew section screenshot from an existing TNM.

5. Providing quality NEPA documents to the State to facilitate efficient and minimal rounds of reviews is critical for keeping projects on track for NEPA Clearance. Describe your QA/QC process and how you respond to comments from the State, especially comments you may disagree with or not fully understand.

6. Your team has been assigned a major interstate transportation project that requires a Waters of the United States (WOTUS) delineation and may necessitate federal permitting. Describe your approach for developing a project timeline and schedule for the required field investigations, jurisdictional determinations, and technical documentation. Include how you would evaluate and document potential impacts to jurisdictional waters and wetlands and identify permitting requirements and associated project constraints.

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ATTACHMENT 7

EVALUATION MATRICES

(For information purposes only – to be completed by TxDOT evaluators)

Provider Name: Evaluator:

PROPOSAL SUBMITTAL REQUIREMENTS MEETS

REQUIREMENTS

NOTES

MANDATORY PROVIDER QUALIFICATIONS Yes No Proposal Cover Sheet Attachment 1

Team Commitment Letter Attachment 2

Project Manager Qualifications Attachment 3

Lead Traffic Noise Specialist Qualifications Attachment 4

Lead Public Involvement Qualifications Attachment 5

Firm and team Experience Attachment 6

Completed SP Form

Price schedule submitted with all rates filled in (Attachment 8/E)

PROPOSER QUALIFICATIONS MATRIX

(For Information Purposes Only)

PM PAST PERFORMANCE MATRIX

(For Information Purposes Only)

ESA Score Past Performance Score

80+ 5 points 60 to 79 4 points No Past Performance 3.5 points 40 to 59 3 points 20 to 39 2 points

QUALIFICATION CRITERIA MAXIMUM POINTS

Project Manager Qualifications 12 Lead Traffic Noise Specialist 9 Lead Public Involvement Specialist 9 Firm Experience 50

COST TO THE STATE

Labor Rates 15 PM Past Performance 5

Total (100 Possible) 100

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ATTACHMENT 8

FINAL COST PROPOSAL

Price information must be submitted with the proposal in Bonfire. A price must be included for all listed staff categories even if no member of the Proposer’s team currently employs someone in that capacity. A price for all miscellaneous costs must be included in the price schedule to be considered complete. Incomplete price schedules will be rejected.

Proposer’s staff qualifications shall meet the standards in Appendix-1 of this RFP. Staff positions beyond those listed would require adding that position to the contract before any work authorization can be executed.

Contract for Scientific Service Contract No. __________

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ATTACHMENT 9

CONTRACT

(for information purposes only)

THE STATE OF TEXAS §

COUNTY OF TRAVIS §

CONTRACT FOR SCIENTIFIC SERVICES

Indefinite Deliverable Contract with Work Authorizations

THIS CONTRACT FOR SCIENTIFIC SERVICES is made between the State of Texas, acting through the Texas Department of Transportation, 125 E. 11th St., Austin, Texas 78701-2483 (State), and ____________________, having a principal business address at ______________________________ (Technical Expert), for the purpose of contracting for scientific services.

BACKGROUND

As part of its responsibilities under Transportation Code, Chapter 223, Subchapter D, the State provides for procurement of professional services of technical experts, including archeologists, biologists, geologists, historians, or other technical experts to conduct environmental or cultural assessments required by state or federal law for transportation projects. Under 43 TAC §9.80 et seq., the State establishes the Texas Department of Transportation’s policies and procedures for contracting for scientific services. The State requested competitive sealed proposals from technical experts. The State has selected the Technical Expert and desires to contract for scientific services, described in more detail as follows:

TxDOT’s Houston District is issuing contracts intended for indefinite deliverable contracts for performing environmental documentation and other environmental services. Services include production of environmental documentation and technical services for transportation activities identified under 23 CFR 771, 43 TAC Part 1, Chapter 2 and other regulations related to compliance with federal and state environmental standards.

The State and the Technical Expert agree as follows.

AGREEMENT

SECTION 1. SCOPE OF SERVICES. The State and the Technical Expert will furnish items and perform services as identified in Attachment B (Services To Be Provided by the State and the Technical Expert.

SECTION 2. CONTRACT PERIOD.

A. Contract Period. The period after this contract becomes effective and before it is terminated is the Contract Period. This contract becomes effective when executed by both parties and terminates four years after it becomes effective, unless the Contract Period is:

(1) modified by written supplemental agreement before the date of termination under Attachment A (General Provisions), Article 4 (Supplemental Agreements); or

(2) otherwise terminated in accordance with Attachment A (General Provisions), Article 26 (Termination and Remedies).

B. Maximum Contract Period. The maximum Contract Period is the time needed to complete all work authorizations issued for projects initiated in the first three years of this contract, provided that no new projects are initiated after the first three years.

C. Unauthorized Work. The State will make no payment for any work performed or cost incurred before or after the Contract Period.

D. Excluded Work. Services subject to procurement under Government Code, Chapter 2254, Subchapter A, the Professional Services Procurement Act, and Transportation Code, §223.041, shall not be performed under this contract.

Contract for Scientific Service Contract No. __________

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SECTION 3. COMPENSATION.

A. Maximum Amount Payable. The maximum amount payable under this contract is shown in Attachment E (Schedule of Rates). Payment under this contract beyond the end of the current fiscal biennium is subject to availability or appropriated funds. If funds are not appropriated, this contract shall be terminated immediately with no liability to either party.

B. Basis of Payment. The basis of payment and reimbursement of costs is set forth in Attachment E (Schedule of Rates). Acceptance by the State of deliverables specified in the work authorization is a condition of payment.

C. Reimbursement of Eligible Costs. To be eligible for reimbursement, the Technical Expert's costs must:

(1) be incurred in accordance with the terms of a valid work authorization;

(2) be in accordance with Attachment E (Schedule of Rates); and

(3) comply with cost principles set forth in 48 CFR Part 31.

D. Technical Expert Payment of Subproviders. If for any reason subproviders, if any, are not paid before the State reimburses the Technical Expert for their services, the Technical Expert shall pay the subproviders all undisputed amounts due for work no more than 10 days after the Technical Expert receives payment for the work unless a different time is specified by law. The State may withhold all payments that have or may become due if the Technical Expert fails to comply with the ten-day payment requirement. The State may also suspend the work under this contract or any work authorization until subproviders are paid. This requirement also applies to all lower-tier subproviders, and this provision must be incorporated into all subcontracts.

SECTION 4. PAYMENT REQUIREMENTS

A. Invoices. The Technical Expert shall request payment by submitting the original of an itemized invoice in a form acceptable to the State. The invoice must be supported by documentation required for the basis of payment listed in Attachment E, Final Cost Proposal. The Technical Expert may submit an invoice no more frequently than monthly and no later than 45 days after completing deliverables specified in the contract. For each work authorization, an invoice must show the contract number, the work authorization number, the total amount earned to the date of submission, the amount due as of the date of the invoice, and whether the invoice is for the completion of all work under the work authorization or for less than all work.

B. Withholding Payments. If payment is withheld, the State shall notify the Technical Expert and specify conditions that would allow the State to release the payment. The State reserves the right to withhold payment:

(1) If a dispute over the work or costs is not resolved within thirty (30) days;

(2) pending verification that work is satisfactory;

(3) if the Technical Expert becomes a delinquent obligor under Family Code, §231.006;

(4) if required work product is not received; or

(5) if the State Comptroller of Public Accounts will not issue a warrant to the Technical Expert.

C. Liquidated Damages: In the event the…