ESBD_540145_1784666001229_Exhibit_E_Online_Bid_Room_Information_v.1.4_(07-22-25).pdf
PDF 102 KB Posted
- Attached to
- Unarmed and Armed Security Guards for Region 03
- Solicitation number
- HHS0017703
- Issued by
- Texas
About this file
This document is an exhibit providing instructions for the HHS Online Bid Room submission process for a Texas Health and Human Services (HHS) solicitation (HHS0017703) related to Unarmed and Armed Security Guards for Region 03. The exhibit outlines the optional electronic bidding platform available to respondents and emphasizes that submission must comply with all requirements specified in the solicitation package. Bidders are required to follow a multi-step registration process through the IAMOnline portal, beginning with accessing the IAM Online Sign-in page and requesting an account as a non-HHS employee or external organization. The registration process may require several days to complete, and applicants are advised to allow sufficient time to submit their bids before the response due date, as late submissions will not be accepted. Users who previously held access to the Enterprise Portal or IAMOnline for other purposes must complete a new registration with a different email address, as the system does not permit duplicate email addresses across accounts.
The document specifies that the use of the HHS Online Bid Room is entirely optional and subject to all terms, conditions, and requirements of the solicitation package, regardless of submission method. Technical difficulties encountered during electronic submission shall not constitute grounds for protesting a contract award. Once an access request is submitted, the Agency Sponsor must approve it before the applicant receives an IAMOnline registration email to activate their account; the activation link remains valid for seven days for security purposes. For additional support, bidders may contact the Help Desk at 512-438-4720 or toll-free at 855-435-7181, available Monday through Friday from 7:00 A.M. to 7:00 P.M. Central Time.
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Text version
Version 1.40 Revision Date 07/22/2025
Exhibit E HHS Online Bid Room Information
HHS0017703
Bids/responses for this solicitation may be submitted electronically using the HHS Online Bid Room or any other method identified in the solicitation. Use of the HHS Online Bid Room is optional and is subject to all terms and conditions, affirmations, and other requirements of the solicitation as any other method of submission.
Read and review the solicitation package and all associated documents carefully before completing and submitting a response in the form and manner described in the solicitation package. Questions regarding the solicitation must be addressed to the Point of Contact in the solicitation package. The Point of Contact is identified in the solicitation package.
Submit the solicitation response in the form and manner described in the solicitation package on or before the response due date and time.
IMPORTANT: The solicitation package will identify the specific form and method of delivery. Failure to adhere to the requirements in the solicitation package may result in disqualification.
Access to the HHS Online Bid Room is a multi-step process.
All Online Bid Room Users:
• Follow the provided link to access the IAMOnline – Sign-in page.
• Next, click the link labeled “Request account as a non-HHS employee or register organization” to request a new account. Please note, the external user ID should be an email address.
• Users can find detailed instructions here; Follow the organization or external user account request steps as directed.
• Once the Agency Sponsor receives and approves the access request, users will receive an IAMOnline registration email to set up their IAMOnline account.
• The user will click the Activate Account button to set up their account promptly. Please note that the link will only be active for seven (7) days for security reasons.
Note: Applicants who already have access to the previous Enterprise Portal and/or IAMOnline for other applications, MUST complete a new registration to receive access to the online bid room. The new registration must be completed with a different email than the original account as the IAMOnline portal does not allow the same email address to be used for two different accounts.
IMPORTANT: The registration process may take several days. Allow enough time for the registration process to submit your bid by the response due date. Late solicitation responses are not accepted.
The optional use of the HHS Online Bid Room and any resulting technical difficulties which may prevent a successful, responsive electronic submission of a solicitation response shall not be sufficient basis for a protest of a contract award.
https://iamonline.hhs.state.tx.us/ https://gatewayaw.hhs.state.tx.us/publicHelpGuide/Content/External/EXT_HomePage.htm
Version 1.40 Revision Date 07/22/2025
Visit the IAMOnline Help Page for more information. For additional assistance, contact the Help Desk at 512-438-4720 or 855-435-7181 (toll-free), 7:00 A.M. to 7:00 P.M., CT, Monday to Friday.
https://gatewayaw.hhs.state.tx.us/publicHelpGuide/Content/External/EXT_HomePage.htm
File details come from the government source that posted it. Updated .