ESBD_536836_1783713578499_Exhibit E - HHS Online Bid Room Information.pdf
PDF 102 KB Posted
- Solicitation number
- HHS0017455
- Issued by
- Texas
About this file
This document is an Exhibit E guidance file from the Texas Health and Human Services Commission (HHS) regarding electronic bid submission procedures for state and local contract opportunities, including the Golf Cart Maintenance and Repairs solicitation for Richmond State Supported Living Center (HHS0017455). The document provides detailed instructions for bidders to access and utilize the optional HHS Online Bid Room for submitting solicitation responses. Bidders may elect to submit responses through the HHS Online Bid Room or through alternative submission methods identified in the solicitation package. All submissions must comply with the specific form, format, and delivery requirements outlined in the solicitation package, and responses must be received by the stated response due date and time. The registration process for HHS Online Bid Room access involves multiple steps, including requesting an account through the IAMOnline portal, receiving approval from an Agency Sponsor, and activating the account within a seven-day window. Bidders are advised to allow several days for the registration process to ensure timely submission, as late responses are not accepted.
The document emphasizes that technical difficulties or issues related to the optional use of the HHS Online Bid Room will not constitute grounds for protesting a contract award. Users requiring assistance with the registration or submission process can contact the HHS Help Desk at 512-438-4720 or 855-435-7181 (toll-free) during business hours of 7:00 a.m. to 7:00 p.m. Central Time, Monday through Friday. Importantly, applicants with prior access to the Enterprise Portal or IAMOnline for other applications must complete a new registration using a different email address, as the system does not permit duplicate email addresses across multiple accounts. Additional resources and detailed instructions are available through the IAMOnline Help Page and the Gateway Portal website.
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Text version
Version 1.40 Revision Date 07/22/2025
Exhibit E HHS Online Bid Room Information
HHS0017455
Bids/responses for this solicitation may be submitted electronically using the HHS Online Bid Room or any other method identified in the solicitation. Use of the HHS Online Bid Room is optional and is subject to all terms and conditions, affirmations, and other requirements of the solicitation as any other method of submission.
Read and review the solicitation package and all associated documents carefully before completing and submitting a response in the form and manner described in the solicitation package. Questions regarding the solicitation must be addressed to the Point of Contact in the solicitation package. The Point of Contact is identified in the solicitation package.
Submit the solicitation response in the form and manner described in the solicitation package on or before the response due date and time.
IMPORTANT: The solicitation package will identify the specific form and method of delivery. Failure to adhere to the requirements in the solicitation package may result in disqualification.
Access to the HHS Online Bid Room is a multi-step process.
All Online Bid Room Users:
• Follow the provided link to access the IAMOnline – Sign-in page.
• Next, click the link labeled “Request account as a non-HHS employee or register organization” to request a new account. Please note, the external user ID should be an email address.
• Users can find detailed instructions here; Follow the organization or external user account request steps as directed.
• Once the Agency Sponsor receives and approves the access request, users will receive an IAMOnline registration email to set up their IAMOnline account.
• The user will click the Activate Account button to set up their account promptly. Please note that the link will only be active for seven (7) days for security reasons.
Note: Applicants who already have access to the previous Enterprise Portal and/or IAMOnline for other applications, MUST complete a new registration to receive access to the online bid room. The new registration must be completed with a different email than the original account as the IAMOnline portal does not allow the same email address to be used for two different accounts.
IMPORTANT: The registration process may take several days. Allow enough time for the registration process to submit your bid by the response due date. Late solicitation responses are not accepted.
The optional use of the HHS Online Bid Room and any resulting technical difficulties which may prevent a successful, responsive electronic submission of a solicitation response shall not be sufficient basis for a protest of a contract award.
https://iamonline.hhs.state.tx.us/ https://gatewayaw.hhs.state.tx.us/publicHelpGuide/Content/External/EXT_HomePage.htm
Version 1.40 Revision Date 07/22/2025
Visit the IAMOnline Help Page for more information. For additional assistance, contact the Help Desk at 512-438-4720 or 855-435-7181 (toll-free), 7:00 A.M. to 7:00 P.M., CT, Monday to Friday.
https://gatewayaw.hhs.state.tx.us/publicHelpGuide/Content/External/EXT_HomePage.htm
File details come from the government source that posted it. Updated .