ESBD_520356_1779824305593_Camp Mabry Temporary Modular Office RFI 5.26.26.pdf

TMD26-CFMO-RFI001

TMD26-CFMO-RFI001– Camp Mabry Modular Offices

TEXAS MILITARY DEPARTMENT (TMD)

Request for Information for

Camp Mabry – Temporary Modular Office Building

TMD26-CFMO-RFI001

Issuance Date: May 26, 2026

Schedule of Events

EVENT DATE

Issuance of RFI 5/26/2026

Site Visits 1st Site Visit 2nd Site Visit

6/9/2026 1:00 PM CT

6/10/2026 10:00 AM CT

Deadline for Submission of Questions 6/18/2026 4:00 PM CT Questions Answered by Addendum APPROX. 6/30/2026 Deadline for Submission of Responses Late Responses will not be considered.

7/14/2026 4:00 PM CT

NIGP Class/Item Codes Class/Item

Code AIS Description

971-08 NO

Building, Fabricated, Pre-Fabricated Or Pre-

Manufactured, Rental Or Lease

971-40 NO Mobile Office Rental Or Lease

A. Summary

1. Type of Document: Request for Information (RFI)

2. Deadline for Responding to RFI: 7/14/2026 at 4:00 p.m., Central Time (CT) Respondents are solely responsible for ensuring receipt of their Responses at the email addresses specified in Section A.4 on or before the specified deadline; late Responses will not be considered.

3. TMD Point of Contact for this RFI: Texas Military Department, Contract Management Branch, CFMO Attention: Tom Picazo, Contract Specialist, CTCD TMD Group Email: FY26RFIPORT@cfmo.mil.texas.gov

4. Method of Submitting Responses: Responses must be submitted by email to TMD Group Email: FY26RFIPORT@cfmo.mil.texas.gov

5. RFI Addenda: TMD will post any amendments to this RFI as addenda on the

Electronic State Business Daily (ESBD) located at http://www.txsmartbuy.com/esbd. It is the responsibility of an interested party to periodically check the ESBD for updates to the RFI prior to submitting a RFI Response.

6. Questions and Answers: Questions regarding this RFI must be submitted in writing to TMD’s

Point of Contact, Tom Picazo, at FY26RFIPORT@cfmo.mil.texas.gov , no later than June 18, 2026; 4:00 p.m. CT. Telephone inquiries will not be accepted.

TMD intends to post answers to questions received on the ESBD on or about June 30, 2026.

7. Respondent Presentations: In TMD’s sole discretion and to assist in additional information gathering, TMD may invite Respondents to give a presentation to explain in further detail the recommendations made or information provided in the RFI Response. Any presentation(s) will be performed at TMD offices located in Camp Mabry, building 37, 2200 W. 35th Street, Austin, Texas 78703; presentation date(s) and time(s) to be arranged.

B. Introduction, Objective & Purpose

The Texas Military Department (TMD) is seeking information from qualified vendors regarding Prefabricated Temporary Modular Office Buildings to support temporary office needs at Camp Mabry, Austin, Texas, during upcoming building renovations (estimated March 2027–March 2030). This RFI is intended to gather details on the vendor capabilities, features, compliance, scalability, and relevant experience.

This RFI is issued solely for information gathering and planning purposes and does not represent a solicitation or contract. The responses will help future procurements

C. Project Overview

Objective: Provide safe, functional, and efficient modular building to use as temporary office on state-owned property for TMD personnel.

Capacity: Not to exceed 150 personnel.

Functional Mix:

• 25% enclosed offices

• 75% open modular workspace (cubicles or shared workstations)

• Two conference rooms (one small and one large)

• Two secure areas

• Restrooms and optional showers

• Electrical, HVAC, lighting, and data network distribution Utilities:

Access to existing electrical service, water, and wastewater infrastructure. Vendor to identify connection requirements and compatibility with existing services.

D. Location: Attachment ENC 1_Camp Mabry Modular Office Placement

TMD has identified a potential placement site on Camp Mabry for vendor evaluation (ENC #1). Respondents may attend pre-scheduled site visits to assess:

• Site access and staging areas

• Utility proximity and tie-in points

• Surface grading and space constraints

• Security/access control considerations

• Environmental or tree preservation limits

E. Site Visit.

Site visits will be conducted on Tuesday, June 9, 2026, at 1:00 PM CT and Wednesday, June 10, 2026, at 10:00 AM CT. Meet at Building 37 at Camp Mabry. Parking is available in front of building 37, as well as on the side of the building. Attendees must be on site and signed in no later than 1:00 PM CT on Tuesday June 9, 2026, and 10:00 AM CT on Wednesday June 10, 2026, for escort to the Camp Mabry Temporary Modular Office Building location at Camp Mabry at 2200 W. 35th St, Austin, TX 78703.

F. Questionnaire

The following questions are intended to gather information about your company’s capabilities, experience, and support for public sector or government. Respondents shall respond in writing, clear and concise to all of the following questions and/or prompts:

1. Experience & Capabilities

a. Describe your experience providing modular or temporary office buildings for public sector clients.

b. How long have you been in business, and how long have you been specializing in modular rentals?

c. Provide up to three examples of past projects similar in size and scope.

d. How flexible is your design process for customization?

e. How do you ensure compliance with electrical, ADA, and safety requirements?

2. Budgetary & Service Model

a. Provide estimated costs for rental, setup, and removal (planning purposes only).

b. What services are included in your base rental fee (maintenance, teardown, removal, return, delivery, etc.)?

c. Describe optional upgrades and add-on pricing.

d. Provide estimated lead time and delivery schedule.

e. Compare cost models for rental vs. lease-to-own options.

3. Quality, Compliance & Maintenance

a. What quality control measures are implemented during fabrication and installation?

b. What are your warranty and maintenance terms?

c. Provide any certifications or standards applicable (e.g., energy efficiency, green building).

4. Customer Support & References

a. Provide three references from recent clients (preferably public sector).

b. Who will serve as the primary point of contact, and what is your response time for issues?

G. Required RFI Response information

1. Instructions

All Respondents must email an RFI response in searchable PDF format, titled “RFI’s Response to Camp Mabry Temporarily Modular Office Space” to the designated TMD Point of Contact on, or before, the deadline for Responses (see Section A.2) and as otherwise required by Section A (Summary) of this RFI. The RFI Response should include the items listed below and be organized in the following manner:

a. Entity’s name and address.

b. Point of contact information for Respondent regarding its RFI Response (i.e., name, title, telephone number, email address of Respondent’s designated personnel, website).

c. Company profile and any relevant experience with large modular or temporary office projects (preferably for public-sector or military clients)

d. A brief summary (no more than one page in length) describing each item requested in Section D of this RFI, in the order listed.

e. Written responses to all questionnaire items in Section F.

f. Any other information that the Respondent deems pertinent or relevant to this RFI (e.g., brochures or other company literature).

g. RFI responses must be submitted via email to TMD Group Email:

FY26RFIPORT@cfmo.mil.texas.gov . There will be no acknowledgment by TMD upon receipt of the information. Acceptance of responses to this RFI places no obligation of any kind upon TMD. Any information or ideas received from a Respondent to the RFI, in any form, may be used by TMD, without restriction, for any purpose determined by TMD.

h. All communications relating to this RFI must be directed to the TMD point-of-contact named above.

H. Respondent Presentations/Discussions

TMD, at its sole discretion, may contact a Respondent after reviewing the information provided in response to the RFI for clarifications, and/or request a demonstration, presentation of products/services of the Respondent’s potential solution. Any contact or communication by TMD does not indicate a preference towards a Respondent, constitute an offer of any type, or provide a Respondent with advanced standing on any project related to this RFI or any future solicitation, plan, or project.

TMD shall not be responsible for expenses incurred by a Respondent in the preparation and submission of Information.

This provision also includes any costs involved in providing an oral presentation/demonstration of products/services.

I. Agency Liability

TMD is requesting written responses from qualified Respondents with experience with Prefabricated Temporary Modular Office Buildings for rental, lease, and lease-to-own services (the “Services”).

This RFI is issued solely for information-gathering and planning purposes and does not constitute a Request for Proposal (RFP), Request for Offer (RFO), Invitation for Bid (IFB) or any other solicitation, nor does it constitute a commitment on the part of TMD to issue any solicitation for any of the services described herein. Those Respondents choosing to respond to this RFI will, merely by virtue of submitting a response, NOT be deemed to be “bidders” in any sense, and no such respondent will have any preference, special designation, advantage or disadvantage whatsoever in any subsequent procurement process related to this RFI.

TMD will not pay for information submitted in response to this RFI, nor will it compensate a Respondent for any costs incurred in the development/furnishing of a response. It is the responsibility of the potential respondent to monitor the Electronic State Business Daily (ESBD) for additional information pertaining to this RFI.

J. Ownership of Responses, Copyright, Public Nature of Responses

Responses and all materials submitted to this RFI will be the property of TMD and will not be returned to the sender. TMD, in its sole discretion, may consider or disregard any information submitted in a Response to this RFI. Responses to this RFI will not be returned to Respondents. Responses will be public information and available for public inspection without redaction. Consequently, a Respondent should not submit any information in its Response that is asserted by the Respondent to be confidential or proprietary.

A response with a copyright notice or marked as “Confidential or Proprietary” is not acceptable and will be rejected by TMD as non-responsive to the RFI.

K. Statutory Authority

TMD is authorized to engage with Respondents through this RFI under Texas Government Code Section 2155.090(b) and 437.054.

NOTE: The respondent acknowledges that they have read all instructions carefully.

RESPONDENT SIGNATURE(S)

Signature of Authorized Representative Name Printed Date