ESBD_512941_1781571638687_French Legation Pre Solicitation Bid Conference Sign In Sheets.pdf

This is a pre-solicitation bid conference sign-in sheet for the Texas Historical Commission's Request for Proposals 808-26-261292 regarding roof replacement services at the French Legation State Historic Site in Austin, Texas. The project scope includes removal and replacement of existing cedar shake roofing with premium-grade, kiln-dried western red cedar shakes on the historic house, kitchen, and privy structures, along with installation of new sheet metal flashing, repair or replacement of dormer window sills, and replacement of damaged dormer siding. All work must comply with the Secretary of Interior's Standards for the Treatment of Historic Properties and Cedar Shake & Shingle Bureau recommendations. Mandatory pre-proposal conferences and site walkthroughs are scheduled for June 10 and June 11, 2026, from 10:00 a.m. to 12:00 p.m. The proposal submission deadline is June 18, 2026, at 2:00 p.m. CST via electronic submission to responses@thc.texas.gov. Contract award is anticipated on June 26, 2026, with Notice to Proceed expected on or about July 15, 2026. The initial contract term runs through December 31, 2026, with an optional 180-day extension available.

Contractors must submit proposals on a lump-sum basis for both materials and labor/installation, with an estimated project budget of $130,000. Bid bonds of not less than five percent of the total proposal amount are required with proposal submission. Performance bonds and payment bonds are required for contracts exceeding $100,000 and $25,000 respectively, due within ten days of contract execution. Contractors must demonstrate a minimum of five years of successful experience in wood shake or shingle roofing installations with at least five similar projects completed evenly spaced over the past five years. Evaluation criteria include Project Plan (30%), Price Proposal Schedule (20%), Respondent's Comparable Experience (30%), and Respondent's Assigned Staff Qualifications and References (20%). Insurance requirements include workers' compensation coverage meeting Texas Labor Code requirements, commercial general liability of $1,000,000 per occurrence and $2,000,000 aggregate, comprehensive automobile liability of $1,000,000 per accident, builder's risk insurance equal to 100 percent of the contract sum, and umbrella liability insurance of $1,000,000. All contractors and subcontractors must complete criminal background checks through the Texas Department of Public Safety within fifteen days of Notice of Award, with costs borne by the contractor. Respondents must submit Historically Underutilized Business (HUB) subcontracting plans within twenty-four hours of the bid due date and provide monthly Progress Assessment Reports throughout the contract period.