ESBD_512941_1780686464756_Addendum No.1-Revise QA Deadline.pdf

This is Addendum No. 1 to a Request for Proposals issued by the Texas Historical Commission for roof replacement services at the French Legation State Historic Site in Austin, Texas. The addendum revises the submission deadline for written questions to June 12, 2026, with official responses to be posted on the ESBD by June 15, 2026. The RFP submittal deadline remains June 18, 2026, at 2:00 p.m. Central Time. Mandatory pre-proposal conferences and site walkthroughs are scheduled for June 10 and June 11, 2026, from 10:00 a.m. to 12:00 p.m., with verbal responses provided at these conferences noted as non-binding; official binding answers will be compiled and published subsequently by the Project Manager. The project scope encompasses removal and replacement of existing cedar shake roofing with premium-grade, kiln-dried western red cedar shakes on the historic house, kitchen, and privy structures, along with installation of new sheet metal flashing and repair or replacement of dormer components. All work must comply with the Secretary of Interior's Standards for the Treatment of Historic Properties. The contract award is anticipated on June 26, 2026, with a Notice to Proceed expected on or about July 15, 2026, and an initial contract term running through December 31, 2026, with an optional 180-day extension.

Respondents must submit a lump-sum price proposal for both materials and labor/installation for the estimated $130,000 project budget. Contractors must demonstrate a minimum of five years of successful experience in wood shake or shingle roofing installations with at least five similar projects completed evenly spaced over the past five years. Evaluation of proposals will be based on Project Plan (30%), Price Proposal Schedule (20%), Respondent's Comparable Experience (30%), and Respondent's Assigned Staff Qualifications and References (20%). Performance bonds are required for contracts exceeding $100,000, payment bonds for contracts exceeding $25,000, and bid bonds of not less than five percent of the total proposal amount must accompany the proposal. Insurance requirements include workers' compensation, commercial general liability of $1,000,000 per occurrence and $2,000,000 aggregate, comprehensive automobile liability of $1,000,000 per accident, builder's risk insurance equal to 100 percent of the contract sum, and umbrella liability insurance of $1,000,000. Respondents must also submit Historically Underutilized Business (HUB) subcontracting plans within twenty-four hours of the bid due date and provide monthly Progress Assessment Reports. All contractors and subcontractors must complete criminal background checks through the Texas Department of Public Safety within fifteen days of Notice of Award, with associated costs borne by the contractor. Failure to acknowledge receipt of this addendum and submit the signed acknowledgment page with the proposal package may result in disqualification.