ESBD_512941_1781571539365_Addendum No. 2 - QA & Site Log 80826-261292.pdf
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- Solicitation number
- 808-26-261292
- Issued by
- Travis County, Austin City, Texas
About this file
This is Addendum No. 2 to Request for Proposals 808-26-261292 issued by the Texas Historical Commission for house and kitchen roof replacement services at the French Legation State Historic Site in Austin, Texas. The addendum, dated June 15, 2026, documents the mandatory pre-proposal site visit attendance log and provides clarifications through posted questions and answers from the June 10-11, 2026 site walkthroughs. The project scope includes removal and replacement of existing cedar shake roofing with new premium-grade, kiln-dried western red cedar shakes on the historic house, kitchen, and privy structures, along with installation of new sheet metal flashing, repair or replacement of dormer window sills, and replacement of damaged dormer siding. Key clarifications from the addendum confirm that wood shingles will be used for the project, the existing standing seam roof has no scope, and composite cedar shake products are not approved substitutions. The addendum specifies that contractor access will be through the gate at Embassy Drive with staging in the open area upon site entry, and all work must follow preservation protocols for historic materials with architect consultation and notification required. The proposal submission deadline is June 18, 2026, at 2:00 p.m. local time, with bid opening scheduled for the same date and time.
The addendum clarifies several technical specifications and construction requirements for bidders, including that wood is to be primed on all six sides before installation and then painted with latex-based paint after installation, with sheen and color specifications to be provided before construction. Regarding roof deck repairs, some work is visible while other portions are covered, with repair costs to be determined during construction based on conditions discovered during the mandatory site visit. The addendum confirms that no unit price or allowance has been established for lath and spacer board replacement, requiring bidders to determine assumed quantities for pricing purposes. Additionally, the document specifies that any discoveries of rot or insect damage must be reported to the architect, and structural sagging or out-of-plane rafters will not be addressed unless they pose safety concerns or threaten roofing integrity. All bidders are required to acknowledge receipt of this addendum by returning a signed copy with their proposal submission, with failure to do so potentially resulting in proposal rejection.
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Text version
Date: June 15, 2026
ADDENDUM #2
To the solicitation documents for:
Request for Proposals, RFP# 808-26-261292 for House & Kitchen Roof Replacement at French Legation
SHS
RFP Submittal Deadline: June 18, 2026, 2:00 P.M. Local Time.
Addendum Descriptor: Mandatory Pre-Proposal Site Visit Attendance Log and Posted Questions and Answers
This addendum forms a part of the Contract Documents. Respondent shall acknowledge receipt of this addendum by returning a signed copy of each addendum with the submitted Proposal. Failure to do so may subject the Respondent to disqualification.
This Addendum consists of 4 pages, including this sheet, and the posted questions and answers.
1. Mandatory Pre-Proposal Conference Site Visit Attendance Log: See attached.
2. Questions and Answers for RFP 808-26-261292, posted following the mandatory pre-proposal conference on June 10th and 11th at the French Legation State Historic Site, 802 San Marcos Street, Austin, TX 78702. See attached.
ADDENDUM 2
QUESTIONS AND ANSWERS
June 15, 2026
SOLICITATION: RFP 808-26-261292
JOB NAME: Request for Proposals for House & Kitchen Roof Replacement at French Legation SHS
CLASS/ITEM: 914-73
1. QUESTION: What is the scope for the existing standing seam roof
ANSWER: No scope for the standing seam roof is included in this project.
2. QUESTION: How will determine the cost of the repairs/replacement work of the existing roof deck and/or spacer boards – During construction
ANSWER: Some of the repair and replacement work is visible, and other portions of the roof are covered.
During the mandatory site visit, the extent of the repairs to the roof deck and spacer boards can be determined.
3. QUESTION: Is there any scope related to the existing downspout shown in sheet A-4.2
ANSWER: The existing downspout is to be removed as needed to allow work on the roof and reinstalled after all roof work is completed.
4. QUESTION: Are there any paint specifications to match the repaired/replaced siding & window sills to?
ANSWER: All wood is to be primed - all six sides before installation, including cut ends. It is then to be painted using a latex-based paint after installation. The sheen and color information is specific to each site and can be provided before construction.
5. QUESTION: What are the contractor access points and staging areas for this project?
ANSWER: Contractor access point will be through the gate at Embassy Dr., and the staging area will be located in the open area as soon as you enter the site.
6. QUESTION: Since this is a deteriorating deck, how will the following issues potentially be addressed?
ANSWER: Any discoveries of rot from long-term moisture exposure, insect/rotten damage, should be made known to the architect. Given the age of the buildings, the widths and thicknesses of the boards may vary. Any replacements to match the existing width and thickness. No structural sagging or out-of-plane rafters to be fixed unless it is determined that it is not structurally safe or that it might affect the integrity of the roofing.
7. QUESTION: What are the preservation protocols for historic materials?
ANSWER: For any removal of wood trim and siding, follow the following protocol:
a. Before commencement of removal work, inspect areas in which work will be performed. Consult with the architect regarding preservation of specific historic details and materials.
b. Notification of the Architect is required for documentation of any historic conditions uncovered during the course of this Work.
c. Carefully remove original trim in areas indicated on the Drawings. Mark each board at an arbitrary location to allow reinstallation in the same location. Remove entire boards to avoid cutting.
d. Organize, stack, and store boards in a secure location before repair and re-installation.
8. QUESTION: Im seeing both wood shake and shingle options. What route are you guys wanting?
ANSWER: Wood shingles will be used for this project.
9. QUESTION: Substitution request: Will the Owner consider a composite cedar shake product (e.g., Brava Roof Tile synthetic shake, Class A fire-rated, 50-year limited warranty) as an approved equal to the specified Certi-Split fire-retardant-treated western red cedar handsplit shakes (Spec Section 2.1)? If so, what submittal information is required with the proposal?
ANSWER: Composite Cedar Shake is not an approved substitution.
10. QUESTION: I’m seeing both wood shake and shingle options. What route are you guys wanting?
ANSWER: Wood shingles will be used for this project.
11. QUESTION: Roof assembly clarification: Specification 3.3 and detail 1/A-7.0 indicate self-adhering underlayment over the deck and existing plywood to remain at the Legation House. During the pre-proposal walkthrough, it was indicated that the existing underlayment at the house is to be removed and not reinstalled, with new shakes fastened directly to the spacer boards/nailers. Please confirm by addendum which assembly governs for bidding purposes for each building (House, Kitchen, Privy).
ANSWER: Follow wood shake specifications for underlayment and required overlaps.
12. QUESTION: Nailer/lath replacement quantity: It was indicated during the walkthrough that spacer boards/lath are to be replaced only where deteriorated. Since the quantity cannot be determined until tear-off, will the Owner establish a unit price (per LF or BF) or an allowance for lath/spacer board replacement in the price schedule? If not, please advise the assumed quantity that bidders should carry.
ANSWER: Neither a unit price nor an allowance has been established for this project.
10. QUESTION: Bidding documents: Each sheet of the Exhibit XVII drawing set (dated 5/5/2026) is stamped "Preliminary – For Review Only – Not Intended for Construction Bidding or Permit Purposes."
Please confirm this set is the official bidding set, or advise when a final issued set will be posted.
ANSWER: Please refer to ESBD for the official bidding set.
BID OPENING TIME: 2:00 PM CT
DATE: June 18, 2026
END OF ADDENDUM
Bidder acknowledges receipt of the following addenda: Addendum #2 __________(initial)
WARNING: BIDDER’S FAILURE TO ACKNOWLEDGE RECEIPT OF ADDENDA MAY RESULT
IN REJECTION OF THE PROPOSAL.
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