ESBD_511692_1778516327030_Addendum No. 1 HHS0017305.pdf

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Effective 07/15/2016 Revised 01/23/2024

Procurement and Contracting Services, 1100 W. 49th Street, Austin, TX 78756

Form

PCS 121

SOLICITATION ADDENDUM ACKNOWLEDGEMENT FORM

Solicitation Due Time

PCS Contact Information

Description of Addendum

THIS ADDENDUM NOW BECOMES A PART OF THE ORIGINAL SOLICITATION RETURN ADDENDUM ACKNOWLEDGMENT FORM AS INSTRUCTED, FAILURE TO DO SO MAY RESULT IN DISQUALIFICATION OF RESPONSE.

1.

Acknowledge receipt of this addendum by signing and returning this addendum with your solicitation response in accordance with the submission options outlined in the solicitation.

2.

If respondent has submitted the response prior to addendum, respondent may email the signed addendum to pcsbids@hhsc.state.tx.us prior to the solicitation due date and time.

9.0.0.2.20101008.1.734229 a.m.

CurrentPage:

TextField28: Isaiah.Wilczynski1@hhs.texas.gov

DueDate: 2026-05-15

Minute: 30

Hour: 10

AddendumNo:

AddendumDate: 2026-05-11

TextField30: (512) 406-2668

TextField32: Solicitation Addendum No. 1 - 05/11/2026

- Attached is the PCS 134 Vendor Questions

- Exhibit C - Pricing Sheet has been revised to reflect the correct event bid factors for this solicitation.

Associate Commissioner, PCS:

DateTimeField1:

TextField31:

PCS 134 HHS Responses to Questions

Effective Date 06/26/2015 Page 1 of 3 Reviewed Date 09/18/2025

Solicitation Title: Print Mail Services for HHSC/DDS at 6101 E Oltorf St, Austin, TX

Solicitation Number: HHS0017305

# Reference Question Response

1.

The Pricing Sheet does not appear to accommodate the required mailing method for this project. HHSC mail is sent using a Government Permit with postage paid via EPS. However, the current pricing format requests hourly rates, First-Class Letter pricing, and flat pricing, which do not seem to align with EPS-based postage or government permit workflows.

Please clarify how vendors should complete the Pricing Sheet to accurately reflect pricing when postage is paid via EPS under a Government Permit.

In addition, please clarify what is meant by “hourly rates” in the Pricing Sheet and how HHSC anticipates these rates being applied.

Since the processing of Permit Mail doesn’t not fall under an Hourly Rate, this will not apply and will be removed.

With all of TXDDS’ mail being processed as Permit Mail and paid for via EPS under a Government Permit, Frist- Class Letter pricing would not apply. Provide Presort pricing to process First Class Permit Letters, to include discounts based on mail qualification since any discounts assessed will be returned to the Government Permit EPS account. Note: TXDDS’ Permit Mail will be paid via EPS under a Government Permit so any discounts assessed based on daily mail qualification will go back to the Government Permit EPS account.

With all of TXDDS’ mail being processed as Permit Mail and paid for via EPS under a Government Permit, First- Class Flat pricing would not apply. Provide Presort pricing to process First Class Permit Flats, to include discounts based on mail qualifications since any discounts assessed will be returned to the Government Permit EPS account. Note: TXDDS’ Permit Mail will be paid via EPS under a Government Permit so any discounts assessed based on daily mail qualification will go back to the Government Permit EPS account.

Effective Date 06/26/2015 Page 2 of 3 Reviewed Date 09/18/2025

2.

Indicates that the Contractor must provide and sign a receipt at pickup documenting the pickup date, location, number of trays, and piece count.

Please confirm whether HHSC will provide the pickup slip, with the contractor’s driver signing or initialing the HHSC-issued document at pickup, rather than the contractor generating the pickup documentation. This is the current HHSC process and is standard practice industry-wide.

No, Awarded Contractor must provide a pickup slip which Driver will sign and to include the following:

pickup date, location, number of trays, and piece count.

3.

May HHSC’s existing contractual relationship with the vendor be used as one of the required references, given that it represents substantially similar scope, volume, and services

Yes, you may use HHSC as one of the required references in Exhibit D.

Effective Date 06/26/2015 Page 3 of 3 Reviewed Date 09/18/2025

4.

We respectfully request an extension of the question submission deadline and the response due date for IFB No. HHS0017305.

Specifically, we request that the question submission deadline be extended to May 15, 2026, and that the response due date be extended to May 28, 2026. Given the size, scope, and complexity of the solicitation documents and exhibits, additional time would allow vendors to complete a thorough review, submit well-considered questions, and incorporate HHSC’s consolidated responses accurately into their submissions.

We believe that this extension would support more complete, accurate, and higher-quality responses and ultimately benefit HHSC and all participating vendors.

Thank you for your consideration.

Due to time constraints, we are unable to extend the time frame listed.

Exhibit C - Pricing Sheet

Event ID Format Type Round Version Respondent: Enter Company Name and Federal ID # Here

HHSTX-HHS0017305 Sell RFx 1 1

Event Name Submit To: HHS Purchasing

See Part A for Submission Instructions

Post Date

United States

Event Currency: US Dollar Contact: Wilczynski,Isaiah Nicko

Bids Allowed in Other Currency: No

Event Description

General Questions

Attach completed and signed Addendum Acknowledgement Form(s), if issued.

Bid Factor Response Required: Yes

Attach completed Exhibit D Bidder Reference Form.

Attach completed and signed Exhibit A HHS Solicitation Affirmations, Pages 1-13. Failure to submit will disqualify bid response.

Attach completed Exhibit C Pricing Sheet. Failure to submit will disqualify bid response.

Question Response:

Provide Presort pricing to process First Class Permit Letters & Flats. **Note: TXDDS’ Permit Mail will be paid via EPS under a Government Permit so any discounts assessed based on daily mail qualification will go back to the Government Permit EPS account.**

Permit Mail Services for HHSC/DDS at 6101 E Oltorf

Due Date

4/30/2026 05/14/2026

HHSC PCS is seeking competitive bids to establish a contract for permit mail services of all outgoing agency correspondence.

General Details