ESBD_511230_1779485246311_696-IG-26-O012 A-004.pdf
PDF 122 KB Posted
- Attached to
- Records Management System
- Solicitation number
- 696-IG-26-O012
- Issued by
- Van Zandt County, Houston City, Texas
About this file
This is an Amendment to Solicitation (A-004) issued by the Texas Department of Criminal Justice (TDCJ) Contracts and Procurement Department regarding Request for Offers 696-IG-26-O012 for a cloud-based Records Management System. The amendment revises key dates and extends the response deadline to June 15, 2026, at 3:00 p.m. CT to provide vendors additional time for proposal preparation. The pre-proposal conference was held on May 11, 2026, at 10:00 a.m. CT, with the written questions deadline set for May 15, 2026, at 12:00 p.m. CT. The amendment confirms the expected date for responses to questions as May 29, 2026, and establishes the service commencement date as December 15, 2026. The solicitation seeks a comprehensive multi-jurisdictional law enforcement records management solution encompassing software, hardware, implementation, training, and support services with required capabilities for criminal and administrative case management, evidence tracking, field reporting, and analytics.
The procurement evaluation structure weighs cost at 40 percent and technical capability at 60 percent, with award to one firm fixed-price contractor based on best value. Respondents must demonstrate a minimum of five years of relevant experience, obtain $2,000,000 in cybersecurity insurance, and achieve TX-RAMP Level 2 certification while maintaining compliance with FBI CJIS Security Policy and NIST guidelines. The contract includes a one-year base period from September 1, 2026, through August 31, 2027, with four optional one-year renewal periods extending through August 31, 2031. Respondents must complete a Historically Underutilized Business (HUB) Subcontracting Plan with uniform HUB goals of 3.00 percent and submit two years of financial statements, proof of insurance, and compliance documentation. The amendment addresses three vendor requests for deadline extensions, all referencing the revised Summary of Key Dates without granting additional extensions beyond those already provided.
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Text version
AMENDMENT OF SOLICITATION Page 1 of 2 Pages
1. SOLICITATION NO.
696-IG-26-O012
2. AMENDMENT NO.
A-004
3. EFFECTIVE DATE
May 22, 2026
4. ISSUED BY
Texas Department of Criminal Justice Contracts and Procurement Department Two Financial Plaza, Suite 703 Huntsville, Texas 77340
5. The above numbered solicitation is amended as set forth in Item 6. The hour and date specified for receipt of Responses is extended, is not extended. Respondents shall acknowledge receipt of all amendments to this RFO by signing the Response Cover Page of the RFO.
6. DESCRIPTION OF AMENDMENT
The purpose of this amendment is to revise the Response Cover Page and Summary of Key Dates on Page 2 of the RFO, and answer questions.
A. Revise the Response Cover Page, Block 3 to read as follows:
Deadline: June 15, 2026 3:00 p.m. CT
B. Revise the Summary of Key Dates to read as follows:
May 1, 2026 Issue Solicitation
May 11, 2026
10:00 a.m. CT Pre-Proposal Conference
May 15, 2026 12:00 p.m. CT Deadline for Written Questions for Clarification to the Department
May 29, 2026 Expected Date for Amendment to Answer Questions
June 15, 2026 3:00 p.m. CT Deadline for the Department Receipt of Responses. Late Responses will not be accepted.
December 15, 2026 Service Commencement Date
Except as provided herein, all terms and conditions of the solicitation, as heretofore changed, remain unchanged and in full force and effect.
A-004 696-IG-26-O012 Page 2 of 2
QUESTION 1
Will the agency consider a 2-4 week extension due to the volume of information being requested, to give vendors enough time to put together a thorough response?
ANSWER 1 Refer to the revised Summary of Key Dates in this amendment.
QUESTION 2
We are currently evaluating the requirements for the TXDJ RFP for a Records Management System and would like to respectfully request a 3-week extension. This will allow vendors to properly prepare detailed and comprehensive responses to assist the TXDJ in their evaluation.
ANSWER 2 Refer to the revised Summary of Key Dates in this amendment.
QUESTION 3
In light of the short window between Q&A posting date and RFP due date, with a holiday weekend included, would it be possible to get an extension for the bid submission date?
ANSWER 3 Refer to the revised Summary of Key Dates in this amendment.
| QUESTION 1 |
| ANSWER 1 |
| QUESTION 2 |
| ANSWER 2 |
| QUESTION 3 |
| ANSWER 3 |
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