ESBD_507495_1778266835355_Addendum_RFO Due Date Extension.docx

This document is an Addendum No. 1 to Request for Offers (RFO) 304-26-0277AM issued by the Texas Comptroller of Public Accounts (CPA) for comprehensive full-service maintenance of Opex Falcon high-volume document scanners. The addendum extends the deadline for offer submission from the original May 8, 2026 date to May 11, 2026 at 2:00 p.m. Central Time. The complete schedule of events establishes April 16, 2026 as the RFO issuance date, April 23, 2026 at 2:00 p.m. CT as the deadline for submission of questions, May 1, 2026 as the release date for official responses to questions, May 11, 2026 at 2:00 p.m. CT as the new deadline for offer submission (with late offers not considered), and May 15, 2026 as the services commencement date or as soon thereafter as practical. The contract covers maintenance services for six FalconV scanners and one FalconV+ scanner located in Austin, Texas, with an initial prorated period from May 1, 2026 through August 31, 2026, followed by a full annual period from September 1, 2026 through August 31, 2027, and potential renewal terms extending through August 31, 2029.

Respondents must acknowledge receipt of Addendum No. 1 by signing and returning the acknowledgement with their offer submission. The vendor's pricing must be all-inclusive, covering preventative maintenance, remedial maintenance, parts, labor, travel, and technical support with no additional charges permitted. The successful respondent must meet specified service level agreements with response and resolution times ranging from 2 to 6 hours depending on severity level, maintain insurance coverage including $1,000,000 commercial general liability, $1,000,000 professional liability, and a $25,000 employee dishonesty bond, and provide credits of $10,000 for every six hours of equipment downtime exceeding specified thresholds. Evaluation criteria weight past performance and qualifications at 50 percent, compliance with CPA specifications at 20 percent, and cost at 30 percent. Respondents must complete a VetHUB Subcontracting Plan and confirm compliance with the Texas HUB Program, identifying all portions of work intended for subcontracting and demonstrating good faith efforts to utilize Texas certified HUB vendors.