ESBD_500440_1775760915217_Sign In Sheet - Voluntary Pre-Submittal Conference 734-03202026-KM Chiller Replacement.pdf

This is a Sign In Sheet from a Voluntary Pre-Submittal Conference for Lamar University, a member of The Texas State University System, regarding the North & South Plant Chiller Replacement project (RFP 734-03202026-KM). The conference was held on April 9, 2026, at 10:00 a.m. and included a mandatory site visit. The project encompasses the replacement of four 800-ton water-cooled chillers—two at the North Central Plant and two at the South Central Plant—on Lamar University's Beaumont, Texas campus. Statements of Qualifications and Pricing Proposals are due April 28, 2026, by 2:00 p.m. CST/CDT, with HUB Subcontracting Plans due separately on April 29, 2026, by 12:00 p.m. The deadline for submission of questions and clarifications is April 14, 2026, at 2:00 p.m. CST/CDT. The successful respondent will be notified by May 7, 2026, with contract execution anticipated by May 14, 2026, and construction scheduled to commence June 1, 2026, with substantial completion targeted for March 1, 2027.

The procurement utilizes a best-value selection methodology weighted across six criteria: Respondent's Statement of Qualifications and Availability (5%), Ability to Provide Services (5%), Qualifications and Experience of Construction Team (20%), Performance on Past TSUS or Similar Projects (20%), Project Planning and Scheduling (10%), and Pricing and Delivery Proposal (40%). Qualified manufacturers are limited to Carrier, York, and Trane for the chillers. All respondents must submit a HUB Subcontracting Plan demonstrating good faith effort to utilize Texas-certified Historically Underutilized Businesses for contracts exceeding $100,000. Respondents must submit lump sum pricing with an alternate price option for two-year parts and ten-year warranty coverage. The project requires performance and payment bonds, comprehensive insurance coverage including Workers' Compensation, Employer's Liability, Comprehensive General Liability, Builder's Risk, and Business Automobile Liability, and prevailing wage rate compliance per General Decision Number TX 20260256. Payment terms are net 30 days in accordance with Texas Government Code Section 2251.021, with five percent retainage maintained on progress payments until final completion.