ESBD_497326_1775138322386_Addendum No. 1 - HHS0017167.pdf

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IFB #HHS0017167 -— Shade Awning Installation in BLDG. 634 at Austin

State Hospital Campus

Jobsite Walkthrough Sign-In Sheet

Date: M bet AS, ZOIAGS

PLEASE WRITE LEGIBLY

HHSC Facility ar Coordinator:

Name: Da nd whose devel Phone: 5/2 ~ Pas - JOSS

E-Mail: hen umsehea A. AAs -exe s

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Walkthrough Attendees:

Name: _Pody‘Oh lrabens, j Firm: MlonS Trace K Savic€S Phone: 2Ey — 697 —97 99- E-Mail: Catrich Gpakorosh} ‘ ats C-gmail- Corn

Name: ve Wesigpr- Firm:

Phone: £56 -3é/- 52) E-Mail: dee11@ [REM pELoUL! pees. om

Name: osm Fulop Firm: = Weridianw & pus Phone: 261 234 Y¥33Y

E-Mail: >‘ Fe la, med law sous. C6 Lee

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IFB #HHS0017167 — Shade Awning Installation in BLDG. 634 at Austin

Date: Apc 2S, Ao2t Ape - J Spm.

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HHSC Facility Walkthrough Coordinator:

Name: Levi Lions cherel Phone: 5/2 WS- FSOFS

E-Mail: (ete. wermnseherd6 AAS. Vanes. pee a

Name: _Gar. juowser_

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Phone: S/Z- SG4- 174

E-Mail: (far. Lawsen@d SCC-Lk, Ca)

Name: Dusty Tay ler Firm: SCS

Phone: 512-469-1163

E-Mail: Custy, taylor @ Ses~ tx. Com

Name: Sree Doo samiéy Firm: _USA SW Ads .

Phone: QOS- 310- 65a9

E-Mail: Sfeve doolian Qi ASA - Shade 1 COAA —

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IFB #HHS0017167 — Shade Awning Installation in BLDG. 634 at Austin pate: Mare A 25, AIAG f - Lo ASp a, Va e S.fF

PLEASE WRITE LEGIBLY

HHSC Facility Walkthrough Coordinator:

Name: Texra/ Lbuscherd Phone: §/2—- @2S5 - BOSSE

E-Mail: C4ure/. Ua sc Ae, SOLK. Fea °. > ae”

Name: PAT LMebL&ee—

Firm: TEXdS CuStar gexTeArpas

Phone: Zip. 69. 9300 / 210. 859.097!

E-Mail: Ac} @-fexascustanexlesiess.Cr

Name:

Phone:

E-Mail:

Name:

Phone:

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Effective 07/15/2016 Revised 01/23/2024

Procurement and Contracting Services, 1100 W. 49th Street, Austin, TX 78756

Form

PCS 121

SOLICITATION ADDENDUM ACKNOWLEDGEMENT FORM

Solicitation Due Time

PCS Contact Information

Description of Addendum

THIS ADDENDUM NOW BECOMES A PART OF THE ORIGINAL SOLICITATION RETURN ADDENDUM ACKNOWLEDGMENT FORM AS INSTRUCTED, FAILURE TO DO SO MAY RESULT IN DISQUALIFICATION OF RESPONSE.

1.

Acknowledge receipt of this addendum by signing and returning this addendum with your solicitation response in accordance with the submission options outlined in the solicitation.

2.

If respondent has submitted the response prior to addendum, respondent may email the signed addendum to pcsbids@hhsc.state.tx.us prior to the solicitation due date and time.

9.0.0.2.20101008.1.734229 a.m.

CurrentPage:

TextField28: Isaiah.Wilczynski1@hhs.texas.gov

DueDate: 2026-04-09

Minute: 30

Hour: 10

AddendumNo:

AddendumDate: 2026-04-02

TextField30: (512) 406-2668

TextField32:

Solicitation Addendum No. 1 - 04/02/2026

Attached is the following:

*PCS 134 HHS Responses to Vendor Questions *Mandatory On-Site Visit Sign in Sheets for March 24th at 10:30 AM & March 25th at 1:00 PM.

*Example of a Shade Awning Mock-Up Image *Map of the Austin State Hospital Campus

Associate Commissioner, PCS:

DateTimeField1:

TextField31:

PCS 134 HHS Responses to Questions

Effective Date 06/26/2015 Page 1 of 4 Reviewed Date 09/18/2025

Solicitation Title: Shade Awning Installation in BLDG. 634 at Austin State Hospital Campus

Solicitation Number: HHS0017167

# Reference Question Response

1.

Is there a mockup somewhere in this information as to how you want this awning to look like

Please see mockup image in the addendum

2.

It seems that after the bid site visit, this is more of a canopy shade not a shade awning, please confirm.

The description for this would be a “free standing shade structure”.

3.

Please confirm that the shade structure is to start approximately six feet away from the building.

Yes, that is correct

4. Please provide how many columns are required?

The shade awning is an oversized hip roof design, the dimensions as stated in the IFB document include Nominal - 44’L x 23’W x 10’H (entry height) with a nominal summit height of 14’ 7”

Depending on the awarded vendor’s engineering/design teams the columns may include 6 or more columns or only just 4 columns.

It all depends on how the awarded vendor wants to design the framework to carry the required wind/snow loads

Effective Date 06/26/2015 Page 2 of 4 Reviewed Date 09/18/2025

5.

Please visit Section 7 & 7.1 in the IFB Solicitation Document

Is the vendor to use anchor bolts to existing concrete or to install new concrete pier footings?

If anchor bolts, please provide specifications of the bolts, size, etc.?

Please refer to IFB Section 7, 7.1,

b) Contractor shall provide, at minimum, with bid submission, the following:

3. Design and engineering documents for foundation piers and structure

And

c) 1. General Requirements:

vi. Drilled pier footings

vii. Recessed base plate and anchor bolted mounting

c) 2. Engineering Requirements:

i. – iv. - All

As described in these sections, there are no anchor bolts to existing concrete. As described, the spec requires new concrete drilled pier footings with recessed base plate and anchor bolted mounting.

The vendors engineering/design team will call out the pier and bolt size and specifications to meet the minimum wind, snow and live loads for this structure.

Effective Date 06/26/2015 Page 3 of 4 Reviewed Date 09/18/2025

6.

Please provide colors of the new columns and under fabric.

Color is to be determined

7.

How many miles per hour wind resistant is the shade structure to be? For example, is it to be hurricane wind resistant?

Wind loads: 115 miles per hour (MPH) minimum

Snow loads: 5 pounds per square foot (PSF) minimum

Live loads: 5 pounds per square foot (PSF) minimum

8. What color of the fabric is it to be? Color is to be determined

9.

After installing the columns, is the vendor applying concrete or asphalt as the top surface?

If any of the required new piers are located within any existing concrete, then the vendor would finish the top of the pier flush with the top of the existing concrete.

With the slightly tapered “pour back” top described below.

If the new piers are located in the grass area outside the existing concrete slab, then the vendor would finish the top of those piers at approximately 2” above existing ground level.

Typically, the very top finish for each pier would be a slightly tapered concrete “pour back” above the recessed base plate and anchor bolt mounting hardware. This would all be called out by the vendors engineering/design teams and be a part of the required documents/submittals

Effective Date 06/26/2015 Page 4 of 4 Reviewed Date 09/18/2025

10.

Section 13 in the IFB Solicitation

Is a bid bond required with the bid

Bid bonds are not required for this solicitation, however as stated in section 13 in the solicitation document “The HHS Agency, in its sole discretion, may request additional evidence of insurance or bonds coverage as deemed necessary.”

11.

Section 13 in the IFB Solicitation

Is Builder's Risk Insurance required

Builder’s risk insurance is not required; however, the awarded vendor must have insurance, as stated in section 13 of the solicitation document “Failure to submit acceptable proof of insurance may result in the HHS agency revocation of the award.”

12. How old is the building We do not have this information, and it should not be relevant to this project as the shade structure will not be attached to the building at any point.

HSCS Bldg. 633 blue awning

HSCS Bldg. 634