HUB Sub-contracting plan overview

PRE-BID CONFERENCE

Good morning my name is Sonya Thulin, a member of the HUB staff with TWC. I will be covering a very crucial element of your proposal, the HUB Subcontracting Plan (or HSP).

If you are not the individual responsible for preparing the HSP, please pass this information on to them key notes - HUB Subcontracting Plan (HSP)

* HSP Courtesy Review deadline is Thursday, January 8, 2026, 5:00 P.M CST. Highly encouraged if there are any questions.

* TWC HUB subcontracting goal is 32.9% for special Trade construction contracts

* All proposers must submit an HSP with their proposal

* It is a Pass/Fail element, A proposer that does not include an HSP will be rejected and will not be evaluated.

* It’s a Win-Win! for the agency, the prime vendor and the HUB vendors to meet or exceed the set Goal

HSP courtesy review deadline is Thursday, January 8 , 2026 CT. Please contact TWC HUB for HSP related questions.

TWC HUB strongly encourages prime vendors to meet or exceed TWC HUB subcontracting goal of 32.9% for (all special trade contracts) and subcontract with HUB vendors.

All Proposers must submit an HSP with their proposal.

HSP is a pass/fail element and if a proposer does not include an HSP or a completed HSP your proposal will be rejected and will not be evaluated.

This will be a win-win for the agency, prime vendor, and HUB subcontractors. To meet or exceed the TWC goal.

Completing the HUB Subcontracting Plan (HSP)

HSP - Quick Check List Determination of Good Faith Method (GFE) Identifies sections needed to be completed Respondent’s Subcontracting Intentions

Go to the (HSP) Quick Check List to determine the Good Faith Method (GFE) you will use and to identify the sections of the HSP you will need to complete.

Complete Section 2: Respondent’s Subcontracting Intentions. All portions of work to be subcontracted must be listed. Please include the associated NIGP code along with the subcontracting opportunity description.

METHOD a-Completing the HSP

*Method A - Prime Vendor Utilize only HUB subcontractors or aggregate percentage of the contract to be performed, and will meet or exceed the agency goal, 32.9% Texas HUB vendors must have an active (A) certification on the date the solicitation is due. If the vendor's HUB certification expires before the solicitation due date the HSP will be rejected as a failure to comply with the Good Faith Effort (GFE) Affirmation must be signed and dated by the responsible respondent.

If you have identified GFE A as the method you will use, please ensure that you will be utilizing only HUB subcontractors or the aggregate percentage of the contract to be performed by the HUB subcontractors will meet or exceed the agency 32.9% goal

Ensure Texas HUB vendors have an active A certification on the date the solicitation is due, otherwise your HSP will be rejected as failure to comply with GFE.

Ensure you sign and date the HSP

Method B- Completing the HSP

* Method B –Prime Vendor

* Must notify at least three (3) Texas HUB certified vendors for each service/goods sub-contracted;

* Submit notification to HUB vendors and two (2) trade and/or development centers at least nine (9) days prior to submitting your response;

The date of notification to the HUB vendors and two trade/development centers does not count in the 7-day notification period as set forth in the HSP.

* Submit supporting documentation (i.e., email, fax, certified mail) demonstrating good faith effort to notify Texas HUBs.

* Texas HUB vendors must have an active (A) certification on the date the solicitation is due. If the vendor's HUB certification expires before the solicitation due date the HSP will be rejected as a failure to comply with the Good Faith Effort (GFE).

* Provide Justification for selection of a Non-HUB vendor(s)

Notify at least 3 Veteran disabled HUB vendors that are active certified vendors for each of the services and/or goods to be subcontracted

Notify Veteran HUB vendors and two (2) trade and/or development centers at least nine (9) days prior to submitting your response;

If you cannot locate at least 3 veteran HUB vendors, make a notation on your HSP with a printout showing your due diligence.

Go to the HSP form and attached is a list of trade and development centers links. The link for the trade and development centers on the HSP is not currently working.

The date of notification to the HUB vendors and two trade/development centers does not count in the 7-day notification period.

Submit supporting documentation (e.g. email, fax, CM) that you notified the Texas HUB vendors.

Ensure Veteran disabled HUB vendors have an active A certification on the the solicitation is due, otherwise your HSP will be rejected.

Provide Justification for selecting a non veteran disabled HUB vendor.

Reminders and useful information _Completing the HUB Subcontracting Plan (HSP)

Method B

* Locate a list of HUB subcontractors on the Centralized Master Bidders List (CMBL) at the CPA website https://mycpa.cpa.state.tx.us/tpasscmblsearch/tpasscmblsearch.do.

* Texas HUB vendors must have active (A) certification on date the solicitation is due.

* Identify all sub-contractors intended for the project Provide the contractor VID#/TIN#; Approximate dollar amount; and the percentage the amount represents for each subcontractor utilized Trade organizations and development centers may be found Texas Comptrollers website http://www.window.state.tx.us/procurement/prog/hub/mwb-links-1 . A list of trade and developments organizations is attached to the HSP form. You are not limited to using these organizations.

* Affirmation must be signed and dated by the responsible respondent. Failure to sign could disqualify the submittal.

Locate veteran disabled HUB vendors on the Centralized Masters Bidders List (CMBL). The list of Trade organizations and development centers at the CPA website is not working.

The trade and development organization list is attached to the HSP form. Also, you can contact organizations that are not on the list

Self- Performing _ Completing the HUB Subcontracting Plan (HSP)

* Self Performing is if you will not be sub-contracting any portion of the contract

* Section 3 Self Performing Justification:

Must provide a thorough explanation of how you will be fulfilling all aspects of the contract.

How you will utilize all of your own resources, i.e., equipment, supplies, material, and/or employees. You cannot claim self-performance for individuals that receive a 1099, unlike your employees who receive W2’s.

* Section – Affirmation must be signed and dated by the responsible respondent

Section 3 Self Performing Justification:

You must provide a thorough explanation of how you will be fulfilling all aspects of the contract.

How you will utilize all of your own resources, i.e., equipment, supplies, material, and/or employees.

You cannot claim self-performance for individuals that receive a 1099, unlike your employees who receive W2’s.

PAR’S _Progress assessment Report & Other Reminders

* By signing the affirmation:

“Respondent understands if awarded any portion of the contract: The Prime Contractor must submit monthly compliance reports (Progress Assessment Report (PAR) to the agency verifying its compliance with the HSP. PAR is required as a condition of payment along with the invoice. “ Must be emailed to TWCHUBInfo@twc.texas.gov and is due before the 5th of each month.

* Modifications to the HSP after award – Respondent must contact TWC HUB department prior to making any modifications to the HSP. The HUB department must approve any modification before the vendor may act upon them. Failure to adhere to these requirements is a breach of contract and include a debarment from all state contracting!

* Questions on the HUB component please contact Patricia Campos or Sonya Thulin at the following: TWCHUBINFO@twc.texas.gov

If respondent is awarded a contract the Prime contractor must submit monthly compliance reports (Progress Assessment Report (PAR) to the agency in compliance to the HSP.

PAR is due before the 5th of each month and is a condition of payment.

Any changes to the HSP must be approved by the TWC HUB team prior to implementation. Failure to adhere is a breach of contract or debarment from all state contract.

For questions about the HSP, contact myself or Sonya Thulin at TWCHUBinfo@twc.Texas.gov image2.png image3.png image4.svg

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