ESBD_469827_1765215451268_Schedule of Event updates.pdf

This is a Schedule of Events document for Angelo State University's Request for Proposal (RFP) for an RSOC Data Dashboard, a cybersecurity solution designed to support regional security operations for Texas school districts and state-funded entities in partnership with the Texas Department of Information Resources. The RFP seeks qualified commercial off-the-shelf (COTS) software providers to design, develop, and implement an interactive data dashboard that integrates with existing ASU systems including Microsoft investments, ServiceNow, Okta, Crowdstrike, Darktrace, and Centrepetal AI. Key timeline milestones include RFP release to vendors on November 14, 2025; a suggested pre-proposal virtual discussion on November 25, 2025, at 3:30 PM Central Time; a deadline for submission of questions on November 26, 2025, by 3:00 PM Central; proposal submission deadline on December 10, 2025, by 3:00 PM Central; vendor selection by committee anticipated between December 10, 2025, and January 31, 2026; contract award anticipated on February 1, 2026; and anticipated contract start date of February 1, 2026, extending through January 31, 2027. The contract includes potential for up to four one-year renewals contingent on student involvement and mutual agreement, with ASU reserving the right to award to one or two vendors based on its assessment of institutional and student interests.

The procurement employs a firm, fixed-price agreement model for commercial software acquisition with annual adjustments capped at three percent. Evaluation criteria weight proposed services at 20 percent, compensation and fees at 20 percent, industry SOC experience at 25 percent, higher education experience at 10 percent, and time to mobilization at 25 percent. A mandatory HUB subcontracting plan is required, offering opportunities for disadvantaged enterprises. Proposers must maintain commercial general liability insurance of $2,000,000 aggregate, workers' compensation coverage, and crime coverage equal to 50 percent of contract value or $100,000, whichever is greater. Compliance with federal, state, and cybersecurity standards including NIST, CMMC, and FISM Moderate is mandatory, alongside adherence to NIST Special Publications 800-53 and Texas cloud computing requirements (TX-RAMP). The contract is subject to Board of Regents approval, and no specific budget range is disclosed, though the comprehensive requirements and integration expectations indicate a significant technology investment.