ESBD_462957_1760726365725_RFP-1423_112025 - UC Servery Remodel.pdf

Texas A&M University-Texarkana Request For Proposals (RFP)

RFP Number

TAMUT-RFP-1423_112025

Anita & Truman Arnold University Center Servery Remodel

Issued Date

October 17, 2025

Response Date

November 9, 2025

11:30 PM

TEXAS A&M UNIVERSITY-TEXARKANA

RFP NUMBER

TAMUT-RFP-1423_112025

Anita & Truman Arnold University Center Servery Remodel

PROPOSAL MUST BE RECEIVED BEFORE:

11:30 PM Central Time, November 9, 2025

SUBMIT ALL REQUIRED DOCUMENTS & COMPLETE PROPOSAL TO:

https://it-lf-ecmf2.it.tamu.edu/Forms/wB5tD

Proposal must be submitted to the Texas A&M University-Texarkana Procurement & Contracting Office before the hour and date specified for receipt of proposal. If it is not received in the department by due date and time, the proposal will be considered late and will be returned to the respondent.

Pursuant to the Provisions of Texas Government Code Title 10, Chapter 2156.121 - 2156.127, sealed proposals will be received until the date and time established for receipt. After receiving receipt, only the names of proposers will be made public. Prices and other proposal details will only be divulged after the award, if one is made.

REQUEST FOR PROPOSAL

REFER ALL INQUIRIES TO:

Kristen Tullos Texas A&M University-Texarkana

Assistant Vice President for Procurement and Contracting Phone 903-223-3053

Email: ktullos@tamut.edu https://it-lf-ecmf2.it.tamu.edu/Forms/wB5tD mailto:kristen.tullos@tamut.edu

1. Introduction

Texas A&M University-Texarkana (TAMUT) invites qualified General Contractors to submit proposals for remodeling the servery in the Anita & Truman Arnold University Center. Proposals must address all criteria outlined in Section 3 and follow the formatting requirements in Section 4 to be considered responsive. Incomplete proposals will be deemed non-responsive and subject to rejection.

The selected General Contractor will be the firm whose experience, qualifications, proposed approach, and fees, as presented in response to this RFP, demonstrate the best overall value to TAMUT, as determined by the Owner.

2. Project Overview

• Project Name: Anita & Truman Arnold University Center Servery Remodel

• Location: Texas A&M University-Texarkana, Texarkana, TX

• Scope:

o Remodel servery according to attached architectural plans.

• Delivery Method: Guaranteed Maximum Price Construction Build

• Timeline:

o Must be completed before January 9, 2026 $5,000/day penalty if not completed by 1/9/2026

KEY EVENTS SCHEDULE

Listed below are the important events and dates by which they must occur.

University reserves the right to change any of these dates/times if determined necessary. Any change in dates/times of events that are to occur prior to and including deadline for Vendors to submit responses to proposal will be issued by written addenda.

EVENT DATE

Issue RFP October 17, 2025 RSVP for Pre-bid Conference by emailing ktullos@tamut.edu

October 24, 2025 d Conference (non-mandatory;

On-site & virtual)

October 28, 2025, at 1:00 p.m. in University Center Room 116

Deadline for Submissions of Questions

October 31, 2025

Answers to Questions Posted November 3, 2025 Deadline for Submission of Proposals

November 9, 2025

Interviews of Top Candidates, if necessary

November 11-13, 2025

Expected Contract Award Date November 14, 2025 mailto:ktullos@tamut.edu

3. Proposal Requirements

Respondents shall provide complete responses to the following criteria, formatted as directed in Section 4. The evaluation will assess the General Contractor’s ability to deliver a high-quality, cost-effective, and timely project.

3.1 Criteria One: Respondent’s Ability to Provide Construction Services .1.1

3.1.1 Qualifications Scope: Submit qualifications specific to the company entity or branch performing the work.

3.1.3 Company Information: Provide:

• Organization type (corporation, partnership, sole proprietorship, or joint venture; if corporation, state of incorporation).

• Year the firm was established.

• Volume of work completed in Texas over the last 5 years (through

6/30/2025).

• Volume of work completed nationally over the last 5 years.

3.1.4 Current Workload: List the number and total dollar amount of contracts currently in progress.

3.1.6 Business Transactions: Disclose if the company is for sale or involved in any transaction to expand or be acquired. If yes, explain the impact on the project.

3.1.7 Litigation: Detail any past or pending litigation or claims that may affect performance under this contract.

3.1.8 Defaults or Terminations: Indicate if the firm has ever defaulted, failed to complete work, or been discharged. If yes, provide details.

3.1.9 Penalties: Disclose any liquidated damages or penalties paid for late completion. If yes, provide details.

3.1.10 Relationships: Disclose any relationships with TAMUT employees, officers, or Regents. If applicable, explain.

3.2 Criteria Two: Qualifications of Construction Team

3.2.2 Project Execution Plan: Outline your approach to providing construction services, including coordination with architects, engineers, and subcontractors, within the accelerated construction phase.

3.2.3 Team Organization: Submit a project organization chart, including the full construction team (engineers, key construction personnel). Provide resumes and references for key personnel, lines of authority, communication flow, and estimated time commitment for design and construction phases.

3.3 Criteria Three: Past Performance on Construction Projects

3.3.1 Relevant Projects: List up to three construction projects completed in the last 5 years (2020–2025), prioritizing those most relevant to a servery remodel or institutional projects. For each project, provide:

• Project name, location, and description.

• Color image of the project.

• Original and final construction cost.

• Percentage or dollar amount of self-performed work.

• HUB goal and actual percentage achieved.

• Final gross square footage.

• Notice to Proceed and Substantial Completion dates.

• Names of Project Manager, Superintendent, and lead Architect/Engineer.

• Names of mechanical, plumbing, and electrical subcontractors.

• Contact information for the Owner’s representative and

Architect/Engineer.

3.4 Criteria Four: Cost Management and Control

3.4.3 Budget Assurance: Outline your process for ensuring the construction aligns with the budget, including contingencies, and how you maintain cost control during the construction phase.

3.5 Criteria Five: Schedule Management

3.5.2 Timely Completion: Explain your approach to ensuring completion by January 9, 2026, including schedule recovery methods. Provide examples from three projects listed in 3.3, detailing scheduling challenges and solutions.

3.5.3 Sample Schedule: Provide a bar chart schedule for the TAMUT project, including design, permitting, and construction phases with key milestones to meet January 9, 2026, completion date. If specific milestones are unavailable, provide a sample from a similar project.

3.6 Criteria Six: Safety and Quality Management

3.6.1 Safety Program: Describe your approach to managing safety risks, including resources provided (e.g., safety manager, training programs).

3.6.2 EMR: Provide your Experience Modification Rate (EMR) for the last five years (2020–2025).

3.6.3 OSHA RIR: Provide your OSHA Recordable Incident Rate (RIR) for 2020–2025.

3.6.4 OSHA DAFW: Provide your OSHA Days Away from Work Incident Rates (DAFW) for 2020–2025.

3.6.5 OSHA Citations: List any OSHA citations from 2020–2025 and their outcomes.

3.6.6 Quality Assurance: Describe your quality assurance/quality control (QA/QC) program. Provide examples from three projects listed in 3.3, detailing QA/QC techniques used.

3.8 Criteria Eight: Respondent’s Pricing and Project Delivery Proposal

Pricing Schedule and Costing Methodologies

Include all fees and costs of the Contractor associated with the Guaranteed Maximum Price (GMP), which will include all construction costs, general conditions, and associated fees.

4. Submission

4.1 Submittal Format & Instructions

• Proposals must be submitted in a clear, organized format, addressing each criterion in Section 3.

• Include a table of contents, numbered sections corresponding to 3.1–3.8, and all required attachments (e.g., organization chart, resumes, project images, schedules).

• The following information is to be returned as part of your proposal response. Proposals submitted without this information will be evaluated accordingly:

� Signed Execution of Offer � Completed Proposal Form � Felony Conviction Notification � Non-Collusion Affidavit � HUB Subcontracting Plan � Demonstrated Experience and Qualifications � Company Information � References � Pricing in accordance with the specifications � Copies of all addenda that may be issued for the RFP signed by same authorized Respondent representative who signs the Execution of Offer, or acknowledgment on the Bid Form.

Proposal responses including Execution of Offer must be signed by the Respondent’s company official authorized to commit such proposals.

4.2 Submittal Deadline and Location

All proposals must be received by Texas A&M University-Texarkana’s Procurement & Contracting Office no later than 11:30 P.M. CENTRAL TIME NOVEMBER 9, 2025, at https://it-lf-ecmf2.it.tamu.edu/Forms/wB5tD

Late proposals will not be considered under any circumstances.

Mailed, hand delivered, or telephone and/or facsimile (Fax) proposals are not acceptable under any circumstances.

5. Evaluation Criteria Proposals will be evaluated based on:

• Completeness and Clarity: Adherence to RFP requirements and clarity of response.

• Qualifications and Experience: Demonstrated ability to deliver construction services, including past performance on similar projects.

• Cost and Schedule Management: Ability to control costs within the budget and meet the January 9, 2026, completion date.

• Team and Approach: Strength of the proposed team and execution plan.

https://it-lf-ecmf2.it.tamu.edu/Forms/wB5tD

• Safety and Quality: Proven safety record and robust QA/QC program.

• Innovation and Best Practices: Use of modern technologies (e.g., BIM) and creative solutions for project challenges.

6. Additional Information

• Texas A&M University-Texarkana HUB Policy and HUB Subcontracting Requirements o All agencies of the State of Texas are required to make a good faith effort to utilize Historically Underutilized Business (HUB) Vendors in procurements for commodities and services. It is the policy of the State of Texas, the Comptroller of Public Accounts, Texas Procurement & Support Services Division (TPASS), and Texas A&M University-Texarkana, as a good faith effort, to encourage the use of Historically Underutilized Business (HUB) Vendors in all prime Contracts, Subcontracts, and purchasing transactions.

The University initiative is to assist Vendors to achieve goals through race, ethnic, and gender-neutral means.

o It is the policy of Texas A&M University-Texarkana to encourage the use of Historically Underutilized Businesses (HUBs) in our prime contracts, subcontractors, and purchasing transactions. The goal of the HUB program is to promote equal access and equal opportunity in Texas A&M University- Texarkana contracting and purchasing.

o HUB Subcontracting Plan (Required if Subcontractors will be used during Services)

Subcontracting opportunities are anticipated for this RFP;

therefore a HUB Subcontracting Plan (HSP) is required. In the event that the RESPONDENT determines a subcontractor(s) will be used, the RESPONDENT WILL BE required to make a good faith effort and complete the State of Texas HUB Subcontracting Plan found at:

https://comptroller.texas.gov/purchasing/vendor/hub/forms.php

FAILURE TO SUBMIT A COMPREHENSIVE,

ACCEPTABLE HUB SUBCONTRACTING PLAN (only if subcontractors will be used by the RESPONDENT for these services) WILL BE CONSIDERED A MATERIAL FAILURE

TO COMPLY WITH THE REQUIREMENTS OF THE RFP

AND WILL RESULT IN REJECTION OF THE RESPONSE.

Please contact Texas A&M University-Texarkana’s Assistant Vice

President for Procurement and Contracting and HUB Coordinator, Kristen Tullos, at ktullos@tamut.edu for assistance with completion of requirements as stated.

• General Contractor must be able to meet TAMUT’s bonding and insurance requirements.

o Owner’s Rights: TAMUT reserves the right to reject any or all proposals, waive minor irregularities, or negotiate with shortlisted firms.

https://comptroller.texas.gov/purchasing/vendor/hub/forms.php mailto:ktullos@tamut.edu

• Pre-Proposal Conference & Site Visit (non-mandatory) o Tuesday, October 28, 2025, at 1:00 PM in University Center

Room 116 Virtual Option will be available o Please RSVP to ktullos@tamut.edu by Friday, October 24, 2025

• Texas A&M University-Texarkana Contact o Any questions or concerns regarding this Request for Proposal shall be directed in writing to:

Kristen Tullos Texas A&M University-Texarkana Procurement & Contracting 7101 University Ave Texarkana, TX 75503 Email: Ktullos@tamut.edu

Texas A&M University-Texarkana specifically requests that Respondents restrict all contact and questions regarding this RFP to the above named individual.

• Inquiries and Interpretations o Responses to inquiries which directly affect an interpretation or change to this RFP will be issued in writing by addendum.

Only inquiries which are replied to by formal written addenda shall be binding. Oral and other interpretations or clarifications will be without legal effect.

NOTICE: THE DEADLINE FOR WRITTEN QUESTIONS IS 12:00

P.M. CENTRAL TIME, AUGUST 14, 2025.

Notice: It is the responsibility of Respondents who download this RFP from the Electronic State Business Daily (http://esbd.cpa.state.tx.us) to check the website for any addenda for this RFP. All such addenda issued by Texas A&M University-Texarkana prior to the time that proposals are received shall be considered part of the RFP. The Respondent shall consider and acknowledge receipt of such addenda by including signed copies of such addenda in their response.

The addendum for listing all questions and answers is scheduled to be available posted on the above referenced website on OCTOBER 31, 2025, by 3:00 pm.

7. Terms and Conditions and Contract

All terms and conditions and other requirements contained in this RFP shall govern any Agreement issued as a result of this RFP. Additional or attached terms and conditions which are determined to be unacceptable to University shall result in the disqualification of the proposal. By submitting a response mailto:ktullos@tamut.edu mailto:Kristen.Tullos@tamut.edu http://esbd.cpa.state.tx.us/ to this RFP, you affirm your company’s intention to enter into an agreement under the terms and conditions listed in the contract example. No other form of contract will be utilized as a result of this RFP.

8. General Terms and Conditions

8.1 Proposal should be prepared simply and economically, providing a straightforward and concise description of the Respondent's ability to meet requirements of this RFP. Emphasis should be on completeness, clarity of content, and responsiveness to the RFP's requirements.

8.2 The University reserves the right to accept or reject any and all proposals, to waive informalities and technicalities, and to accept the proposal considered the "best value" and most advantageous and award to the most responsive proposal. Additionally, all Respondents are hereby notified that Texas A&M University-Texarkana shall consider all factors it believes to be relevant in the selection of the most responsive proposal including but not limited to both subjective and objective criteria and the ability of the Respondent to perform the requirements of this RFP.

8.3 This RFP is a solicitation for proposals and is not a Contract or an offer to Contract. The University is not obligated to award a Contract and reserves the right, at the University’s exclusive option to: (1) enter into Agreements or other Contractual arrangements for all or any portion or portions of the requirements and specifications set forth in this RFP with one or more Respondents; (2) reject any and all proposals and re-solicit proposals; (3) reduce/revise the scope of work and choose portions of the work that are within the University’s budgetary limits or (4) reject any and all proposals and temporarily or permanently abandon the procurement, if deemed to the best interests of University.

8.4 Additionally, the University reserves the right to make award(s) and enter into Agreement(s) that stipulate options to purchase all or only specific parts of the items and/or services included in the awarded proposal(s) on an “as needed” basis or an “as funded” basis.

8.5 By responding to this RFP, the Respondent fully understands and agrees that award(s) and resulting Agreement(s) for the purchase of any or all portions of the items and/or services included in this RFP is contingent upon availability of sufficient funding.

8.6 Proposals are to be valid for a minimum of ninety, (90) days from the submittal deadline date to allow time for evaluation, selection and any unforeseen delays.

8.7 The Respondent agrees to protect the State of Texas and the University from claims involving infringement of patents or copyrights.

8.8 The Respondent hereby assigns to purchaser, any and all claims for overcharges associated with any Contract resulting from this RFP which arise under the antitrust laws of the United States 15 U.S.C.A.

Section 1, et seq. (1973) and which arise under the antitrust laws of the State of Texas, Texas Business and Commercial Code Ann. Sec. 15.01, et seq. (1967).

8.9 No substitutions or cancellations permitted without written approval of the University.

8.10 Upon award, delivery shall be effective as stated unless the Seller obtains approval from University for late delivery. Delivery shall be made during normal working hours only unless University approves otherwise. Delivery may be a factor in award.

8.11 Proposals and any other information submitted by the Respondent in response to this RFP shall become the property of the University.

8.12 Respondents electing to reply to this RFP are responsible for all cost incurred by the Respondent for proposal preparation, submittal, presentations (oral or otherwise) that may be made, or any other cost.

The University is not liable for any cost incurred by Respondents.

8.13 Failure to comply with the requirements contained in this RFP may result in the rejection of the proposal. Proposals that are qualified with conditional clauses, alterations, items not called for in the RFP documents, or irregularities of any kind are subject to disqualification by University at its option.

8.14 Except as otherwise provided in this RFP, no proposal may be changed, amended, or modified after if has been submitted or filed in response to this RFP. However, upon written request by the Respondent, a proposal may be withdrawn or withdrawn and resubmitted at any time prior to the Submittal Deadline. No proposal may be withdrawn after the Submittal Deadline without University’s consent, which shall be based on the Respondent’s written documentation evidencing a reason acceptable to University in its sole discretion.

8.15 Products and services awarded as a result of this RFP may be extended to other Institutions of Higher Education as defined by Section 61.003 Education Code, Government Code Section 2155.134.

Other individual institutions may or my not elect to use this agreement.

9. Alternate Proposal

University reserves the right to consider alternate proposals submitted by Respondents. Alternate proposals shall be clearly marked “Alternate” with the proposed alternates clearly defined and all pricing/cost advantages included, if applicable.

10. Definitions

Whenever the following terms are used in any part of this RFP the intent and meaning shall be interpreted as follows:

RFP shall mean Request For Proposal.

UNIVERSITY shall mean Texas A&M University-Texarkana.

TPASS shall mean Texas Procurement and Support Services Division (formerly the

TBPC).

HUB shall mean Historically Underutilized Business as certified by the State of Texas HSP shall mean HUB Subcontracting Plan Respondent shall mean the individual, partnership, corporation, or other entity that submits a response to this RFP.

Vendor shall mean the individual, partnership, corporation, or other entity awarded a Contract or Agreement for labor or for equipment & supplies under this RFP in accordance with the terms, conditions, and requirements herein Agreement / Contract shall mean the formal Contractual Agreement entered into between Texas A&M University- Texarkana and the Seller as a result of this RFP by means of purchase order and/or separate written contract.

11. Time of Performance

Time is of the essence in the rendering of services here under. Seller agrees to perform all obligations and render services set forth per this RFP in accordance with the schedules herein and as mutually agreed upon between University and Seller during the term of any Agreement resulting from this RFP. Seller will not be responsible for, or subject to default because of, any schedule changes or delays of deliverables that may be caused by the action(s) or non-action(s) of University.

12. Agreement Amendments

Any Agreement resulting from this RFP may be modified or amended as negotiated and /or mutually agreed upon by University and Seller. No modification or amendment to any Agreement resulting from this RFP shall become valid unless agreed in writing and signed by both the University and the Seller. All correspondence regarding modifications or amendments to the Agreement must be forwarded to the Procurement & Contracting Office for prior review and approval. Only the University Vice President for Business and Administration or his/her designee will be authorized to sign changes or amendments to any Agreement resulting from this RFP.

13. Ownership of Deliverables

Upon acceptance by University of any and all deliverables, such deliverables shall become the property of and full ownership conveyed to the University. Such deliverables shall include, but not be limited to, maps, charts, publications, reports and other documents, datasets, software (including licenses and permits), and any other items created by the work performed by the Seller. All copyrights, printing/reprinting and publishing/republishing rights for any publications shall be in the name of, or conveyed to Texas A&M University-Texarkana.

14. Sales and Use Tax

The University as an agency of the State of Texas, is exempt from state and local sales and use taxes pursuant to the provisions of the Texas Limited Sales, Excise, and Use Tax Act. The Seller may claim exemption from payment of applicable state taxes by complying with such procedures as may be prescribed by the State Comptroller of Public Accounts. Do not include taxes in prices quoted for a proposal in response to this RFP.

15. Reporting

Seller will provide reports as required to the University HUB Coordinator or his/her designee detailing the subcontracting activity, status, and updates of performance of services required in this RFP.

Seller may be required to have regularly scheduled conferences with a Technical and/or Project Team if one is appointed by the University.

Seller will provide other reports as may be sporadically required or requested.

16. Observance of University Rules and Regulations

Seller agrees that at all times its employees will observe and comply with all regulations of Texas A&M University-Texarkana, including but not limited to parking and security regulations.

17. Non-Disclosure

Seller and University acknowledge that they or their employees may, in the performance of any Agreement resulting from this RFP, come into the possession of proprietary or confidential information owned by or in the possession of the other party. Neither party shall use any such information for its own benefit or make such information available to any person, firm corporation, or other organizations, whether or not directly or indirectly affiliated with the Seller or University unless required by law.

18. Publicity

No public disclosures or news releases pertaining to this RFP or any details thereof shall be made public without prior written approval of the University. Seller agrees that it shall not publicize any Agreement or disclose, confirm, or deny any details thereof to third parties or use any photographs or video recordings of University’s name in connection with any sales promotion or publicity event without the prior written approval of University.

19. Non-Waiver of Defaults

Any failure of University at any time, to enforce or require the strict keeping and performance of any of the terms and conditions of this RFP and any resulting Agreement shall not constitute a waiver of such terms, conditions, or rights, and shall not affect or impair same, or the right of University at any time to avail itself of same.

20. License and Permits

Seller will obtain and maintain at its own expense, and in its name, all necessary licenses and permits required to perform the services required herein.

21. Non-discrimination

The Seller and its agents and employees are prohibited from engaging in or allowing any impermissible discrimination on the basis of race, religion, color, national origin, age, sex, disability, genetic information or veteran status in relation to (1) the Seller’s employment practices; (2) the performance of the Seller’s obligations under the Agreement. In performing its obligations under the Agreement, Seller shall be subject to and shall comply with all currently effective or subsequently promulgated polices regarding non-discrimination issued by either the University or the Texas A&M University System.

22. Compliance with Law

The Seller shall comply with any applicable federal, state, and local laws and regulations in performing its operations under the Agreement.

23. Federal Laws and Regulations

By submitting a signed proposal in response to this RFP, the Respondent certifies that it is fully informed about, and in full compliance with its obligations under existing applicable laws and regulations, including, but not limited to:

Title V1 of the Civil Rights Act of 1964, as amended (42 USC 2000(D)); Civil Rights Act of 1991;

Executive Order 11246, as amended (41 CFR 60-1 and 60-2);

Vietnam Era Veterans Readjustment Act of 1974, as amended (41 CFR 60-250); Rehabilitation Act of 1973, as amended (41 CFR 60-741);

Age Discrimination Act of 1975 (42 USC 6101 et seq.);

Non-segregated Facilities (41

CFR 60-1);

Drug-Free Workplace Act of 1988 (PL 100-690);

Federal Procurement or No procurement Programs (Executive Order 12549 and 12689); Bryd Anti-Lobbying Amendment (31

USC 1352);

Clean Air Act of 1970 (42 USC 7401 et seq.);

Federal Water Pollution Control Act (33 USC 1251 et seq.);

Omnibus Reconciliation Provision, Section 952;

Fair Labor Standards Act of 1938, Sections 6 ,7, and 12, as amended; Americans with Disabilities Act of 1990 (42 USC 12101 et seq.); Immigration Reform and Control Act of 1986;

Utilization of Small Business Concerns and Small Business Concerns Owned and Controlled by Socially and Economically Disadvantaged Individuals (PL 96-507);

Federal Occupational Safety and Health Law (PL 91-596) including its regulations in effect or proposed as of the date of the Agreement;

Executive Order GA-48, Hardening of State Government; and All other laws and regulations and executive orders as are applicable.

24. Alcohol and Drug-Free Workplace

The University is committed to maintaining an alcohol and drug-free workplace. Possession, use, or being under the influence of alcohol or controlled substances by Seller’s employees while in the performance of any services provided under and Agreement resulting from this RFP is prohibited.

Violation of this requirement shall constitute grounds for termination of the Agreement.

25. Other Benefits

It is understood and agreed that no benefits, payments or considerations received by the Seller for the performance of services associated with and pertinent to the resultant Agreement shall accrue, directly or indirectly, to any employees, elected or appointed officers or representatives, or any other person identified as agents of, or who are by definition an employee of the State.

26. Contract Administration

Upon award and execution of an Agreement or Contract, administration of such Agreement or Contract will be by a University Contract Administrator.

All issues relating to the Agreement or Contract including, but not limited to, Contract changes or modifications, Contactor performance, Contract renewals, cancellation, and disputes will be handled by the University Contract Administrator. Vendor will coordinate with the University Contract Administrator on all issues related to the Agreement or Contract.

The initial University Contract Administrator shall be Kristen Tullos, Assistant Vice President for Procurement and Contracting. If in the future the University Contract Administrator changes, the University will provide notice of such changes in University Contract Administrator to the vendor in writing.

TAMUT-RFP-1423_112025

DATE: October 17, 2025

In compliance with this RFP, and subject to all the conditions herein, the undersigned offers and agrees to furnish any or all commodities or services at the prices quoted.

A.1 Respondent Affirmation

NOTE TO RESPONDENTS: SUBMIT ENTIRE SECTION WITH RESPONSE.

This execution of offer must be completed, signed, and returned with the respondent's qualifications. Failure to complete, sign and return this execution of offer with the qualifications may result in rejection of the qualifications.

Signing a false statement may void the submitted qualifications or any agreements or other contractual arrangements, which may result from the submission of respondent’s qualifications. A false certification shall be deemed a material breach of contract and, at owner's option, may result in termination of any resulting contract or purchase order.

Addenda Acknowledgment

Receipt is hereby acknowledged of the following addenda to this RFP by entering yes or no in space provided and indicating date acquired. Enter “0" if none received.

No. 1 Date

No. 2 Date

A.2 Signature

By signing below, the Respondent hereby certifies as follows, and acknowledges that such certifications will be included in any resulting contract:

(i) the Response and all statements and information prepared and submitted in response to this RFP are current, complete, true and correct;

(ii) it is not given, nor intends to give at any time hereafter, any economic opportunity, future employment, gift, loan, gratuity, special discount trip, favor or service to a public servant in connection with the submitted response or any subsequent proposal. Failure to sign below, or signing a false statement, may void the response or any resulting contracts at TAMUS’ option, and the RESPONDENT may be removed from all future proposal lists at this state agency;

(iii) the individual signing this document and the documents made part of the RFP is authorized to sign such documents on behalf of the RESPONDENT and to bind the Respondent under any contract which may result from the submission of the Response;

(iv) no relationship, whether as a relative, business associate, by capital funding agreement or by any other such kinship exists between RESPONDENT and an employee of TAMUS;

(v) Respondent has not been an employee of TAMUS within the immediate twelve (12) months prior to the RFP response;

(vi) no compensation has been received for participation in the preparation of this RFP (ref. Section 2155.004 Texas Government

Code);

(vii) all services to be provided in response to this RFP will meet or exceed the safety standards established and promulgated under the Federal Occupational Safety and Health law (Public Law 91-596) and its regulations in effect as of the date of this solicitation;

(viii) Respondent complies with all federal laws and regulations pertaining to Equal Employment Opportunities and Affirmative Action;

(ix) to the best of its knowledge, no member of the Board of Regents of The Texas A&M University System, or the Executive Officers of the Texas A&M University System or its member institutions or agencies, has a financial interest, directly or indirectly, in the Project;

(x) each individual or business entity proposed by RESPONDENT as a member of its team that will engage in the practice of engineering or architecture will be selected based on demonstrated competence and qualifications only;

(xi) if the RESPONDENT is subject to the Texas franchise tax, it is not currently delinquent in the payment of any franchise tax due under Chapter 171, Texas Tax Code, or is exempt from the payment of such taxes. A false certification may result in the Respondent’s disqualification;

(xii) under Section 231.006, Family Code, the vendor or applicant certifies that the individual or business entity named in this

EXECUTION OF OFFER

contract, bid, or application is not ineligible to receive the specified grant, loan, or payment and acknowledges that this contract may be terminated and payment may be withheld if this certification is inaccurate; and,

(xiii) under Section 2155.004, Government Code, the vendor certifies that the individual or business entity named in this bid or contract is not ineligible to receive the specified contract and acknowledges that this contract may be terminated and payment withheld if this certification is inaccurate.

RESPONDENT should give Payee Identification Number (PIN) (Formally Vendor ID), full firm name and address of Vendor (enter in block provided if not shown). Failure to manually sign submittal will disqualify it. The person signing the submittal should show title or authority to bind his/her firm in contract. The Payee Identification Number is the taxpayer number assigned and used by the Comptroller of Public Accounts of Texas. Enter this number in the spaces provided on the Execution of Offer.

Payee Identification Number (PIN):

Sole Owner should also enter Social Security Number:

Vendor/Company:

Signature (INK):

Name:

Title: _

Street:

City/State/Zip:

Telephone No.:

Fax No.:

E-mail:

* By signing this RFP, RESPONDENT certifies that if a Texas address is shown as the address of the respondent, respondent qualifies as a Texas Resident Bidder as defined in Texas Government Code, § 2252.001(4).

THIS SHEET MUST BE COMPLETED, SIGNED, AND RETURNED WITH

RESPONDENT’S SUBMISSION. FAILURE TO SIGN AND RETURN THIS

SHEET WILL RESULT IN THE REJECTION OF YOUR SUBMISSION.

NON-COLLUSION AFFIDAVIT

The undersigned, duly authorized to represent the persons, firms and corporations joining and participating in the submission of the foregoing Proposal (such persons, firms and corporations hereinafter being referred to as the "RESPONDENT"), being duly sworn, on his or her oath, states that to the best of his or her belief and knowledge no person, firm or corporation, nor any person duly representing the same joining and participating in the submission of the foregoing Proposal, has directly or indirectly entered into any agreement or arrangement with any other RESPONDENTS, or with any official of TAMUS or any employee thereof, or any person, firm or corporation under contract with TAMUS whereby the RESPONDENT, in order to induce acceptance of the foregoing Proposal by said TAMUS, has paid or is to pay to any other RESPONDENT or to any of the aforementioned persons anything of value whatever, and that the RESPONDENT has not, directly or indirectly entered into any arrangement or agreement with any other RESPONDENT or RESPONDENTS which tends to or does lessen or destroy free competition in the letting of the contract sought for by the foregoing Proposal.

The RESPONDENT hereby certifies that neither it, its officers, partners, owners, providers, representatives, employees and parties in interest, including the affiant, have in any way colluded, conspired, connived or agreed, directly or indirectly, with any other RESPONDENT, potential RESPONDENT, firm or person, in connection with this solicitation, to submit a collusive or sham bid, to refrain from bidding, to manipulate or ascertain the price(s) of other RESPONDENTS or potential RESPONDENTS, or to obtain through any unlawful act an advantage over other RESPONDENTS or TAMUS.

The prices submitted herein have been arrived at in an entirely independent and lawful manner by the RESPONDENT without consultation with other RESPONDENTS or potential RESPONDENTS or foreknowledge of the prices to be submitted in response to this solicitation by other RESPONDENTS or potential RESPONDENTS on the part of the RESPONDENT, its officers, partners, owners, providers, representatives, employees or parties in interest, including the affiant.

CONFLICT OF INTEREST

The undersigned RESPONDENT and each person signing on behalf of the RESPONDENT certifies, and in the case of a sole proprietorship, partnership or corporation, each party thereto certifies as to its own organization, under penalty of perjury, that to the best of their knowledge and belief, no member of TAMUS, nor any employee, or person, whose salary is payable in whole or in part by TAMUS, has a direct or indirect financial interest in the award of this Proposal, or in the services to which this Proposal relates, or in any of the profits, real or potential, thereof, except as noted otherwise herein.

Signature

Company Name

Date

Subscribed and sworn to before me this day of , 20____.

Notary Public in and for the County of , State of

. My commission expires:

THIS SHEET MUST BE COMPLETED, SIGNED, AND RETURNED WITH

RESPONDENT’S SUBMISSION. FAILURE TO SIGN AND RETURN THIS

SHEET WILL RESULT IN THE REJECTION OF YOUR SUBMISSION.

FELONY CONVICTION NOTIFICATION

I, the undersigned agent for the firm named below, certify that the information concerning notification of felony convictions has been reviewed by me and the following information furnished is true to the best of my knowledge.

Supplier’s Name:

Authorized company official’s name (printed):

Date:

Please choose one, per the below listed criteria:

1. My firm is not owned or operated by anyone who has been convicted of a felony:

Company Representative-Printed Name Signature

2. My firm is owned or operated by an individual(s) who has/have been convicted of a felony:

Name of felon(s)

Reason for conviction:

Information submitted by: Print Name Signature

3. This company is a publicly held Corporation; therefore, we are exempt from this requirement.

Company Representative-Printed Name Signature

THIS SHEET MUST BE COMPLETED, SIGNED, AND RETURNED WITH

RESPONDENT’S PROPOSAL. FAILURE TO SIGN AND RETURN THIS SHEET

WILL RESULT IN THE REJECTION OF YOUR SUBMISSION

Anita & Truman Arnold University Center Servery Remodel

PROPOSAL FORM

Proposal of (hereinafter called “respondent”) organized and existing under laws of the State of doing business as ( ) a Corporation, ( ) a Partnership, ( ) an Individual to Texas A&M University-Texarkana (hereinafter called “Owner”).

In compliance with University’s Advertisement for Proposals, Respondent hereby agrees to provide the services contained herein, in strict accordance with Contract Documents.

By submission of this Proposal, each Respondent certifies that this Proposal has been arrived at independently, without consultation, communication or agreement as to any matter relating to this proposal with any other Respondent or with any competitor.

Respondent agrees to provide all the services describe in the Contract Documents.

Vendor Proposal: Attach detailed proposal, examples, including any plan drawings and/or artist renderings hereto.

Company Name (Signature)

Address of Company Name (Typewritten)

City, State and Zip Title

Telephone Date

Fax

Email Address

THIS SHEET MUST BE COMPLETED, SIGNED, AND RETURNED WITH

RESPONDENT’S PROPOSAL. FAILURE TO SIGN AND RETURN THIS

SHEET WILL RESULT IN THE REJECTION OF YOUR SUBMISSION

Rev. 2/17

HUB Subcontracting Plan (HSP)

QUICK CHECKLIST

While this HSP Quick Checklist is being provided to merely assist you in readily identifying the sections of the HSP form that you will need to complete, it is very important that you adhere to the instructions in the HSP form and instructions provided by the contracting agency.

If you will be awarding all of the subcontracting work you have to offer under the contract to only Texas certified HUB vendors, complete:

Section 1 - Respondent and Requisition Information Section 2 a. - Yes, I will be subcontracting portions of the contract.

Section 2 b. - List all the portions of work you will subcontract, and indicate the percentage of the contract you expect to award to Texas certified HUB vendors.

Section 2 c. - Yes Section 4 - Affirmation GFE Method A (Attachment A) - Complete an Attachment A for each of the subcontracting opportunities you listed in Section 2 b.

If you will be subcontracting any portion of the contract to Texas certified HUB vendors and Non-HUB vendors, and the aggregate percentage of all the subcontracting work you will be awarding to the Texas certified HUB vendors with which you do not have a continuous contract* in place for more than five (5) years meets or exceeds the HUB Goal the contracting agency identified in the “Agency Special Instructions/Additional Requirements”, complete:

Section 1 - Respondent and Requisition Information Section 2 a. - Yes, I will be subcontracting portions of the contract.

Section 2 b. - List all the portions of work you will subcontract, and indicate the percentage of the contract you expect to award to Texas certified HUB vendors and Non-HUB vendors.

Section 2 c. - No Section 2 d. - Yes Section 4 - Affirmation GFE Method A (Attachment A) - Complete an Attachment A for each of the subcontracting opportunities you listed in Section 2 b.

If you will be subcontracting any portion of the contract to Texas certified HUB vendors and Non-HUB vendors or only to Non-HUB vendors, and the aggregate percentage of all the subcontracting work you will be awarding to the Texas certified HUB vendors with which you do not have a continuous contract* in place for more than five (5) years does not meet or exceed the HUB Goal the contracting agency identified in the “Agency Special Instructions/Additional Requirements”, complete:

Section 2 a. - Yes, I will be subcontracting portions of the contract.

Section 2 b. - List all the portions of work you will subcontract, and indicate the percentage of the contract you expect to award to Texas certified HUB vendors and Non-HUB vendors.

Section 2 c. - No Section 2 d. - No Section 4 - Affirmation GFE Method B (Attachment B) - Complete an Attachment B for each of the subcontracting opportunities you listed in Section 2 b.

If you will not be subcontracting any portion of the contract and will be fulfilling the entire contract with your own resources (i.e., employees, supplies, materials and/or equipment), complete:

Section 2 a. - No, I will not be subcontracting any portion of the contract, and I will be fulfilling the entire contract with my own resources.

Section 3 - Self Performing Justification Section 4 - Affirmation

*Continuous Contract: Any existing written agreement (including any renewals that are exercised) between a prime contractor and a HUB vendor, where the HUB vendor provides the prime contractor with goods or service, to include under the same contract for a specified period of time. The frequency the HUB vendor is utilized or paid during the term of the contract is not relevant to whether the contract is considered continuous. Two or more contracts that run concurrently or overlap one another for different periods of time are considered by CPA to be individual contracts rather than renewals or extensions to the original contract. In such situations the prime contractor and HUB vendor are entering (have entered) into “new” contracts.

HUB Subcontracting Plan (HSP)

In accordance with Texas Gov’t Code §2161.252, the contracting agency has determined that subcontracting opportunities are probable under this contract. Therefore, all respondents, including State of Texas certified Historically Underutilized Businesses (HUBs) must complete and submit this State of Texas HUB Subcontracting Plan (HSP) with their response to the bid requisition (solicitation).

NOTE: Responses that do not include a completed HSP shall be rejected pursuant to Texas Gov’t Code §2161.252(b).

The HUB Program promotes equal business opportunities for economically disadvantaged persons to contract with the State of Texas in accordance with the goals specified in the 2009 State of Texas Disparity Study. The statewide HUB goals defined in 34 Texas Administrative Code (TAC) §20.284 are:

• 11.2 percent for heavy construction other than building contracts,

• 21.1 percent for all building construction, including general contractors and operative builders’ contracts,

• 32.9 percent for all special trade construction contracts,

• 23.7 percent for professional services contracts,

• 26.0 percent for all other services contracts, and

• 21.1 percent for commodities contracts.

- - Agency Special Instructions/Additional Requirements - -

Respondent (Company) Name:

Point of Contact:

State of Texas VID #:

Bid Open Date:

SECTION 1: RESPONDENT AND REQUISITION INFORMATION

(mm/dd/yyyy)

- Yes - Nob.

c.

a.

In accordance with 34 TAC §20.285(d)(1)(D)(iii), a respondent (prime contractor) may demonstrate good faith effort to utilize Texas certified HUBs for its subcontracting opportunities if the total value of the respondent’s subcontracts with Texas certified HUBs meets or exceeds the statewide HUB goal or the agency specific HUB goal, whichever is higher. When a respondent uses this method to demonstrate good faith effort, the respondent must identify the HUBs with which it will subcontract. If using existing contracts with Texas certified HUBs to satisfy this requirement, only the aggregate percentage of the contracts expected to be subcontracted to HUBs with which the respondent does not have a continuous contract* in place for more than five (5) years shall qualify for meeting the HUB goal. This limitation is designed to encourage vendor rotation as recommended by the 2009 Texas Disparity Study.

E-mail Address:

Is your company a State of Texas certified HUB?

Requisition #:

Phone #:

Fax #:

- Yes, I will be subcontracting portions of the contract. (If Yes, complete Item b of this SECTION and continue to Item c of this SECTION.)

- Yes (If Yes, continue to SECTION 4 and complete an “HSP Good Faith Effort - Method A (Attachment A)” for each of the subcontracting opportunities you listed.)

- No (If No, continue to Item d, of this SECTION.)

- Yes (If Yes, continue to SECTION 4 and complete an “HSP Good Faith Effort - Method A (Attachment A)” for each of the subcontracting opportunities you listed.)

- No (If No, continue to SECTION 4 and complete an “HSP Good Faith Effort - Method B (Attachment B)” for each of the subcontracting opportunities you listed.)

Non-HUBs

HUBs

Enter your company’s name here: Requisition #:

SECTION 2: RESPONDENT's SUBCONTRACTING INTENTIONS

After dividing the contract work into reasonable lots or portions to the extent consistent with prudent industry practices, and taking into consideration the scope of work to be performed under the proposed contract, including all potential subcontracting opportunities, the respondent must determine what portions of work, including contracted staffing, goods and services will be subcontracted. Note: In accordance with 34 TAC §20.282, a “Subcontractor” means a person who contracts with a prime contractor to work, to supply commodities, or to contribute toward completing work for a governmental entity.

a. Check the appropriate box (Yes or No) that identifies your subcontracting intentions:

b. List all the portions of work (subcontracting opportunities) you will subcontract. Also, based on the total value of the contract, identify the percentages of the contract you expect to award to Texas certified HUBs, and the percentage of the contract you expect to award to vendors that are not a Texas certified HUB (i.e., Non-HUB).

Item # Subcontracting Opportunity Description Percentage of the contract expected to be subcontracted to

HUBs with which you do not have a continuous contract* in place for more than five (5) years.

Percentage of the contract expected to be subcontracted to

HUBs with which you have a continuous contract* in place for more than five (5) years.

Percentage of the contract expected to be subcontracted to non-HUBs.

1 %

6 %

11 %

Aggregate percentages of the contract expected to be subcontracted:

(Note: If you have more than fifteen subcontracting opportunities, a continuation sheet is available online at https://www.comptroller.texas.gov/purchasing/vendor/hub/forms.php).

c. Check the appropriate box (Yes or No) that indicates whether you will be using only Texas certified HUBs to perform all of the subcontracting opportunities you listed in SECTION 2, Item b.

d. Check the appropriate box (Yes or No) that indicates whether the aggregate expected percentage of the contract you will subcontract with Texas certified HUBs with which you do not have a continuous contract* in place with for more than five (5) years, meets or exceeds the HUB goal the contracting agency identified on page 1 in the “Agency Special Instructions/Additional Requirements.”

*Continuous Contract: Any existing written agreement (including any renewals that are exercised) between a prime contractor and a HUB vendor, where the HUB vendor provides the prime contractor with goods or service under the same contract for a specified period of time. The frequency the HUB vendor is utilized or paid during the term of the contract is not relevant to whether the contract is considered continuous. Two or more contracts that run concurrently or overlap one another for different periods of time are considered by CPA to be individual contracts rather than renewals or extensions to the original contract. In such situations the prime contractor and HUB vendor are entering (have entered) into “new” contracts.

- No, I will not be subcontracting any portion of the contract, and I will be fulfilling the entire contract with my own resources, including employees, goods and services.