ESBD_378826_1729627262378_0003293 Attachment F - TJJD Project Implementation Plan Final.pdf

NEW FACILITIES

PROJECT IMPLEMENTATION PLAN (PIP)

PREPARED FOR

Texas Juvenile Justice Department

Texas Facilities Commission

KITCHELL REPORT

October 21, 2024 - Rev 0 updated for AE Solicitation

Phase: Planning & Site Selection

New Facility Project Implementation Plan (PIP)

(Updated for AE Solicitation)

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Final Rev 0 for AE Solicitation – 10/21/2024

Executive Summary

This document represents the initial (Revision 0) of the Project Implementation Plan

(PIP), which is designed to guide the Planning, Design, Construction, and Activation of two new Juvenile Justice Facilities in Texas, adding at least 200 state-level beds.

The PIP serves as the primary Project Management tool to ensure seamless and efficient execution of every project phase.

This Project Implementation Plan is a dynamic and evolving document designed to keep all stakeholders informed and aligned. By adhering to this plan, we aim to deliver state-of-the-art juvenile justice facilities that meet the highest standards of safety, functionality, and efficiency.

Key Challenge

A critical issue we are encountering is the current budget allocation. As described in more detail in Section III, the allocated $200 million is insufficient to achieve the goal of delivering 200 new beds. Therefore, we recommend seeking an additional funding in the range of $75 million in supplemental appropriations to fulfill the project's requirements.

Key Accomplishments

Site Selection

• Sites in the Houston, San Antonio, and Dallas area are all in different stages of site acquisition including, due diligence, negotiations, and research.

Procurement

• Site Acquisition Representation: CBRE has been contracted by the Texas Juvenile

Justice Department (TJJD) as the Site Acquisition Buyer’s Representative.

• Project Management Services: Kitchell has been contracted by the Texas

Facilities Commission (TFC) to provide comprehensive Project Management

Services.

• Site Due-Diligence: Kleinfelder Engineering has been selected from TFC’s IDIQ to provide site surveys, investigation, phase 1 environmental, and soil evaluation.

• Program of Requirements: Broaddus Planning has been selected to provide an updated specific program, site fit and updated estimate.

• The Pre-solicitation notifications for the project have been posted by TFC to achieve the 60-day minimum requirements.

• Solicitation documents for the Architect/Engineer of Record and the

Construction Manager at Risk are being drafted and reviewed.

(Updated for AE Solicitation)

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Next Steps

Site Investigation and Closing

• Property Closing: TFC aims to complete property closings by the end of 2024 / early 2025.

Procurement

• Drafting and Releasing Contracts: Solicitations and contracts will be drafted, reviewed, and released to procure the Architect of Record and the Construction

Manager at Risk.

Budgeting & Programming

• Additional Fund Appropriation: TFC and Kitchell will collaborate with TJJD to secure the additional funds needed to construct at least 200 new state-level beds.

• Facility Programming and Criteria Documents: TFC and Kitchell will prepare comprehensive Facility Programming and Criteria Documents based on TJJD’s needs and requirements. These documents will be utilized to do an updated budget estimate and confirm the construction cost budget for the project.

Additionally, these documents will ensure that the Architect of Record can perform an expedited program confirmation and start design work immediately upon contracting.

Project Management Overview

a) Background – 88th Legislature Appropriation:

Construction of Facilities. Included in the amounts appropriated is $200,000,000 in General Revenue in fiscal year 2024 in Strategy B.3.1, Construct and Renovate

Facilities, for the Texas Juvenile Justice Department (TJJD) to construct a minimum of 200 beds in new state facility capacity. Newly constructed facilities may include services and appropriate physical features to serve youth with acute mental health needs, youth exhibiting highly aggressive or violent behavior, and female youth.

It is the intent of the legislature that these new facilities be located as close as practical to population centers which have existing workforce capacity to hire

Juvenile Correctional Officers (JCOs) and provide necessary mental health, counseling, therapy and other services to rehabilitate youth and to provide appropriate workforce development training for youth as appropriate. The selection of sites for the new facilities shall be contingent on approval from the

Legislative Budget Board. TJJD shall coordinate with the Texas Facilities

Commission for the construction of the facilities.

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b) Team

i. TJJD – (Client and Facility Operator) Responsible for partnering with counties to promote public safety; provide a continuum of services for justice-involved youth; and produce positive outcomes for youth, families, and communities. The core values guiding board and staff actions are public safety, accountability, and transparency.

ii. TFC – (Close the land, Design and Build the Facilities) The Commission strives to provide the highest quality of service to all its fellow agency clients and consistently works with agencies to help them develop, design and construct new facilities.

iii. CBRE – (Site Acquisition Buyer’s Representative) Experts in real estate transactions throughout Texas.

iv. Kitchell – (Project Management Firm supporting TFC and TJJD) Experts in

Project Management and Juvenile Justice Facility Delivery.

v. Kleinfelder Engineering – (Site Due-Diligence) Experts in site investigation with statewide services in Houston, San Antonio and Dallas.

vi. Broaddus Planning – (Program of Requirements) Expert planners and programmers.

c) Team Goals

i. Collaborative Communication – have the difficult conversations.

ii. Accuracy & Credibility – gain the confidence of all stakeholders.

iii. Sustainable for the Future of TJJD – not just a moment in time.

iv. HUB Firm Participation – endeavor to meet and exceed the State’s HUB goals for the projects.

v. Transparency and Accountability – reporting and process achieving State requirements.

(Updated for AE Solicitation)

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Final Rev 0 for AE Solicitation – 10/21/2024

Master Schedule

The following pages present the Initial Project Master Schedule based on the best information we have to date. At this stage, the schedule does not differentiate between the two site locations. However, as the development of the schedule progresses, we will establish a baseline and track activities for both sites separately.

Despite this distinction, the overall timeline for the project is expected to remain consistent across both locations.

We will continue to update and communicate the schedule on a monthly basis to ensure we are on track and/or need to make adjustments or course corrections along the way.

d) Current Milestone Summary

- August 2024 – TJJD report to Legislature

- Q4 2024 / Q1 2025 – Close on Properties

- February 2025 – Design Notice to Proceed

- September 2025 – Construction Notice to Proceed (early package)

- September 2027 – Construction Substantial Completion

- February 2028 – TJJD Occupancy and Use

e) Master Schedule

i. Planning & Site Selection Phase – (September 2023- November 2024)

ii. Land Acquisition – (March 2024 – January 2025)

iii. Design & Construction Procurement (June 2024 – March 2025)

iv. Design Phase (February 2025 – December 2025)

v. Construction Phase (September 2025 – September 2027)

vi. Owner Occupancy Phase (October 2027 – February 2028)

ID Task Name % Complete Duration Start Finish

1 TFC TJJD New Facility Master Schedule 14% 1327 days Fri 9/1/23 Mon 10/2/28

2 Major Milestones 0% 1066 days Fri 8/30/24 Mon 10/2/28

3 TJJD Report to Legislature 0% 0 days Fri 8/30/24 Fri 8/30/24

4 Program of Requirements Complete 0% 0 days Mon 12/16/24 Mon 12/16/24

5 Close on New Propert(ies) 0% 0 days Mon 12/23/24 Mon 12/23/24

6 Design Notice to Proceed (NTP) 0% 0 days Thu 2/6/25 Thu 2/6/25

7 Construction Notice to Proceed (NTP) 0% 0 days Thu 9/18/25 Thu 9/18/25

8 Construction Substanial Completion 0% 0 days Thu 9/30/27 Thu 9/30/27

9 Facility Owner (TJJD) Occupany 0% 0 days Thu 2/10/28 Thu 2/10/28

10 Warranty Phase Completion 0% 0 days Mon 10/2/28 Mon 10/2/28

11 TJJD Board Meetings 100% 55 days Fri 5/24/24 Fri 8/9/24

12 TJJD Board Meeting 100% 0 days Fri 5/24/24 Fri 5/24/24

13 TJJD Board Meeting 100% 0 days Fri 8/9/24 Fri 8/9/24

14 TFC Commission Meetings 0% 85 days Thu 6/20/24 Thu 10/17/24

15 TFC Commission Meeting 100% 0 days Thu 6/20/24 Thu 6/20/24

16 TFC Commission Meeting 100% 0 days Thu 8/15/24 Thu 8/15/24

17 TFC Commission Meeting 0% 0 days Thu 10/17/24 Thu 10/17/24

18 Planning & Site Selection Phase 99% 261 days Fri 9/1/23 Fri 8/30/24

19 Feasability Study 100% 133 days Fri 9/1/23 Tue 3/5/24

20 Feasability Study 100% 133 days Fri 9/1/23 Tue 3/5/24

TFC TJJD New Facility Master Schedule

Major Milestones

TJJD Report to Legislature

Program of Requirements Complete

Close on New Propert(ies)

Design Notice to Proceed (NTP)

Construction Notice to Proceed (NTP)

Construction Substanial Completion

Facility Owner (TJJD) Occupany

Warranty Phase Completion

TJJD Board Meetings

TJJD Board Meeting

TJJD Board Meeting

TFC Commission Meetings

TFC Commission Meeting

TFC Commission Meeting

TFC Commission Meeting

Planning & Site Selection Phase

Feasability Study

Feasability Study

Apr Jul Oct Jan Apr Jul Oct Jan Apr Jul Oct Jan Apr Jul Oct Jan Apr Jul Oct Jan Apr Jul Oct Jan Apr Jul

2023 2024 2025 2026 2027 2028 2029

TFC TJJD New Facility

Master Schedule

8.26.2024

21 New Facility Project Implementation Plan (PIP) 97% 73 days Wed 5/22/24 Fri 8/30/24

22 Kick-off and Alignment Meeting 100% 0 days Wed 5/22/24 Wed 5/22/24

23 PIP Check In Meeting #1 100% 0 days Wed 6/5/24 Wed 6/5/24

24 PIP Check In Meeting #2 100% 0 days Fri 6/21/24 Fri 6/21/24

25 TFC/Kitchell Prepare PIP Draft 100% 28 days Wed 5/22/24 Fri 6/28/24

26 TFC/Kitchell Submit Draft PIP to TJJD 100% 0 days Fri 6/28/24 Fri 6/28/24

27 TJJD PIP Review 100% 11 days Fri 6/28/24 Fri 7/12/24

28 TJJD PIP Comments Due 100% 0 days Fri 7/12/24 Fri 7/12/24

29 PIP Updates/Revisions 100% 14 days Mon 7/15/24 Thu 8/1/24

30 Final PIP issue to TJJD 100% 0 days Mon 8/26/24 Mon 8/26/24

31 TJJD Incorporate PIP into Legislative Report 90% 22 days Thu 8/1/24 Fri 8/30/24

32 Land Acquisition 42% 212 days Fri 3/1/24 Mon 12/23/24

33 Setup Real Estate Broker 100% 32 days Fri 3/1/24 Mon 4/15/24

34 Site Selection Kick-off Meeting 100% 0 days Wed 5/1/24 Wed 5/1/24

35 Site Work Group Meeting 100% 1 day Tue 5/28/24 Tue 5/28/24

36 Site Work Group Meeting 100% 1 day Wed 6/19/24 Wed 6/19/24

37 Review Preliminary Slate of Site Market Options 100% 17 days Tue 5/28/24 Wed 6/19/24

38 Site Shortlist Established 100% 5 days Thu 6/20/24 Wed 6/26/24

39 Site Visits 100% 30 days Mon 6/24/24 Fri 8/2/24

40 Letter of Interest (LOI) Process for Potential Sites 100% 24 days Tue 7/23/24 Fri 8/23/24

New Facility Project Implementation Plan (PIP)

Kick-off and Alignment Meeting

PIP Check In Meeting #1

PIP Check In Meeting #2

TFC/Kitchell Prepare PIP Draft

TFC/Kitchell Submit Draft PIP to TJJD

TJJD PIP Review

TJJD PIP Comments Due

PIP Updates/Revisions

Final PIP issue to TJJD

TJJD Incorporate PIP into Legislative Report

Land Acquisition

Setup Real Estate Broker

Site Selection Kick-off Meeting

Site Work Group Meeting

Site Work Group Meeting

Review Preliminary Slate of Site Market Options

Site Shortlist Established

Site Visits

Letter of Interest (LOI) Process for Potential Sites

Apr Jul Oct Jan Apr Jul Oct Jan Apr Jul Oct Jan Apr Jul Oct Jan Apr Jul Oct Jan Apr Jul Oct Jan Apr Jul

2023 2024 2025 2026 2027 2028 2029

TFC TJJD New Facility

Master Schedule

41 Site(s) Contracted 10% 22 days Fri 8/23/24 Mon 9/23/24

42 Contract Option Period 0% 60 days Tue 9/24/24 Mon 12/16/24

43 Close on New Propert(ies) 0% 0 days Mon 12/23/24 Mon 12/23/24

44 Site Due Diligence 4% 55 days Tue 8/20/24 Mon 11/4/24

45 Site 1 (Rosharon) - Survey, Utility, Environmental, Soil 10% 30 days Tue 8/20/24 Mon 9/30/24

46 Site 2 - Survey, Utility, Environmental, Soil 0% 20 days Tue 9/24/24 Mon 10/21/24

47 Appraisal 0% 30 days Tue 9/24/24 Mon 11/4/24

48 Design/Construction Procurement 8% 451 days Thu 6/20/24 Thu 3/12/26

49 Determine Delivery Method (CMAR) 100% 2 days Thu 6/20/24 Fri 6/21/24

50 Prepare Draft RFQ Solicitations 100% 30 days Tue 7/9/24 Mon 8/19/24

51 Architect/Engineer of Record Procurement 0% 90 days Tue 8/20/24 Mon 12/23/24

52 CMAR Contractor Procurement 0% 90 days Tue 10/1/24 Mon 2/3/25

53 Commissioning Agent Procurement 0% 60 days Fri 3/7/25 Thu 5/29/25

54 Construction Material Testing Agency (CMT) Procurement 0% 60 days Fri 3/7/25 Thu 5/29/25

55 FF&E Procurement 0% 60 days Fri 12/19/25 Thu 3/12/26

56 Design Phase 0% 351 days Thu 8/15/24 Thu 12/18/25

57 Program of Requirements 0% 88 days Thu 8/15/24 Mon 12/16/24

58 Program of Requirements Complete 0% 0 days Mon 12/16/24 Mon 12/16/24

59 Program Validation 0% 20 days Fri 2/7/25 Thu 3/6/25

60 Schematic Design 0% 45 days Fri 3/7/25 Thu 5/8/25

Site(s) Contracted

Contract Option Period

Close on New Propert(ies)

Site Due Diligence

Site 1 (Rosharon) - Survey, Utility, Environmental, Soil

Site 2 - Survey, Utility, Environmental, Soil

Appraisal

Design/Construction Procurement

Determine Delivery Method (CMAR)

Prepare Draft RFQ Solicitations

Architect/Engineer of Record Procurement

CMAR Contractor Procurement

Commissioning Agent Procurement

Construction Material Testing Agency (CMT) Procurement

FF&E Procurement

Design Phase

Program of Requirements

Program of Requirements Complete

Program Validation

Schematic Design

Apr Jul Oct Jan Apr Jul Oct Jan Apr Jul Oct Jan Apr Jul Oct Jan Apr Jul Oct Jan Apr Jul Oct Jan Apr Jul

2023 2024 2025 2026 2027 2028 2029

TFC TJJD New Facility

Master Schedule

61 Design Development 0% 60 days Fri 5/9/25 Thu 7/31/25

62 Site/Civil/Equipment Early Release Package 0% 35 days Fri 6/20/25 Thu 8/7/25

63 Construction Documents 0% 100 days Fri 8/1/25 Thu 12/18/25

64 Construction Phase 0% 711 days Fri 3/21/25 Mon 12/13/27

65 Preconstruction 0% 195 days Fri 3/21/25 Thu 12/18/25

66 Early Release Package Procurement 0% 30 days Fri 8/8/25 Thu 9/18/25

67 Site Work Construction 0% 80 days Fri 9/19/25 Thu 1/8/26

68 Foundation/Structure Construction 0% 160 days Fri 1/9/26 Thu 8/20/26

69 Envelope Construction 0% 160 days Fri 6/26/26 Thu 2/4/27

70 Interior Construction 0% 180 days Fri 12/11/26 Thu 8/19/27

71 Building Security Testing & Startup 0% 30 days Fri 8/20/27 Thu 9/30/27

72 Building Final Commissioning 0% 30 days Fri 8/20/27 Thu 9/30/27

73 Substantial Completion 0% 0 days Thu 9/30/27 Thu 9/30/27

74 Final Completion 0% 0 days Mon 12/13/27 Mon 12/13/27

75 Owner Occupancy Phase 0% 95 days Fri 10/1/27 Thu 2/10/28

76 FF&E Deliveries & Install 0% 35 days Fri 10/1/27 Thu 11/18/27

77 TJJD Move In & Training 0% 60 days Fri 11/19/27 Thu 2/10/28

78 Resident Move In 0% 0 days Thu 2/10/28 Thu 2/10/28

79 Warranty Phase 0% 262 days Fri 10/1/27 Mon 10/2/28

80 Warranty Phase 0% 262 days Fri 10/1/27 Mon 10/2/28

Design Development

Site/Civil/Equipment Early Release Package

Construction Documents

Construction Phase

Preconstruction

Early Release Package Procurement

Site Work Construction

Foundation/Structure Construction

Envelope Construction

Interior Construction

Building Security Testing & Startup

Building Final Commissioning

Substantial Completion

Final Completion

Owner Occupancy Phase

FF&E Deliveries & Install

TJJD Move In & Training

Resident Move In

Warranty Phase

Warranty Phase

Apr Jul Oct Jan Apr Jul Oct Jan Apr Jul Oct Jan Apr Jul Oct Jan Apr Jul Oct Jan Apr Jul Oct Jan Apr Jul

2023 2024 2025 2026 2027 2028 2029

TFC TJJD New Facility

Master Schedule