ESBD_378356_1729078680500_Addendum No.1- Vendor Conference and Attendee List.pdf

Pre-Proposal Conference and HSP Training

Immunization Publication (IMM PUB) Fiscal Year FY25 Request for Proposal No. HHS0014618

V ers ion 1 .20 Revis ion Date 10/10/2023

Introductions

Speakers

• Joseph Recio, Contract Specialist IV, CTCM CTCD, HHSC Procurement and Contracting Services

• Isaiah Wilczynski, HUB Coordinator

Topics

• Communication

• Schedule of Events

• Procurement Access

• Procurement Background

• Procurement Requirements

• Proposal Screening and Evaluation

• Reminders

• HUB Subcontracting (HSP) Training

Communication

Sole Point of Contact

All requests, questions, and other communication about the RFP must be made in writing to:

Joseph Recio, CTCM CTCD HHSC Contract Specialist 1100 W. 49th Street, Mail Code 2020 Austin, TX 78756 Email: joseph.recio@hhs.texas.gov mailto:joseph.recio@hhs.texas.gov

• All communication related to the RFP must be directed to the sole point of contact, Joseph Recio.

• All communications between Respondents and other HHS staff members concerning the RFP are strictly prohibited.

• Failure to comply with these requirements may result in disqualification of the Respondent’s proposal.

• Exceptions to the Sole Point of Contact (RFP Section 3.3.3:

The only exceptions to the Sole Point of Contact is the HUB coordinator, Isaiah Wilczynski.

Should Respondents have questions regarding proper completion of the HUB Subcontracting Plan, (RFP Section 6.8) the HUB Coordinator may be contacted at isaiah.wilczynski1@hhs.texas.gov mailto:isaiah.wilczynski1@hhs.texas.gov

Schedule of Events Event Date/Time

RFP Release Date October 4, 2024

Deadline for Submitting Questions October 16, 2024, at 10:30 a.m. Central

Time Tentative Date to Post Answers to Questions on ESBD October 23, 2024

HSP Courtesy Review Due Date October 25, 2024

Deadline for Submission of Responses November 6, 2024, at 10:30 a.m. Central

Time

Evaluation Period December 2024

Anticipated Notice of Award April 2025

Anticipated Contract Start Date September 2025

Procurement Access

HHSC will post all official communication regarding this RFP on the following website, including the Notice of Award:

Texas ESBD website at https://www.txsmartbuy.gov/esbd/HHS0014618

HHSC and DSHS reserves the right to cancel this RFP, or to make no award if it determines such action is in the best interest of the State. HHSC and DSHS may, in its discretion, reject any and all proposals or portions thereof.

Note: Google Chrome is recommended when navigating the Electronic State Business Daily (ESBD) website.

https://www.txsmartbuy.gov/esbd/HHS0014618

Procurement Access State of Texas ESBD Webpage

• The RFP and official materials are posted to the State of Texas ESBD webpages at: https://www.txsmartbuy.gov/esbd/HHS0014618

• It is the responsibility of the Respondent to periodically check the ESBD website

• All addenda, modifications, and changes to the schedule of events will be posted on ESBD website

Note: Google chrome is recommended when navigating the Electronic State Business Daily (ESBD) website.

https://www.txsmartbuy.gov/esbd/HHS0014618

Submission Requirements Submission Options

Option 1 - USBs Option 2-Online Bid Room

U.S. Postal Service Express/ Overnight Delivery HHS Online Bid Room

HHSC Procurement & Contracting Services (PCS)

Bid Room Attn: Joseph Recio P.O. Box 149166

Austin, TX 78714-9166

HHSC Procurement and Contracting Services (PCS)

Bid Room Attn: Joseph Recio}

1100 West 49th Street;

Mail Code 2020

Building S Austin, TX 78756

See Exhibit K, HHS Online Bid Room https://hhs.texas.gov/doin g-business-hhs/contracting-hhs/hhs-online-bid-room https://hhs.texas.gov/doing-business-hhs/contracting-hhs/hhs-online-bid-room

Items to submit for a RESPONSIVE response:

1. Exhibit A: HHS Solicitation Affirmations Ensure the document is SIGNED.

2. Minimum Qualifications (Section 4.2.2)

3. Narrative Proposal (Section 5.1)

4. Technical Proposal (Section 5.2)

Items to submit for a RESPONSIVE response:

5. Exhibit F: Cost Proposal Ensure the document is Completed in its entirety.

6. Exhibit E: HUB Subcontracting Plan (Section 6.8)

Reminder: A courtesy review of a Respondent’s HSP is available to assist Respondents in providing a complete responsive HSP and to determine whether any deficiencies exist, as per RFP Section 6.8 HUB Subcontracting Plan

Submissions must be received by HHSC no later than:

November 6, 2024, at 10:30 a.m. Central Time

Proposal Screening & Evaluation

Evaluation and Award Process

• Initial Screening of Minimum Qualifications (see RFP Section 4.2.2)

• Responses which meet the Minimum Qualifications shall be consistently evaluated and scored in accordance with the evaluation criteria per Exhibit J, Evaluation Tool (See RFP Section 4.2.5)

Reminders

• Read the RFP thoroughly and include all required documents.

• Deadline to Submit Questions: October 16, 2024, at 10:30 a.m. Central Time

• Date Responses to Questions Posted on ESBD: October 23, 2024

• Deadline to Request HSP Courtesy Review: October 25, 2024 at 2:00 p.m.

• Proposals due: November 5, 2024 at 10:30 a.m. Central Time

• Late submissions will not be considered.

Vendor Questions

• All questions must be submitted in writing to the Contract Specialist at: Joseph Recio

• Refer to RFP Section 3.4.3, for the format of submitting questions

• Do not submit in PDF, do not password protect. It will not be accepted

• Reminder: All additional questions, requests for clarification, etc., are due in writing no later than October 16, 2024 by 10:30 a.m.

Central Time.

Closing Comments

• Respondents are responsible for meeting the RFP requirements, including any addenda.

• Respondents must check the ESBD webpage frequently for any addendum that may have been added to this solicitation.

• All Addenda must be signed and submitted with the original response.

• Vendor questions and answers will be posted to the ESBD webpage.

Historically Underutilized Business (HUB)

HUB Subcontracting Plan (HSP) Training

06/24/21

Agenda

1. HSP Method Options

2. Required HSP Pages

3. Method V: Self Performing

4. GFE Attachment A

5. GFE Attachment B

6. Additional Subcontracting Information

7. Special Reminders

8. HUB Contact Information

Responses that do not include a completed HSP shall be

Rejected pursuant to:

TGC §2161.252(b) and

34 TAC 20.285

https://statutes.capitol.texas.gov/Docs/GV/htm/GV.2161.htm https://texreg.sos.state.tx.us/public/readtac$ext.TacPage?sl=R&app=9&p_dir=&p_rloc=&p_tloc=&p_ploc=&pg=1&p_tac=&ti=34&pt=1&ch=20&rl=285

HSP Method Options

Subcontracting Method Options

Subcontracting Method Definition

I: All HUB(s) Utilizing only Texas certified HUB(s).

See GFE Attachment A.

II: Mentor-Protégé Relationship Utilizing an approved M/P agreement. See GFE Attachment B.

III: Meeting/Exceeding HUB Goal

Subcontracting goal met by HUB(s).

See GFE Attachment A.

IV: Solicitation Method Subcontracting utilization goal not met. See GFE Attachment B:

Contact 3+ HUBs & 2 minority/trade organizations in writing.

V: Self Performing Contractor performs all work with own resources. No GFE Attachment.

HSP Required Pages Continued

All subcontracting method options require:

Page 1, Section 1: Respondent & Bid Information

Page 2, Section 2: Respondent's Subcontracting Intentions oYes – fill out part b., c., & d (if applicable) oNo – see next slide/Section 3

Page 3, Section 3: Self Performing Justification

Page 3, Section 4: Affirmation Signature 23

Method V: Self Performing

• The Prime contractor performs ALL work-related activities

• No Good Faith Effort (GFE) attachment is needed, when utilizing Method V

Equipment Materials Supplies

Transportation Delivery W-2 Employees

Agency may request additional information.

GFE Attachment A

1. Contractor Name / Solicitation #

2. Subcontracting Opportunity

3. Subcontractor Selection

a. Company Name

b. TX HUB: Y/N

c. TX VID or Federal EIN #

d. % & $:

*“TBD” is NOT acceptable

Method I or III:

GFE Attachment B -

Written Notices:

*Minimum 7 Working days.

*Supporting documents (email, fax, etc.).

Method II or IV:

• 3+ "Active" Certified HUBs

• 2 Trade Org./Bus. Development Centers

GFE Attachments B -

Method II or IV:

a. Company Name

b. Texas Certified HUB (Y) or (N)

c. Texas VID or Federal EIN #

d. % & $

• Note “TBD” is NOT acceptable

*Please provide justification for all Non-HUB Subcontractors

1. Contractor Name / Solicitation #

2. Subcontracting Opportunity

3. Subcontractor Selection

Additional Information

Subcontracting method options, I-IV require:

• HUB Vendor Profiles on CMBL/HUB Directory

i. HUB’s VID#

ii. Contact information

iii. “A” = Active status

iv. Expiration date

• Written GFE notification (Method IV only)

1. Sent emails

2. Certified Letters

3. Fax logs *7 business days to respond 30

Special Reminders

Review HSP Checklist for guidance.

Check the Solicitation HUB Subcontracting Goal %.

Choose an HSP method & provide documentation.

The Commodity Book is the only resource for NIGP or class/item codes.

The CMBL/HUB Directory is a resource to seek out certified active Texas HUBs.

HSP Courtesy Reviews are available upon written request.

No HSP changes are allowed until after contract award.

https://mycpa.cpa.state.tx.us/commbook/ https://mycpa.cpa.state.tx.us/tpasscmblsearch/tpasscmblsearch.do

HUB Contact Information hhschuboutreach@hhs.texas.gov

(512) 406-2570

*Active solicitation HSP questions contact designated HUB Coordinator.

mailto:hhschuboutreach@hhs.texas.gov

HUB Coordinator Contact Information

Isaiah.Wilczynski1@hhs.texas.gov

(512) 406-2668 mailto:Isaiah.Wilczynski1@hhs.texas.gov

Thank You

Attendee Report:

HHS0014618 - Immunization Publication - Preproposal conference/HSP Training

Report Generated:

10/10/2024 02:49 PM CDT

Webinar ID Actual Start Date/Time Duration # Registered # Attended Clicked Registration Link Opened Invitation 309-730-667 10/09/2024 10:23 AM CDT 50 minutes 4 3 24 0

Staff Details

Attended Interest Rating Last Name First Name Email Address Role Join Time - Leave Time (Time in Session) Time in Session

Yes Not applicable for staff Contract Specialist PCS colette.norman@hhsc.state.tx.us Organizer 10/09/2024 10:23 AM CDT - 10/09/2024 11:12 AM CDT (50 minutes) 50 minutes

Yes Not applicable for staff Isaiah Wilczynski Isaiah.Wilczynski1@hhs.texas.gov Panelist 10/09/2024 10:26 AM CDT - 10/09/2024 11:12 AM CDT (47 minutes) 47 minutes No Not applicable for staff Amanda Herrera amanda.herrera@hhs.texas.gov Panelist n/a n/a No Not applicable for staff Erin Silva erin.silva@hhs.texas.gov Panelist n/a n/a No Not applicable for staff Joseph Recio joseph.recio@hhs.texas.gov Panelist n/a n/a

Attendee Details

Attended Interest Rating Last Name First Name Email Address Registration Date/Time Join Time - Leave Time (Time in Session) Time in Session Organization Unsubscribe d

Yes 46 Boller Spenser sboller@printmailpro.com 10/09/2024 10:27 AM CDT 10/09/2024 10:29 AM CDT - 10/09/2024 11:12 AM CDT (43 minutes) 43 minutes PrintMailPro No

Yes 99 Garcia Jose jose.garcia@jgarsolutions.com 10/09/2024 10:27 AM CDT 10/09/2024 10:27 AM CDT - 10/09/2024 11:12 AM CDT (45 minutes) 45 minutes jGar Solutions No

Yes 92 Nwoko Nina nina89e@gmail.com 10/07/2024 11:24 PM CDT 10/09/2024 11:02 AM CDT - 10/09/2024 11:11 AM CDT (9 minutes) 9 minutes Texas APP Consulting Services LLC No

No 0 Nwoko Nina txappcs@gmail.com 10/07/2024 11:23 PM CDT n/a n/a Texas APP Consulting Services LLC No