ESBD_376044_1725993614065_RFCSP769-25-992ER UNTHSC Gibson Library 3rd Fl Provost Suite (1).pdf

Request for Competitive Sealed Proposals

UNT HEALTH SCIENCE

CENTER GIBSON LIBRARY 3rd

FLOOR PROVOST SUITE

RFCSP769-25-992ER

ISSUE DATE

September 10, 2024

UNTHSC Gibson Library 3rd Floor Provost Suite 001100 -00 TreanorHL Project HE0698.2400.00 ADVERTISEMENT FOR COMPETITIVE SEALED PROPOSAL

DOCUMENT 001100

ADVERTISEMENT FOR COMPETITIVE SEALED PROPOSAL

University of North Texas System UNTHSC Gibson Library 3rd Floor Provost Suite Response due: October 10, 2024, at 2:00PM CDT HUB Plan due: October 11, 2024, at 2:00PM CDT Date of Virtual Opening: October 15, 2024, at 2:00PM CDT

In accordance with Education Code 51.783, the University of North Texas System (UNTS) subsequently referred to as Owner, is accepting proposals and intends to enter into an agreement with a vendor that specializes in General Construction in accordance with the terms and conditions and requirements set forth in this RFCSP. Sealed proposals for RFCSP769-25-992ER will only be received by the Owner electronically through Jaggaer link provided below:

https://bids.sciquest.com/apps/Router/PublicEvent?CustomerOrg=UNTS

Proposals will be received electronically up to 2:00p.m. CDT on October 10, 2024. HUB Sub-contracting Plans must be received electronically up to 2:00p.m. CDT on October 11, 2024. Proposals received after the date and hour above stated will not receive consideration. Proposals will then be virtually opened and read aloud promptly at 2:00p.m. CDT on October 15, 2024, via Teams meeting:

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Project Description

This project is for a general contractor to provide a general construction services to carve out an Executive Office Suite for the Office of the Provost. The suite will be approximately 2,780sf on the 3rd Floor of Gibson Library. The selected General Contractor will be required to coordinate construction efforts for this project with the General Contractor for ongoing renovation work in the greater library that is part of the 2024 CCAP Library 1st-4th project. Note that work will be taking place in an occupied building. To minimize Library interruptions, contractors will need to account for no noisy work during 6:00am – 8:00pm. Construction for the project must take place in the scheduled window of January 6, 2025, to April 16, 2025.

The substantial completion of this project is expected to be complete by May 1, 2025.

Questions

Questions concerning this proposal should be directed to:

Elaine Robbins Construction Contract Expeditor II University of North Texas System Office of Strategic Infrastructure, Planning & Construction

Elaine.robbins@untsystem.edu https://bids.sciquest.com/apps/Router/PublicEvent?CustomerOrg=UNTS https://aka.ms/JoinTeamsMeeting?omkt=en-US https://teams.microsoft.com/l/meetup-join/19%3ameeting_OGIwNzhmYjAtNTEzOS00NGM2LTg5YjQtZTM0MzJjODk3ZWNk%40thread.v2/0?context=%7b%22Tid%22%3a%2270de1992-07c6-480f-a318-a1afcba03983%22%2c%22Oid%22%3a%2211e0ef80-871e-40f3-ab4d-a960acace537%22%7d tel:+19403042772,,202236707 https://dialin.teams.microsoft.com/ed4f9d76-3149-4a59-8bea-f677c7582955?id=202236707 https://teams.microsoft.com/meetingOptions/?organizerId=11e0ef80-871e-40f3-ab4d-a960acace537&tenantId=70de1992-07c6-480f-a318-a1afcba03983&threadId=19_meeting_OGIwNzhmYjAtNTEzOS00NGM2LTg5YjQtZTM0MzJjODk3ZWNk@thread.v2&messageId=0&language=en-US https://dialin.teams.microsoft.com/usp/pstnconferencing mailto:Elaine.robbins@untsystem.edu

UNTHSC Gibson Library 3rd Floor Provost Suite 001100 -00 TreanorHL Project HE0698.2400.00 ADVERTISEMENT FOR COMPETITIVE SEALED PROPOSAL

All questions must be received no later than 2:00p.m. CDT on September 26, 2024. All questions and answers will be posted to the website by 5:00p.m. CDT on October 1, 2024.

The Owner may in its sole discretion respond in writing to questions concerning this Proposal. Only the Owner’s responses made by formal written Addendum to this Proposal shall be binding and shall be posted on the UNT System’s website located at https://finance.untsystem.edu/vendor-resources/bid-inquiry/bid-opportunities.php . Oral or other written interpretations or clarifications shall be without legal effect.

Pre-Proposal Meeting

The pre-proposal meeting will be held virtually via Microsoft Teams at 10:00a.m. CDT on September 17, 2024.

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Site Visit: Site visit will be conducted on Thursday, September 19, 2024, beginning at 1:00p.m. We will meet at the UNTHSC Gibson Library Building, 955 Montgomery St., Fort Worth, Texas 76107 in the lobby area. Parking will be in Lot 6 on Clifton Street. A campus map is included as the last page of this package. Please be sure to obtain a one-day parking permit from the Police Department located at 3600 Mattison Ave. This will be the only site visit conducted.

Historically Underutilized Business (HUB)

In accordance with Texas Government Code 2161, RFCSP for contracts with an expected value of $100,000 or more will require HUB Subcontracting Plan. All subcontracted work whether identified by the Owner or not, are required to be identified in the HUB Subcontracting Plan. The Plan should reflect all subcontracting opportunities to be utilized in this project and can be found online at (http://www.window.state.tx.us/procurement/prog/hub/hub-forms/hub-sbcont-plan--allfms.pdf). Complete, sign and submit the HUB Subcontracting Plan form with the proposal response.

Only RFCSP responses with approved HUB Subcontracting Plans will be opened. Please upload your HUB Subcontracting plan as a separate attachment from your RFCSP response through the UNTS Jaggaer link provided above. You will have two (2) files to upload, your Proposal and then your HUB Subcontracting Plan.

Questions regarding the completion of the HUB Subcontracting Plan should be directed to Rosa Violante or Sony Simon at hub@untsystem.edu.

The Owner is not bound to accept the lowest priced offer if that offer is not in its best interest, as determined by the Owner. The Owner reserves the right to: (a) enter into agreements or other contractual arrangements for all or any portion of the Scope of Work set forth in this Proposal with one or more respondents; (b) reject any and all offers and re-solicit offers; or (c) reject any and all offers and temporarily or permanently abandon this procurement, if deemed to be in the best interest of the Owner.

END OF SECTION

https://finance.untsystem.edu/vendor-resources/bid-inquiry/bid-opportunities.php https://aka.ms/JoinTeamsMeeting?omkt=en-US https://teams.microsoft.com/l/meetup-join/19%3ameeting_OGQyZjFiMDUtM2ExYi00OTNhLWE4NDYtOWZjZjFjMGM4NzYz%40thread.v2/0?context=%7b%22Tid%22%3a%2270de1992-07c6-480f-a318-a1afcba03983%22%2c%22Oid%22%3a%2211e0ef80-871e-40f3-ab4d-a960acace537%22%7d tel:+19403042772,,405196923 https://dialin.teams.microsoft.com/ed4f9d76-3149-4a59-8bea-f677c7582955?id=405196923 https://teams.microsoft.com/meetingOptions/?organizerId=11e0ef80-871e-40f3-ab4d-a960acace537&tenantId=70de1992-07c6-480f-a318-a1afcba03983&threadId=19_meeting_OGQyZjFiMDUtM2ExYi00OTNhLWE4NDYtOWZjZjFjMGM4NzYz@thread.v2&messageId=0&language=en-US https://dialin.teams.microsoft.com/usp/pstnconferencing http://www.window.state.tx.us/procurement/prog/hub/hub-forms/hub-sbcont-plan--allfms.pdf http://www.window.state.tx.us/procurement/prog/hub/hub-forms/hub-sbcont-plan--allfms.pdf mailto:hub@untsystem.edu

UNTHSC Gibson Library 3rd Floor Provost Suite 002100 - 1 TreanorHL Project #HE0698.2400.00 INSTRUCTIONS TO PROPOSAL

DOCUMENT 002100

INSTRUCTIONS FOR PROPOSAL

University of North Texas System (UNTS) subsequently referred to as the Owner, is accepting sealed proposals from contractors for a General Construction project, pursuant to Sec. 51.783, Texas Education Code, in accordance with the terms and conditions and requirements set forth in this Request for Competitive Sealed Proposal (RFCSP).

1. PRE-PROPOSAL MEETING:

A virtual pre-proposal meeting will be conducted to answer any questions regarding the scope of the project and the submission of the HUB Subcontracting Plan. Attendance is not mandatory but highly recommended. The pre-proposal meeting will be held virtually via Microsoft Teams, September 17, 2024, at 10:00a.m. CDT:

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Join the meeting now Meeting ID: 241 496 106 233 Passcode: LgvHex Dial in by phone +1 940-304-2772,,405196923# United States, Denton Find a local number Phone conference ID: 405 196 923#

There will be a site visit on September 19, 2024, at 1:00p.m. This will be the only site visit conducted.

We will meet at the site, UNTHSC Gibson Library 955 Montgomery Street, Fort Worth, Texas 76107. Parking is in Parking lot 1. A campus map is included as the last page of this package. Please be sure to obtain a one-day parking permit from the Police Department located at 3600 Mattison Avenue.

2. PROJECT PROPOSED SCHEDULE

September 10, 2024 Issue RFCSP September 17, 2024 10:00a.m. Pre-Proposal Conference - Virtual September 19, 2024 1:00p.m. Site Visit September 26, 2024 2:00p.m. Deadline for Submission of Questions October 01, 2024 5:00p.m. Responses to Questions Post on Website October 10, 2024 2:00p.m. Deadline for Submission of Proposal October 11, 2024 2:00p.m. Deadline for HUB Sub-Contracting Plan October 15, 2024 2:00p.m. Public Opening - Virtual October 2024 Formal Contract Award Notification November 2024 Agreement Authorized November 2024 Anticipated Notice to Proceed May 2025 Final Completion

3. GENERAL REQUIREMENTS

3.1 Pricing

Your proposal must include all labor, material, equipment and services necessary to complete the work required by the construction documents. Pricing reflects the full Scope of Work defined herein; inclusive of all associated cost for delivery, labor, insurance, taxes, overhead and profit, or as otherwise defined, as appropriate. Contractor must complete the Document 004100, Proposal Form.

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UNTHSC Gibson Library 3rd Floor Provost Suite 002100 - 2 TreanorHL Project #HE0698.2400.00 INSTRUCTIONS TO PROPOSAL

3.2 Unit Prices

When requested, Respondents must price per unit shown. Unit prices shall govern in the event of extension errors. Respondents must give unit prices for each item to be purchased. An “All or None” response by Respondent may be rejected at the option of the Owner. Quote F.O.B destination, freight prepaid and allowed. Otherwise, specify exact delivery cost and terms.

3.3 Schedule

Time is of the essence in the performance of the Contractor’s duties. It is critical that a realistic expedited schedule is provided.

3.4 Purchasing Items

A. Catalogs, brand names or manufacturer’s references are descriptive only, and indicate type and quality desired. Substitution requests of like nature and quality will be considered if response specifies such. If responding on other than referenced, response should show manufacturer, brand or trade name, and other description of product offered. If other than brand(s) specified is offered, illustrations and a complete description of product offered are requested to be made part of the response. Failure to take exception to specifications or reference data will require respondent to furnish specified brand names, numbers, etc.

B. Unless otherwise specified, all material shall be new and unused.

C. In addition, all electrical items must meet all applicable state and federal standards and regulations, and bear the appropriate listing such as ANSI, FCC, NEMA, NTRL, and OSHA standards.

D. Samples, when requested, must be furnished free of expense to the Owner. If not destroyed in examination, they will be returned to Respondent, on request, at Respondent’s expense. Each sample should be marked with Respondent’s name, address, and requisition number. Do not enclose in or attach offer to sample.

E. A one (1) year warranty from substantial completion is required.

F. Delivery

i. Show number of days required to complete project under normal conditions.

ii. No substitutions permitted without written approval of Owner.

G. Inspection and Tests

All work will be subject to inspection and test by the Owner. All costs shall be borne by the respondent in the event of failed inspection or tests.

3.5 Eligible Respondents

Only individual firms or formal joint ventures may apply. Two (2) firms may not apply jointly unless they have formed a joint venture. Any associates will be disqualified. (This does not preclude a respondent from having consultants.)

4. SUBMISSION OF PROPOSALS

4.1 Submit a total of one (1) complete signed electronic copy of the entire response including the questionnaire. Responses are limited to no more than twenty-five (25) pages. Please submit (1) copy of your signed HSP the following day as noted in the Project Proposed Schedule shown above in #2. No QR codes will be accepted as part of your response and may disqualify your response.

4.2 You must submit your response and HSP electronically through the UNTS Jaggaer website link as follows:

UNTHSC Gibson Library 3rd Floor Provost Suite 002100 - 3 TreanorHL Project #HE0698.2400.00 INSTRUCTIONS TO PROPOSAL

In order to submit proposals electronically, Proposer must have a working, registered vendor username and password to login. If this is the first time Proposer has attempted to submit a response electronically, please register at:

https://bids.sciquest.com/apps/Router/PublicEvent?CustomerOrg=UNTS

Proposers are highly encouraged to ensure you have a working login in advance of the submission deadline.

Proposer is responsible for ensuring it has the technical capability to submit its proposal via electronic submission.

Browser requirements: Chrome Proposer shall be solely responsible for ensuring timely submission of the Proposal.

UNTS is not responsible for equipment or software failure, internet or website downtime, corrupt or unreadable data, or other technical issues that may cause delay or non-delivery of a Proposal of inaccessibility of the submitted data. Proposers are highly encouraged to prepare and allow for sufficient time to familiarize themselves with the electronic submission requirements and to address any technical or data issues Prior to the Proposal due date and time.

A. Late proposals will not be considered under any circumstances.

B. The Owner reserves the right to accept late proposals; however, proposals received after opening time will not be accepted.

C. Facsimile (“FAX”) or emailed proposals are not acceptable.

D. The Proposal must be submitted no later than 2:00p.m. CDT on October 10, 2024. Proposals received after the date and hour previously stated will not receive consideration. The HUB Sub-Contracting Plan must be submitted no later than 2:00p.m. CDT on October 11, 2024.

Failure to submit the HUB Sub-contracting plan will disqualify your proposal.

Your Proposal and HUB Plan must be submitted electronically thru the UNT System Jaggaer site at: https://bids.sciquest.com/apps/Router/PublicEvent?CustomerOrg=UNTS

Proposals will be received until the date and time established for receipt, then opened. The names of the respondents who submitted proposals will be made public. A public opening shall be held virtually on October 15, 2024, promptly at 2:00p.m. CDT. Public bid opening will be held virtually via Microsoft Teams meeting:

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4.3 After proposals are received in response hereto and notice of intent to award a contract is made, the successful Contractor will be required to enter into a contract in the form of the Owner’s standard General Construction Agreement. The Contractor should review the contract as no changes to the standard contract will be accepted.

Any questions or concerns regarding this Request for Proposals shall be directed to:

Elaine Robbins –Construction Contract Expeditor II University of North Texas System Office of Strategic Infrastructure, Planning & Construction https://bids.sciquest.com/apps/Router/PublicEvent?CustomerOrg=UNTS https://bids.sciquest.com/apps/Router/PublicEvent?CustomerOrg=UNTS https://aka.ms/JoinTeamsMeeting?omkt=en-US https://teams.microsoft.com/l/meetup-join/19%3ameeting_OGIwNzhmYjAtNTEzOS00NGM2LTg5YjQtZTM0MzJjODk3ZWNk%40thread.v2/0?context=%7b%22Tid%22%3a%2270de1992-07c6-480f-a318-a1afcba03983%22%2c%22Oid%22%3a%2211e0ef80-871e-40f3-ab4d-a960acace537%22%7d tel:+19403042772,,202236707 https://dialin.teams.microsoft.com/ed4f9d76-3149-4a59-8bea-f677c7582955?id=202236707 https://teams.microsoft.com/meetingOptions/?organizerId=11e0ef80-871e-40f3-ab4d-a960acace537&tenantId=70de1992-07c6-480f-a318-a1afcba03983&threadId=19_meeting_OGIwNzhmYjAtNTEzOS00NGM2LTg5YjQtZTM0MzJjODk3ZWNk@thread.v2&messageId=0&language=en-US

UNTHSC Gibson Library 3rd Floor Provost Suite 002100 - 4 TreanorHL Project #HE0698.2400.00 INSTRUCTIONS TO PROPOSAL

Please submit solicitation questions to: elaine.robbins@untsystem.edu

All questions must be received no later than September 26, 2024, at 2:00p.m. CDT. All questions and answers will be posted to the website by 5:00p.m. CDT, October 1, 2024.

The Owner specifically requests that Respondents restrict all contact and questions regarding this RFCSP to the above-named individual except as provided in 4.2 above.

Responses to inquiries which directly affect an interpretation or change to this RFCSP will be issued in electronically by addendum (amendment) and posted at:

https://finance.untsystem.edu/vendor-resources/bid-inquiry/bid-opportunities.php , https://bids.sciquest.com/apps/Router/PublicEvent?CustomerOrg=UNTS , and http://www.txsmartbuy.com/sp

All such addenda issued by the Owner prior to the time that proposals are received shall be considered part of the RFCSP, and the Respondent shall be required to consider and acknowledge receipt of such on the proposal form. Contractors are responsible for obtaining any addenda posted on the websites listed above.

Only those inquiries the Owner replies to which are made by formal written addenda shall be binding.

Oral and other interpretations or clarifications will be without legal effect. The Respondent must acknowledge all addenda in Document 004100, Proposal Form.

4.4 Compliance with Law

Contractor is aware of, is fully informed about, and in full compliance with its obligations under existing applicable law and regulations, including Title VI of the Civil Rights Act of 1964, as amended (42 USC 2000(D)), Executive Order 11246, as amended (41 CFR 60-1 and 60-2), Vietnam Era Veterans Readjustment Act of 1974, as amended (41 CFR 60-250), Rehabilitation Act of 1973, as amended (41 CFR 60-741), Age Discrimination Act of 1975 (42 USC 6101 et seq.), Non-segregated Facilities (41 CFR 60-1), Omnibus Budget Reconciliation Provision, Section 952, Fair Labor Standards Act of 1938, Sections 6, 7, and 12, as amended, Immigration Reform and Control Act of 1986, and Utilization of Small Business Concerns and Small Business Concerns Owned and Controlled by Socially and Economically Disadvantaged Individuals (PL 96-507), the Americans with Disabilities Act of 1990 (42 USC 12101 et seq.), the Civil Rights Act of 1991, and all other laws and regulations and executive orders as are applicable.

4.5 University’s Right to Audit

At any time during the term of any Contract resulting from this solicitation and for a period of seven (7) years thereafter, the Owner or a duly-authorized audit representative of the Owner or the State of Texas, at its expense and at reasonable times, reserves the right to audit Contractor’s records and books relevant to all services provided under this Contract. In the event such an audit by the Owner reveals any errors/overpayments by the Owner, Contractor shall refund the Owner the full amount of such overpayments within thirty (30) days of such audit findings, or the Owner, at its option, reserves the right to deduct such amounts owing the Owner from any payments due Contractor.

4.6 Access to Documents

To the extent applicable to this procurement, in accordance with Public Law 99-499 under TEFRA, Contractor agrees to allow, during and for a period of not less than seven (7) years after the Contract term, access to this Contract and its books, documents, and records; and contracts between Contractor and its subcontractors or related organizations, including books, documents and records relating to same, by the Comptroller General of the United States, the U.S. Department of Health and Human Services, and their duly authorized representatives.

4.7 Insurance and Bonds

The Contractor shall provide and maintain insurance, performance bond, and payment bond as required.

The minimum insurance coverage and bonding requirements are stated in Uniform General Conditions.

mailto:elaine.robbins@untsystem.edu https://finance.untsystem.edu/vendor-resources/bid-inquiry/bid-opportunities.php

UNTHSC Gibson Library 3rd Floor Provost Suite 002100 - 5 TreanorHL Project #HE0698.2400.00 INSTRUCTIONS TO PROPOSAL

4.8 Other Benefits

It is understood and agreed that no benefits, payments or considerations received by Contractor for the performance of services associated with and pertinent to the resultant Agreement shall accrue, directly, or indirectly, to any employees, elected or appointed officers or representatives, or any other person identified as agents of, or who are, by definition, an employee of the State.

4.9 Non-Disclosure

Contractor and Owner acknowledge that they or their employees may, in the performance of the resultant Contract, come into the possession of proprietary or confidential information owned by or in the possession of the other. Neither party shall use any such information for its own benefit or make such information available to any person, firm, corporation, or other organization, regardless of whether directly or indirectly affiliated with Contractor or Owner, unless (i) required by law, (ii) required by order of any court or tribunal, (iii) such disclosure is necessary for the assertion of a right, or defense of an assertion of a right, by one party against the other party hereto, or (iv) such information has been acquired from other sources.

4.10 Publicity

Contractor agrees that it shall not publicize this potential Contract or disclose, confirm or deny any details thereof to third parties or use any photographs or video recordings of the Owner’s employees or use the Owner’s name in connection with any sales promotion or publicity event without prior written approval.

4.11 Assignment

The potential agreement with Contractor resulting from this RFCSP is a personal service contract for the services of Contractor, and Contractor’s interest in such agreement, duties thereunder and/or fees due thereunder may not be assigned or delegated to a third party without the Owner’s prior written consent.

The benefits and burdens of such agreement are, however, assignable by the Owner.

4.12 Assignment of Overcharge Claims

Contractor hereby assigns to the Owner any and all claims for overcharges associated with the Contract arising under the antitrust laws of the United States, 15 U.S.C.A., Sec. 1 et seq. (1973), or arising under the antitrust laws of the State of Texas, Texas Business and Commerce Code Annotated, Sec. 15.01, et seq. (1967).

4.13 Patent and Copyright

Contractor shall pay for any royalties, license fees, copyrights or trade and service marks required to perform the services required by any resulting Contract.

4.14 Texas Public Information Act

The Owner considers all information, documentation and other materials requested to be submitted in response to this solicitation to be of a non-confidential and/or non-proprietary nature and therefore shall be subject to public disclosure under the Texas Public Information Act (Texas Government Code, Chapter 552.001, et seq.) after a contract is awarded.

Respondents are hereby notified that the Owner strictly adheres to all statutes, court decisions, and opinions of the Texas Attorney General regarding the disclosure of RFCSP information.

4.15 Freedom of Access and Use of Facilities

Contractor’s employees shall have reasonable and free access to use only those facilities of the Owner that are necessary to perform services under a resulting Contract and shall have no right of access to any other facilities of the Owner.

4.16 Observance of University Rules and Regulations

Contractor agrees that at all times its employees will observe and comply with all regulations of the facilities, including but not limited to, no smoking, parking and security regulations.

UNTHSC Gibson Library 3rd Floor Provost Suite 002100 - 6 TreanorHL Project #HE0698.2400.00 INSTRUCTIONS TO PROPOSAL

4.17 Section Headings

All section headings are for convenience of reference only and are not intended to define or limit the scope of any provisions of this RFCSP.

4.18 Governing Law

A. This RFCSP, and any resulting Contract, agreement or purchase order shall be construed and governed by the laws of the State of Texas.

B. The parties understand and agree that any purchase order/contract may be subject to the Health Insurance Portability and Accountability Act of 1996 (HIPAA), the administrative regulations and/or guidance which have been issued or may in the future be issued pursuant to HIPAA, including, but not limited to, the Department of Health and Human Services regulations on privacy and security, and Texas state laws pertaining to medical privacy (collectively, “Privacy Laws”). Vendor agrees to comply with all Privacy Laws that are applicable to this purchase order/contract and to negotiate in good faith to execute any amendment to this purchase order/contract that is required for the terms of this purchase order/contract to comply with applicable Privacy Laws. In the event the parties are unable to agree on the terms of an amendment pursuant to this paragraph within thirty (30) days of the date the amendment request is delivered by one party to the other, this order may be terminated by either party upon written notice to the other party.

C. Important Notice: Any purchase order may be funded wholly or partially with federal funds subject to the American Recovery and Reinvestment Act of 2009 (ARRA). The vendor shall comply with all applicable provisions of ARRA, which may include, but are not limited to, the provision of Division A, Titles XV and XVI (e.g., audit provisions, whistleblower protection, and preferences for American products).

D. Federal Funds: All procurements of supplies equipment, and services utilizing Federal Funds (e.g.

Federal Grant or Contract) shall be made in accordance with all applicable federal rules and regulations: Federal Acquisition Regulations (FAR), Federal Office of Management and Budget (OMB) Educational Institutions, even if part of a State or local government follow: OMB A-21 for cost principles, A-110 for administrative requirements, and A-133 for audit requirements. All procurement requirements contained in the above referenced circulars are incorporated herein by reference. By signing this solicitation document, vendor certifies that vendor is in compliance with OMB A-110 and that vendor is not on the Debarred Bidders List.

4.19 Owner’s Special Conditions

The Owner requires full compliance with Specifications, Contract, and General Requirements. The documents shall be a part of this RFCSP and the Contract.

4.20 Prevailing Wage Schedule, University of North Texas System

Prevailing wage schedule shall in accordance with Texas Government Code, Chapter 2258. The hourly wage rate for work over forty (40) hours a week and work on legal holidays shall be not less than one and one-half (1.5) times the hourly rates.

Respondents shall base their proposals on rates they expect to pay. The Owner will not consider claims for extra payment to the Contractor on account of payment of wages higher than those required by Texas Government Code, Chapter 2258.

4.21 Pursuant to Section 231.006 of the Family Code, response must include names and social security numbers of each person with at least twenty-five (25) percent ownership of the business entity submitting the response. Vendors that have pre-registered this information on the Texas Comptroller of Public Accounts Centralized Master Bidders List (CMBL) have satisfied this requirement. If not pre-registered, list the name and social security numbers for each person. Otherwise, this information must be provided prior to contract award.

4.22 Note to Vendors: Any terms and conditions attached to any response will not be considered unless specifically referred to on the Solicitation and may result in disqualification of the response.

UNTHSC Gibson Library 3rd Floor Provost Suite 002100 - 7 TreanorHL Project #HE0698.2400.00 INSTRUCTIONS TO PROPOSAL

A. Dispute Resolution: Chapter 2260 of the Texas Government Code establishes a dispute resolution process for contracts involving goods, services, and certain types of projects. If Chapter 2260 applies to this Purchase Order, then the statutory dispute resolution process must be used by the vendor to attempt to resolve all of its disputes arising under this Purchase Order.

B. Excess Obligations Prohibited: The Texas Constitution (Article XVI, Section 10) prohibits obligators beyond the current appropriations, which the Owner applies annually. Any purchase order may be canceled at any time without penalty if legislative and/or Owner funds are not appropriated for goods or services obligated on any purchase order beyond the current fiscal year (September 1 through August 31 of any given year.)

C. Cancellation: Items or orders may be canceled without the consent of the vendor due to failure to fulfill their contractual obligations. If cancellation is requested by the Owner for some other reason through no fault of the vendor, the vendor will be contacted. The Owner reserves the right to cancel this contract upon thirty (30) days written notice to the Contractor. The Contractor must request and secure in writing the approval of the Purchasing Department to be released from this contract or any portion thereof should unforeseeable conditions occur.

D. Miscellaneous: The laws of the State of Texas shall prevail, including the Public Information Act.

Any Order is not confidential. All transactions associated with this Order may be subject to audit.

Vendor, by accepting this Order agrees to allow access to all records regarding this transaction upon written request by UNTS Internal Auditors and/or UNTS Business Support Services Procurement department.

5. EVALUATION

5.1 The successful offer will be the offer that is submitted in response to this Proposal by the Submittal

Deadline and provides the Best Value to the Owner in the Owner’s sole discretion. Offers will be evaluated by an evaluation committee that will include employees of the Owner and other persons invited by the Owner to participate. The evaluation of offers and the selection of the Successful Offer will be based on the information provided to the Owner by the respondent in response to the Specifications section of this Proposal. Consideration may also be given to any additional information and comments if such information or comments increase the benefits to the Owner. The successful respondent will be required to enter into a contract acceptable to the Owner.

The evaluation committee will determine if Best and Final Offers are necessary. Award of a contract may be made without Best and Final Offers. The Owner may, at its discretion, elect to have Respondents provide oral presentations and respond to inquiries from the evaluation committee related to their Proposals. A request for a Best and Final Offer is at the sole discretion of the Owner and will be extended in writing.

In evaluating Proposals to determine the best value for the State, the Owner may consider information related to past contract performance of a Respondent including, but not limited to, Texas Comptroller of Public Account’s Vendor Performance Tracking System.

5.2 Evaluation Criteria

Proposals will be opened publicly/virtually to identify the names of the proposers and their respective proposed agreement amounts. Other contents of the Proposals will be afforded security sufficient to preclude disclosure of the contents prior to award. Proposals will be evaluated by the Owner. The criteria for evaluation, Best Value determination using Education Code 51.783 and selection of the successful proposer for this award, will be based upon the equally weighted factors listed below:

A. Proposed agreement amount listed on Proposal form.

B. Proposed number of calendar days indicated on Proposal form.

C. The qualifications and experience of the proposer’s key personnel and subcontractors committed to the project. Project leader and key personnel with minimum five (5) years experience with similar scale projects at universities in actively occupied spaces. Provide resumes of key team members working on project, complexity and schedule along with previous experience with construction on a University campus with heavy foot and vehicular traffic.

UNTHSC Gibson Library 3rd Floor Provost Suite 002100 - 8 TreanorHL Project #HE0698.2400.00 INSTRUCTIONS TO PROPOSAL

D. Proposer’s current workload and availability of personnel and equipment. Provide information as to contractor’s ability to provide adequate manpower to complete the project in the allotted time schedule. Please include a list of proposed subcontractors and their qualifications.

E. The quality of references from owners and architects for similar projects completed by the proposer within the last five (5) years.

F. The proposer’s proposed project schedule and the demonstrated ability to have met expedited schedules on similar projects. Please provide a detailed schedule of work and timeline for the project from start to final completion.

G. The responsibility and reputation of the proposer, including claims and litigation experiences.

H. The proposer’s safety record.

I. The sufficiency of the proposer’s financial resources.

6. AWARD PROCESS

6.1 After the opening of the offers and upon completion of the initial review and evaluation of the offers submitted, selected respondents may be invited to participate in oral presentations. The selection of the Successful Offer may be made by the Owner on the basis of the offers initially submitted, without discussion, clarification or modification. In the alternative, selection of the Successful Offer may be made by the Owner on the basis of negotiation with any of the respondents. At the Owner’s sole option and discretion, it may discuss and negotiate all elements of the offers submitted by selected respondents within a specified competitive range. For purposes of negotiation, a competitive range of acceptable or potentially acceptable offers may be established comprising the highest-rated offers. The Owner will provide each respondent within the competitive range with an equal opportunity for discussion and revision of its offer. The Owner will not disclose any information derived from the offers submitted by competing respondents in conducting such discussions. Further action on offers not included within the competitive range will be deferred pending the selection of the Successful Offer; however, the Owner reserves the right to include additional offers in the competitive range if deemed to be in its best interest.

After the submission of offers but before final selection of the Successful Offer is made, the Owner may permit a respondent to revise its offer in order to obtain the respondent’s best final offer. The Owner is not bound to accept the lowest-priced offer if that offer is not in its best interest, as determined by the Owner.

The Owner reserves the right to: (a) enter into agreements or other contractual arrangements for all or any portion of the Scope of Work set forth in this Proposal with one or more respondents; (b) reject any and all offers and re-solicit offers; or (c) reject any and all offers and temporarily or permanently abandon this procurement, if deemed to be in the best interest of the Owner.

6.2 Respondent’s Acceptance of Evaluation Methodology

Submission of an offer by a respondent indicates: (1) the respondent’s acceptance of the Selection Process, the Evaluation of Criteria for selection, and all other requirements and specifications set forth in this Proposal; and (2) the respondent’s recognition that some subjective judgments must be made by the Owner during this Proposal process.

6.3 Contract

A. A response to this Solicitation is an offer to contract based upon the terms, conditions and specifications contained herein. Responses do not become contracts until a UNTS Agreement is issued and accepted. The contract shall be governed, construed, and interpreted under the laws of the State of Texas as the same may be amended from time to time. The Education Code 51.9335 shall be considered in making an award when specified. Venue for any suit filed against UNTS shall be subject to the mandatory venue statute set forth in §105.151 of the Texas Education Code.

i. An award is made to the Vendor submitting the lowest and/or best value response conforming to this specification. To determine the lowest and/or best value response, in addition to price, BEST VALUE may be considered.

ii. DEBTS TO THE STATE: Any party indebted to the State of Texas or any party who is more than thirty (30) days delinquent for Child Support is not entitled to payment on this purchase order or any accompanying contract.

iii. If a “best offer” vendor shows not to be in “good standing,” this agency may reject the response and award to the next best response.

UNTHSC Gibson Library 3rd Floor Provost Suite 002100 - 9 TreanorHL Project #HE0698.2400.00 INSTRUCTIONS TO PROPOSAL

iv. The Owner reserves the right to award the entire contract to a single Vendor or to award different components to different Vendors, whichever the Owner, at its sole discretion, determines to be in its overall best interest, as solely determined by the responsible parties of the Owner.

B. Respondent understands that acceptance of funds under this contract acts as acceptance of the authority of the State Auditor’s Office, or any successor agency, to conduct an audit or investigation in connection with those funds. Respondent further agrees to cooperate fully with the State Auditor’s Office or its successor in the conduct of the audit or investigation, including providing all records requested. Respondent will ensure that this clause concerning the authority to audit funds received indirectly by subcontractors through proposer and the requirement to cooperate is included in any subcontract it awards

6.4 Response Results: It is not the policy of the Owner to furnish results over the telephone. Bid tabulations may be requested by email to elaine.robbins@untsystem.edu .

6.5 Historically Underutilized Businesses (HUB)

A. If Owner elects to award the future Construction Phase Services to the Construction Manager, the proposed contract is expected to exceed $100,000.00. A Good Faith Effort Program in the form of a HUB Subcontracting Plan (HSP) is a mandatory condition precedent to the award of any such extension of the contract. The HSP will become a part of the General Construction Agreement.

B. Centralized Master Bidders List (CBML): The Owner utilizes the Texas Comptroller of Public Accounts CMBL to locate potential HUB vendors. The CMBL is located at:

http://comptroller.texas.gov/purchasing/vendor/cmbl/. Non-HUB respondents are identified from various sources including the CBML.

C. Questions regarding completing the HSP should be directed to Rosa Violante or Sony Simon, Assistant HUB Coordinators at 940-369-5500 or hub@untsystem.edu. Additional information can also be found at the Texas Comptroller for the Public Accounts website at:

http://www.window.state.tx.us/procurement/prog/hub/hub-forms/ .

FAILURE TO MEET HUB REQUIREMENTS MAY RESULT IN THE TERMINATION OF THE

CONTRACT.

END OF SECTION

mailto:elaine.robbins@untsystem.edu http://comptroller.texas.gov/purchasing/vendor/cmbl/ mailto:hub@untsystem.edu http://www.window.state.tx.us/procurement/prog/hub/hub-forms/

UNTHSC Gibson Library 3rd Floor Provost Suite 004100 TreanorHL Project #HE0698.2400.00 PROPOSAL FORM

DOCUMENT 004100

PROPOSAL FORM

Proposal of: ___________________________________ (Company Name)

In accordance with Education Code 51.783, the UNT System, subsequently referred to as the Owner, is accepting proposals and intends to enter into an agreement with a General Construction contractor in accordance with the terms, conditions and requirements set forth in this Request for Competitive Sealed Proposal (RFCSP).

UNTS is accepting sealed bids no later than 2:00 p.m. CDT on October 10, 2024. Bids received after the date and hour previously stated will not receive consideration. The HUB Sub-Contracting Plan is due no later than 2:00 p.m. CDT on October 11, 2024. Failure to submit the HUB plan will disqualify your proposal.

The scope of work of this RFCSP is General Construction for the UNTHSC Gibson Library 3rd Floor Provost Suite. A sample copy of the agreement has been included for review. No changes to the agreement will be considered.

PROPOSERS ARE CAUTIONED TO READ THE INFORMATION CONTAINED OR REFERRED TO IN THIS RFCSP

CAREFULLY AND TO SUBMIT A COMPLETE RESPONSE TO ALL REQUIREMENTS AS DIRECTED.

TO: Elaine Robbins Construction Contract Expeditor II University of North Texas System

Via Electronic Delivery through Jaegger Website Link below:

https://bids.sciquest.com/apps/Router/PublicEvent?CustomerOrg=UNTS

BASE BID

Pursuant to and in compliance with the Contract Documents and any attachments thereto, including the Advertisement for Competitive Sealed Proposal and Instruction for Proposals, the Proposer hereby certifies that it has, carefully examined the Contract Documents.

UNTHSC Gibson Library 3rd Floor Provost Suite Prepared by: TreanorHL

Base Bid: The conditions affecting the Work, and being familiar with the site; and having made the necessary examinations, proposes to furnish all labor, materials, equipment, and services necessary to complete the Work in strict accordance with the Contract Documents for the above referenced project for the following sum (Not including bond cost):

*Please provide a breakdown of costs of your Base Bid amount. Add an additional page as necessary.

UNTHSC Gibson Library 3rd Floor Provost Suite 004100 TreanorHL Project #HE0698.2400.00 PROPOSAL FORM

Number Alternates – THERE ARE NO ALTERNATES FOR THIS

PROJECT. Quantity Price Per Unit:

Total Cost

N/A $N/A $N/A

PAYMENT TERMS

The Owner shall be billed in accordance with Chapter 2251 of the Texas Government Code and payment shall be made no later than thirty (30) days following the later of (i) delivery of the goods or completion of the services and (ii) delivery of an invoice to Customer; and (c) interest, if any, on past due payments shall accrue and be paid in accordance with Chapter 2251 of the Texas Government Code. Payee must be in good standing, not indebted to the State of Texas, and current on all taxes owed to the State of Texas for payment to occur. Payment Applications and any required supporting documents must be presented to: University of North Texas System Facilities; 1112 Dallas Drive, Suite 4200, Denton, Texas 76205.

a. Payment on any contract will be withheld from Proposer if Proposer is determined to be more than thirty (30) days delinquent for Child Support.

b. Successful Proposer shall be responsible for referencing the purchase order number(s) resulting from this proposal on any invoice(s), packing list(s), correspondence, etc. Invoicing must correlate to prices quoted either on a unit, hourly, etc. basis.

c. DISQUALIFICATION: Response is subject to disqualification if Proposer provides revisions and/or exclusions to the terms and conditions listed in this solicitation that the Owner is limited by law from accepting (i.e. offers with the laws of a State other than Texas), requirements for prepayment not defined in or allowed for in this Solicitation, limitations on remedies, any revision to stated terms and conditions of the Solicitation, etc.

d. Proposer agrees that any payments due under this contract may be applied towards any debt, including but not limited to delinquent taxes and child support that is owed to the State of Texas.

SALES TAX

Purchases made for the Owner’s use are exempt from the State Sales tax and Federal Excise tax. Do not include tax in response. Excise Tax Exemption Certificates are available upon request.

INSURANCE

The Proposer shall provide and maintain, until the work covered in this Contract is completed and accepted by the Owner, the minimum insurance coverage as stated in UGC.

TIME OF COMPLETION

Consecutive Calendar Days needed to complete the project: calendar days

LIQUIDATED DAMAGES

Liquidated damages will be in accordance with Division 00, Section 007000 “UGC”.

BOND

In accordance with Texas Government Code 2253, a Payment Bond is required for all public works agreements over $25,000.00 and a Performance Bond for all public works agreements over $100,000.00. It is estimated that this agreement will be over $100,000.00 so a Payment and Performance Bond is required. Please provide the amount as a total bond cost. The Owner will pay bonding costs to the awarded vendor as a pass-through amount with proper documentation provided along with an invoice.

Payment and Performance Bond cost: $

UNTHSC Gibson Library 3rd Floor Provost Suite 004100 TreanorHL Project #HE0698.2400.00 PROPOSAL FORM

ADDENDA

Receipt is hereby acknowledged of the following addenda to this RFCSP. (Initial, if applicable)

No. 1: No. 2: No. 3: No. 4: No. 5: No. 6:

Dated: Dated: ______ Dated: ______ Dated: ______ Dated: ______ Dated: ______

QUALIFICATIONS

Refer to Attachment A of this document. Qualifications must be submitted on the enclosed form and no other document will be accepted. Not providing qualifications on the provided form will be cause for disqualification.

An incomplete proposal or one having additional information or other modifications inscribed thereon, may be cause for rejections of the entire proposal. This proposal is valid and will be honored for a period of one hundred eighty (180) days following the proposal opening.

THIS SECTION MUST BE COMPLETED, SIGNED, AND RETURNED WITH RESPONDENT’S PROPOSAL.

FAILURE TO SIGN AND RETURN THIS SECTION WILL RESULT IN DISQUALIFICATION OF YOUR FIRM.

1. By signature hereon, Respondent offers and agrees to furnish the products and/or services in compliance with all terms, conditions, requirements set forth per the RFP documents and contained herein.

2. By signature hereon, Respondent affirms that it has not given, nor intends to give at any time hereafter, any economic opportunity, future employment, gift, loan, gratuity, special discount, trip, favor or service to a public servant in connection with the submitted proposal. Failure to sign hereon, or signing with a false statement, shall void the submitted proposal or any resulting contracts, and the Respondent shall be removed from all proposal lists at this Agency.

3. By signature hereon, a corporate Respondent certifies that it is not currently delinquent in the payment of any

Franchise Taxes due under Chapter 171, Texas Tax Code, or that the corporation is exempt from the payment of such taxes, or that the corporation is an out-of-state corporation that is not subject to the Texas Franchise Tax, whichever is applicable. A false certification shall be deemed a material breach of contract and, at UNTS’s option, may result in cancellation of any resulting contract or purchase order.

4. By signature hereon, the Respondent hereby certifies that neither the Respondent nor the firm, corporation, partnership or institution represented by the Respondent, or anyone acting for such firm, corporation, or institution has violated the antitrust laws of this state, codified in Section 15.01, et. seq., Texas Business and Commerce Code, or the Federal antitrust laws, nor communicated directly or indirectly the proposal made to any competitor or any other person engaged in such line of business.

5. By signature hereon, Respondent certifies that all statements and information prepared and submitted in response to this solicitation are current, complete and accurate.

6. By signature hereon, Respondent certifies that the individual signing this document and the documents made part of the RFP is authorized to sign such documents on behalf of the company and to bind the company under any contract which may result from the submission of this proposal. Unsigned responses will not be considered under any circumstances.

7. By signature hereon, Respondent certifies that if a Texas address is shown as the address of the Respondent, Respondent qualifies as a Texas Resident Respondent as defined in Texas Administrative Code (TAC) Title 34.

In the case of a tie, the award will be made in accordance with TAC, Title 34, amended. Check below preference claimed under TAC, Title 34, amended:

Supplies, materials, or equipment produced in…