ESBD_373836_1726525724026_SOLADD_1_405-24R0020771.pdf

ADDENDUM OF SOLICITATION

1. SOLICITATION NO.

405-24R0020771

2. ADDENDUM NO.

3. EFFECTIVE DATE

09/16/2024

4. ISSUED BY

Department of Public Safety

Procurement and Contract Services

5805 North Lamar Blvd. Bldg. A 1st floor

Austin, Texas 78752

5. NAME AND ADDRESS OF OFFEROR

6. The above numbered solicitation is amended as set forth in Item 7. The hour and date specified for receipt of Offers is extended, is not extended.

Offers must acknowledge receipt of this addendum prior to the hour and date specified in the solicitation or as amended, by one of the following methods:

(a) By completing Items 5 and 8, and returning 3 copies of the addendum; (b) By acknowledging receipt of this addendum on each copy of the offer submitted; or (c) By separate letter or e-mail which includes a reference to the solicitation and addendum numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE

RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN REJECTION OF YOUR OFFER.

If by virtue of this amendment you desire to change an offer already submitted, such change may be made by e-mail or letter, provided each e-mail or letter makes reference to the solicitation and this addendum, and is received prior to the opening hour and date specified.

7. DESCRIPTION OF ADDENDUM:

1. To add additional information to Exhibit F.8 SOW (Pages 13-56).

2. To answer submitted questions.

3. To provide site-visit sign in roster.

Except as provided herein, all terms and conditions of the solicitation, as heretofore changed, remain unchanged and in full force and effect.

8a. NAME AND TITLE OF SIGNER (Type or Print)

8b. OFFEROR

(Signature of Person Authorized to Sign) Date Signed

STATEMENT OF WORK/SPECIFICATIONS

INTRODUCTION

DPS is seeking a Contractor to provide the following tower Services located at various tower sites throughout the State. DPS will coordinate with the Contractor on the location and type of tower to be decommissioned, and the new‐build design requirements.

Contractor Requirements:

Contractor personnel must be certified climbers in accordance with applicable sections of ANSI (American National Standards Institute) Z359, Z490, ANSI 10.48, and OSHA (Occupational Safety & Health Administration), TIA 222‐ H (or current) and TIA 322. Bidders must confirm that they and/ or their sub-contractors are certified within its response. Upon request, selected Bidder must provide proof of required certifications.

Towers must be constructed in accordance with TIA 222‐H ( Telecommunications Industry Association 222‐H or current) with appropriate risk category.

Tower lighting kits must follow FAA circular AC 70/7460‐1M (or current).

Contractor acknowledges and agrees that Contractor is fully responsible to DPS or Site Owner or other third parties for the acts and omissions of its subcontractors and any other persons performing work on behalf of Contractor per the Contract.

Contractor must warranty all work performed for a minimum of 13 months after final acceptance by

DPS.

New Tower Requirements:

• TIA-222 Rev & Risk Category- this should be Rev H, Risk category, specified upon design requirements.

• Height-350 ft, or as specified by location.

• Type – SST (Self Supporting Tower)

• Equipment Loading Scenario- See attached tower loading sheet

• Tower Capacity- Shall be 85% or greater at full load

• DPS will specify Site name, address, and coordinates

• Shelter requirements:

o Concrete, 12 ft x 16 ft. (sample attached) o New or refurbished (sample attached) o Concrete pad required (TBD on site location) o See attached building configuration drawing sample attached for rack configuration.

• Generator Requirements:

o Generac Protector series 48 kw 120/240V 1 phase 60HZ or equivalent.

o Must be new

• Propane Tank Requirements:

o 1,000 gallon capacity o Plumbing installation with dual regulators.

High pressure at the tank and low pressure at the generator with sediment trap.

• Line/Antenna material requirements:

o Provision and installation of antennas & dishes per DPS build requirements per tower loading sheet.

o Provision of cables, cable management, and mounts. All cabling must be secured and managed via snap-in hangers and clips per DPS build requirements.

o Use of preprinted tags secured to the coax at the connector and grounding to the polyphaser as pictured and specified in DPS build requirements.

o

• Electrical Requirements:

o 200amp and underground to the shelter, if possible.

o DPS will coordinate any necessary service upgrades.

o Shelter will require an external 50amp connection with interlock for trailered generator connection in the event of an onsite generator failure.

• Ice bridge: Free standing 24” wide, between Shelter and tower.

• Ice Shield: The Ice Shield shall cover the roof of the shelter and extend coverage over the AC units.

• Tower lighting and type: E1 – Drake Lighting with armored cable.

• Site fencing requirements: 6’-8’ (8ft with center rail between post and barbed wired at top) tall Security fencing must be provided large enough to encompass the Shelter, Tower, Generator, and Fuel tank with 10 feet of clearance between fence and structures and equipment. A 12’ double gate must be provided for ingress and egress.

• Provide rock & weed barrier based on interior site dimensions.

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• Land clearing to be provided upon request to prepare site for tower, shelter, generator, and fuel tank installation.

• Removal of all construction debris, including but not limited to tower, shelter, generator, fuel tank, land clearing, fence installation debris, etc.

o Current site tower decommissioning to be provided upon request.

Foundation below grade cutoff.

Decommission and removal of existing tower, shelter, generator, fuel tank, upon request.

Solicitation 405-24R0020771 Statewide Tower Replacement Questions and Answers

1. Is it possible to extend the due date of responses for this RFP?

Answer: No, time allowed is adequate.

Based on what was said at the site walk yesterday, we wanted to confirm this pricing will be applied to approximately 100 sites for similar type installations and decommissions. To accurately provide a quote for this and future similar projects the following information would be helpful:

2. Could the coordinates or address for the other 100 sites be provided?

Answer: Coordinates for the other sites can be provided once they are confirmed, however site pricing will differ depending on the site.

3. Will all the sites have the same scope of work as this site?

Answer: Generally. Yes.

4. The specification calls for the vendor to handle permitting, however at the site walk we were informed that DPS was excluded from NEPA/SHPO studies, the contractor would still need to have the tower registered with the FCC and FAA. Would this be the case the other 100 sites mentioned?

Answer: DPS will work with the vendor for the FAA/FCC licensing aspect. At the site visit it was said that TXDOT is exempt from NEPA.

5. Will the state provide a Geotechnical Study at all other sites?

Answer: No, only at State owned sites.

6. Do we account (on this quote) for sites that will require a crane or Gin pole for tower removal since this site does not require a crane to remove the tower?

Answer: Each site will need to be quoted separately after each site visit.

7. What will be the ordering cycle and timeline for future sites?

Answer: As soon as the contract is awarded, and depending on cost, we will start working on sites as funding is available.

8. Do we factor the fluctuating steel and materials prices into this quote or will be there be an option to adjust pricing on materials on future sites?

Answer: See answer to question #6.

9. Will grading and clearing be provided by the State on all future sites?

Answer: No, only on TXDOT owned sites.

10. The Statement of Work states that the tower loading sheet should be attached but we cannot locate

it. Can you please provide?

Answer: Tower loading sheet is included in the SOW.

11. The Statement of Work states that a drawing sample for rack configuration inside the shelter should be attached but we cannot locate it. Can you please provide?

Answer: SOW updated.

12. Can you confirm that the tower loading has not changed since this was previously bid (405- 24R0000548)?

Answer: Yes, it has not changed.

13. Can you confirm the tower should be designed for Risk Category III?

Answer: Yes.

14. Can you confirm that it is the contractor's responsibility to conduct applicable surveys?

Answer: Please specify which surveys.

15. Can you confirm that this project should be exempt from sales tax as the purchaser is a government entity?

Answer: Yes, as a state entity, DPS is exempt from sales taxes.

16. Can you confirm that the Department of Public Safety will file for FCC Antenna Structure Registration with related notifications and NEPA/NHPA/ESA compliance?

Answer: Yes.

17. Can you confirm that DPS will be responsible for filing a NOTAM with the FAA to alert aircraft of an unlit tower from the time the tower height passes 200' elevation and when the tower is both powered and lit by contractor-supplied obstruction lighting? We understand the contractor is responsible for coordinating this schedule with DPS.

Answer: Yes, if NOTAMS are required DPS will file them.

18. Can you confirm that the contractor is not responsible for making any improvements to the existing access road?

Answer: Correct, unless specified per site.

19. Can you confirm the dimensions requested for the fenced compound are 100' x 100'?

Answer: Correct, Max fencing area should be 100’ x 100’.

20. Can you confirm the gravel footprint should extend 3' past the fence exterior on all sides?

Answer: Yes.

21. Can you confirm power will be supplied by DPS within 100' feet of the shelter?

Answer: Yes. Additionally, power from the pole to the building will be underground.

22. Can you confirm contractor does not need to provide for telco conduits to the site?

Answer: Please refer to building specifications.

23. Should the contractor provide an H-Frame and/or meter pedestal for primary power?

Answer: Yes.

24. Do you have a preference for size and rock type for the gravel in the compound? On the previous bid for this project, I believe it was listed as 1" to 1.5" washed stone.

Answer: It has not changed, SOW updated.

25. Can you please provide any applicable construction drawings, as-builts, redlines, and designs for the site that is to be decommissioned?

Answer: Due to the age of these towers some records are non-existent.

26. Can you confirm we do not need to return any of the decommissioned equipment to DPS? This is relevant to removal methods.

Answer: Confirmed, DPS does not want anything from the decommissioned site and everything should be removed and disposed of in a proper manner.

27. Can DPS make milestone payments after delivery of key items during the course of the build?

Answer: DPS will submit payments based on the PO line that was received and completed.

28. What is the power draw of the DPS-provided equipment that will be installed in the shelter (this will help us appropriately size the UPS)?

Answer: The SOW states the model and size of the UPS.

TEXAS DEPARTMENT OF PUBLIC SAFETY

PROJECT NAME:

PROJECT NO.

5805 N. LAMAR BLVD. -BOX 4087 -AUSTIN, TEXAS 78773-001

ATTENDANCE REGISTER

PLEASE PRINT LEGIBLY

Statewide Tower Replacement

405-24R0020771 DATE: September 9, 2024

PURPOSE OF MEETING: Mandatory Site Visit

TIME: 10:00AM

LO CAT IO N: 30° 6'32.02"N, 99°11'12.93"W

PURCHASER: Ricardo Montalvo

Name of Person: !..Joof>5 Name of Firm:

Firm's Address/Ci

Phone#: 3-<<

E-Mail Address:

Name of Person:

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Firm's Address/Ci

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TEXAS DEPARTMENT OF PUBLIC SAFETY

PROJECT NAME:

PROJECT NO.

5805 N. LAMAR BLVD. - BOX 4087 - AUSTIN, TEXAS 78773-001

ATTENDANCE REGISTER

PLEASE PRINT LEGIBLY

Statewide Tower Replacement

405-24R0020771 DATE: September 10, 2024

PURPOSE OF MEETING: Mandatory Site Visit

TIME: 10:00 AM

LO CAT IO N: 30° 6'32.02"N, 99°11'12.93"W

PURCHASER:

Name of Person:

Name of Firm:

Firm's Address/Cl

Phone#:

E-Mail Address:

Name of Person:

Name of Firm:

Firm's Address/Ci

Phone#:

E-Mail Address:

Name of Person:

Name of Firm:

Firm's Address/Ci

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Name of Person:

Name of Firm:

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Name of Person:

Name of Firm:

Firm's Address/C

Phone#:

E-Mail Address:

Name of Person:

Phone#:

E-Mail Address:

Ricardo Montalvo tJ 6

13-56 SOW