ESBD_367442_1721699293280_Addendum I - RFP 2024-017 Purchase of PROWD Services.pdf

All parties shall be responsible for reading this entire addendum. The failure to list an item or items in all affected sections of this addendum does not relieve any party affected from performing as per instructions, providing that the information is set forth one time any place in this addendum. The addendum will form a part of the resulting contract document. All other conditions of this RFA remain unchanged.

100 N Santa Rosa Street I San Antonio, TX 78207 I (210) 224-4357 I workforcesolutionsalamo.org

July 22, 2024

ADDENDUM I

RFP 2024-017 Purchase of: Partners for Reentry

Opportunities in Workforce Development (PROWD)

Services

I. This Addendum is being issued in response to questions(s) received:

1. Will this Reentry program limited to Federal inmates?

Response: Yes, at this time it is the Cross Point contact and the TWC Bureau of Prisons (BOP)

Liaison.

2. Also we will have a Liaison to each particular prison in Texas?

3. Will we have a Liaison to these specific Federal Prisons in Texas?

4. Will we have a Liaison to Federal Parole Officers in Texas?

5. Will we have a Liaison to Federal Probation Officers in Texas?

6. Will we have access to internal prison database to screen prisoners who have family ties, and or residency in Bexar County and surrounding areas?

Response: The provider will be equipped with GPMS (Grantee Performance Management System) and be able to access data through this information system.

7. Do the Training program/classes have to be TWC approved and on the ETPL List?

Response: The training program/classes are client choice.

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All parties shall be responsible for reading this entire addendum. The failure to list an item or items in all affected sections of this addendum does not relieve any party affected from performing as per instructions, providing that the information is set forth one time any place in this addendum. The addendum will form a part of the resulting contract document. All other conditions of this RFA remain unchanged.

100 N Santa Rosa Street I San Antonio, TX 78207 I (210) 224-4357 I workforcesolutionsalamo.org

8. Will the WIOA Program Funding be available to pay for training cost?

Response: If a client is eligible, they may be coenrolled into WIOA.

9. Will referrals to the SA Ready to Work Program Trainings be allowed, regardless of trainings approved for this program are not on the ETPL List to cover training cost?

Response: The opportunity for coenrollment with Ready to Work are allowable if the customer is eligible.

10. Will any additional Program Funding be available to cover training costs if needed?

Response: Yes, if there are other funds that the customer is eligible for.

11. Will participants be referred from the 13-county area?

Response: They could be from anywhere in our region or surrounding areas.

12. Will all participants be referred by Cross Point?

Response: The provider will work closely with Crosspoint for referrals.

13. Will participants be required to reside in the City of San Antonio and Bexar County area after training is completed and Job Placement/Employment occurs.

Response: No, because PROWD is a National Grant that has a standard across the US. WSA is one of seven boards that were awarded this grant and there will be some crossover depending on where the individual lives

14. Will we have access to internal prison database to screen prisoners who have family ties, and or residency in Bexar County and surrounding areas?

Response: The provider will be equipped with GPMS (Grantee Performance Management System) and be able to access data through this information system.

15. Will this Reentry program limited to Federal inmates?

Response: Yes, this grant is only allowable for those who were Federally incarcerated.

16. In reviewing attachment H " Certificate Regarding Conflict of Interest" can you clarify if the definition of "Members of the Policy Board" is referring to or includes the WSA Board of

Directors? Response: Yes, the agency is eligible. We ask that you disclose that information within your proposal submission.

17. Additional point of clarification Attachment H is required to be signed as part submission package?

Response: Yes, Attachment H is required to be filled out, signed, and submitted with the file:///C:/Users/ccase/AppData/Local/Microsoft/Windows/INetCache/Content.Outlook/W1JLKMYF/workforcesolutionsalmao.org

All parties shall be responsible for reading this entire addendum. The failure to list an item or items in all affected sections of this addendum does not relieve any party affected from performing as per instructions, providing that the information is set forth one time any place in this addendum. The addendum will form a part of the resulting contract document. All other conditions of this RFA remain unchanged.

100 N Santa Rosa Street I San Antonio, TX 78207 I (210) 224-4357 I workforcesolutionsalamo.org submission package/proposal.

18. The RFP states the Enrollment goal is 600 is this number a set number or can alternate target be set by the applying agency?

Response: Yes, at this time, the goal is 600 and was provided by TWC. It is for the course of the grant; however, it is important to keep in mind the necessary follow-up for the grant. It is advised that the performance deliverables have been reviewed and the timing in which it takes to positively reach those measures

19. Would it be in our best interest to have a joint venture with "Cross Point" as part of this RFP?

Response: Crosspoint will be a key partner in this opportunity.

20. Would it be recommended to submit for Stage 2 & 3 criteria?

Response: Yes, currently, WSA is in stages two and three.

21. Can you confirm- if agencies are eligible if one of it's Executives is a WSA Board Member?

Response: Yes, the agency is eligible. We ask that you disclose that information within your proposal submission.

22. Do all participants have to be engaged with Crosspoint to enroll?

Response: No, not all participants may be initially engaged with Crosspoint.

23. Is the intention of this RFP to locate a direct service provider in TX to implement programming?

If so, is there an opportunity for a training and technical assistance provider to work with awardees?

Response: Yes, this RFP is for direct client services.

24. Are subcontracts allowable to support grantees with TTA?

Response: Yes, the provider could work with Training and Technical Assistance Providers.

25. What is the expectation for supporting employers who will be part of this effort?

Response: WSA serves Job Seekers and Employers, and the expectation would be that the provider would connect with employers and let them know the expectations of the program and what could be foresee in terms of a talent pipeline. This could include collecting information for the employer such as the of the kind of certifications they are expecting and how many individuals would need to have these particular certifications. Information from the employer to how many individuals that employer could expect as potential talent pipeline. We often see in our local board area that employers are interested in the data for high demand jobs and labor market information.

26. Can you describe what is referenced in the proposal as “supportive reentry services?”

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All parties shall be responsible for reading this entire addendum. The failure to list an item or items in all affected sections of this addendum does not relieve any party affected from performing as per instructions, providing that the information is set forth one time any place in this addendum. The addendum will form a part of the resulting contract document. All other conditions of this RFA remain unchanged.

100 N Santa Rosa Street I San Antonio, TX 78207 I (210) 224-4357 I workforcesolutionsalamo.org

Response: This is a national grant, and the support service may vary by the local support service policy. The service provider would be equipped with in order to outline any allowable activities.

An example of these activities could include transportation assistance.

27. The anticipated start date is October 1st, and what is the duration of the contract ? Is there an automatic renewal or how does that look like for duration of contract ?

Response: The anticipated start of the contract is October 1, 2024 and shall be for a 12-month period through September 30, 2025. The board mayo pt to extend each contract for two (2) one (1) year renewals upon written mutual consent of both parties. For more information, please see section 1.9 Contract Period in the RFP.

28. On stages one, two, and three, wanted to get clarity are those all going to be access points for us to actually do the enrollments for these individuals or do we have to choose one specific way of going about that?

Response: Yes, currently, WSA is in stage two and three and if provided an additional year by

TWC, then we would have access to stage one, but it would be used as an access point to enroll.

29. So, Stages two and three would be how we go about the enrollment?

Response: Yes, that is correct.

30. It appears in stage one we are accessing the individuals while currently incarcerated. Is there a specific facility or institution that you currently partnering with or that is within your region?

Response: Yes, that is a large part of this and is actually Crosspoint and their facilities.

31. The RFP, are we just going to submit for stages two and three or if we have an access point to stage one, can we just submit that as well? Is it just limited to stage two and three?

Response :Yes, it is advised that the focal point is stage two and three. The board does have this grant for three years, but for purposes of the RFP it is advised to submit for stages two and three.

32. Do you currently have a MOU with Cross Point secured services?

Response: Yes, WSA is currently in the drafting stages of an MOU. Within the RFP a link was provided for a guide to the regions. Within the guide, it is mentioned to have an MOU with the

WSA and Crosspoint. The MOU will be in place before the start of the contract. Please see Partners for Reentry Opportunities in Workforce Development (PROWD) Grant Guide for more information.

33. The clients that are part of this RFP are only for Federal paroles and probationary. Is that Correct?

Response: Yes, that is correct. This grant is only allowable for those who were Federally incarcerated.

file:///C:/Users/ccase/AppData/Local/Microsoft/Windows/INetCache/Content.Outlook/W1JLKMYF/workforcesolutionsalmao.org https://www.twc.texas.gov/sites/default/files/wf/docs/prowd-guide-twc.pdf https://www.twc.texas.gov/sites/default/files/wf/docs/prowd-guide-twc.pdf

All parties shall be responsible for reading this entire addendum. The failure to list an item or items in all affected sections of this addendum does not relieve any party affected from performing as per instructions, providing that the information is set forth one time any place in this addendum. The addendum will form a part of the resulting contract document. All other conditions of this RFA remain unchanged.

100 N Santa Rosa Street I San Antonio, TX 78207 I (210) 224-4357 I workforcesolutionsalamo.org

34. The enrollment goal of 600, that would be over the life of the grant, correct ? Potentially three years to be able to enroll the 600 or is there a specific cutoff to reach that ?

Response: Yes, at this time, the goal is 600 and was provided by TWC. It is for the course of the grant; however, it is important to keep in mind the necessary follow-up for the grant. It is advised that the performance deliverables have been reviewed and the timing in which it takes to positively reach those measures. For more information, please see the Pre-Submittal Conference video recording at the 24-minute mark.

35. What is the total amount of funding? Is the $1,057,050 divided in the three years.

Response: Yes, the estimated aggregate budget for the three years total is $1,057,050. This would be an estimated annual amount of $352,350.

36. Is the expectation that any expenses and our training cost, staff and administrative costs is that to be included in the $352,350 per year?

Response: Yes, it is to include training costs, expenses, and staff and administrative costs. Please include them in the Budget Workbook.

37. Are these clients suppose to be in the set-aside program or can they mix with other clients as well with other resources?

Response: Yes, clients may be coenrolled if there is an opportunity for braided funding or if the provider has some of their own programs to provide opportunities or services the clients qualify for, if the services fit. This can include other resources as well as other community agency’s resources or partners that specialize in this population.

38. Access to clients through Federal Parole and Federal Probation, will we have a liaison that will connect and bridge the gaps so we can make these initial contacts?

Response: Yes, within MOU with Cross Point we are asking to have someone as a main point of contact with them. Outside of Cross Point, TWC has provided a Bureau of Prisons (BOP) contact that we may work with, but the provider is not limited to these contacts. If the provider is coming with additional contacts or has previously worked with any individuals who may benefit the program, the provider is welcome to bring them in as well.

39. At times the US District Court has had a relationship with the reentry program, is that something this RFP would consider?

Response: The proposer is welcome to lay that out in the response to the RFP but for what WSA and TWC has to provide, at this time it is the Cross Point contact and the TWC Bureau of Prisons

(BOP) Liaison.

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All parties shall be responsible for reading this entire addendum. The failure to list an item or items in all affected sections of this addendum does not relieve any party affected from performing as per instructions, providing that the information is set forth one time any place in this addendum. The addendum will form a part of the resulting contract document. All other conditions of this RFA remain unchanged.

100 N Santa Rosa Street I San Antonio, TX 78207 I (210) 224-4357 I workforcesolutionsalamo.org

40. Do you all have data on how many individuals are returning to your region from the Federal Bureau of Prisons?

Response: Yes, because PROWD is a National Grant that has a standard across the US, they do have some of their own data specifically from this grant and project. WSA has reviewed the

Recidivism Rate along with data from Cross Point’s home page. WSA is one of seven (7) boards that were awarded this grant and there will be some crossover of numbers depending on where the individual lives. WSA is looking at our area and some areas outside of the Workforce Board. WSA is working with TWC to finalize the details of what areas will be included.

*************************END OF QUESTIONS RECEIVED************************

The RFP deadline to submit a proposal is August 7, 2024; By 2:00 PM CST.

II. Clarifications

A link has been provided for more information about Vendor Registration in Bonfire. It is suggested offerors allow enough time to complete registration before the proposal submission deadline.

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