ESBD_367442_1720573647187_RFP 2024-017 PROWD Services.docx

REQUEST FOR PROPOSALS

RFP 2024-017

Purchase of: Partners for Reentry Opportunities in Workforce Development (PROWD) Services

Date of Release: July 9, 2024

RFP Submission Deadline: Wednesday, August 7, 2024, By 2:00 PM CST

A pre-proposal conference has been scheduled for 9:00 AM CST on July 18, 2024

All questions related to this Request for Proposal must be emailed to Jennifer Ledford, Procurement and Contract Specialist, Jledford@wsalamo.org with copy to procurement@wsalamo.org.

Table of Contents

GENERAL INFORMATION

PART 1 – INTRODUCTION

1.1 Purpose of Request for Proposals (RFP)

1.2 Procurement Standards

1.3 Applicable Authorities

1.4 RFP Schedule

1.5 Issuance and Availability of RFP

1.6 Response Deadline

1.7 Open Records

1.8 Type of Contract

1.9 Contract Period

1.10 Eligible Offerors

1.11 Governing Provisions and Limitations

1.12 Administrative Requirements and Other Limitations

PART 2 – SCOPE OF WORK

2.1 Services

2.2 Fees/Charges

PART 3 – PROPOSAL REVIEW AND EVALUATION PROCESS

3.1 Proposal Review and Evaluation

3.2 Proposal Evaluation Criteria

PART 4 – PROPOSAL PREPARATION AND SUBMISSION

ATTACHMENTS

ATTACHMENT A – Proposal Cover Sheet.

ATTACHMENT B – Bid Sheet ATTACHMENT C – Certification Regarding Debarment ATTACHMENT D – Certification Regarding Non-Discrimination & Equal Opportunity ATTACHMENT E – Certification Texas Corporate Franchise ATTACHMENT F - State Assessment Certification ATTACHMENT G - Undocumented Worker Certification ATTACHMENT H - Certificate Conflict of Interest ATTACHMENT I - Certificate of Applicant ATTACHMENT J – References ATTACHMENT K – Glossary of Terms ATTACHMENT L - Sample Contract Workforce Solutions Alamo is an equal opportunity employer/program. Auxiliary aids and services are available upon request to individuals with disabilities. Relay Texas (800) 735-2989 (TDD) or (800)735-2988 Voice.

General Information

The Workforce Solutions Alamo (WSA) Board serves as the governing board for the regional workforce system, a network of service providers and contractors that bring people and jobs together. We represent the taxpayers of the 13-county Alamo region. Our membership reflects the diverse constituencies of the regional community: business, economic development, education, labor, community organizations and government.

Workforce Solutions Alamo serves Atascosa, Bandera, Bexar, Comal, Frio, Gillespie, Guadalupe, Karnes, Kendall, Kerr, McMullen, Medina and Wilson counties.

Mission Strengthen the Alamo Regional economy by growing and connecting talent pipeline to employers.

Vision To lead the most integrated community workforce network in the nation.

Section Base Model It is the intent of the Workforce Solutions Alamo to collaborate with the Contractors to contribute innovative strategies in the performance of relevant products and services related to design, implementation, coordination, oversight, and reporting of activities/services to support WSA Sector Base Model.

· Targets a specific industry or cluster of occupations, developing a deep understanding of the interrelationships between business competitiveness and the workforce needs of the targeted industry.

· Intervenes through credible organization, or set of organizations, crafting workforce solutions tailored to that industry and its region.

· Supports workers in improving their range of employment-related skills, improving their ability to compete for work opportunities of higher quality.

· Meets the needs of employers, improving their ability to compete within the marketplace.

· Creates lasting change in the labor market system to the benefit of both workers and employers.

In December 2022, Workforce Solutions Alamo announced it will be sponsoring a Workforce Leadership Academy, a program designed to support leaders in workforce development committed to the advancement of the local workforce ecosystem. Workforce Solutions Alamo was one of only eight organizations chosen from across the country to deliver an Academy in partnership with the Aspen Institute.

Formerly incarcerated individuals encounter substantial hurdles in securing employment, which results in an untapped pool of valuable talent. PROWD aims to overcome these challenges by offering job training, skills development, and facilitating connections with employers. This initiative will integrate a workforce that is ready for careers, thereby enhancing the region's workforce capacity and addressing crucial skill gaps across our 13-county area.

PART 1 - INTRODUCTION

1.1 Purpose

Workforce Solutions Alamo is soliciting proposals for the purchase of a Partners for Reentry Opportunities in Workforce Development (PROWD) Services.

1.2 Procurement Standards

This Request for Proposals (RFP) provides a uniform method for the procurement of specified goods/services, allowing for full and open competition. It contains the necessary background, requirements, technical specifications, information, and instructions for responding to the RFP. The services solicited under this RFP are procured under the competitive negotiation method of procurement, as described in the Texas Workforce Commission’s (TWC) Financial Manual for Grants and Contracts (FMGC).

1.3 Applicable Authorities

· All applicable federal statues, regulations, policies, and guidance as presently in effect and as may become effective during the term of this Award.

· Office of Management and Budget’s Uniform Guidance at 2 C.F.R. Part 200, Uniform Administrative Requirements, Cost Principles, and Audit Requirements and 2 C.F.R. Part 2900, Department of Labor (DOL) exceptions to 2 C.F.R. Part 200; and

· Approved Local Workforce Development Board Plan including modifications and amendments including: § 38.25 A grant applicant's obligation to provide a written assurance, and defined in § 38.4

1.4 RFP Schedule

The following schedule is subject to change at the discretion of the Board. Offerors should regularly check the WSA’s Board website (www.workforcesolutionsalamo.org) for posted updates. All updates and changes will be posted to BonFire. All times shown are Central Standard Time (CST).

Pre-Submittal Conference Link:

Join the meeting now Meeting ID: 232 139 921 588 Passcode: vnKWqM

1.5 Issuance and Availability of RFP

This RFP is issued by the Workforce Solutions Alamo Board, under the direction of the Chief Executive Officer, 100 N. Santa Rosa, Suite 120, San Antonio, Texas 78207. WSA utilizes BonFire eBid Software for RFP distribution and electronic submission of proposals. To access the portal, Offerors are encouraged to register online workforcesolutionsalamo.bonfirehub.com/portal.

Questions to this RFP will be accepted in writing only. You may submit questions no later than seven days prior to the RFP deadline. All questions received will be responded to by formal addendum. The addendum will be posted on BonFire to view.

Note: All Workforce Solutions Board members, officers, staff, or authorized representatives are precluded from answering questions concerning this RFP or the procurement process. Offerors are asked to respect this condition by not asking questions or making requests for assistance, except to the authorized contact person. Violations may result in disqualification.

1.6 Response Deadline

Proposals must be submitted no later than August 7th, 2024 By 2 PM CST. Offerors may provide electronic or physical submissions of proposal responses as follows:

• If Electronic: Offeror must register on BonFire to access the proposal request and to submit required documents: workforcesolutionsalamo.bonfire.com

• If Physical: Submit signed sealed proposal in an envelope to include one (1) printed original and one (1) electronic copy on USB thumb drive of the proposal and mark with RFP/RFQ solicitation Number and Title indicated on the top of the envelope, to:

Workforce Solutions Alamo Procurement Department 100 N. Santa Rosa, Suite 120 San Antonio, Texas 78207

The timely delivery of proposals is the sole responsibility of the Offeror. Workforce Solutions Alamo is not responsible for any failures and/or errors of omission. Disputes concerning late or non-delivered proposals cannot be appealed. Any proposals or amendments received after the specified deadline will not be considered and will be deemed as late and non-responsive – NO EXCEPTIONS.

1.7 Open Records

Proposals submitted in response to this RFP/RFQ are subject to the Texas Public Information Act, Government Code, Chapter 552, and may be disclosed to the public upon request. Therefore, any confidential, privileged, or proprietary information contained within a proposal must be clearly identified by the Offeror in the proposal itself (each applicable page clearly marked). Such information will be kept confidential by Workforce Solutions Alamo to the extent permitted by State law.

1.8 Type of Contract

Workforce Solutions Alamo intends to negotiate a contract as a result of this RFP. Any contract resulting from this RFP/RFQ shall be contingent upon the receipt of sufficient funding from the Texas Workforce Commission (TWC) and other sources. Negotiated contract amounts will be contingent upon funding received and available. The final contract will be subject to any changes in legislation, regulations, rules, or policies promulgated by the funding sources, including the U.S. Department of Labor and the Texas Workforce Commission. General and administrative provisions contained in this RFP will be incorporated into the resulting contract.

Workforce Solutions Alamo reserves the right to vary or change the terms of any contract resulting from this RFP, including funding levels, scope of work, performance measures, adding other related programs or services and funding sources, and shortening or extending the contract period, as it deems necessary and in the best interests of Workforce Solutions Alamo.

1.9 Contract Period

It is the intent of WSA to award a single contract for the purchase of Partners for Reentry Opportunities in Workforce Development (PROWD) Services. The duration of the contract shall be for a 12-month period effective October 1, 2024, through September 30, 2025. The Board may opt to extend each contract for up to two (2) one (1) year renewals upon written mutual consent of both parties. WSA reserves the right to terminate a contract at any time for convenience or based on contractor performance, matters of noncompliance or insufficient funds.

1.10 Who is eligible to Submit

All Offerors of the requested goods/services are eligible to respond to this RFP/RFQ. Small, Minority Women and Veteran-owned businesses, and Historically Underutilized Businesses are encouraged to respond to this RFP.

Entities that are presently debarred, suspended, proposed for debarment, declared ineligible, voluntarily excluded from participation or the receipt of funds from any federal department or agency are not eligible to respond to this RFP or receive a contract.

1.11 Governing Provisions

1. All proposals submitted to Workforce Solutions Alamo in response to this RFP will become the exclusive property of Workforce Solutions.

2. Proposal, if accepted, will become the basis for the contract scope of work.

3. The purpose of the RFP is to ensure uniform standards and information in the solicitation of proposals for requested goods/services. This RFP is not to be construed as a purchase agreement or contract or as a commitment of any kind; nor does it commit Workforce Solutions Alamo to pay for any costs incurred in the preparation of a proposal or any other costs incurred prior to the execution of a formal contract unless such costs are specifically authorized in writing by Workforce Solutions Alamo.

4. Workforce Solutions Alamo reserves the right to accept or reject any or all proposals received, to cancel and/or reissue this RFP in part or its entirety.

5. This is a negotiated procurement utilizing the Request for Proposal/Bid method, and as such, the selection and award of a contract does not have to be made to the Offeror with the lowest priced, but rather to the Offeror submitting the best value proposal that satisfies Workforce Solutions Alamo and its Board requirements and is determined to be in the Board’s best interests.

6. There is no guaranteed purchase commitment. Workforce Solutions Alamo reserves the right to award a contract(s) for any services solicited in this RFP on an Indefinite Delivery Indefinite Order quantity, IDIQ basis.

7. Workforce Solutions Alamo is a steward of public funds and is subject to all requirements under Uniform Guidance (2 CFR 200) and must act with reasonableness as a prudent person when making a decision with public funds.

8. Workforce Solutions Alamo reserves the right to extend, shorten, increase, or decrease any contract awarded as a result of this RFP.

9. Workforce Solutions Alamo reserves the right to waive any defect in the procurement or to correct any error(s) and/or make changes to this solicitation as it deems necessary. Workforce Solutions Alamo will provide notification of any changes to all known Offerors.

10. Workforce Solutions Alamo reserves the right to request additional information, clarification, or explanation of any aspect of a proposal submitted in response to this RFP.

11. Workforce Solutions Alamo reserves the right to negotiate the final terms of all contracts or agreements with selected Offerors. Any contract terms negotiated as a result of this RFP may be renegotiated and/or amended in order to meet the needs of Workforce Solutions Alamo.

12. Workforce Solutions Alamo reserves the right to contact any individuals, agency, employer, or grantee listed in a proposal, or to contact others who may have experience or knowledge of the Offeror’s relevant performance and/or qualifications; and to request additional information from all Offerors to this RFP.

13. Workforce Solutions Alamo reserves the right to conduct reviews of records, systems, procedures, including credit and background checks, etc. of any entity selected for a contract award. This may occur prior to, or after the award or execution of a contract. Any misrepresentation of the Offeror’s ability to perform as stated in the proposal may result in the disqualification of the Offeror or the cancellation of any contract awarded as a result of this RFP.

14. The Offeror selected for contract award must meet the requirements of Workforce Solutions’ key control certification system to ensure the financial integrity of the entity prior to the execution of a contract. Workforce Solutions or its designee reserves the right to conduct a pre-award review of the selected Offeror prior to the execution of a final contract.

15. Workforce Solutions Alamo reserves the right to withdraw or reduce the amount of any award or to cancel any contract resulting from this procurement if adequate funding is not available or due to legislative changes.

16. Workforce Solutions Alamo reserves the right to impose additional requirements and refinements to the terms and conditions, scope of work, performance measures, and funding amounts or sources during the contract term.

17. Workforce Solutions Alamo reserves the right to negotiate with the next highest ranked offer if unable to execute an agreement with the awarded offeror.

18. Offerors shall not engage in any activity which would restrict or eliminate competition under this procurement. Violation of this provision may cause an Offeror to be disqualified. This does not preclude joint ventures, partnerships, collaborations, or subcontracts.

19. Offerors shall not, under penalty of law, offer or provide any gratuities, favors, or anything of monetary value to any board member, officer, employee, proposal evaluator, authorized agent of the Board, or elected official for the purpose of having an influencing effect on this procurement.

20. Offerors shall not attempt in any manner to advocate for, lobby, or otherwise attempt to influence any board member, officer, employee, proposal evaluator, authorized agent of the Board, or elected official for purposes of having an influencing effect on this procurement.

21. No Board member, officer, employee, or authorized agent of Workforce Solutions Alamo shall participate in the selection, award, or administration of a contract supported by Board funds if a conflict of interest, real or apparent, is involved.

22. All proposals submitted must be an original work product of the proposing entity. The copying, paraphrasing or other use of substantial portions of the work product of others and submitted hereunder as original work of the Offeror without written authorization and proper citation, is prohibited. Failure to adhere to this requirement may cause the proposal to be disqualified. All proposals and accompanying attachments will become the property of Workforce Solutions Alamo after submission and will not be returned.

23. The contents of a successful proposal may become a contractual obligation and be incorporated by reference into a contract. Offerors must intend to fulfill all the representations in their proposal. Failure of a Offeror to accept this obligation may result in the cancellation of an award or contract. No pricing error or mistake shall be available to a successful Offeror as a basis for release from proposed services. Any damages incurred by Workforce Solutions Alamo because of a successful Offeror’s failure to contract may be recovered from the proposing entity.

24. A contract with the selected Offeror may be withheld, at the sole discretion of the Board, if issue of contract or regulatory compliance or questioned/disallowed costs, audit or monitoring findings, or legal issues exist until such issues are resolved to the satisfaction of the Board.

25. Workforce Solutions Alamo reserves the right to deem as non-responsive or to disqualify any proposal that, in its sole discretion, does not comply with or conform to the terms, conditions, specifications, and/or requirements contained in this RFP.

1.12 Administrative Requirements and Other Limitations

1. Workforce Solutions Alamo will provide any training and/or technical assistance needed by the selected contractor regarding Board policies, documents, procedures, etc. that are specific to Workforce Solutions Alamo.

2. Employees of the contractor are subject to the exclusive control and supervision of the contractor. The Contractor is solely responsible for personnel matters including hiring, discipline, termination, supervision, criminal background checks, training, evaluation, etc. for its employees.

3. Proof of insurance is not a requirement for the submission of a proposal, but the selected Offeror will be required to obtain and provide proof for all insurances specified in this RFP and provide Workforce Solutions Alamo with proper certificates or policies prior to commencing work under a contract resulting from this RFP. Workforce Solutions Alamo must be listed as an additional insured on the Certificate of Insurance. Policies must remain in full force for the duration of a contract. Any changes in insurers, coverage, deductibles, modifications, alterations, or cancellations of coverage during the term of the contract must be immediately communicated to the Board. The following insurances/bonding are required:

a. General Liability – Contractor must carry general liability insurance coverage sufficient to cover any liability that may arise from the performance of a contract resulting from this RFP. General liability must cover bodily injury and property damage to a third party and personal injury; $500,000 each occurrence or $1,000,000 aggregate is required. A reasonable deductible is allowed, but not to exceed $5,000 per occurrence. A consultant must be able to cover the cost of any deductible.

b. Errors and Omissions – Contractor must, at its own expense, must carry “errors and omissions” insurance or the equivalent. Contract funds cannot be used to pay for Errors and Omissions insurance.

c. Motor Vehicle – if the Contractor or its employees use motor vehicles in the conduct of business under a contract resulting from this RFP, liability insurance covering bodily injury and property damage must be provided through a commercial insurance policy. Such insurance shall provide for a minimum coverage of $100,000 liability per occurrence; $300,000 aggregate liability; $100,000 property damage; personal injury protection; uninsured motorist protection, and a maximum deductible of $1000. Contractor must be able to cover the cost of any deductible.

d. Workers’ Compensation – Contractor must ensure that all employees are covered by worker’s compensation insurance. If self-insured, the contractor must warrant that it will maintain coverage sufficient to cover any liability that may arise from performance under a contract resulting from this RFP.

4. Contractor, including all its employees, must comply with all Information Technology access and user policies and requirements of the Board and/or Texas Workforce Commission.

5. Appeal Process and Procedures for Opportunity to Protest

Workforce Solutions Alamo has the authority to settle or resolve any claim of an alleged deficiency or protest. The procedures for notifying WSA of an alleged deficiency or filing a protest are listed on our website. If you fail to comply with any of these requirements, Workforce Solutions Alamo may dismiss your complaint or protest.

PART 2 – SCOPE OF WORK

2.1 Services

The goal of Texas PROWD is to implement evidence-based, dedicated services that will improve the outcomes for individuals currently in, or recently released from, the custody of the Federal Bureau of Prisons (BOP). The Workforce Solutions Alamo (WSA) is seeking proposals from qualified firms to help identify employment opportunities for participants based on criminogenic and employment assessments and local labor market information (LMI). Based on assessment results, participants will enter a career pathway related to the individual’s education, employment history, and training needs.

Agency shall demonstrate written evidence of past performance and business endeavors that align with the purpose, values, and vision of WSA, to provide exemplary cost-effective service solutions consistent with the requirements and specifications of the RFP.

The Awarded Contractor will perform in accordance with the Statement of Work, provisions of this contract agreement and its attachments found herein, and all Applicable Law and WSA Policies and Procedures, attached.

1. Minimum Qualifications

The respondents to this RFP must meet one or more of the following minimum qualifications. Workforce Alamo Solutions reserves the right to reject proposals which fail to include this information with the Offerors proposal submission.

a. Offeror must affirm in writing and provide evidence with their proposal submission: To having provided similar service in scope and size within the past three years for a Non-Profit, Municipal, or Government Agency with a successful implementation.

b. Individuals, private and public, for-profit and non-profit organizations, Community Based Organizations (CBO’s) or other entities are eligible to respond to this RFP.

c. Partnerships, consortiums or joint ventures may submit a proposal. All parties must be eligible proposers and a signed certification must be obtained from each party attesting to their agreement to all terms of the proposal and any resulting contract, if awarded. Proposals from partnerships, consortiums or joint ventures must clearly identify the lead entity that will be responsible for overall operations, financial accountability, legal obligations, and all reporting requirements. A copy of the partnership/consortium/joint venture agreement must be submitted as part of the proposal. The agreement must detail the roles and responsibilities of each party to the agreement. Workforce Solutions Alamo reserves the right to have such arrangements reviewed by its legal counsel to ensure that they are legally binding.

d. Proposals may also be submitted using a Managing Director/PEO Model. An agreement must be in place between the Managing Director and the Professional Employer Organization (PEO) or staff leasing company prior to submitting a proposal and the agreement must be submitted as part of the proposal. A contract awarded under this model will be between the Board and the managing director only. It is the sole responsibility of the managing director to contract with a third entity, such as a PEO.

The proposing entity must demonstrate that it is in sound financial condition and has the available financial resources; financial and administrative systems necessary to account for and protect funds received. in accordance with Section 1.11.13 the recommended Offeror will be subject to a Fiscal Integrity Review with our outside Fiscal Monitoring Agent. It is recommended that offerors submit their most recent Audited Fiscal Statements with their proposal.

2. Statement of Work:

Background The Partners for Reentry Opportunities in Workforce Development (PROWD) grant program seeks to better align job training and skills development services provided to program participants with the specific labor market needs of the communities where they will reside. In so doing, the program will improve both the employment outcomes of returning citizens and public safety of all community members while increasing the capacity of justice and workforce system partnerships. The goal of Texas PROWD is to implement evidence-based, dedicated services that will improve the outcomes for individuals currently in, or recently released from the custody of the Federal Bureau of Prisons (FBOP). The funding supports the delivery of pre- and post-release services to participants in three stages:

· Stage one: Training and supportive reentry services offered to people before their federal prison release to a residential reentry center (RRC) or home confinement.

· Stage two: Training and job placement services and supportive reentry services provided to people after their transition to a reentry center or home confinement.

· Stage three: Additional supportive reentry and employment services, including on-the-job-training, provided to participants once they transition into the community after their full release.

Scope Formerly incarcerated individuals face significant obstacles in finding employment, leaving a valuable pool of talent untapped. PROWD seeks to address these challenges through job training, skills development, and connecting them with employers. This initiative aims to integrate a career-ready workforce, thereby strengthening the region's capacity and filling critical skill shortages across our 13-county area.

3. Eligibility Federally incarcerated individuals who:

a. apply and indicate a willingness and desire to receive services and fulfill program requirements.

b. if incarcerated in a Federal Correctional Institution, have a release date that is within 6 months from enrollment date; or

c. are currently residing in a Residential Reentry Center.

4. Planning and Coordination

a. coordinate with any TWC program personnel to ensure the appropriate coordination of resources;

b. work in coordination with local Bureau of Prisons;

c. maximize availability to individuals through a published schedule that includes virtual and on-site office hours for each location and structured meeting times for participants;

d. conduct outreach, referral, and intake and one-year follow-up;

e. develop a multifaceted communication and support service model for connecting professional development services with students, including, but not limited to:

i. on-site and virtual visits;

ii. Conduct partner meetings with assigned Board program staff;

iii. Compile requested information for reporting;

iv. Ensure all program participants are aware of Workforce Solutions Alamo programs and services;

v. Co-enroll eligible participants in WIOA, Ready to Work or any other applicable service that would enhance their participation;

vi. Provide a holistic case management system that provides support to clients through workforce development, peer mentoring, and assist clients in overcoming any barriers present.

f. Develop and foster community agency partnerships to provide and optimize service delivery.

5. Documentation and Reporting

a. quarterly performance reports and

b. ad hoc reports, as requested Reporting Timeline:

July 1, 2025- September 30, 2025 October 1, 2025- December 31, 2025 October 15, 2025 January 15, 2026

January 1, 2026- March 31, 2026 April 1, 2026- June 30, 2026 July 1, 2026- September 30, 2026 October 1, 2026- December 31, 2026 January 1, 2027- March 31, 2027 April 15, 2026 July 15, 2026 October 15, 2026 January 15, 2027 April 15, 2027

April 1, 2027- June 30, 2027 July 1, 2027- September 30, 2027 July 15, 2027 October 15, 2027

6. Deliverables and Performance Timeline:

Please see Partners for Reentry Opportunities in Workforce Development (PROWD) Grant Guide for more information.

2.2 Fees/Charges

Respondent(s) must Submit proposed prices, in Attachment B, for the services offered and provide an explanation of the Proposer’s price breakdown for services to be performed. The offered prices will be fixed for each term of the contract. Itemize all applicable fees, detailing all elements including your company’s fee for service for the following: WSA will only consider price/fees or mark-up adjustments upon each renewal term.

Offeror may propose an annual escalation in prices but must keep in mind that the competitiveness of prices will be part of the evaluation criteria. Please use Attachment B as part of your reply.

PART 3 – PROPOSAL REVIEW AND EVALUATION PROCESS

3.1 Proposal Review and Evaluation

The evaluation process may consist of:

1. An initial review of responsiveness and compliance with the technical specifications and other criteria specified in the RFP by WSA staff.

2. WSA will evaluate and score all responsive proposals based on the evaluation criteria. The selection and award may be made on the basis of the Proposals initially submitted, without discussion, clarification, or modification. Respondent(s) who submit a Proposal may be required to make an oral presentation(s) of their Proposal to WSA.

3. Scoring and recommendations presented to executive staff.

4. Possible Discussion and appropriate action by the WSA Board of Directors in selecting proposed contractor for contract negotiations, as applicable.

5. WSA reserves the right to negotiate price and terms with all bidders, to accept or reject all or any part of an offer, waive minor technicalities, to request Best and Final Offers from all or any bidders, and make an award that represents best value to WSA. The final price and terms may be determined during Best and Final Offer negotiations. Performance and expenditure information on other contracts or grants may be considered by WSA in awarding funds under this RFP.

3.2 Proposal Evaluation Criteria

Proposals will be evaluated to determine if the respondent has the organizational capability, demonstrated experience, and reasonableness in cost to perform the scope of work in this RFP. A proposal must achieve an overall score of at least 70 points (excluding HUB/SWMBE bonus points) to be considered for selection and contract award. WSA will base the review and evaluation of proposals upon the following criteria:

Evaluation Criteria:

· Background and Experience

· Proposal Responsiveness

· References

· Project Planning

· Implementation

· Support

· Develop and Foster Community Agency Partnerships

· Conduct Partner Meetings

· Information Sharing

· Complete Attachment B

Provide a detailed description to each of the evaluation items listed below:

ITEM 1 – Quality & Experience WSA is interested in the Offerors` background & experience in meeting the RFP specifications.

· Offeror’s Background and Experience (About the Company)

· Provide detail of previous experience with engagements of similar scope and range as the engagement specified in this RFP.

· Provide length of time that the Proposer has provided the services it provides.

· Proposal Responsiveness

· References (clients)

ITEM 2 – Extent to which the Vendors Services Meet the Needs of the Organization WSA is interested in the Proposer’s engagement plan that demonstrates aptitude for management and completion of this engagement. Describe the specific services your firm proposes to provide to meet the requirements of the RFP. (Note: The specific services should address and demonstrate your understanding of the type of services requested)

· Provide a full description of the proposed solution and describe how it meets the requirements of this RFP.

· Provide a complete description of the key activities and responsibilities required for the to meet deliverables

· Provide a project schedule, along with a work responsibility matrix, identifying the tasks the Offeror will perform.

ITEM 3 – Collaboration and Partnerships WSA is interested in the Proposer’s ability to manage and successfully complete this engagement through Partnerships and Collaborations. Please describe the specific services your firm intends to offer to fulfill the requirements for developing and nurturing community partnerships. (Please ensure that these services reflect your comprehension of the requested type of services.)

· Provide a full description of the proposed partnerships and collaborations to provide and optimize service delivery.

· Provide a complete description of how partner meetings would be conducted with WSA Program Staff.

· Provide any training or best practices the proposer has in place to protect participants’ Personally Identifiable Information (PII) and how information is shared with other partners.

ITEM 4 - Budget WSA is interested in an explanation of the Proposer’s fee structure with price breakdown for all markups for the services to be performed.

· The Estimated Aggregate Budget is $1,057,050.00. The Budget Amount will be divided into three (3) years with annual estimated value of $352,350.00. "Aggregate" commonly refers to the total or combined sum of all contracted terms. "Estimated annual" refers to an approximation or calculation made for a period of one year.

Proposers must complete and submit the following budget forms (in excel form provided):

a. Budget Summary Form - Enter “Workforce Services Provider Name”, “Budget Period” and verify totals. The line item budgets on this summary form populate from the information entered in the Line-Item Budget Detail Forms. Verify the transfer of line-item information and totals.

b. Salary Allocation – Project Personnel Costs – include wages/salaries, personnel fringe benefits, travel costs, and other costs of all regular staff positions as described in the proposal narrative.

c. Fringe Benefits - the cost of all fringe benefits (medical insurances, FICA, U.I., Workers’ Comp, retirement, etc.) associated with all project personnel.

d. Budget Narrative - The budget narrative will be used to explain and justify the projected costs attributed to each line item or category within the budget and tie the budget to the proposed deliverables and statement of work. The proposed Line-Item Budget and provide a breakout showing the exact amount of each cost item and how it was calculated. Such information is necessary for the Board to determine if budgeted costs meet its standards of “reasonable, necessary, allowable, and allocable”. For each item, explain the purpose of the expense as it relates to the proposed activities, and how the exact amount of that cost was calculated. For example, if costs of Staff Travel/Per Diem are included, an explanation should include staff positions involved, purpose of travel, and method of computing expense.

All costs contained on the budget forms will serve as the basis for contract negotiations with selected bidders.

The following costs are NOT to be included in the proposed budget:

a. Costs related to marketing activities (i.e. advertising related to customer outreach/recruitment, media purchases, development and production of collateral materials related to customer outreach/recruitment)

The proposed budget should represent an AGGREGATE projection of expenses.

ITEM 5 - HUB/SWMBE

“Historically Underutilized Business” (HUB) is an entity at least fifty-one percent (51%) owned and operated by minority group members as defined by State law, including female-owned businesses. A “small, woman-owned, minority business enterprise” (SWMBE) is a for-profit independent operating business that is at least 51% owned, operated and controlled by minority person(s) and/or a woman or women. The ownership by minorities and women must be real and substantial.

➢ A copy of current certification certificate is required, as recognized by the State of Texas HUB Program and/or The South Central Texas Regional Certifying Authority.

PART 4 – PROPOSAL PREPARATION AND SUBMISSION

4.1 General Instructions for Submitting a Proposal

FORMAT – Proposals must be typed, single spaced, using a minimum of 12 fonts for readability. Pages must be numbered. Promotional materials are discouraged. Emphasis must be placed on addressing all the requirements and specifications of this RFP in a clear and concise manner. Any proposal lacking the required items/materials will be deemed non-responsive and may not be considered for review under this procurement.

PROPOSAL LABELING AND SUBMISSION – Proposals must be properly labeled with your firm’s information and submitted in accordance with the instructions and regarding response deadline specified in Part 1 of this RFP. Proposals that are submitted/received after the specified date and time will not be accepted.

Note: Proposals are subject to the Texas Public Information Act, Government Code, Chapter 552, and may be disclosed upon request. Proprietary information will be kept confidential by Workforce Solutions to the extent permitted by State law. Offerors are reminded to identify and clearly mark all information in their proposal considered to be confidential, privileged, or proprietary (each applicable page must be clearly marked/labeled).

4.2 Sequence of Submission

The proposal must be submitted with all required documents and in the following order:

· Proposal Cover Sheet

· Table of Contents

· Executive Summary

· Proposal Narrative

· Budget Narrative

· Signed Copies of Attachments A, C-I

· Business References (Attachment J)

· Budget – PROWD Budget Workbook submitted separately in Excel Format Please be aware that we do not require a copy of the sample contract. It is provided solely to offer an illustration of what the final contract will resemble.

4.3 Proposal Cover Sheet

Identify a liaison or primary contact person for the proposal, as well as the Signatory Authority (i.e., person who has the legal authority to negotiate and execute a contract on behalf of the proposing entity). This is also the person who must sign the required Certification forms included as Attachments to this RFP. Proposers who are certified as a Historically Underutilized Businesses (HUBs) must provide the certification number on the Proposal Cover Sheet and attach a copy of the current notice of certification.

4.4 Table of Contents

Proposals must include a Table of Contents that lists each item of the proposal, including attachments, with corresponding page numbers. Items must be in the order as specified in 4.2 above.

4.5 Executive Summary

Provide a brief (not to exceed 1 page) executive summary highlighting your organization’s history; qualifications and competence; demonstrated performance; overall approach to providing human resources consulting services solicited in this RFP; expected outcomes (goals and objectives); and any unique or innovative aspects of your service delivery.

4.6 Proposal Narrative

The proposal should provide a complete description of services described/requested in this RFP in narrative form according to these instructions. Narrative responses for each item should be clear, concise, and relevant. Be sure to include all required attachments. If selected and approved for the award of a contract, this section will be used as the basis for the Statement of Work in an executed contract.

ATTACHMENT A RESPONSE FORM

SUBMIT TO:

Workforce Solutions Alamo Purchasing 100 N Santa Rosa San Antonio, TX 78207

REQUEST FOR PROPOSAL (RFP)

below and return one copy of this form

CITY, STATE ZIP

days (ARO)

RESPONSES ARE FIRM FOR ACCEPTANCE FOR 120 DAYS

% / Net

I certify that this response is made without prior understanding, agreement, or connection with any corporation, firm, or person submitting a response for the same materials, supplies, or equipment and is in all respects fair and without collusion or fraud. I agree to all conditions of this response and certify that I am authorized to sign this response for the responder. In submitting a response to WSA, the responder offers and agrees that if the response is accepted, the responder will convey, sell, assign or transfer to WSA all rights, titles and interest in and to all causes to action it may now or hereafter acquire under the Anti-trust laws of the United States and the State of TX for price fixing relating to the particular commodities or services purchased or acquired by WSA. At WSA’s discretion, such assignment shall be made and become effective at the time WSA tenders final payment to the responder.

Please initial by all that apply. I acknowledge receipt of the following addendum.

Addendum #1 Addendum #2 Addendum #3 Addendum # 4 _

Please Note:

ATTACHMENT B

Partners for Reentry Opportunities in Workforce Development (PROWD) Services

The Estimated Aggregate Budget is $1,057,050.00. The Budget Amount will be divided into three (3) years with estimated annual value of $352,350.00. The proposed budget must support the scope of work. All costs must be necessary, reasonable, and allowable under a federal or state award and compliant with WD 17-10. If successful, the proposed budget will serve as a basis for contract negotiations.

Offeror must complete the following and submit with Proposal

• Attachment 1 – PROWD Budget Workbook (download Excel File)

• Attachment 2 – Budget Narrative

Complete the attached Excel PROWD Budget Workbook (Tab 1 – Line-Item Budget Summary; Tab 2 – Salary Allocation; Tab 3- Fringe Benefits). Include, at a minimum, the following information:

Proposers must complete and submit the following budget forms (in excel form provided):

a. Budget Summary Form - Enter “Workforce Services Provider Name”, “Budget Period” and verify totals. The line item budgets on this summary form populate from the information entered in the Line-Item Budget Detail Forms. Verify the transfer of line-item information and totals.

b. Salary Allocation – Project Personnel Costs – include wages/salaries, personnel fringe benefits, travel costs, and other costs of all regular staff positions as described in the proposal narrative.

c. Fringe Benefits - the cost of all fringe benefits (medical insurances, FICA, U.I., Workers’ Comp, retirement, etc.) associated with all project personnel.

d. Budget Narrative - The budget narrative will be used to explain and justify the projected costs attributed to each line item or category within the budget and tie the budget to the proposed deliverables and statement of work. The proposed Line-Item Budget and provide a breakout showing the exact amount of each cost item and how it was calculated. Such information is necessary for the Board to determine if budgeted costs meet its standards of “reasonable, necessary, allowable, and allocable”. For each item, explain the purpose of the expense as it relates to the proposed activities, and how the exact amount of that cost was calculated. For example, if costs of Staff Travel/Per Diem are included, an explanation should include staff positions involved, purpose of travel, and method of computing expense. Narrative description of cost, and their calculation to include fringe benefits, profit, and indirect costs for every budget line item.

Provide a copy of your indirect cost and cost allocation plans if applicable. If applicable, describe any value-added or in-kind costs you will be contributing to the program. When filling out the Budget Forms in Excel, the proposed budget should represent an AGGREGATE projection of expenses.

ALAMO WORKFORCE DEVELOPMENT, INC.

DBA WORKFORCE SOLUTION‐ALAMO

BUDGET NARRATIVE

Contractor Name:

Budget Period:

1. Administrative Costs:

a. Salaries – Complete the‐ Salary Allocation Form. The information entered on the Line-Item Budget Detail Form should be consistent with the proposal narrative and the total salaries should match the amount entered on the Summary Form.

b. Fringe Benefits – List all fringe benefits provided to staff. Provide the cost and percentage of salary each represents.

c. Staff Travel – Identify all travel costs (mileage reimbursement, meals, lodging, transportation, etc.).

d. Supplies – List any administrative supplies to be used by administrative staff.

2. Program Costs:

a. Salaries – Complete the‐ Salary Allocation Form. The information entered on the Line-Item Budget Detail Form should be consistent with the proposal narrative and the total salaries should match the amount entered on the Summary Form.

b. Fringe Benefits – List all fringe benefits provided to staff. Provide the cost and percentage of salary each represents.

c. Staff Travel – Identify all travel costs (mileage reimbursement, meals, lodging, transportation, etc.).

d. Supplies – List any supplies such as consumable supplies and materials printing, postage, advertising, membership dues, etc.

e. Equipment- List type of equipment needed under program costs.

f. Contractual Costs- Consulting Services, Legal Services, Audit Services, and Other Contractual Services (Identify and explain any other contractual costs not already included disclosed

g. Communications – Identify costs for communication devices, etc.

3. Client Costs:

a. List client cost by Short-Term Training, Long-Term Training, and Support Services

ATTACHMENT C

CERTIFICATON REGARDING LOBBYING, DEBARMENT, SUSPENSION

AND OTHER RESPONSIBILITY MATTERS, AND DRUG-•‐FREE WORKPLACE REQUIREMENTS

Lobbying: This certification is required by the Federal Regulations, implementing Section 1352 of the Program Fraud and Civil Remedies Acts, Title 31 U.S. Code, for the Department of Agriculture (7 CFR part 3018), Department of Labor (20 CFR Part 93), Department of Education (34 CFR Part 82), Department of Health and Human Services (45 CFR Part 93). The undersigned contractor states that:

No federal appropriated funds have been paid or will be paid, by or on behalf of the undersigned, to any person for influencing or attempting to influence an officer or employee of Congress, or any employee of a Member of Congress in connection with the awarding of any federal grant, the making of any federal loan, the entering into of any cooperative agreement, and the extension, continuation, renewal, amendment, or modification of any federal contract, grant, loan or cooperative agreement.

If any funds other than federal appropriated funds have been paid or will be paid to any person for influencing or attempting to influence an officer or employee of any agency, a Member of Congress, and officer or employee of Congress, or an employee of a Member of Congress in connection with this federal contract, grant, loan or cooperative agreement, the undersigned shall complete and submit Standard Form- LLL, “Disclosure Form to Report Lobbying”, in accordance with its instructions.

The undersigned shall require that the language of this certification be included in the award documents for all sub-awards at all tiers (including subcontracts, sub-grants, and contracts under grants, loans, and cooperative agreements) and that all sub-recipients shall certify and disclose accordingly.

Debarment, Suspension and Other Responsibility Matters: This certification is required by the Federal Regulations implementing Executive Order 12549, Government-wide Debarment and Suspension, for the Department of Agriculture (7 CFR Part 3017), Department of Labor (29 CFR Part 98), Department of Education (34 CFR Parts 85, 668 and 682), and Department of Health and Human Services (45 CFR Part 76).

The undersigned contractor certifies that it or its principals:

Are not presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from participation in this transaction by any Federal department or…