ERP_Pricing_Sheet.xlsx

XLSX spreadsheet 49 KB Posted Sep 27, 2024

Attached to: RFP#2025-07 Enterprise Resource Planning (ERP) Software System(s) and Implementation Services State and local contract opportunity
Solicitation number: 2025-07
Issued by: Knox County, Tennessee

About this file

Written by GovTribe AI · Aug 25, 2025

The document is an Excel-based pricing sheet (Attachment A) for RFP #2025-07 issued by the Town of Farragut, Tennessee, seeking an Enterprise Resource Planning (ERP) Software System and Implementation Services. The comprehensive RFP targets a cloud-based, fully integrated ERP system covering multiple municipal departments, including modules for Finance, General Ledger, Budget, Reporting, Accounts Payable, Vendor Management, Cash Receipting, Procurement, Contract Management, Human Resources, Learning Management, Payroll, Time & Attendance, Employee Self-Service, Project/Grant Management, Work Order System, and Asset/Inventory Management. The procurement timeline includes a non-mandatory pre-bid meeting on October 16, 2024, proposer questions deadline of December 12, 2024, proposal due date of December 19, 2024, virtual demonstrations from December 5-11, 2024, and anticipated contract award by February 6, 2025.

The pricing sheet is designed for vendors to detail their proposed solution costs across multiple categories, including one-time expenses, licensing, maintenance, hosting, services, and travel costs over a five-year period. The Town currently uses Tyler ERP Pro 10 for finance, HR, and public works, Tyler ERP Pro 9 for business licenses, RecDesk for parks and recreation, and MGO for community development, suggesting potential integration requirements. With 71 full-time and 28 part-time employees (anticipated growth to 120-130 total), the Town requires a scalable solution that can accommodate approximately 30 retirees. The procurement process has shortlisted three vendors: GovSense, LLC, Univerus, and Edmunds GovTech, with GovSense, LLC identified as the intended awardee as of April 16, 2025. The solicitation requires compliance with regulations including PCI-DSS, HIPAA/HITECH, and GDPR, and seeks a vendor capable of providing best practice guidance during implementation.

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Other files for this state and local contract opportunity

Other files attached to RFP#2025-07 Enterprise Resource Planning (ERP) Software System(s) and Implementation Services, newest first.
File	Type	Posted
RFP_2025-07_Notice_of_Consideration_to_Award.pdf	PDF	Apr 16, 2025
RFP_2025-07_Notice_of_Consideration_to_Award.pdf	PDF	Apr 16, 2025
RFP_2025-07_ERP_Shortlist_Notice.pdf	PDF	Jan 27, 2025
RFP_2025-07_ERP_Shortlist_Notice.pdf	PDF	Jan 27, 2025
RFP_ERP_2025-07_Bid_Tabulation.pdf	PDF	Dec 30, 2024
RFP_ERP_2025-07_Bid_Tabulation.pdf	PDF	Dec 30, 2024
RFP_2025-07_ERP_Addenda_3.pdf	PDF	Nov 12, 2024
RFP_2025-07_ERP_Addenda_3.pdf	PDF	Nov 12, 2024
Town_of_Farragut_ERP_Addenda_2.pdf	PDF	Oct 24, 2024
Town_of_Farragut_ERP_Addenda_2.pdf	PDF	Oct 24, 2024
RFP_2025-07_ERP_Addenda_1.pdf	PDF	Oct 8, 2024
RFP_2025-07_ERP_Addenda_1.pdf	PDF	Oct 8, 2024
FY25_ERP.pdf	PDF	Sep 27, 2024
FY25_ERP.pdf	PDF	Sep 27, 2024
ERP_Pricing_Sheet.xlsx	XLSX spreadsheet	Sep 27, 2024

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Main Index and Instructions Instructions:

- Click on the tab of the worksheet you want to update.

- Fill out information in the cells.

- Insert or delete rows as needed - Proposer is responsible for ensuring the integrity of the calculations, references and formatting.

- When you have completed a worksheet, click on the Main Index Tab to return to this Index or select another worksheet by Tab.

NOTE: This workbook is setup with formulas to autocalulate costs, subtotal and total within individual tabs with references to individual tab subtotals in the Summary Tab.

It is also formatted for user friendly printing in landscape mode. If Proposer modifies a worksheet, Proposer is responsible for ensuring the integrity of the calculations, references and formatting.

Make sure to complete ALL APPLICABLE WORKSHEETS for your proposal

Summary Enter the following in the white highlighted areas. All other data is automatically updated from the other worksheets.

- Proposer Name - Enter the name of your company

- Solution Name - Enter a descriptive name of the solution you are proposing

- SaaS - Enter 'Yes' if this is a Software as a Solution (Cloud based) proposal. Enter 'No' if you are proposing a locally hosted solution.

- ERP Software Proposed - Define the ERP software being proposed. Enter 'Yes' if this Software is being proposed or "NO', if not.

Optional Products	Identify any optional product offerings that may be of interest that the Proposer would like to recommend.
Optional Services	Identify any optional service offerings that may be of interest that the Proposer would like to recommend.
Travel	Identify the projected travel costs associated with Proposer’s implementation services including the anticipated number of trips, days of service per trip, and estimated per trip cost. The selected Proposer will be reimbursed based on actual trip expenses supported by receipts and documentation.

&"Arial,Regular"Attachment A - Pricing Sheet &"Arial,Bold"&12Town of Farragut

RFP #2025-07

Enterprise Resource Planning (ERP) Software System (s) and Implementation Services&"Arial,Regular"&11

&"-,Bold"&P

Summary

Proposer Name:	SaaS (Yes/No):
Solution Name:

ERP Software Proposed:	Finance/GL/Budget:	Reporting:	Services Proposed:	Implementation:
(Yes or No)	Payroll:	Employee Self-Service:	(Yes or No)	Conversion:
	Time & Attendance:	Human Resources:		Interface:
	Accounts Payable:	Vendor Management:		Training:
	Cash Receipting:	Procurement:
	Contracts Management:	Project/Grant Management:
	Work Order (PW, Rec, IT):	Asset/Inventory:		Other:
	Learning Management Software

Solution Pricing Summary	One Time	Year 1	Year 2	Year 3	Year 4	Year 5	Grand Total
Licenses and Ongoing Maintenance Costs	$ - 0	$ - 0	$ - 0	$ - 0	$ - 0	$ - 0	$ - 0
Hosting Costs Subtotal	$ - 0	$ - 0	$ - 0	$ - 0	$ - 0	$ - 0	$ - 0
Services Costs Subtotal	$ - 0						$ - 0
Travel Costs Subtotal	$ - 0						$ - 0
Total Solution Cost	$ - 0	$ - 0	$ - 0	$ - 0	$ - 0	$ - 0	$ - 0
Optional Products Subtotal	$ - 0	$ - 0	$ - 0	$ - 0	$ - 0	$ - 0	$ - 0
Optional Services Costs Subtotal	$ - 0						$ - 0
Total Solution Cost with Options	$ - 0	$ - 0	$ - 0	$ - 0	$ - 0	$ - 0	$ - 0

Licenses and Ongoing Maintenance Costs by Software	One Time	Year 1	Year 2	Year 3	Year 4	Year 5	Grand Total
Finance/GL/Budget:							$ - 0
Reporting:							$ - 0
Payroll:							$ - 0
Employee Self-Service:							$ - 0
Time & Attendance:							$ - 0
Human Resources:							$ - 0
Accounts Payable:							$ - 0
Vendor Management:							$ - 0
Cash Receipting:							$ - 0
Procurement:							$ - 0
Contracts Management:							$ - 0
Project/Grant Management:							$ - 0
Work Order (PW, Rec, IT):							$ - 0
Asset/Inventory:							$ - 0
Learning Management Software							$ - 0
License and Ongoing Maintenance Costs	$ - 0	$ - 0	$ - 0	$ - 0	$ - 0	$ - 0	$ - 0
	Proposer is responsible for ensuring the integrity of the calculations, references and formatting.
Hosting Costs by Software		Year 1	Year 2	Year 3	Year 4	Year 5	Grand Total
Finance/GL/Budget:
Reporting:
Payroll:
Employee Self-Service:
Time & Attendance:
Human Resources:
Accounts Payable:
Vendor Management:
Cash Receipting:
Procurement:
Contracts Management:
Project/Grant Management:
Work Order (PW, Rec, IT):
Asset/Inventory:
Learning Management Software
Hosting Costs		$ - 0	$ - 0	$ - 0	$ - 0	$ - 0	$ - 0

Service Costs by Service	One Time	Services Costs by Software	One Time
Implementation:		Finance/GL/Budget:
Conversion:		Reporting:
Interface:		Payroll:
Training:		Employee Self-Service:
		Time & Attendance:
		Human Resources:
Other:		Accounts Payable:
Services Costs	$ - 0	Vendor Management:
		Cash Receipting:
		Procurement:
		Contracts Management:
Proposer is responsible for ensuring the integrity of the calculations, references and formatting.		Project/Grant Management:
		Work Order (PW, Rec, IT):
		Asset/Inventory:
		Learning Management Software
		Services Costs	$ - 0

&"Arial,Regular"Attachment A - Pricing Sheet &"Arial,Bold"&12Town of Farragut

Enterprise Resource Planning (ERP) Software System (s) and Implementation Services&"Arial,Regular"

Optional Products Proposer Name: Solution Name:

Optional Products
Vendor	Software	1Description	# of Licenses	2Cost/ License	One Time Cost	Year 1	Year 2	Year 3	Year 4	Year 5	Grand Total
					$ - 0						$ - 0
					$ - 0						$ - 0
					$ - 0						$ - 0
					$ - 0						$ - 0
					$ - 0						$ - 0
					$ - 0						$ - 0
					$ - 0						$ - 0
					$ - 0						$ - 0
					$ - 0						$ - 0
					$ - 0						$ - 0
					$ - 0						$ - 0
					$ - 0						$ - 0
					$ - 0						$ - 0
					$ - 0						$ - 0
					$ - 0						$ - 0
Total Optional Products					$ - 0	$ - 0	$ - 0	$ - 0	$ - 0	$ - 0	$ - 0

Group by Software

2 - If Unlimited Licenses, enter "Unlim" in "# of Licenses" and enter total cost in "Cost/License"

Notes and Assumptions

&"Arial,Regular"Attachment A - Pricing Sheet &"Arial,Bold"&12Town of Farragut

Enterprise Resource Planning (ERP) Software System (s) and Implementation Services&"Arial,Regular"&11

Optional Services Proposer Name: Solution Name:

Optional Services Costs
Vendor	Service	Software	Description	# of Hours	1Rate/ Hour	One Time Cost
						$ - 0
						$ - 0
						$ - 0
						$ - 0
						$ - 0
						$ - 0
						$ - 0
						$ - 0
						$ - 0
						$ - 0
						$ - 0
						$ - 0
						$ - 0
						$ - 0
						$ - 0
Total Optional Services Costs						$ - 0

Group by Vendor and Service

1 - If Flat Rate for service, enter "Flat" in "# of Hours" and enter total cost in "Rate/Hour"

Notes and Assumptions

&"Arial,Regular"Attachment A - Pricing Sheet &"Arial,Bold"&12Town of Farragut

Travel Proposer Name: Solution Name:

Travel Costs
Trip Description	# of Trips	Cost Per Trip	Total	Notes / Assumptions
			$ - 0
			$ - 0
			$ - 0
			$ - 0
			$ - 0
			$ - 0
			$ - 0
			$ - 0
			$ - 0
			$ - 0
			$ - 0
			$ - 0
			$ - 0
			$ - 0
			$ - 0
			$ - 0
			$ - 0
			$ - 0
			$ - 0
			$ - 0
Total Travel Costs	- 0	$ - 0	$ - 0

Notes and Assumptions

&"Arial,Regular"Attachment A - Pricing Sheet &"Arial,Bold"&12Town of Farragut

File details come from the government source that posted it. Updated Aug 25, 2025.