RFP_2025-07_ERP_Addenda_3.pdf
PDF 231 KB Posted
- Attached to
- RFP#2025-07 Enterprise Resource Planning (ERP) Software System(s) and Implementation Services State and local contract opportunity
- Solicitation number
- 2025-07
- Issued by
- Knox County, Tennessee
About this file
Addendum 3 for RFP# 2025-07 is issued by the Town of Farragut, Tennessee, addressing an Enterprise Resource Planning (ERP) Software System and Implementation Services procurement. The document provides a detailed timeline for the RFP process, with key dates including RFP issue on 09/26/2024, a non-mandatory bid meeting via TEAMS on 10/16/2024, proposer questions deadline of 12/12/2024, proposal due date of 12/19/2024, and final contract signing anticipated on 02/06/2025. The town seeks a cloud-based, integrated ERP system to serve multiple departments, with modules covering finance, human resources, payroll, procurement, asset management, and employee self-service functionalities.
The addendum clarifies user requirements, indicating the town currently has 71 full-time employees and 28 part-time employees, with potential growth to 120-130 total employees. All employees and approximately 30 retirees should have access to an employee self-service system, particularly for benefits management. The town specifies that employees should be able to access various systems based on their job descriptions, with the goal of implementing a comprehensive, flexible ERP solution. All communications regarding this RFP must be submitted to Anissa Pratte, Staff Accountant, who is the sole point of contact for the procurement process.
View the file
Other files for this state and local contract opportunity
| File | Type | Posted |
|---|---|---|
| RFP_2025-07_Notice_of_Consideration_to_Award.pdf | ||
| RFP_2025-07_Notice_of_Consideration_to_Award.pdf | ||
| RFP_2025-07_ERP_Shortlist_Notice.pdf | ||
| RFP_2025-07_ERP_Shortlist_Notice.pdf | ||
| RFP_ERP_2025-07_Bid_Tabulation.pdf | ||
| RFP_ERP_2025-07_Bid_Tabulation.pdf | ||
| RFP_2025-07_ERP_Addenda_3.pdf | ||
| Town_of_Farragut_ERP_Addenda_2.pdf | ||
| Town_of_Farragut_ERP_Addenda_2.pdf | ||
| RFP_2025-07_ERP_Addenda_1.pdf | ||
| RFP_2025-07_ERP_Addenda_1.pdf | ||
| ERP_Pricing_Sheet.xlsx | XLSX spreadsheet | |
| FY25_ERP.pdf | ||
| ERP_Pricing_Sheet.xlsx | XLSX spreadsheet | |
| FY25_ERP.pdf |
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Text version
Town of Farragut
Addendum 3
RFP# 2025-07
Enterprise Resource Planning (ERP) Software System(S) and Implementation Services
The proposer acknowledges this addendum shall modify and become a part of the original solicitation document. The Proposer further acknowledges that should it be determined at the time of the bid opening that the Proposer has failed to acknowledge receipt of ALL issued addenda; the Proposer’s Bid submission shall be rejected. The Proposer understands that any verbal representation made or assumed to be made during any oral discussion held between Proposer’s representatives and any Town personnel is not binding. Only the information issued in writing and added to the specifications by an official addendum is binding.
Question 1: I’m hoping you can provide some clarification on the breakdown of the users required by the Town. I realize this question was asked and answered in both Addenda 1 and Addenda 2, but we are seeking further clarification, please.
Are we correct in assuming that there is overlap between the Self Service Users and the Core Users? More specifically, does the 120-130 number estimation for Self-Service Users (that was quoted in Addenda 1, question #4) include the 71 full-time employees? As well as the 28 part-time employees and the 30 retirees? If so, this would make the 71 full-time employees both Core Users and Self-Service Users, but the 28 part-time and 30 retired employees only Self-Service Users. Is that correct?
Response 1:
71 Full-time employees 28 Part-time Employees 99 Total Employees currently.
Potential to grow to over 120-130 total employees; part-time and full-time.
Approximately 30 retirees
All employees and retirees should be able to access an employee self-service system (we expect this system to handle benefits).
All employees should be able to access all other systems in di erent compacities based on their job description.
The timeline for the RFP has changed :
RFP Issue 09/26/2024 Non-Mandatory Bid/RFP Meeting
(via TEAMS)
10/16/2024 2:00 PM
Deadline for Proposer Questions 12/12/2024, 5:00PM Proposal Due 12/19/2024, 2:00 PM
Evaluation Committee Meets (Short-list Proposers)
01/07/2025
Virtual Demos (Short-Listed Proposals only)
01/09/2025-01/17/2025
Intent to Award/ Contract Negotiations Begin
01/21/2025
Board of Mayor and Alderman Approves/Contract Signed
02/06/2025
All communications regarding this RFP must be submitted via email to the Finance Department representative identified below:
Anissa Pratte, Sta Accountant apratte@towno arragut.org
The Sta Accountant will be the sole point of contact for this RFP.
File details come from the government source that posted it. Updated .