5a._SOW_DB_FOB_Exter_Restor_R1_6.13.19.pdf

Design-Build Bridging (DBB) Statement of Work (SOW)

Design-Build Bridging Delivery Method

VERSION 1.0 (06/13/19)

U.S. General Services Administration Public Buildings Service

DBB Contract Statement of Work, Version 1.0 FOB Façade Restoration Solicitation Number:

Statement of Work for

Design-Build Bridging (DBB) Contract

PROJECT IDENTIFICATION

Project Name: Seattle FOB Exterior Restoration

Project Number: TBD

Region: 10

Building Name: Seattle Federal Office Building (WA0036ZZ)

Building Address: 909 1st Avenue Seattle, WA 98104

Solicitation Number:

TABLE OF CONTENTS

1 PROJECT DESCRIPTION

1.1 Project Goals and Objectives

1.2 Project Delivery Approach

1.3 Reference Materials and Standards

2 GENERAL REQUIREMENTS

2.1 Project Milestones Schedule

2.2 Performance Objectives

2.2.1 Standards and Criteria Documents

2.2.1.1 Applicability

2.2.1.2 Document List

2.3 Project Management Responsibilities

2.3.1 Communications Plan

2.3.2 Detailed Project Schedule

2.3.3 Project Progress Meetings/Presentations

2.3.4 Meeting Agendas, Attendance, Minutes, and Correspondence

2.3.5 Design Quality Assurance

2.3.5.1 Owner’s Review

2.3.5.2 Codes and Standards Review

2.3.5.3 Constructability Review

2.3.6 Design Review Procedures

2.3.7 Electronic Project Management System

2.4 Electronic/Print Media

2.4.1 (CAD) Standards

2.4.2 Other Electronic Documents

2.4.3 Plans and Specifications

2.5 Personnel Security Requirements

2.6 Document Security

2.7 Record Keeping

3 SCOPE OF SERVICES

3.1 Design Stage

3.1.1 Design Development (DD) Phase

3.1.1.1 Coordination

3.1.1.2 Construction Work Sequence Planning

3.1.1.3 DD (65% Design) Submission

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3.1.1.4 DD Reviews

3.1.2 Construction Documents (CD) Phase

3.1.2.1 CD Phase Commissioning

3.1.2.2 CD Coordination

3.1.2.3 In-Progress CD Reviews

3.1.2.4 Final CD (100% Design) Submissions

3.2 Construction Stage

3.2.1 Construction Start Coordination

3.2.1.1 Pre-Construction Conference

3.2.1.2 Construction Progress Photographs

3.2.2 Construction Administration

3.2.2.1 Payment Requests

3.2.3 Construction Delivery Phase Testing and Inspections

3.2.3.1 Construction Delivery Phase Commissioning Plan Updates

3.2.3.2 Commissioning Schedule

3.2.3.3 Construction Delivery Phase Testing and Inspection Coordination

3.2.3.4 Construction Checklists

3.2.3.5 Testing and Inspection Documentation

3.2.4 Turnover Process

3.2.4.1 Substantial Completion

3.2.4.2 Punch-List

3.2.4.3 Operation and Maintenance (O&M) Manuals Submittals

3.2.4.4 Warranties, Guarantees and Certificates

3.2.4.5 Final As-Built Drawings and Specifications

3.2.4.6 Material Samples, Attic Stock and Spare Parts

3.2.4.7 Preparation for Occupancy

3.3 Closeout Stage

3.3.1 Final Record Documents

3.3.2 GSA CAD Library Coordination

3.3.3 Final Project Photographs

3.3.4 Contract Closeout

4 ADMINISTRATION

4.1 Travel

4.2 Reproduction and Delivery

5 ATTACHMENTS

5.1 ATTACHMENT 1 – Project Development Study

5.2 ATTACHMENT 2 – Personal Security and Access Requirements

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5.3 ATTACHMENT 3 – Division 1 Specifications

ATTACHMENT 2

ATTACHMENT 3

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1 PROJECT DESCRIPTION

The General Services Administration (GSA) intends to award a firm fixed-price Design-Build Bridging contract for exterior restoration of the Seattle Federal Office Building in Seattle, WA. The design-build bridging scope of work includes all labor and materials required to provide design, engineering, construction, and other related services necessary to perform exterior restoration as identified in the 2016 project development study and in accordance with GSA goals and objectives in compliance with all applicable codes.

The Seattle Federal Office Building (FOB) occupies a full block of downtown Seattle bound by First

Avenue, Madison St., Marion St., and Western Avenue. It is a 9-story structure designed by acting supervising architect of the U.S. Treasury Department James A. Wetmore and completed in 1933. It was listed on the National Register of Historic Places in 1979.

The building construction consists of a concrete encased steel structural system clad in red brick masonry with a granite base and buff colored terra cotta at the first floor and parapet. The roof is multi-tiered, cascading down symmetrically from the 9-story central tower fronting 1st Avenue to the two 5-story wings extending west along Madison St. and Marion St. Roofs are flat with tall parapets and clad in built-up and membrane roofing. Windows are double-hung steel, typically paired and stacked in vertical ribbons with decorative aluminum panels between floors.

The building is in need of exterior restoration. The last comprehensive exterior restoration was completed in 1993. Specific areas of work identified are:

1. Exterior brick, granite, terra cotta and aluminum panel restoration

2. Roof replacement

3. Window restoration

The proposed project is required to restore the deteriorated exterior façade, to stop material degradation and water intrusion into the building, and to protect both tenants and the general public. There are multiple locations on the exterior envelope where materials have decayed due to water infiltration in the interior wall cavity, causing damage and biological growth on the masonry. Without restoration, the exterior materials will continue to degrade, compromising the building structure and putting pedestrians and tenants at risk from falling debris.

As a registered historic building, all work must fully comply with the Secretary of the Interior’s Standards and Guidelines for the Treatment of Historic Properties.

A Project Development Study (PDS) was prepared in 2016 by Hennebery Eddy Architects (HEA) that includes a condition assessment, exploration of potential conservation strategies and selected strategy documentation. Design-Build Bridging documents, including performance criteria specifications and diagrammatic drawings illustrating the assumed scope of work were developed for use by the Design-

Build contractor.

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1.1 Project Goals and Objectives

The overall goal is to utilize a highly collaborative design build delivery approach for this project, with the outcome that the DB contractor will work closely with the GSA historical preservationist, GSA project manager, building manager and CMa team to deliver the project.

Specifically, the DB contractor will work with GSA to ensure that the project:

• Complies with the Secretary of the Interior’s Standards for the Treatment of Historic Properties with Guidelines for Preserving, Rehabiliting, Restoring & Reconstructing Historic Buildings.

• Minimizes impact to tenants and public users.

• Stops façade material degradation and water intrusion.

• Abates hazardous materials.

• Meets GSA P100 standards.

1.2 Project Delivery Approach

GSA envisions a highly collaborative design build delivery approach for this project. The expectation is that the DB contractor will work closely with of all the stakeholders to perform restoration and replacement activities that meet the expectations and needs of the GSA.

All project documentation shall be provided by DB contractor in the Meridian systems ePM format.

Training and operating manuals for ePM system will be provided by GSA at no cost to successful contractor. The DB contractor will set aside time and assign individuals to take advantage of training at no additional cost to GSA within 30 days of NTP. The training is expected to take about 2 ½ business days to complete.

During the development period from initial concept to final concept the DB team will work in close consultation with GSA and the CMa to ensure that all goals and objectives are addressed.

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1.3 Reference Materials and Standards

All efforts, materials and work performed under this contract shall comply with and/or shall be with knowledge and forethought of applicable federal, state and local building codes based on the requirements of the current edition of recognized and accepted building standards, codes, and regulations. Any conflicts or ambiguities within or among the referenced Standards and Criteria

Documents, or any deviations from requirements contained in the Standards and Criteria Documents, must be reported to the GSA in writing, for determination as to applicability.

All contractual references – documents, codes, standards, etc. – shall be used to measure compliance of the design and construction of building renovations within contractual expectations.

The following core documents shall be considered instrumental in providing guidance in the successful completion of the project:

• 2016 Seattle Federal Office Building Restoration Project Development Study (Hennebery Eddy

Architects)

• Secretary of the Interior’s Standards for the Treatment of Historic Properties with Guidelines for

Preserving, Rehabiliting, Restoring & Reconstructing Historic Buildings.

(https://www.nps.gov/tps/standards.htm )

• GSA PBS P100 – Facilities Standards for Public Building Service Handbook

(https://www.gsa.gov/real-estate/design-construction/engineering-and-architecture/facilities-standards-p100-overview )

• CSI Division Specifications

In addition to the above listed core documents, the following reference materials specific to the

Federal Office Building will be made available at the contractor’s request:

• 2014 Bronze Treatment Study

• 2014 Memo -Exterior Window Caulk Samples for Asbestos and PCBs

• 2013 Window Condition Survey and Elevation Diagram

• 2007 Building Preservation Plan

• 2007 Window Study

• 2007 Asbestos Reinspection Survey Report

• 2006 Roofing and Terra Cotta Study

• 2005 Leak Investigation Report

• 2003 Limited Scope Restoration Project (plans and drawings)

• 2003 Report of Hazardous Materials Survey

• 1984 Historic Structure Report https://www.nps.gov/tps/standards.htm https://www.gsa.gov/real-estate/design-construction/engineering-and-architecture/facilities-standards-p100-overview https://www.gsa.gov/real-estate/design-construction/engineering-and-architecture/facilities-standards-p100-overview

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2 GENERAL REQUIREMENTS

The requirements set forth in this section apply to all stages and phases of the project as described in the Scope of Services section below.

2.1 Project Milestones Schedule

The anticipated project award is 09/27/2019.

2.2 Performance Objectives

2.2.1 Standards and Criteria Documents

2.2.1.1 Applicability

All efforts, materials and work performed under this contract shall comply with and/or shall be with knowledge and forethought of applicable federal, state and local building codes based on the requirements of the current edition of recognized and accepted building standards, codes, and regulations, including, but not limited to documents found below in the document list. The applicable version of each document shall be the version current at the time of award of this contract. In the event of a conflict between the requirements stated in these documents and requirements provided elsewhere in this Statement of Work, the requirements in the Statement of Work shall prevail.

2.2.1.2 Document List

PBS-P100, Facilities Standards for the Public Buildings Service, including all applicable Standards, Criteria and Guides listed therein

PBS P-120, Project Estimating Requirements for the Public Buildings Service

PBS PQ-251, Value Engineering Program Guide for Design and Construction, Volume 2, Contracting Officers and Professional Services Contractors

Architectural Barriers Act Accessibility Standard (ABAAS)

GSA Pricing Desk Guide

Department of the Interior, The Secretary of the Interior’s Standards for the Treatment of Historic Properties with Guidelines for Preserving, Rehabilitating, Restoring & Reconstructing Historic Buildings

U.S. Environmental Protection Agency National Emissions Standards for Hazardous Air Pollutants (NESHAPS). (Code of Federal Regulations Title 40, Part 61, Subparts A and B.)

U.S. Environmental Protection Agency Office of Toxic Substances Guidance Document, Guidance for Controlling Friable Asbestos-Containing Materials in Buildings, EPA Report Number 560/5-85-024 ("Purple Book").

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U.S. Department of Labor Occupational Safety and Health Administration (OSHA):

1. Title 29 Code of Federal Regulations Section 1910.1001—General Industry Standard For Asbestos.

2. Title 29 Code of Federal Regulations Section 1910.134—General Industry Standard For Respiratory Protection.

3. Title 29 Code of Federal Regulations Section 1910 et al.—Occupational Exposure to Asbestos; Final Rule.

4. Title 29 Code of Federal Regulations 1926.1101—Construction Standard for Asbestos.

5. Title 29 Code of Federal Regulations Section 1910.2—Access to Employee Exposure and Medical Records.

6. Title 29 Code of Federal Regulations Section 1910.1200—Hazard Communication.

CERCLA, Comprehensive Environmental Response, Compensation, and Liability Act (42 U.S.C. 9601 et.seq.)

RCRA, Resource Conservation and Recovery Act.

Washington State General Occupational Health Standards, WISHA Chapter 296-62 Washington Administrative Code (WAC); Chapter 296-65 WAC Asbestos Removal & Encapsulation; Chapter 296-155 WAC Safety Standards for Construction Work.

Puget Sound Clean Air Agency Regulation III, Article 4 Asbestos Control Standards.

Washington Industrial Safety and Health Act (WISHA).

2.3 Project Management Responsibilities

2.3.1 Communications Plan

The Contractor, in consultation with the stakeholders of the project, shall assist GSA in developing and complying with a project communications plan. The Contractor shall review and comply with GSA’s communication plan. This plan shall be used and maintained throughout the project and modified as necessary to suit each project phase.

The Contractor shall direct all questions and requests from tenant agency and local community interests to GSA’s project manager. Prior to contacting any parties other than GSA regional personnel, the Contractor shall confirm all meetings and/or communications with GSA’s project manager.

The Contractor shall not release any oral, written, or graphic information regarding this project to outside sources without obtaining prior consent from GSA. All requests for information concerning the project shall be referred to GSA’s contracting officer for response.

All presentations to non-GSA entities must first be approved by GSA.

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2.3.2 Detailed Project Schedule

GSA’s overall project schedule will be provided after award.

The Contractor shall assist GSA in the development and maintenance of the master project schedule. The master project schedule shall conform to the milestones and durations provided in

GSA’s overall schedule.

Before starting any other work, the Contractor shall develop and provide a detailed schedule for completion of all Design Stage activities, tasks, and submissions required herein, leading up to and including the final design development submission(s). After the Contractor receives notice to proceed with the Construction Phase work, the Contractor shall provide and maintain a detailed schedule for completion of all Construction Phase activities, tasks, and submissions required herein. The Contractor schedules shall itemize all required submission dates and review durations, and shall conform to the milestones and durations provided in GSA’s overall schedule..

The Contractor shall also provide and maintain the construction schedules as further described elsewhere. After approval by GSA, the Contractor schedules shall be incorporated into the master project schedule.

The Contractor shall provide bi-weekly schedule updates to GSA and the CMa, showing progress on and completion of all required Design Stage services and Construction Phase work. The

Contractor shall notify GSA immediately of any anticipated delay in performance of the work.

2.3.3 Project Progress Meetings/Presentations

During the Design Stage and the Construction Documents Phase, the Contractor shall host project progress meetings and/or presentations with GSA and primary stakeholders. The meetings and presentations will keep all parties apprised of the design progress/status and impending activities. These meetings may coincide with meetings/presentations required below under the Scope of Services. The Contractor shall also host special project technical meetings as needed involving Project Delivery Team technical disciplines.

After construction begins, the GSA Construction Manager (CMa) will host the weekly stakeholders meetings, and observe the weekly subcontractor meeting(s). The Contractor shall also attend construction oversight meetings with representatives from GSA on a weekly basis.

Refer to the Scope of Services section below for detailed requirements for progress reporting.

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2.3.4 Meeting Agendas, Attendance, Minutes, and Correspondence The Contractor shall prepare and distribute an agenda for each contractor-hosted project meeting, in advance of the meeting date and shall coordinate agenda topics with the CMa for all other scheduled or unscheduled stakeholder meetings.

Contractor representation at all meetings shall include those individuals having knowledge of the agenda topics and authority to make decisions and commit resources.

The Contractor shall provide minutes of all contractor-hosted project meetings and presentations to all attendees identifying new and unresolved old action items and associated responsible parties. Minutes shall be provided within five calendar days after each meeting.

2.3.5 Design Quality Assurance

GSA requires that contractor design and construction documents submissions undergo three general types of design review: owner’s review, codes and standards review, and constructability review.

2.3.5.1 Owner’s Review

The owner’s review ensures that established functional, aesthetic and spatial requirements of the project are satisfied, including but not limited to:

• The design complies with all historical preservation documents and guidelines referenced in this scope of work.

• The design is responsive to GSA program goals, objectives and priorities.

• The completed work can be efficiently operated and maintained.

• Interests of tenant agencies, local community groups and other external stakeholders are considered and accommodated to the extent possible.

2.3.5.2 Codes and Standards Review

The codes and standards review ensures that the proposed design complies with applicable regulations, codes, and standards referenced in the standards and criteria documents listed above under performance objectives. Such reviews shall not be construed as relieving the

Contractor of any code compliance responsibilities.

2.3.5.3 Constructability Review

Constructability of the project as designed is the sole responsibility of the Contractor. To ensure that the design can be constructed within schedule and budget and that the

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sequencing of construction is planned for optimum efficiency, the Contractor shall ensure that:

• The level of design complexity is consistent with the project schedule and budget constraints.

• Building systems are compatible and viable.

• Site and building access, logistics, available storage and tenant occupancy requirements are accommodated.

• Existing conditions are shown correctly and adequately.

• Construction duration and phasing plans are reasonable and logical.

2.3.6 Design Review Procedures

The Contractor shall respond in writing to the design review comments within 14 calendar days after receipt of the design review report.

2.3.7 Electronic Project Management System

Proliance® software from Meridian Systems, a secure, web-based, electronic project management (ePM) system will be provided by GSA to accommodate the information needs of all project participants. The ePM system will be implemented at the beginning of the Design Stage and maintained continuously through completion of the Design and Construction Stages. All communications among the major parties involved in the execution of the project are to be captured and recorded in the ePM system. User licenses and training will be provided for all

Government and contracted members of the Project Delivery Team who will require access to the ePM system.

The Contractor shall use the ePM system for all necessary communications with other major parties involved in the project. Electronic storage and transmission of information via the ePM system shall be compliant with the provisions of the Document Security section of these General

Requirements.

2.4 Electronic/Print Media

2.4.1 (CAD) Standards

Starting with the design development submission, all drawing materials provided by the

Contractor, including final as-built drawings, shall conform to GSA PBS computer-aided design

(CAD) standards. Refer to http://www.gsa.gov/cifm for requirements.

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2.4.2 Other Electronic Documents

In addition to any hardcopy submission requirements, all design submissions must also be submitted in electronic format. All electronic media must be in a form readable by standard office automation applications.

2.4.3 Plans and Specifications

Provide 6 hardcopy sets of plans (3 full-size, 3-half size) and all plans and specifications, in electronic format, for each required design development and construction documents submission.

Additionally, the updated construction cost estimate is to be provided with the plans and specifications submittal, in electronic format.

2.5 Personnel Security Requirements

Refer to Attachment 2 (Personnel Security and Access Requirements) for detailed security clearance procedures. These procedures are to be followed for each individual accessing the site.

2.6 Document Security

Sensitive but unclassified (SBU) building information will be generated and/or must be disseminated to and stored by various parties in the course of executing this project. SBU building information is information that, if misused, poses a potential security risk to a building, its occupants and visitors, and/or its contents. The Contractor shall comply with the requirements regarding handling, disseminating, and storing SBU building information as described in GSA Order PBS 3490.1.A.

2.7 Record Keeping

The Contractor is responsible for preparing correspondence and other documentation and maintaining accurate and detailed records of the project’s progress during each phase. The

Contractor is responsible for maintaining records so as to facilitate document storage and retrieval.

Refer to the Scope of Services section below and Division 1 of the performance specification.

3 SCOPE OF SERVICES

The Contractor shall perform all services described in this Scope of Services in accordance with applicable requirements and provisions set forth in the General Requirements section above.

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3.1 Design Stage

3.1.1 Design Development (DD) Phase

3.1.1.1 Coordination

3.1.1.1.1 Program Review Workshop

Conduct a program review workshop prior to the start of DD. This workshop shall use the 2016 Project Development Study as a basis of design for developing material restoration strategies and processes commensurate with GSA historical preservation requirements.

3.1.1.1.2 Interdisciplinary Coordination Review Meeting

Prior to the DD submission, conduct an interdisciplinary Project Delivery Team review meeting.

3.1.1.2 Construction Work Sequence Planning

In coordination with GSA and tenant agencies, develop, maintain and update a construction work sequence plan addressing:

• Construction phasing approach

• Use of any fast tracking or multiple construction document packages to achieve best value for the Government

• Schedules for award of subcontract construction packages, including procurement cycles, submittal approvals, construction delivery, and testing/commissioning (if required)

• Possible labor and/or material shortages

• Ordering of long-lead delivery materials

3.1.1.3 DD (65% Design) Submission

Provide a DD submission in accordance with the submission requirements listed in PBS- P100 - 2010 and the following additional requirements.

Provide a draft construction specification for DB Contractor self-performed work and subcontracts, subcontractor requirements and preliminary project-specific construction management issues. The construction specification must be prepared following the latest Master format version Coordinate Division 1 requirements with GSA.

3.1.1.4 DD Reviews

Reconcile DD review comments, and provide GSA with written responses to all comments.

3.1.2 Construction Documents (CD) Phase

Upon receipt of notice to proceed with the Construction Documents Phase work, the Contractor shall perform all services described in this section.

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3.1.2.1 CD Phase Commissioning

3.1.2.1.1 Design Stage Commissioning Record

Review and comment on the GSA Design Stage commissioning record.

3.1.2.1.2 Testing and Inspection Plan

The Contractor shall review and comment on GSA’s testing and inspection plan, defining all special testing requirements and procedures, to be coordinated with and reflected in construction specifications and the Construction Phase services contract.

3.1.2.1.3 Program of Requirements

During the CD phase, the Contractor shall assist GSA in updating and refining the

Program of Requirements for additional detail and clarity based on CD Phase decisions.

The Contractor shall incorporate the results of the Program of Requirements review in the design narratives accompanying the CD submissions.

3.1.2.2 CD Coordination

3.1.2.2.1 CD Program Review Meetings

Prior to the start of CD, the Contractor shall conduct program review meetings. These meetings can be held concurrently with the program review workshop.

3.1.2.2.2 Construction Work Sequencing and Coordination Plan

Based on the updated construction work allocation plan, the Contractor shall prepare and submit a detailed breakdown of the planned construction work sequencing, timing, and required coordination among all trades. The Contractor shall provide a corresponding schedule of planned in-progress and final CD submissions for all work packages. The

Contractor shall update the construction work sequencing plan and submission schedule periodically throughout the CD phase.

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3.1.2.3 In-Progress CD Reviews

The Contractor shall reconcile review comments and provide GSA with written responses to all comments.

3.1.2.4 Final CD (100% Design) Submissions

For each construction work package, the Contractor shall provide an in-progress construction specification sections emphasizing project phasing, Contractor requirements, and preliminary project-specific construction management issues. The construction specification shall be prepared following the latest Master format version. The Contractor shall coordinate Division 1 requirements with GSA.

3.2 Construction Stage

The Contractor shall construct the project in accordance with the requirements of this scope of work, other portions of the contract, and the construction documents prepared by the Design-Build contractor, reviewed and accepted by GSA. The Contractor shall be responsible for the purchase and installation of all materials, related services, and other items, as well as the means and methods of construction for all aspects of the project.

Upon receipt of notice to proceed with the Construction Stage work, the Contractor shall perform all services described in this section as a part of the Construction Stage work.

3.2.1 Construction Start Coordination

3.2.1.1 Pre-Construction Conference

The Contractor shall participate in a pre-construction conference.

3.2.1.2 Construction Progress Photographs

At regular intervals during construction, the Contractor shall take photographs of the project’s progress from different points of view documenting progress of the work. The Contractor shall take photographs weekly, adjusting the timing of the photographs each month to coincide with the cut-off date associated with each application for payment. Some photographs shall be taken from the same vantage point each time to best show the status of construction and progress since taking previous photographs.

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The Contractor shall prepare all photographs in a JPG format, with a minimum resolution of

1024x768 pixels. Photographs shall be uploaded into the GSA ePM software.

3.2.2 Construction Administration

In order to administer the construction of the project properly and efficiently, the Contractor shall provide the following services and deliverables.

• GSA Construction Site Office – The GSA may provide a project office with utilities and furnishings.

• Schedule of Values – The Contractor shall prepare and submit a schedule of values for GSA approval, as required in Division 1 of the contract performance specifications.

• Construction Delivery Phase Recordkeeping – Refer to Division 1 of the contract performance specification for requirements.

• Construction Progress Reporting – Refer to Division 1 of the contract performance specifications for requirements.

• Construction Safety Program – Refer to Division 1 of the contract performance specification for requirements.

• Project Progress Meetings – GSA shall participate with the Contractor in progress meetings.

Refer to Division 1 of the DB contract performance specification for requirements.

• Construction Schedules – The Contractor shall provide and maintain construction schedules in accordance with the requirements provided in Division 1 of the contract performance specifications.

• Submittal Processing – The Contractor shall prepare and submit a submittal schedule in accordance with Division 1 of the contract performance specifications. All submittals shall be processed using the ePM system in accordance with the procedures developed and approved by GSA.

• Inspections and Testing – The Contractor shall develop an overall field inspections and testing plan. The Contractor shall conduct inspections and tests as required by the construction specifications.

• The Contractor shall conduct construction safety (OSHA) inspections as required.

• Clarifications/Requests for Information/Change Orders – Using ePM, and in accordance with procedures developed and approved by GSA, the Contractor shall promptly submit to GSA a written request for information (RFI) to request clarification of any owner-related issues, apparent conflicts, ambiguities, or omissions in the DB contract requirements. The Contractor

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shall ensure that all subcontractors understand, agree to, and conform to their respective roles, responsibilities, and timeliness requirements for RFI processing.

• Each RFI shall include a specific description of the issue requiring clarification, citing the specific related contract documents requiring clarification. RFIs shall only be submitted after performing due diligence to confirm that the contract requirements in question are in fact unclear or otherwise inadequate.

• Upon receipt of the response to each RFI submitted, the Contractor shall coordinate the response with all involved subcontractors to ensure understanding and appropriate action.

• Contractor As-Built Drawings and Specifications – The Contractor shall update the CAD drawings (as-built drawings) and electronic specifications at least monthly in order to document the changes that occur during construction.

3.2.2.1 Payment Requests

The Contractor shall update the construction schedules monthly prior to each payment request and provide an advance copy of the construction progress report to the CMa. The Contractor shall provide documentation evidencing the cost of work performed to be included in the payment request.

Before submitting each payment request, the Contractor shall meet with the CMa and GSA to review the advance copy of the construction progress report. The Contractor shall ensure that the CMa and GSA are in agreement as to the progress of the construction work and the value of the work completed.

Based upon agreed value of work completed, the Contractor shall submit monthly payment requests to GSA.

3.2.3 Construction Delivery Phase Testing and Inspections

During the Construction Delivery Phase, the Contractor shall coordinate its testing, inspection, and quality assurance activities with GSA’s independent testing, inspection, and verification.

Elements of the Contractor’s quality control plan for all systems, assemblies, and equipment will be independently verified by GSA. The Contractor shall perform Construction Delivery Phase testing and inspection support services as described below.

3.2.3.1 Construction Delivery Phase Commissioning Plan Updates

The Contractor shall review and comment on Construction Delivery Phase commissioning plan updates.

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3.2.3.2 Commissioning Schedule

The Contractor shall review and comment on the commissioning schedule, coordinating the commissioning work with the Project Delivery Team to ensure that commissioning activities are being incorporated. The Contractor shall integrate commissioning activities into the construction schedule.

3.2.3.3 Construction Delivery Phase Testing and Inspection Coordination

In close collaboration with the CMa, the Contractor shall participate in regular testing and inspection coordination meetings with the Project Delivery Team.

3.2.3.4 Construction Checklists

The Contractor shall complete the construction checklists as the work is accomplished.

3.2.3.5 Testing and Inspection Documentation

The Contractor shall perform these duties related to documentation:

• review and comment on GSA commissioning inspection reports

• assemble and review all test certifications described in the testing and inspection plan

• resolve all failures and concerns reported in the issues log

3.2.4 Turnover Process

3.2.4.1 Substantial Completion

Prior to substantial completion, the Contractor shall assist GSA in conducting a pre-final walk-through.

3.2.4.2 Punch-List

After GSA certification that the work or each designated portion thereof is substantially complete, the Contractor shall assist GSA in conducting a final inspection and preparing a punch-list documenting remaining work.

The Contractor shall participate with GSA in conducting follow-up inspections to administer resolution of punch-list items.

3.2.4.3 Operation and Maintenance (O&M) Manuals Submittals

The Contractor shall prepare and submit complete and properly organized O&M manuals as required in accordance with Division 1 of the contract performance specification and the final construction specifications. The O&M manual shall be presented in two (2) 3-ring binders as well as in digital format.

3.2.4.4 Warranties, Guarantees and Certificates

The Contractor shall prepare and submit warranties, guarantees, and certificates, ensuring that GSA rights and responsibilities are clearly defined.

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3.2.4.5 Final As-Built Drawings and Specifications

The Contractor shall prepare and submit final CAD as-built drawings and electronic as-built specifications for review and approval at the completion of the construction.

3.2.4.6 Material Samples, Attic Stock and Spare Parts

As a condition for GSA certification of substantial completion, the Contractor shall provide an inventory list of all attic stock items to be turned over to GSA at close-out.

3.2.4.7 Preparation for Occupancy

The Contractor shall coordinate the planning and scheduling of property management training with GSA property management staff, allowing sufficient lead time for GSA to prepare for the training and to ensure that the appropriate personnel will be available.

The Contractor shall conduct training of operating staff in optimal operation and maintenance of all installed equipment and material as required in accordance with Division 1 of the DB contract performance specification and the final construction specifications. The training shall be conducted on-site in the completed and fully operational facility using the actual equipment in place.

The Contractor shall include any available and suitable video material from manufacturers and suppliers in the training sessions.

3.3 Closeout Stage

3.3.1 Final Record Documents

The Contractor shall update the CAD construction drawings (as-built drawings) and electronic specifications (as-built specifications) to document changes that occur, or unforeseen conditions impacting delivered work during construction. The Contractor shall produce final record documents, based on as-built drawings and specifications, to reflect all contract modifications and noted field conditions.

3.3.2 GSA CAD Library Coordination

The Contractor shall coordinate with GSA’s regional CAD librarian and regional spatial data management coordinator to log in record documents to GSA’s document library.

3.3.3 Final Project Photographs

The Contractor shall provide digital images depicting the completed project. Each image must be tagged with the project name and the specific view, with city and state in which it is located.

Captions and photo credits must also be keyed to each image.

The Contractor shall provide a compact disk (CD) containing digital images of all photographs in a JPG format, with a minimum resolution of 1024x768 pixels.

All prints and digital images must be accompanied by a statement signed by the photographer (or his or her authorized representative) allowing GSA to reproduce the images in print and electronic media without additional compensation. All pictures will be labels in the file name with a specific description of the image.

3.3.4 Contract Closeout

The Contractor shall resolve all remaining punch-list items.

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The Contractor shall assist GSA in establishing a final breakdown of the total contract amount into the key modernization cost elements.

The Contractor shall submit release of claims.

The Contractor shall return all Government-issued security credentials.

4 ADMINISTRATION

4.1 Travel

Unless otherwise indicated in this Statement of Work, the Contractor is responsible for travel costs to support the requirements contained in this Statement of Work, including all progress meetings, workshops, reviews, site visits, and factory equipment test witnessing. The Contractor shall assume all travel will be within the vicinity of the project site except as specifically indicated otherwise in the Scope of Services section.

4.2 Reproduction and Delivery

Printing, reproduction and delivery costs necessary for execution of this contract are included the contract price.

5 ATTACHMENTS

5.1 ATTACHMENT 1 – Project Development Study

5.2 ATTACHMENT 2 – Personal Security and Access

Requirements

5.3 ATTACHMENT 3 – Division 1 Specifications

END OF DOCUMENT

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ATTACHMENT 2

Personnel Security and Access Requirements

Every contractor working on government property must have a security clearance and be properly badged. While in government controlled space, each contractor must, at all times, wear and keep visible the “CONTRACTOR” badge.

All badges must be returned to either the GSA Project Manager or the Property Management Office at the completion of the project.

A. If the Contracting Officer’s Representative (COR) receives an unsuitable (unfavorable) report on any prospective contractor employee, or if the COR finds a prospective employee to be otherwise unsuitable or unfit for his assigned duties, the contractor shall be advised immediately by the COR that such employee will not be allowed to work under the contract.

The contractor must then take action to remove the employee from the GSA contract.

B. The average processing time, including Contractor processing time, is approximately 60 days until adjudication determination.

C. Contractors cannot start work until a favorable initial adjudication is given.

D. Fingerprints are required to be submitted as part of the clearance process. Fingerprints are required to be submitted electronically.

Short Term Suitability: If the time that a person is working in controlled federal space is less than 180 days a NAC clearance is required.

A. Upon the Notice to Proceed (NTP) the GSA Project Manager will fill out a CIW form template with contract and points of contact information and submit to security at zoned-hspd12@gsa.gov and to the contractor for their use for each employee.

B. Security will then arrange training with the contractor, or send process information to the contractor.

C. The contractor will then fill out an RO Approval List of workers that are to be submitted for clearance. This list is to be sent to the GSA Project Manager for approval and submittal to security.

D. The contractor will then need to submit forms for each employee on the RO Approval List for clearance. Employees not on the RO Approval List will not be processed for clearance.

E. Each employee will need to complete a Contractor Information Worksheet (CIW) and OF 306 form Declaration of Federal Employment. All forms must be typed and printed. Actual signatures are required (not printed). The OF 306 Form is fillable but cannot be saved. Fill out, print and then upload to email. Email to zoned-hspd12@gsa.gov.

F. Applicants will also be required to utilize the MSO/USAccess Credentialing Center to complete Fingerprints. Shortly after submission of the CIW and OF 306 forms, contractor applicants will receive a fingerprint/enrollment scheduling instructional email from the GSA Managed Service Office’s (MSO) USAccess program via HSPD12Admin@usaccess.gsa.gov. Contractor applicants will need to schedule an appointment at the closest center via the link provided in the instructional email. A list of Credentialing Centers is available at http://www.fedidcard.gov/.

G. Process Time: The GSA Requesting Official should provide this packet information to the contract company/contractors at contract award. Allow 60 days for processing and adjudication from contract award. This clearance will be good for six months only from the adjudication letter date.

H. A building badge will be required after clearance in order to work in a federal facility. Once processing is complete, the Property Management Office in the Jackson Federal Building will issue a photo identification badge with the label “CONTRACTOR” and the expiration date of the badge.

mailto:zoned-hspd12@gsa.gov mailto:zoned-hspd12@gsa.gov http://www.fedidcard.gov/

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Long Term Suitability: If the time that a person is going to work within controlled federal space is more than 180 days, or if the contractor will be accessing any IT systems, a NACI clearance is required.

A. Each employee will need to complete a Contractor Information Worksheet (CIW) provided to the contract company/contractor by the GSA Requesting Official (e.g. Property Manager, Project Manager, Contracting Officer, etc.). The Contractor completes the remaining portions of the CIW and submits as instructed by the GSA Requesting Official. Submission to the GSA Security Office will initiate the security clearance process.

B. The applicant will receive an invitation via email to enter e-QIP (OPM’s secure portal for security clearances). The following required documents must be submitted via the e-QIP invitation portal: SF85P, OF 306 Form Declaration of Federal Employment, and GSA 3665 Form Authorization to obtain credit report.

C. Applicants will also be required to utilize the MSO/USAccess Credentialing Center to complete Fingerprints. Shortly after submission of the CIW and OF 306 forms, contractor applicants will receive a fingerprint/enrollment scheduling instructional email from the GSA Managed Service Office (MSO) USAccess program. Contractor applicants will need to schedule an appointment at the closest center. A list of Credentialing Centers is available at http://www.fedidcard.gov/.

D. Process Time: The GSA Requesting Official should provide this packet information to the contract company/contractors at contract award. Allow 60 days for processing and adjudication from award.

E. Once processing is complete each employee will be notified by email and will need to schedule an appointment at https://timetrade.com/app/usaccess/workflows/usaccess001/schedule/?appointmentType GroupId=hspd12. To learn how to make an appointment, visit the Credential Appointment page on the USAccess Web site at http://www.fedidcard.gov/credappointments.aspx.

F. The office nearest Seattle for the long term badge is at Federal Center South. Bring two forms of ID to enroll for your USAccess credential. Two forms are required to validate your identity, one of which must be a Government-issued photo ID. NOTE: Your first and last names MUST match the names on the identity documents you submit for enrollment. To review a complete list of acceptable forms of identity documentation and policies regarding presentation of names on these documents, please go to the following link: http://www.fedidcard.gov/viewdoc.aspx?id=109.

Escorted Contract Personnel: If the time that a person is working within controlled federal space is 10 consecutive days or less for a calendar year, or for intermittent periods throughout the project, they may be escorted by Government personnel or by Contractor personnel with NACI clearance. Up to 5 persons may be escorted by each Contractor person with a NACI clearance.

A. The use of escorted personnel must be approved by the COR before it occurs.

B. An R10 Escort Application Form must be filled out by the COR and submitted to the GSA

Security office.

C. Security Office will verify if applicant has previously under gone a clearance and to validate that an “unfavorable” clearance had not been previously issued. Security will also enter all information for tracking purposes into GCIMS. If Security notes that the applicant is being escorted on multiple occasions, security may not approve and require applicant undergo a clearance.

https://timetrade.com/app/usaccess/workflows/usaccess001/schedule/?appointmentTypeGroupId=hspd12 https://timetrade.com/app/usaccess/workflows/usaccess001/schedule/?appointmentTypeGroupId=hspd12 http://www.fedidcard.gov/credappointments.aspx http://www.fedidcard.gov/viewdoc.aspx?id=109

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D. If the security office denies an escort request, the contractor must either not work on that project or must undergo the appropriate security clearance prior to beginning work.

E. Once approved the COR will provide the escort forms to the Property Management Office 48 hours prior to the work.

F. In addition, the person to be escorted must get a badge from the Property Management Office in the Jackson Federal Building. The badge will have no photo, “VISITOR” in place of the photo, and “ESCORT REQUIRED” printed on the badge.

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ATTACHMENT 3

DIVISION 1 SPECIFICATIONS

Specifications shall be supplied as an Amendment at a later date.