EOHLC 2024-18 Bid Amendment Notifcation 090823.pdf

BID AMENDMENT

AND NOTICE THAT RESPONSES ARE BEING ACCEPTED

Document Title: Request for Qualifications (RFQ) Economic Prosperity Services Pre-Qualification Request

Agency Document Number: EOHLC 2024-18(previously DHCD 2018-2)

COMMBUYS BID Number: BD-18-1076-OCDDE-OCD01-20415

Please Note: This is a single document associated with a complete Bid (also referred to as Solicitation or Request for Qualifications (RFQ)) that can be found on www.COMMBUYS.com. All Bidders (also referred to as Applicants or Respondents) are responsible for reviewing and adhering to all information, forms and requirements for the entire Bid, which are all incorporated into the Bid. Bidders may also contact the OSD Help Desk Helpdesk at OSDHelpDesk@mass.gov or the OSD Helpline at 1-888-MA-STATE. The Helpline is staffed from 8:00 AM to 5:00 PM Monday through Friday Eastern

Standard or Daylight time, as applicable, except on federal, state and Suffolk County holidays.

Please note that pursuant to state legislation, the Department of Housing and Community Development (DHCD) became the Executive Office of Housing and

Livable Communities (EOHLC). Therefore, both agency names may appear in the RFQ documents.

The terms of 801 CMR 21.00, Procurement of Commodities and Services, are incorporated herein by reference. Contract and fiscal requirements used in this RFQ shall have the meanings defined in 801 CMR 21.00, unless otherwise specified by EOHLC.

NOTICE THAT RESPONSES ARE BEING ACCEPTED

The above listed procurement is a rolling enrollment RFQ and will remain open until December 31, 2027, unless

EOHLC determines it is no longer needed or it is otherwise amended.

EOHLC is providing this notice that responses to this RFQ are still being accepted. New applicants and service providers whose pre-qualifications have now expired are encouraged to respond.

Applicants are strongly encouraged to apply before 10/27/23 as EOHLC expects to issue requests for bids or responses for particular scopes of work and enter into contracts with pre-qualified contractors before 1/1/24. EOHLC may elect to establish an alternative date as needed. EOHLC will review all applications received in a timely manner, and plans to issue a scope of work within approximately ten (10) days of pre-qualifying vendors.

Online quote submission via COMMBUYS is required. Please see the following website for more information and instructions on how to submit a quote via COMMBUYS: https://www.mass.gov/doc/instructions-for-vendors-responding-to-bids/download

Service providers who are pre-qualified through this process will remain qualified for five (5) years but may be required to submit documents validating their continued ability to provide services each year. There are no funds associated with this procurement, and being pre-qualified does not ensure that your organization will be selected as a contractor when responding to future requests for proposals or bids based on a particular scope of work.

AMENDMENT TERMS

This bid amendment document only contains information regarding the sections of the original RFQ that have been modified. Applicants are urged to review the original RFQ, its attachments, and its amendments in full for

Commonwealth of Massachusetts

EXECUTIVE OFFICE OF HOUSING &

LIVABLE COMMUNITIES

Maura T. Healey, Governor ◆ Kimberley Driscoll, Lieutenant Governor ◆ Edward M. Augustus, Jr., Secretary

100 Cambridge Street, Suite 300 www.mass.gov

Boston, Massachusetts 02114 617.573.1100 mailto:OSDHelpDesk@mass.gov additional information about this procurement and its requirements. It can be viewed here: COMMBUYS - Bid

Solicitation

Updated Contact Information: All references to EOHLC contact information throughout the RFQ and its attachments have been amended to replace the previous EOHLC contact information. That contact information should be struck and replaced with the current EOHLC contact information that is included below:

Joanne McKenna

Senior Housing Specialist

Executive Office of Housing and Livable Communities

100 Cambridge Street, Suite 300

Boston, MA 02114

Joanne.McKenna@mass.gov

(617) 573-1196

Background Section: The first paragraph is amended to end after the second sentence and remove paragraph three.

Purpose Section: The third paragraph of the “Purpose” section of the RFQ has been amended so that it now reads:

“EOHLC expects to release requests for quotes for scopes of work on an as needed basis for new programs and program expansion under the Economic Prosperity Agenda umbrella.”

Submission of Responses Section: The “Submission of Responses” section of the RFQ has been amended so that it now reads: “This is a rolling enrollment RFQ and the process will remain open until EOHLC determines it is no longer needed. Eligible and interested applicants are strongly encouraged to apply before 10/27/23 as EOHLC expects to issue requests for bids or responses for particular scopes of work and enter into contracts with qualified contractors before 1/1/24. For any responses after this date (10/27/23), please email Joanne.McKenna@mass.gov once submitted. EOHLC may elect to establish an alternative date as needed. EOHLC will review all applications received in a timely manner, and plans to issue a scope of work within approximately ten (10) days of pre-qualifying vendors.”

Estimated Procurement Calendar is updated with the following dates:

Bid Release Date September 8, 2023

Deadline for Questions September 14, 2023

Official Answers for Bid Q&A posted September 19, 2023

Deadline for Bid Submission October 27, 2023 response preferred

Notification of Apparent Successful Bidders November 10, 2023

Negotiations (Estimated) November 15, 2023

Estimated Contract Start Date January 1st 2024

Appendix A: This appendix is removed from the RFQ.

Appendix B: This section of the RFQ is edited to remove the Equity Builder program.

Updated Agency Document Number: In addition, the RFQ has been amended to update the Agency Document

Number associated with the RFQ from DHCD 2018-2 to EOHLC 2023-22.

Modifications/Amendments: EOHLC may elect to modify or redefine the scope of services of the RFQ as needed to ensure compliance with federal statutes, regulations, and other EOHLC policies and requirements. EOHLC may also negotiate and execute contract amendments pursuant to this RFQ which EOHLC reasonably determines are within the scope of this procurement and necessary to result in best value to the Commonwealth.

https://www.commbuys.com/bso/external/bidDetail.sdo?docId=BD-18-1076-OCDDE-OCD01-20415&external=true&parentUrl=close https://www.commbuys.com/bso/external/bidDetail.sdo?docId=BD-18-1076-OCDDE-OCD01-20415&external=true&parentUrl=close mailto:Joanne.McKenna@mass.gov mailto:Joanne.McKenna@mass.gov

EOHLC reserves the right at any time to (i) accept or reject any and all responses received as a result of this RFQ in whole or in part; (ii) make exceptions to these RFQ requirements or waive any informality; (iii) exclude any proposals for further consideration for failure to fully comply with the requirements of this RFQ; (iv) contract for some, all, or none of the services offered by Bidders in response to this RFQ; (v) negotiate with one or more of the qualified

Bidders; or (vi) cancel, in part or in its entirety, this RFQ if it is in the best interest of the Commonwealth to do so.

No Alterations: Bidders may not alter (manually or electronically) the RFQ language or any RFQ component files, except as may be directed by EOHLC. Modifications to the body of the RFQ, or vendor terms and conditions which change the intent of this RFQ, are prohibited and will be disregarded.

Reasonable Accommodations: Bidders with disabilities or hardships that seek reasonable accommodation, which may include the receipt of RFQ information in an alternative format, must communicate such requests in writing to

Joanne.McKenna@mass.gov. Requests for accommodation will be addressed on a case-by-case basis. EOHLC reserves the right to reject unreasonable requests.

Debarment; Litigation: Bidders must be legally qualified to contract in Massachusetts and must not be currently subject to any state or federal debarment order. By submitting their response, the Bidders affirms that they are not subject to any such debarment order.

By submitting the response, the Bidder agrees, without exception, to the terms and requirements of this procurement.

mailto:Joanne