ENERGY QAP E40.01 MIRR, WAWF ERR (BULK FUEL, DIRECT DELIVERY) (JUL 2014).pdf
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- Attached to
- Urgent and Compelling JAA Romania
- Solicitation number
- SPE60527R0202
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Defense Logistics Agency Energy
About this file
This document is DLA Form 1889, a Supplemental Quality Assurance Provision (SQAP) establishing quality assurance requirements for fuel deliveries under Defense Logistics Agency (DLA) Energy contracts. The provision applies to all bulk fuel solicitations and contracts, as well as direct delivery aviation fuel solicitations and contracts, and is mandatory per QAP E40.01, effective July 2014. The provision requires contractors to submit fuel quality testing data and supporting documentation through the Wide Area Workflow (WAWF) system, specifically using the Statement of Quality tab and Attachments tab for each Energy Receiving Report (ERR)/Combo submission. Instructions for data entry are available via the WAWF Vendor Energy Receiving Report Desktop Reference at the specified training portal.
The SQAP establishes differentiated submission requirements based on shipment method: marine shipments require completed ERR/Combo forms with laboratory analysis for each shipping tank, clearly indicating quantities shipped from each tank; pipeline shipments require similar documentation for each tank used to fill orders; and truck, rail car, and intermodal container shipments require ERR/Combo submissions and test results for each source tank upon completion of loading, with optional annotation of per-shipment quantities when multiple shipments originate from the same tank. All submissions must include scanned copies of quantity determination documents and other shipping documents as requested by the Quality Assurance Representative. The provision permits manual documentation submission in accordance with DFARS Appendix F only when WAWF system access is unavailable, contingent upon contractor notification to and approval from the Contracting Officer.
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PDF (DLA)DLA FORM 1889, OCT 2011
SUPPLEMENTAL QUALITY ASSURANCE PROVISION (SQAP)
SHEET 1 OF 2PREVIOUS EDITION IS USABLE Add Continuation Page
Print Form Email Form Clear Export Data Import Data About Check for Newer Version Contact Us
REV DESCRIPTION DATE APPROVED
NEW DLA ENERGY QAP E40.01
REVISIONS
QAP E40.01 MATERIAL INSPECTION AND RECEIVING REPORT (MIRR)/WIDE AREA WORKFLOW
(WAWF) ENERGY RECEIVING REPORT (ERR) (BULK FUEL/DIRECT DELIVERY AVIATION FUEL).
Required in all bulk fuel solicitations/contracts and direct delivery aviation fuel solicitations/contracts. DLA FORM 1889 dated .
QAP E40.01 MATERIAL INSPECTION AND RECEIVING REPORT (MIRR)/WIDE AREA WORKFLOW
(WAWF) ENERGY RECEIVING REPORT (ERR) (BULK FUEL/DIRECT DELIVERY AVIATION FUEL)
(DLA ENERGY JUL 2014)
(a) The requirements listed in paragraphs (b) and (c) are in addition to the other Wide Area Workflow (WAWF) requirements included in this contract. Whenever access to the WAWF system is limited or not available (i.e., during an extended loss of internet connectivity), the Contractor shall notify the Contracting Officer and request permission to submit documents manually until the WAWF system is again available for use. Manual documentation shall be completed in accordance with DFARS Appendix F.
(b) Test reports shall be entered into the WAWF system by means of the Statement of Quality tab.
Instructions for entering test information into the Statement of Quality Tab can be found in the WAWF Vendor Energy Receiving Report (ERR)/Combo Desktop Reference which can be downloaded at https://wawftraining.eb.mil/xhtml/ unauth/web/wbt/wawfra/vendor/VendorIndex.xhtml.
(c) Use the guidelines below for the submission of fuel quality testing data and supporting documentation for each ERR/Combo.
(1) MARINE SHIPMENTS. Submit a completed ERR/Combo and test reports via the Statement of Quality tab for all products shipped. If more than one shipping tank was used for the lift, a complete laboratory analysis for each shipping tank must be entered in the Statement of Quality tab. Also, clearly indicate the quantity of product shipped from each tank in the block titled “Quantity shipped from this tank”. Upload scanned copies, via the Attachments tab, of quantity determination documents and other shipping documents requested by the Quality Assurance Representative (QAR).
(2) PIPELINE SHIPMENTS. Submit a completed ERR/Combo and input the test results via the Statement of Quality tab for the total quantity of product shipped from each shipping tank used to fill the order. If more than one shipping tank was used for the shipment, a complete laboratory analysis for each shipping tank must be entered in the Statement of Quality tab. Also, clearly indicate the quantity of product shipped from each tank in the block titled “Quantity shipped from this tank”. Upload scanned copies, via the Attachments tab, of quantity determination documents and other shipping documents requested by the QAR.
(3) TRUCK, RAIL CAR AND INTERMODAL CONTAINER SHIPMENTS. When loading from source tank has finished for each shipment, submit a completed ERR/Combo and input test results via the Statement of Quality tab, for product received from that source tank. If only one shipment is made from a shipping tank, enter that quantity in the “Quantity shipped from this tank” block located on the Statement of Quality tab. If more than one shipment is made from the same shipping tank, the “Quantity shipped from this tank” block can either be left blank or be annotated with the quantity shipped during each individual shipment. Upload scanned copies, via the Attachments tab, of quantity determination documents and other shipping documents requested by the QAR.
DISTRIBUTION
STATEMENT - A
APPROVED FOR
PUBLIC RELEASE
DISTRIBUTION IS
"UNLIMITED"
DATE
07/08/2014
APPROVED BY
DATE
07/08/2014
REVIEWED BY
DATE
07/07/2014
PREPARED BY
DRAWING NUMBERSCALE
CODE ID NO.
52838
SIZE
NSN
MULTIPLE
ITEM
DLA ENERGY QAP E40.01
DLA Land & Maritime DLA Troop Support DLA Aviation clear
DEFENSE LOGISTICS AGENCY ENERGY
8725 JOHN J. KINGMAN RD
FORT BELVOIR, VIRGINIA 22060-6222
DLA Energy
PDF (DLA)DLA FORM 1889, OCT 2011
SHEET 2 OF 2PREVIOUS EDITION IS USABLE Add Continuation Page
Print Form Email Form Clear Export Data Import Data About Check for Newer Version Contact Us
REV DESCRIPTION DATE APPROVED
NEW DLA ENERGY QAP E40.01
REVISIONS
THIS PAGE INTENTIONALLY LEFT BLANK
DISTRIBUTION STATEMENT - A
APPROVED FOR PUBLIC RELEASE
DISTRIBUTION IS "UNLIMITED"
SUPPLEMENTAL QUALITY ASSURANCE PROVISION
(SQAP)
DRAWING NUMBERSCALE CODE ID NO.
52838
SIZE
DEFENSE LOGISTICS AGENCY ENERGY
8725 JOHN J. KINGMAN RD
FORT BELVOIR, VIRGINIA 22060-6222
PDF (DLA)
DLA FORM 1889, OCT 2011
SUPPLEMENTAL QUALITY ASSURANCE PROVISION (SQAP)
SHEET OF
PREVIOUS EDITION IS USABLE
REV
DESCRIPTION
DATE
APPROVED
REVISIONS
SUPPLEMENTAL QUALITY ASSURANCE PROVISION (SQAP)
DISTRIBUTION STATEMENT - A
APPROVED FOR PUBLIC RELEASE
DISTRIBUTION IS "UNLIMITED"
REV
DESCRIPTION
DATE
APPROVED
REVISIONS
DISTRIBUTION STATEMENT - A
APPROVED FOR PUBLIC RELEASE
DISTRIBUTION IS "UNLIMITED"
SUPPLEMENTAL QUALITY ASSURANCE PROVISION (SQAP)
Supplemental Quality Assurance Provision (SQAP) DSCC Form 2291, Feb 2004 online none standard Quality Assurance
DLA
1 + No Tech Qual Deskbook n/a No Supplemental Quality Assurance Provision (SQAP) interactive October 2011 (added Energy; updated supply center names)
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