Energy QAP E21.01 POINT OF INSPECTION [AUG 2026].pdf
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- Attached to
- Urgent and Compelling JAA Romania
- Solicitation number
- SPE60527R0202
- Issued by
-
Defense Logistics Agency Energy
About this file
DLA Form 1889 (August 2026) is a template document for developing Supplemental Quality Assurance Provisions (SQAPs) for Defense Logistics Agency (DLA) contracts.
The form prescribes procedures for establishing quality assurance requirements applicable to DLA Energy's Bulk Fuel, Bulk FSII, Bulk Lube Oil, and Posts, Camps, and Stations Programs. The primary provision, Energy QAP E21.01, addresses points of inspection and acceptance for contract deliverables. Government inspection occurs prior to acceptance at locations specified in Energy QAP E22 (List of Inspection Offices) or E22.01 (Quality Representative provision). For Free on Board (FOB) origin items, inspection normally occurs at origin; for FOB destination items, inspection normally occurs at destination, though the Government reserves the right to inspect at any point prior to acceptance. For aviation fuels and certain bulk products delivered via waterborne transport, pipeline, rail car, or tank transport, preliminary inspection occurs at origin with final inspection at destination. For drummed or packaged products, preliminary inspection occurs at the manufacturing or blending point with final inspection at the FOB point. Contractors must provide sufficient information and advance notification to the Inspection Office and facilitate access to contractor or subcontractor facilities (commercial or government) as necessary, maintaining ongoing communication regarding any changes affecting inspection activities. The instructions section provides detailed guidance for developing individual or multi-NSN/LSN SQAPs using this form, including specifications for form completion, revision procedures, and signature requirements by DLA personnel.
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PAGE 1 OF 2DLA FORM 1889, AUG 2026
Prescribed by: eSOP 4155.05-001 Sponsor: J3
SUPPLEMENTAL QUALITY ASSURANCE PROVISION (SQAP)
PREVIOUS EDITION IS OBSOLETE Add Page Delete Page Attachments
Print Form Email Form Clear
REV DESCRIPTION DATE APPROVED
B ENERGY QAP E21.01 08/28/2026 M. MIZRAHI
REVISIONS
ENERGY QAP E21.01 (AUG 2026) POINT OF INSPECTION
(a) This Energy Quality Assurance Provision (QAP) applies to the Bulk Fuel, Bulk FSII, Bulk Lube Oil and Posts, Camps, and Stations Programs.
(b) When government inspection is deemed necessary, it shall be performed, prior to acceptance, by the office specified in the Energy QAP E22, List of Inspection Offices for DLA Energy Contracts or the Energy QAP E22.01, Quality Representative Energy QAP provision of this contract, whichever is applicable.
(1) For Free on Board (FOB) origin contract items, inspection will normally be performed at origin, however, the Government reserves the right to perform an inspection at any point prior to acceptance.
(2) For FOB destination contract items, inspection will normally be performed at destination, however, the Government reserves the right to perform an inspection at any point prior to acceptance.
(3) For FOB destination contract items for aviation fuels delivered via waterborne transport, pipeline, rail car, tank truck, tank wagon and Bulk Fuel Container (BFC) and non-aviation fuels delivered by waterborne transport, a preliminary inspection for product quality will normally be performed at origin, with final inspection normally being at destination. However, the Government reserves the right to perform an inspection at any point prior to acceptance.
(4) On contract items for delivery of drummed or packaged products, FOB origin or FOB destination, a preliminary inspection for product quality will normally be performed at the point of manufacturing or blending, with final inspection normally being at the FOB point. However, the Government reserves the right to perform an inspection at any point prior to acceptance.
(c) When the Contractor is informed by the responsible Inspection Office that government inspection is deemed necessary, the Contractor shall ensure that the Inspection Office is provided with sufficient information and advance notification to facilitate such inspection. When government inspection is necessary at a contractor or subcontractor (commercial or government) facility, the Contractor shall notify the Inspection Office of the necessary requirements to access those facilities and shall help facilitate such access. After initial notification, the Contractor shall keep the Inspection Office informed of any changes that may affect that inspection.
SUPPLEMENTAL QUALITY ASSURANCE PROVISION
(SQAP)
DISTRIBUTION
STATEMENT - A
APPROVED FOR
PUBLIC RELEASE
DISTRIBUTION IS
"UNLIMITED"
DATE
09/01/2026
APPROVED BY
DATE
08/28/2026
DATE
08/28/2026
PREPARED BY
DRAWING NUMBER
6664414
SCALE
1:1
CAGE
52838
SIZE
A
NSN
MULTIPLE
ITEM
E21.01 POINT OF ACCEPTANCE
DLA WSC DLA Troop Support DLA WSR DLA Energy clear
DEFENSE LOGISTICS AGENCY, ENERGY
8725 JOHN J. KINGMAN ROAD
FORT BELVOIR, VIRGINIA 22060-6222
REVIEWED BY
PAGE 2 OF 2DLA FORM 1889, AUG 2026
Prescribed by: eSOP 4155.05-001 Sponsor: J3
SUPPLEMENTAL QUALITY ASSURANCE PROVISION (SQAP)
PREVIOUS EDITION IS OBSOLETE Add Page Delete Page Attachments
Print Form Email Form Clear
INSTRUCTIONS
a. Developing a QAP/SQAP unique to an individual National Stock Number (NSN) or a Local Stock Number (LSN):
(1) Develop the SQAP using DLA Form 1889, downloaded from the Official DLA Forms website:
https://www.dla.mil/Working-With-DLA/Forms/DLFormList/. For the initial release of a QAP/SQAP, leave the REVISIONS block blank. When revising QAP/SQAP, update the REVISIONS block as appropriate.
(2) Enter the title of the SQAP in the DESCRIPTION block. This title should be the clear reason the SQAP was created. For DLA Energy, the applicable document number should be included in this block, as DLA Energy QAPs are numbered per contract clauses, materials, and geographic regions. (See the appropriate procurement guidance prescription list.)
(3) QA Requirements should be typed in the area below the Revisions block.
(a) If more information is needed or images are required, add a continuation page and add text or image(s) below the revision block.
(b) If files need to be attached, use the Attachment button to select and attach necessary files.
(4) Select the MSC responsible for the NSN or LSN by selecting the respective name in the address block. This will auto populate Commercial and Government Entity Code (CAGE).
(5) Enter “Multiple NSNs or LSNs” in the ITEM block.
(6) Enter “Multiple NSNs or LSNs” in the NSN block.
(7) SIZE and SCALE blocks are automatically populated; do not change.
(8) For non-Energy MSCs, enter the document number of the QAP in the DRAWING NUMBER block. The entire document number MUST NOT EXCEED 21 characters (due to system constraints) and will include the acronym QAP or SQAP. Examples of multi-use QAP/SQAPs include QAP-020, QAP-E09, and SQAP-SER1.
(9) Specialists electronically sign and date the “Prepared By” block ONLY.
(10) DLA Weapons Support and DLA Troop Support, Team Leaders or First Line Supervisors electronically sign and date the “Reviewed by” and “Approved By” blocks. NOTE: DLA Troop Support Construction & Equipment (C&E) PS will forward the SQAP to another PS for review and signature.
DLA Energy personnel will follow guidance provided in the DLA Energy Procurement Instruction (DEPI).
(11) Initiate a new form for those revisions when or if content changes happen by following the instructions directly above.
(a) The REV block should be updated alphabetically, beginning with “A.”
(b) Select DATE from the dropdown calendar.
(c) APPROVED block should be the First Initial and Last Name of the individual making the changes to the SQAP.
b. Developing a QAP/SQAP for multiple NSNs or LSNs:
(1) Develop the SQAP using DLA Form 1889, downloaded from the Official DLA Forms website:
https://www.dla.mil/Working-With-DLA/Forms/DLFormList/. For the initial release of a QAP/SQAP, leave the REVISIONS block blank. When revising QAP/SQAP, update the REVISIONS block as appropriate.
(2) Enter the title of the SQAP in the DESCRIPTION block. This title should be the clear reason the SQAP was created. For DLA Energy, the applicable document number should be included in this block, as DLA Energy QAPs are numbered per contract clauses, materials, and geographic regions. (See the appropriate procurement guidance prescription list.)
(3) QA Requirements should be typed in the area below the Revisions block.
(a) If more information is needed or images are required, add a continuation page and add text or image(s) below the revision block.
(b) If files need to be attached, use the Attachments button to select and attach necessary files.
(4) Select the MSC responsible for the NSN or LSN by selecting the respective name in the address block. This will auto populate Commercial and Government Entity Code (CAGE).
(5) Enter “Multiple NSNs or LSNs” in the ITEM block.
(6) Enter “Multiple NSNs or LSNs” in the NSN block.
(7) SIZE and SCALE blocks are automatically populated; do not change.
(8) For non-Energy MSCs, enter the document number of the QAP in the DRAWING NUMBER block. The entire document number MUST NOT EXCEED 21 characters (due to system constraints) and will include the acronym QAP or SQAP. Examples of multi-use QAP/SQAPs include QAP-020, QAP-E09, and SQAP-SER1.
(9) Specialists electronically sign and date the “Prepared By” block ONLY.
(10) DLA Weapons Support and DLA Troop Support, Team Leaders or First Line Supervisors electronically sign and date the “Reviewed by” and “Approved By” blocks. NOTE: DLA Troop Support Construction & Equipment (C&E) PS will forward the SQAP to another PS for review and signature.
DLA Energy personnel will follow guidance provided in the DLA Energy Procurement Instruction (DEPI).
(11) Initiate a new form for those revisions when or if content changes happen by following the instructions directly above.
(a) The REV block should be updated alphabetically, beginning with “A.”
(b) Select DATE from the dropdown calendar.
(c) APPROVED block should be the First Initial and Last Name of the individual making the changes to the SQAP.
PAGE OF
DLA FORM 1889, AUG 2026
D L A FORM 18 89, August 20 26 Prescribed by: eSOP 4155.05-001 Sponsor: J3 Prescribed by: eSOP 4155.05-001 Sponsor: J3
SUPPLEMENTAL QUALITY ASSURANCE PROVISION (SQAP)
SUPPLEMENTAL QUALITY ASSURANCE PROVISION (SQAP)
DLA NOT FOR PRODUCTION
PREVIOUS EDITION IS OBSOLETE
REV
DESCRIPTION
DATE
APPROVED
REVISIONS
SUPPLEMENTAL QUALITY ASSURANCE PROVISION (SQAP)
DISTRIBUTION STATEMENT - A
APPROVED FOR PUBLIC RELEASE
DISTRIBUTION IS "UNLIMITED"
REV
DESCRIPTION
DATE
APPROVED
REVISIONS
Add Text or Image
DISTRIBUTION STATEMENT - A
APPROVED FOR PUBLIC RELEASE
DISTRIBUTION IS "UNLIMITED"
SUPPLEMENTAL QUALITY ASSURANCE PROVISION (SQAP)
INSTRUCTIONS
INSTRUCTIONS
INSTRUCTIONS
a. Developing a QAP/SQAP unique to an individual National Stock Number (NSN) or a Local Stock Number (LSN):
(1) Develop the SQAP using DLA Form 1889, downloaded from the Official DLA Forms website:
https://www.dla.mil/Working-With-DLA/Forms/DLFormList/. For the initial release of a QAP/SQAP, leave the REVISIONS block blank. When revising QAP/SQAP, update the REVISIONS block as appropriate.
(2) Enter the title of the SQAP in the DESCRIPTION block. This title should be the clear reason the SQAP was created. For DLA Energy, the applicable document number should be included in this block, as DLA Energy QAPs are numbered per contract clauses, materials, and geographic regions. (See the appropriate procurement guidance prescription list.)
(3) QA Requirements should be typed in the area below the Revisions block.
(a) If more information is needed or images are required, add a continuation page and add text or image(s) below the revision block.
(b) If files need to be attached, use the Attachment button to select and attach necessary files.
(4) Select the MSC responsible for the NSN or LSN by selecting the respective name in the address block. This will auto populate Commercial and Government Entity Code (CAGE).
(5) Enter “Multiple NSNs or LSNs” in the ITEM block.
(6) Enter “Multiple NSNs or LSNs” in the NSN block.
(7) SIZE and SCALE blocks are automatically populated; do not change.
(8) For non-Energy MSCs, enter the document number of the QAP in the DRAWING NUMBER block. The entire document number MUST NOT EXCEED 21 characters (due to system constraints) and will include the acronym QAP or SQAP. Examples of multi-use QAP/SQAPs include QAP-020, QAP-E09, and SQAP-SER1.
(9) Specialists electronically sign and date the “Prepared By” block ONLY.
(10) DLA Weapons Support and DLA Troop Support, Team Leaders or First Line Supervisors electronically sign and date the “Reviewed by” and “Approved By” blocks. NOTE: DLA Troop Support Construction & Equipment (C&E) PS will forward the SQAP to another PS for review and signature. DLA Energy personnel will follow guidance provided in the DLA Energy Procurement Instruction (DEPI).
(11) Initiate a new form for those revisions when or if content changes happen by following the instructions directly above.
(a) The REV block should be updated alphabetically, beginning with “A.”
(b) Select DATE from the dropdown calendar.
(c) APPROVED block should be the First Initial and Last Name of the individual making the changes to the SQAP.
b. Developing a QAP/SQAP for multiple NSNs or LSNs:
(1) Develop the SQAP using DLA Form 1889, downloaded from the Official DLA Forms website:
https://www.dla.mil/Working-With-DLA/Forms/DLFormList/. For the initial release of a QAP/SQAP, leave the REVISIONS block blank. When revising QAP/SQAP, update the REVISIONS block as appropriate.
(2) Enter the title of the SQAP in the DESCRIPTION block. This title should be the clear reason the SQAP was created. For DLA Energy, the applicable document number should be included in this block, as DLA Energy QAPs are numbered per contract clauses, materials, and geographic regions. (See the appropriate procurement guidance prescription list.)
(3) QA Requirements should be typed in the area below the Revisions block.
(a) If more information is needed or images are required, add a continuation page and add text or image(s) below the revision block.
(b) If files need to be attached, use the Attachments button to select and attach necessary files.
(4) Select the MSC responsible for the NSN or LSN by selecting the respective name in the address block. This will auto populate Commercial and Government Entity Code (CAGE).
(5) Enter “Multiple NSNs or LSNs” in the ITEM block.
(6) Enter “Multiple NSNs or LSNs” in the NSN block.
(7) SIZE and SCALE blocks are automatically populated; do not change.
(8) For non-Energy MSCs, enter the document number of the QAP in the DRAWING NUMBER block. The entire document number MUST NOT EXCEED 21 characters (due to system constraints) and will include the acronym QAP or SQAP. Examples of multi-use QAP/SQAPs include QAP-020, QAP-E09, and SQAP-SER1.
(9) Specialists electronically sign and date the “Prepared By” block ONLY.
(10) DLA Weapons Support and DLA Troop Support, Team Leaders or First Line Supervisors electronically sign and date the “Reviewed by” and “Approved By” blocks. NOTE: DLA Troop Support Construction & Equipment (C&E) PS will forward the SQAP to another PS for review and signature. DLA Energy personnel will follow guidance provided in the DLA Energy Procurement Instruction (DEPI).
(11) Initiate a new form for those revisions when or if content changes happen by following the instructions directly above.
(a) The REV block should be updated alphabetically, beginning with “A.”
(b) Select DATE from the dropdown calendar.
(c) APPROVED block should be the First Initial and Last Name of the individual making the changes to the SQAP.
9.0.0.2.20100902.2.720808
SUPPLEMENTAL QUALITY ASSURANCE PROVISION (SQAP)
SUPPLEMENTAL QUALITY ASSURANCE PROVISION (SQAP)
DLA DT
DLA DT
Add Image
| Current Page Number: |
| Total Number of Pages: |
| btnPrint: |
| btnEmail: |
| By pressing this button, SQAP address will be cleared.: |
| Button1: |
| btnDelete: |
| btnAttach: |
| To ensure a seamless and accessible experience, use the tab key with the virtual cursor turned off to navigate sequentially through form fields, and to access any signature blocks.: |
| REV: B |
| DESCRIPTION: ENERGY QAP E21.01 |
| DATE: 2026-08-28 |
| APPROVED: M. MIZRAHI |
| Revisions Comments: |
| Date Approved By: 2026-09-01 |
| APPROVED BY: |
| Date Reviewed By: 2026-08-28 |
| Date Prepared By: 2026-08-28 |
| PREPARED BY: |
| DRAWING NUMBER: 6664414 |
| SCALE: 1:1 |
| CAGE: 52838 |
| SIZE: A |
| NSN: MULTIPLE |
| ITEM: E21.01 POINT OF ACCEPTANCE |
| By pressing this button, DLA WSC address will be populated in the SQAP address.: |
| By pressing this button, DLA Troop Support address will be populated in the SQAP address.: |
| By pressing this button, DLA Energy address will be populated in the SQAP address.: |
| Address line 1: DEFENSE LOGISTICS AGENCY, ENERGY |
| Address line 2: 8725 JOHN J. KINGMAN ROAD |
| Address line 3: FORT BELVOIR, VIRGINIA 22060-6222 |
| REVIEWED BY: |
| Add Text: |
| Add Image: |
| Size: |
| Click Image Field below to add an image: |
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| Comment: |
| totInstances: 0 |
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