Enclosure A-Draft Contract 472524 with Appendicies.pdf

Rev. 10.0 Jun 2020 1

STANDARD RESEARCH SUBCONTRACT

(EDUCATIONAL INSTITUTION or NONPROFIT

ORGANIZATION)

[FOR UNCLASSIFIED WORK]

NO. 472524

Brookhaven Science Associates, LLC Brookhaven National Laboratory P.O. Box 5000 Upton, NY 11973

Contract Type: Cost-reimbursement, no-fee.

Subcontractor: TBD City, State, Zip: TBD Country: TBD Phone: TBD E-Mail: TBD

Contractor’s Procurement Representative:

Name: Shaylyn Price Title: Contract Specialist Phone: 631-344-2980 E-Mail: sprice@bnl.gov

Introduction This is a cost-reimbursement, no-fee, standard subcontract for unclassified research and development work, not related to nuclear, chemical, biological, or radiological weapons of mass destruction, between Brookhaven Science Associates, LLC, a not-for-profit limited liability company organized under the laws of the State of Delaware, (hereinafter “Contractor”) and TBD, (hereinafter “Subcontractor”). This subcontract is issued under a Prime Contract No. DE- SC0012704 between the Contractor and the United States Department of Energy (hereinafter “DOE”) for the management and operation of Brookhaven National Laboratory (hereinafter “DOE Facility”).

Agreement The parties agree to perform their respective obligations in accordance with the terms and conditions of the Schedule and the General Provisions (Appendix A) and other documents attached or incorporated by reference, which together constitute the entire Subcontract and supersedes all prior discussions, negotiations, representations, and agreements.

Work shall not commence, and no costs shall be eligible for reimbursement until both parties have fully executed this contract.

INSERT SUBCONTRACTOR NAME BROOKHAVEN SCIENCE

ASSOCIATES, LLC

By: By:

Name: Name: Shaylyn Price

Title: Title: Contract Specialist

Date: Date:

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TABLE of CONTENTS

Introduction Agreement

SCHEDULE OF ARTICLES

1) Statement of Work

2) Report Preparation Requirements

3) Period of Performance

4) Costs and Payments

5) Invoices for Payment

6) Contractor-Furnished and Subcontract-Acquired Property

7) Subcontract Administration

8) Travel Requirements

9) Performance of Work

10) Incorporated Documents

APPENDIX A - GENERAL PROVISIONS

CLAUSE 1 – PUBLICATIONS

CLAUSE 2 – NOTICES

CLAUSE 3 – ASSIGNMENTS

CLAUSE 4 – DISPUTES

CLAUSE 5 – RESPONSIBILITY FOR TECHNOLOGY EXPORT CONTROL

CLAUSE 6 – COST ACCOUNTING STANDARDS (CAS) LIABILITY

CLAUSE 7 – DISCLOSURE AND USE RESTRICTIONS FOR LIMITED RIGHTS DATA .. 10

CLAUSE 8 – ORDER OF PRECEDENCE

CLAUSE 9 – SECURITY REQUIREMENTS

CLAUSE 10 – CLAUSES INCORPORATED BY REFERENCE

APPLICABLE TO ALL SUBCONTRACTS UNLESS OTHERWISE INDICATED BELOW: 12

APPLICABLE IF THE SUBCONTRACT EXCEEDS $20,000:

APPLICABLE IF THE SUBCONTRACT EXCEEDS $150,000:

APPLICABLE IF THE SUBCONTRACT EXCEEDS $200,000:

APPLICABLE IF THE SUBCONTRACT EXCEEDS THE SIMPLIFIED ACQUISITION

THRESHOLD:

APPLICABLE IF THE SUBCONTRACT EXCEEDS $900,000:

APPLICABLE IF THE SUBCONTRACT EXCEEDS $2,500,000

APPLICABLE IF THE SUBCONTRACT EXCEEDS $7,500,000

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SCHEDULE OF ARTICLES

1) Statement of Work

The Subcontractor shall perform certain research and development work identified in the Statement of Work, Appendix B, to this Subcontract.

The Subcontractor’s Principal Investigator assigned to this work is TBD. The Principal Investigator shall not be replaced or reassigned without the advance written approval of the Contractor’s Procurement Representative.

2) Report Preparation Requirements

a. These instructions apply to all formal reports, including the final report, required by the Subcontract. It does not apply to letter reports or reports specifically identified as Milestones in Article 3. Period of Performance in this Subcontract as informal reports.

b. The final report shall contain a comprehensive summary of all work results and conclusions. All reports shall fairly and completely describe the efforts applied to and the results obtained toward achievement of scientific objectives of the subcontract work. If an objective is not accomplished, such failure shall be fully documented and explained in the report.

c. Reports shall include the following elements: (a) a brief abstract of the report which describes the overall objectives and results; (b) a full statement of each objective and description of the effort performed and the accomplishments achieved; (c) a list of any publication or information release made of material developed or maintained through the performance of the subcontract; and (d) any other relevant information.

d. The Subcontractor shall submit the final and any intermediate reports to the

Contractor’s Technical Representative, upon completion of the work and, when the Subcontract contains milestone requirements, on the indicated milestone dates. When requested by the Contractor’s Technical Representative, the Subcontractor shall submit a draft copy of the final report for review prior to finalization. The Contractor’s Technical Representative need not approve the Subcontractor’s reported conclusions of the research.

3) Period of Performance

The work described in Article 1, Statement of Work, shall commence upon signature of this Subcontract by both parties and shall be completed on or before 12 months after award.

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4) Costs and Payments

a. The estimated cost of the work called for in this Subcontract is TBD US Dollars, ($TBD), and is based on the Subcontractor’s Cost Proposal - Appendix E to this Subcontract.

b. This Subcontract is fully funded and is subject to the Limitation of Cost clause of the General Provisions.

c. The Contractor will pay the Subcontractor for performance of this Subcontract, unless excluded or limited by other provisions of this Subcontract, the allowable direct costs incurred in performance, plus the allocable portion of the allowable indirect costs of the Subcontractor. Allowable and allocable costs shall be determined in accordance with the cost principles of the Allowable Cost and Payment clause of the General Provisions.

5) Invoices for Payment

a. Payments for Subcontract work shall be made monthly based on invoices submitted by the Subcontractor for work performed. Invoices shall bear the following certification signed by a responsible official of the Subcontractor:

“The undersigned certifies that the information set forth herein is true and correct and may be used as a basis for payment for work.”

b. Invoices must identify the Subcontract number, the period covered, and the total expenditures claimed for each of the following categories: salaries, fringe benefits, travel, materials and supplies, equipment, subcontracts/consultants, other direct costs, when applicable, and indirect or Facility and Administration costs.

Refer to the Invoicing Guide: invoice-requirements.pdf (bnl.gov) for requirements.

c. Invoices which include any property acquired by the Subcontractor shall include a fully completed and signed property form, Subcontract Property Form.

d. Invoices shall be directed to the Contractor’s Accounts Payable Section via electronic or regular mail.

e. Electronic invoice submittal is preferred by Contractor. Invoices shall be submitted in PDF format, via e-mail, to apinvoices@bnl.gov. Payments will be made via EFT.

f. The Subcontractor will make every effort to ensure timely invoices. Monthly invoicing is preferred, but invoicing should occur at least quarterly.

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g. Contractor will use its best efforts to process invoices for payment within 30 days of receipt of invoices with the proper backup documentation; provided, however, that payments made more than 30 days after receipt of an invoice shall not be subject to penalty, interest, or late charges.

h. Final Invoices should be submitted within 90 days. Invoices submitted after closeout or more than one (1) year from the end date of the Subcontract will not be considered for payment

i. For any Subcontract with a value greater than $2.5M, the Subcontractor shall provide the Contractor a copy of its most recent Single Audit report (formally known as OMB A-133 audit) at Subcontract completion.

6) Contractor-Furnished and Subcontract-Acquired Property

a. Contractor shall furnish the Subcontractor the materials, equipment and supplies listed in Contractor-Furnished Government Property, Appendix F, to this Subcontract. (or “Reserved” if no property is indicated)

b. All property furnished by the Contractor or acquired by the Subcontractor, as a direct cost under the Subcontract, title to which vests in the Government, shall be identified, controlled, and protected as required by the Government Property clause of the General Provisions of this Subcontract and 41 CFR 109. Disposition of such property upon completion of this Subcontract shall be as directed by the Contractor’s Procurement Representative in writing. The Subcontractor may refer to the Property Management Guidance for Subcontractor’s document for handling, tracking, and reporting property.

c. The Subcontractor acknowledges that any Government Furnished Property (GFP) or Subcontractor-Acquired Property, under this Agreement, shall require the submission of a written description of your organization’s property management plan/system to the Contractor’s Authorized Procurement Representative as a subcontract deliverable.

d. Purchase of equipment or other tangible personal property, which is not identified in the Subcontractor’s cost proposal for this Subcontract and for which the Subcontractor is entitled to be reimbursed as a direct item of cost under this Subcontract, shall be approved in advance by both, the Contractor’s Procurement and Technical Representatives.

e. If the Contractor provides the Subcontractor property that is marked as “high risk property” for use under this award, the Subcontractor shall ensure that adequate safeguards are in place, and adhered to, for the handling, control and disposition of property in accordance with the policies, practices and procedures for property management contained in the DOE Property Management Regulations.

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f. Annual inventory requirements- Subcontractor shall submit an annual inventory of all property under this subcontract with pictures.

7) Subcontract Administration

a. The Contractor’s Procurement Representative for this Subcontract is Shaylyn Price. The Procurement Representative is the only person authorized to modify or make changes to this Subcontract. The Subcontractor shall direct all notices and requests for approval required by this Subcontract to the Procurement Representative via electronic communication sprice@bnl.gov.

b. The Contractor’s Technical Representative for this Subcontract is TBD of the TBD Department , Telephone No. TBD, E-mail Address TBD, who is the person designated to monitor Subcontractor work and shall act as the point of contact for technical matters only. The Contractor’s Technical Representative is not authorized to make changes to the scope of work, cost, schedule, terms & conditions, or modify this Subcontract.

c. The Subcontractor’s Procurement Representative is TBD, Telephone No. TBD, E-mail Address TBD. The Subcontractor’s Procurement Representative shall act as point of contact for the Subcontractor in contractual matters and is authorized to sign on behalf of the Subcontractor.

d. The Subcontractor’s Technical Representative is TBD, Telephone No. TBD, E-mail Address TBD. The Subcontractor’s Technical Representative shall act as point of contact between BSA and the Subcontractor in technical matters only.

e. The Subcontractor shall, as a condition of full payment, assist the Contractor after the completion of the work in accomplishing the administrative closeout of this Subcontract, including, as necessary or required, the furnishing of documentation and reports, property resolution, the disclosure of any inventions, the execution of any required documents, the performance of any audits, and the settlement of any interim or disallowed costs.

8) Travel Requirements

a. All travel not included in the Subcontractor’s cost proposal must be approved in advance by the Contractor’s Technical and Procurement Representative.

b. All foreign travel must be approved in advance (at least 45 days prior to travel) by the Contractor, even if the cost is included in the Subcontractor's cost proposal for this Subcontract. Foreign travel requests should be submitted in accordance with DOE Order 551.1D (or current version).

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c. Any travel costs will be reimbursable in accordance with the Federal Travel Regulations (FTR) https://www.gsa.gov/policy-regulations/regulations/federal-travel-regulation.

9) Performance of Work The Subcontractor will perform the work at a DOE/NNSA Facility.

10) Additional Terms

The provisions of Brookhaven Science Associates, LLC Supplemental Terms and Conditions for Work by Contractors on Site at Brookhaven National Laboratory, (Rev. 24.0, dated April 2026) are incorporated herein and made a part hereof.

This Contract is issued pursuant to Brookhaven Science Associates General and/or supplemental terms and conditions listed above are incorporated herein by reference. The complete text of these terms and conditions can also be viewed via the internet at: PPM | Terms and Conditions. Should the Contractor have any questions and/or not have access to these Terms and Conditions, contact the Contracts Specialist immediately.

11) Incorporated Documents

The following documents are hereby incorporated as Attachments to this Schedule of Articles of this Subcontract:

• Appendix A - General Provisions for Standard Research Subcontracts

• Appendix B - Statement of Work, including Attachment1 -Standards and

Procedures, dated: 6/29/2026

• Appendix C - Travel Costs: See Appendix E

• Appendix D - Intellectual Property: Reserved

• Appendix E - Subcontractor’s Cost Proposal Dated: TBD

• Appendix F - Contractor-Furnished or Subcontractor-Acquired Government

Property dated: Reserved

• Appendix G - BNL Supplier Quality Assurance Requirements

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APPENDIX A - GENERAL PROVISIONS

CLAUSE 1 – PUBLICATIONS

A. The Subcontractor shall closely coordinate with the Contractor’s Technical Representative regarding any proposed scientific, technical or professional publication of the results of the work performed or any data developed under this Subcontract. The Subcontractor shall provide the Contractor an opportunity to review any proposed manuscripts describing, in whole or in part, the results of the work performed or any data developed under this Subcontract at least forty-five

(45) days prior to their submission for publication. The Contractor will review the proposed publication and provide comments. A response shall be provided to the Subcontractor within forty-five (45) days; otherwise, the Subcontractor may assume that the Contractor has no comments. Subject to the requirements of Clause 9, the Subcontractor agrees to address any concerns or issues identified by the Contractor prior to submission for publication.

B. Subcontractor may acknowledge the Contractor, and Government sponsorship of the work as appropriate.

CLAUSE 2 – NOTICES

A. The Subcontractor shall immediately notify the Contractor’s Procurement Representative in writing of: (1) any action, including any proceeding before an administrative agency, filed against the Subcontractor arising out of the performance of this Subcontract; and (2) any claim against the Subcontractor, the cost and expense of which is allowable under the terms of this Subcontract.

B. If, at any time during the performance of this Subcontract, the Subcontractor becomes aware of any circumstances which may jeopardize its performance of all or any portion of the Subcontract, it shall immediately notify the Contractor’s Procurement Representative in writing of such circumstances, and the Subcontractor shall take whatever action is necessary to cure such defect within the shortest possible time.

CLAUSE 3 – ASSIGNMENTS

The Contractor may assign this Subcontract to the Government or to a successor contractor to operate the DOE Facility. The Subcontractor agrees to look solely to the Government or to such successor contractor for payment of the part so assigned. Except as to assignment of payment due, the Subcontractor shall have no right to assign or mortgage this Subcontract or any part of it without the prior written approval of the Contractor’s Procurement Representative, except for subcontracts already identified in the Subcontractor’s proposal.

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CLAUSE 4 – DISPUTES

A. Informal Resolution

1. The parties to a dispute shall attempt to resolve it in good faith, by direct, informal negotiations. All negotiations shall be confidential. Pending resolution of the dispute, the Subcontractor shall proceed diligently with the performance of this Subcontract, in accordance with its terms and conditions.

2. The parties, upon mutual agreement, may seek the assistance of a neutral third party at any time, but they must seek such assistance no later than 120 days after the date of the Contractor’s receipt of a claim. The requirement to seek assistance of a neutral third party may be waived or modified only with the consent of all parties. The parties may request the assistance of an established Ombudsman Program, where available, or hire a mutually agreeable mediator, or ask the DOE Office of Dispute Resolution to assist them in selecting a mutually agreeable mediator. The cost of mediation shall be shared equally by both parties. If requested by both parties, the neutral third party may offer a non-binding opinion as to a possible settlement. All discussions with the neutral third party shall be confidential.

3. In the event the parties are unable to resolve the dispute by using a neutral third party or waive the requirement to seek such assistance, the Contractor will issue a written decision on the claim.

B. Formal Resolution

1. If a dispute has not been resolved by informal resolution, it may be submitted to binding arbitration upon agreement of both parties, by and in accordance with the Commercial Arbitration Rules of the American Arbitration Association (AAA). If arbitration is agreed to by both parties, such decision is irrevocable and the outcome of the arbitration shall be binding on all parties.

2. Each party to the arbitration shall pay its pro rata share of the arbitration fees, not including counsel fees or witness fees or other expenses incurred by the party for its own benefit.

3. Judgment on the award rendered by the arbitrator may be entered in any court having jurisdiction.

C. Litigation

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If arbitration is declined for such disputes, the parties may pursue litigation in any court of competent jurisdiction.

D. Governing Law

This Subcontract shall be interpreted and governed in accordance with all applicable federal and state laws and all applicable federal rules and regulations.

CLAUSE 5 – RESPONSIBILITY FOR TECHNOLOGY EXPORT CONTROL

The parties understand that materials and information resulting from the performance of this Subcontract may be subject to export control laws and that each party is responsible for its own compliance with such laws in accordance with DEAR 970.5225-1

COMPLIANCE WITH EXPORT CONTROL LAWS AND REGULATIONS,

incorporated herein by reference. The parties acknowledge that these export control obligations survive the termination of this Subcontract.

CLAUSE 6 – COST ACCOUNTING STANDARDS (CAS) LIABILITY

(Applicable to Subcontracts exceeding $2,500,000)

Clause 10 below incorporates into these GENERAL PROVISIONS clauses entitled, “COST ACCOUNTING STANDARDS” or “DISCLOSURE AND CONSISTENCY OF COST ACCOUNTY PRACTICES” and “ADMINISTRATION OF COST ACCOUNTING STANDARDS”. Notwithstanding the provisions of these clauses, or of any other provision of the Subcontract, the Subcontractor shall be liable to the Government for any increased costs, or interest thereon, resulting from any failure of the Subcontractor, with respect to activities carried on at the site of the work, or of a subcontractor, to comply with applicable cost accounting standards or to follow any practices disclosed pursuant to the requirements of such clause.

CLAUSE 7 – DISCLOSURE AND USE RESTRICTIONS FOR LIMITED RIGHTS

DATA

Generally, delivery of Limited Rights Data (or Restricted Computer Software) should not be necessary. However, only if Limited Rights Data will be used in meeting the delivery requirements of the subcontract, the following disclosure and use restrictions shall apply to and shall be inserted in, any FAR 52.227-14 Rights in Data – General (DEC 2007) Limited Rights Notice on any Limited Rights Data furnished or delivered by the Subcontractor or a lower-tier subcontractor:

A. These “Limited Rights Data” may be disclosed for evaluation purposes under the restriction that the “Limited Rights Data” be retained in confidence and not be further disclosed;

B. These “Limited Rights Data” may be disclosed to other contractors participating in the Government’s program of which this Subcontract is a part for information

Rev. 10.0 Jun 2020 11 or use in connection with the work performed under their contracts and under the restriction that the “Limited Rights Data” be retained in confidence and not be further disclosed; and

C. These “Limited Rights Data” may be used by the Government or others on its behalf for emergency repair or overhaul work under the restriction that the “Limited Rights Data” be retained in confidence and not be further disclosed.

CLAUSE 8 – ORDER OF PRECEDENCE

Any inconsistencies in the documents comprising this Subcontract shall be resolved by giving precedence in the following order: (a) the SCHEDULE OF ARTICLES and this Subcontract Signature Page; (b) these GENERAL PROVISIONS; (c) other referenced documents, exhibits, and attachments; and (d) any referenced specification or Statement of Work.

CLAUSE 9 – SECURITY REQUIREMENTS

A. This Subcontract is intended for unclassified, publicly releasable research or development work. The Contractor does not expect that results of the research project will involve classified information or Controlled Unclassified Information (CUI) (See 10 CFR part 1017). However, the Contractor may review the research work generated under this Subcontract at any time to determine if it requires classification or control as UCNI.

B. If, subsequent to the date of this Subcontract, a review of the information reveals that classified information or CUI is being generated under this Subcontract, then the security requirements of this Subcontract must be changed. If such changes cause an increase or decrease in costs or otherwise affect any other term or condition of this Subcontract, the Subcontract shall be subject to an equitable adjustment as if the changes were directed under the Changes clause of this Subcontract.

C. If the security requirements are changed, the Subcontractor shall exert every reasonable effort compatible with its established policies to continue the performance of work under the Subcontract in compliance with the change in the security requirements. If the Subcontractor determines that continuation of the work under this Subcontract is not practicable because of the change in security requirements, the Subcontractor shall notify the Contractor’s Procurement Representative in writing. Until the Contractor’s Procurement Representative provides direction, the Subcontractor shall protect the material as directed by the Contractor.

D. After receiving the written notification, the Contractor’s Procurement Representative shall explore the circumstances surrounding the proposed change in security requirements and shall endeavor to work out a mutually satisfactory

Rev. 10.0 Jun 2020 12 method to allow the Subcontractor to continue performance of work under this Subcontract.

E. Within 15 days of receiving the written notification of the Subcontractor’s stated inability to proceed, the Contractor’s Procurement Representative must determine whether (1) these security requirements do not apply to this contract or (2) a mutually satisfactory method for continuing performance of work under this Subcontract can be agreed upon. If this determination is not made, the Subcontractor may request the Contractor’s Procurement Representative to terminate the Subcontract in whole or in part. The Contractor’s Procurement Representative shall terminate the Subcontract in whole or in part, as may be appropriate, and the termination shall be deemed a termination under the terms of the Termination for the Convenience of the Government clause.

CLAUSE 10 – CLAUSES INCORPORATED BY REFERENCE

The FEDERAL ACQUISITION REGULATION (FAR) and the U.S. DEPARTMENT OF ENERGY ACQUISITION REGULATION (DEAR) clauses listed below, which are located in Chapters 1 and 9, respectively, of Title 48 of the Code of Federal Regulations, are incorporated by this reference as a part of these GENERAL PROVISIONS, as they exist on the effective date of this Subcontract, with the same force and effect as if they were given in full text, as prescribed below.

The full text of the clauses may be accessed electronically at:

https://www.acquisition.gov/browse/index/far

As used in the clauses, the term “contract” shall mean this Subcontract; the term “Contractor” shall mean the Subcontractor; the term “subcontractor” shall mean the Subcontractor’s subcontractor, and the terms “Government” and “Contracting Officer” shall mean the Contractor, except in FAR clauses 52.227-14 and 52.245-1, Alternate II, and DEAR clauses 970.5227-4, 952.227-11and 970.5232-3, in which clauses “Government” shall mean the United States Government and “Contracting Officer” shall mean the DOE/NNSA Contracting Officer for Prime Contract with the Contractor. As used in DEAR clauses 952.204-72 and 952.227-9, the term “DOE” shall mean DOE or the Contractor.

The modifications of these clause terms are intended to appropriately identify the parties and establish their contractual and administrative reporting relationship, and shall not apply to the extent they would affect the U.S. Government’s rights. The Subcontractor shall include the listed clauses in its subcontract(s) at any tier, to the extent applicable.

APPLICABLE TO ALL SUBCONTRACTS UNLESS OTHERWISE INDICATED

BELOW:

FAR 52.203-17 CONTRACTOR EMPLOYEE WHISTLEBLOWER RIGHTS

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FAR 52.204-25 PROHIBITION ON CONTRACTING FOR CERTAIN

TELECOMMUNICATIONS AND VIDEO SURVEILLANCE

SERVICES OR EQUIPMENT

FAR 52.215-23 LIMITATIONS ON PASS-THROUGH CHARGES

FAR 52.216-7 ALLOWABLE COST AND PAYMENT

(substitute 31.3, in subcontracts with educational institutions and 31.7 in subcontracts with nonprofit organizations for 31.2 in paragraph (a))

FAR 52.216-15 PREDETERMINED INDIRECT COST RATES

FAR 52.222-21 PROHIBITION OF SEGREGATED FACILITIES

FAR 52.222-26 EQUAL OPPORTUNITY

FAR 52.222-50 COMBATING TRAFFICKING IN PERSONS

FAR 52.223-3 HAZARDOUS MATERIAL IDENTIFICATION AND

MATERIALSAFETY DATA with ALTERNATE I (Applies only if Subcontract involves delivery of hazardous materials)

FAR 52.224-3 PRIVACY TRAINING

(Applicable only if Subcontractor employees will have access to a system of records; create, collect, use, process, store, maintain, disseminate, disclose, dispose, or otherwise handle personally identifiable information;

or design, develop, maintain, or operate a system of records.)

FAR 52.225-13 RESTRICTIONS ON CERTAIN FOREIGN PURCHASES

DEAR 970.5225-1 COMPLIANCE WITH EXPORT CONTROL LAWS AND

REGULATIONS

DEAR 970.5227-4 AUTHORIZATION AND CONSENT, Paragraph (a).

DEAR 952.204-71 SENSITIVE FOREIGN NATIONS CONTROLS

(Applies if the Subcontract is for unclassified research involving nuclear technology)

DEAR 952.227-9 REFUND OF ROYALTIES

(Applies if “royalties” of more than $250 are paid by a subcontractor at any tier)

DEAR 952.227-11 PATENT RIGHTS – RETENTION BY THE CONTRACTOR (SHORT

FORM

(Applies if the Subcontractor is a domestic small business firm or nonprofit organization as set forth in 48 CFR 27.301. If Subcontractor does not qualify in accordance with 48 CFR 27.301, it may request a patent waiver pursuant to 10 CFR 784)

FAR 52.227-14 [Check provision below that applies OR include only applicable provision]

☐RIGHTS IN DATA – GENERAL with ALTERNATE V including new paragraph (j) and DEAR 927.409 revised paragraphs (a) and (d)(3). (Applies if the Subcontract is for development work, or for basic and applied research where computer software is specified as a Deliverable in the Statement of Work or other special circumstances apply as specified in the Agreement)

☒ RIGHTS IN DATA – GENERAL with ALTERNATE IV, and revised paragraph (c) (1) and DEAR 927.409, revised paragraph

(a) Definitions. (Applies if the Subcontract is for basic or applied

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Research and computer software is not specified as a Deliverable in the Statement of Work, and no other special circumstances apply Per DEAR 927.409)

FAR 52.227-16 ADDITIONAL DATA REQUIREMENTS

FAR 52.227-23 RIGHTS TO PROPOSAL DATA (TECHNICAL)

(Applies if the Subcontract is based upon a technical proposal)

FAR 52.229-10 STATE OF NEW MEXICO GROSS RECEIPTS AND

COMPENSATING TAX

(Applies if any part of this Subcontract is to be performed in the State of New Mexico)

DEAR 970.5232-3 ACCOUNTS, RECORDS, AND INSPECTION

FAR 52.232-20 LIMITATION OF COST

(Applies if the Subcontract is fully funded)

FAR 52.232-22 LIMITATION OF FUNDS

(Applies if the Subcontract is incrementally funded)

DEAR 952.235-71 RESEARCH MISCONDUCT

FAR 52.242-15 STOP-WORK ORDER with ALTERNATE I FAR 52.243-2 CHANGES – COST REIMBURSEMENT with ALTERNATE V FAR 52.244-2 SUBCONTRACTS with ALTERNATE I. Insert in Paragraph (e)(2): " If the Contractor has an approved purchasing system and consent is not required under paragraph (c), or (d) of this clause, the Contractor nevertheless shall notify the Contracting Officer reasonably in advance of entering into any (i) cost-plus-fixed-fee subcontract, or (ii) fixed-price subcontract that exceeds either the simplified acquisition threshold, as defined in FAR 2.101 on the date of subcontract award, or 5 percent of the total estimated cost of this contract. The notification shall include the information required by paragraphs (e)(1)(i) through (iv) of this clause. "

FAR 52.245-1 GOVERNMENT PROPERTY (COST-REIMBURSEMENT, TIME-

AND- MATERIALS, OR LABOR-HOUR CONTRACTS with Alternate II (APR 2012). Paragraphs revised (e)(3). Insert DEAR Subpart 945.5, after the reference to FAR Subpart 45.5).

FAR 52.246-9 INSPECTION OF RESEARCH AND DEVELOPMENT (SHORT

FORM)

FAR 52.247-63 PREFERENCE FOR U.S.-FLAG AIR CARRIERS

(Applies if the Subcontract involves international air transportation)

FAR 52.247-64 PREFERENCE FOR PRIVATELY OWNED U.S.-FLAG

COMMERCIAL VESSELS

DEAR 952.247-70 FOREIGN TRAVEL

FAR 52.249-5 TERMINATION FOR CONVENIENCE OF THE GOVERNMENT

(EDUCATIONAL AND OTHER NONPROFIT INSTITUTIONS)

DEAR 952.217-70 ACQUISITION OF REAL PROPERTY

(Applies if the Subcontract involves leased space that is reimbursed) DOE O 142.3B Chg 1 UNCLASSIFIED FOREIGN NATIONAL ACCESS PROGRAM

DOE O 486.1A FOREIGN GOVERNMENT SPONSORED OR AFFILIATED

ACTIVITIES

DOE O 550.1 Chg 1 OFFICIAL TRAVEL

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APPLICABLE IF THE SUBCONTRACT EXCEEDS $20,000:

FAR 52.222-36 Equal Opportunity FOR WORKERS WITH DISABILITIES

APPLICABLE IF THE SUBCONTRACT EXCEEDS $150,000:

FAR 52.222-54 EMPLOYMENT ELIGIBILITY VERFICATION

APPLICABLE IF THE SUBCONTRACT EXCEEDS $200,000:

FAR 52.203-7 ANTI-KICKBACK PROCEDURES

FAR 52.203-12 LIMITATION ON PAYMENTS TO INFLUENCE CERTAIN FEDERAL

TRANSACTIONS

FAR 52.222-35 EQUAL OPPORTUNITY FOR VETERANS

FAR 52.222-37 EMPLOYMENT REPORTS ON VETERANS

APPLICABLE IF THE SUBCONTRACT EXCEEDS THE SIMPLIFIED ACQUISITION

THRESHOLD:

Simplified Acquisition Threshold as defined in FAR 2.101, Definitions

FAR 52.203-5 COVENANT AGAINST CONTINGENT FEES

FAR 52.203-6 RESTRICTIONS ON SUBCONTRACTOR SALES TO THE

GOVERNMENT

FAR 52.203-10 PRICE OR FEE ADJUSTMENT FOR ILLEGAL OR IMPROPER

ACTIVITY

FAR 52.219-8 UTILIZATION OF SMALL BUSINESS CONCERNS

DEAR 970.5227-5 NOTICE AND ASSISTANCE REGARDING PATENT AND

COPYRIGHT INFRINGEMENT

APPLICABLE IF THE SUBCONTRACT EXCEEDS $900,000:

FAR 52.219-9 SMALL BUSINESS SUBCONTRACTING PLAN

(Applies to any Subcontract greater than $900,000, to other than a small business, unless there are no subcontracting opportunities)

APPLICABLE IF THE SUBCONTRACT EXCEEDS $2,500,000

FAR 52.215-10 PRICE REDUCTION FOR DEFECTIVE COST OR PRICING DATA

(Applies to any Subcontract greater than $2,500,000)

FAR 52.215-11 PRICE REDUCTION FOR DEFECTIVE COST OR PRICING DATA-

MODIFICATIONS not used when 52.215-10 is included. In subcontracts greater than $2,500,000.

FAR 52.215-12 SUBCONTRACTOR COST OR PRICING DATA. Applies if 52.215-10 applies. SUBCONTRACTOR COST OR PRICING DATA

FAR 52.215-13 SUBCONTRACTOR COST OR PRICING DATA- MODIFICATIONS.

Applies if 52.215-11 applies.

FAR 52.230-2 COST ACCOUNTING STANDARDS, excluding paragraph (b) (Applies to nonprofit organizations if they are subject to full CAS coverage as set forth in 48 CFR Chapter 99, Subpart 9903.201-2 (FAR Appendix B).

OR

Rev. 10.0 Jun 2020 16

FAR 52.230-3 DISCLOSURE AND CONSISTENCY OF COST ACCOUNTING

PRACTICES, excluding paragraph (b) (Applies to nonprofit organizations if they are subject to modified CAS coverage as set forth in 48 CFR Chapter 99, Subpart 9903.201-2 (FAR Appendix B). Refer to AMS Form 009, Section XIII, if checked, for applicability).

FAR 52.230-5 COST ACCOUNTING STANDARDS – EDUCATIONAL

INSTITUTION, excluding paragraph (b).

FAR 52.230-6 ADMINISTRATION OF COST ACCOUNTING STANDARDS

APPLICABLE IF THE SUBCONTRACT EXCEEDS $7,500,000

FAR 52.203-13 CONTRACTOR CODE OF BUSINESS ETHICS AND CONDUCT

FAR 52.203-14 DISPLAY OF HOTLINE POSTER(S)

(END OF APPENDIX A GENERAL PROVISIONS)

Statement of Work 472524

Attachment A Brookhaven National Laboratory Statement of Work 472524 Managed by Brookhaven Science Associates June 05, 2026 For the U.S. Department of Energy Page 1 of 2

Statement of Work for Quality Control Testing of DUNE Cold Electronics

Background:

Brookhaven National Laboratory (BNL) is engaged in the fabrication of Time Projection Chamber (TPC) Detector Electronics for the Deep Underground Neutrino Experiment (DUNE). To support this effort, BNL requires assistance with the quality control (QC) testing of specific electronics subcomponents. The Contractor will support BNL in meeting DUNE's production schedule and quality requirements by contributing to the testing of Cold Electronics (CE) components.

Scope of Work The Contractor shall perform quality control testing of DUNE CE components, specifically focusing on:

• Frontend chips (LArASIC chips)

• Frontend MotherBoards (FEMBs)

All QC testing shall be conducted at BNL using established test procedures and acceptance criteria provided by BNL (Attachment 1 to this Statement of Work).

Assigned personnel shall perform routine testing operations, including:

• Preparing components for testing in accordance with established procedures.

• Setting up, initiating, and monitoring automated test runs.

• Performing routine operational tasks during testing.

• Completing post-test activities, including disconnecting tested components from the test apparatus, inspecting for proper handling, and returning components to their original packaging.

• Promptly notifying designated BNL personnel of any equipment malfunctions, abnormal test conditions, or other issues encountered during testing.

It is preferred that the contractor is located within 30 miles of BNL to allow for daily commuting to the site.

The Contractor shall provide the following during the period of performance:

1. Provision of Qualified Personnel:

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APPENDIX B

The Contractor will supply qualified undergraduate students with appropriate technical skills and relevant training to perform QC testing on-site at BNL as described in paragraph 6 below.

Work must be performed under the supervision of a senior DUNE collaborator from the Offeror’s home institution. BNL will only cover the cost of the qualified undergraduate students and will not cover the cost of supervision.

2. Shift-Based Testing Support:

Assigned students will participate in QC testing operations by taking shifts at BNL, under the guidance BNL personnel.

3. Shift Structure and Schedule:

a. QC testing shifts will follow a standard format of two consecutive four-hour shifts per workday (typically between 8:00 AM and 7:00 PM, Monday through Friday).

b. Each shift will be four hours long, with two shifts scheduled per day as coordinated by the technical representative.

c. The contractor shall provide shift scheduling to make sure that all shifts are covered, at no cost to BNL

4. Shift Instructions and Coordination:

a. Each student (shifter) will receive detailed instructions and shift plans from the designated shift coordinator at the beginning of each shift.

b. The Contractor will manage the scheduling of personnel for each shift and ensure appropriate staffing levels based on testing needs.

c. Shift scheduling will be coordinated with the DUNE CE component production and delivery schedule which will be provided by BSA Technical Representative after award of contract.

5. Substitution Protocol:

In the event a scheduled shifter becomes unavailable, the Contractor will notify BNL Technical Representative at least 24 hours in advance to facilitate the arrangement of a substitute.

6. Personnel Qualifications and Training Requirements Personnel assigned to this work shall possess the qualifications necessary to safely and effectively perform quality control testing activities in a laboratory environment. At a minimum, assigned personnel shall:

a. Be enrolled in, or have completed, coursework in physics, engineering, computer science, or a related technical field.

b. Must possess the ability to follow written procedures, verbal instructions, and direction provided by BNL personnel and designated shift coordinators.

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c. Possess basic laboratory skills, including the safe handling of electronic components, use of common hand tools, operation of computer-based test systems, and accurate recording of test results.

d. Be capable of handling and transporting electronic assemblies and related equipment used in the testing process.

e. Successfully complete all required BNL safety, environmental, and operational training prior to performing work (including cryogenic safety training and oxygen deficiency hazard safety training).

f. Must possess the ability to properly use required personal protective equipment (PPE), including face shields, cryogenic gloves, electro-static-discharge PPE, other protective equipment required for cryogenic operations.

g. Be able to safely participate in routine laboratory activities associated with QC testing, including transferring liquid nitrogen from transport dewars to test equipment in accordance with approved procedures and training.

h. Maintain a strong commitment to safety, including protection of personnel, equipment, and experimental hardware, and comply with all applicable BNL safety requirements and work controls.

The Contractor shall ensure that all assigned personnel satisfy these requirements and are qualified to perform the assigned work before being scheduled for shifts at BNL.

Total number of hours:

The total estimated number of personnel hours required for the QC testing effort is: 2,000 hours.

Vladimir Tishchenko 06/29/2026 BNL Technical Representative

“This information is controlled by the U.S. Department of Commerce Export Administration Regulations 15 CFR Parts 730-774 as EAR99 Technology.”

FEMB-VD Quality Control Test Setup & Quality Control Procedure

Version Date Author Notes v7.0 2026-04-10 K. Flores, L. Ke, S. Gao, V. Tishchenko Implemented most re-cent QC workflow

Contents

1 Introduction 2

2 List of Equipment 3

2.1 CTS (Cryogenic Testing System)

2.2 WIB Box

2.3 Cold Electronics (CE) Box related accessories

2.4 Personal Protective Equipment (PPE) for Tester

3 Quick Overview of the Operation Procedure 9

4 Itemized QC Procedure 13

A CTS LN2 Filling 30

B CE Box Preparation 36

C Moving CE Box Support Structure to CTS Chamber 45

D Connecting Cables to the WIB Side 47

E Disassembly and Packaging 49 E.1 Disconnecting cables on WIB adapter board E.2 Disassemble the CE support structure E.3 Disassemble the CE Boxes

F Troubleshooting 57 F.1 Power Supply Communication Problems F.2 CTS Control Box Communication Problems F.3 LN2 Level Problems F.4 Warm or Cold Test Failures F.5 Network Upload Problems F.6 General Recommendation

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APPENDIX B

(ATTACHMENT 1)

1 Introduction

This document guides the reader through the setup and testing procedure for the Front-End Motherboards (FEMBs) that will be used in the DUNE detector. The procedure follows a defined Quality Control (QC) workflow designed to verify the functionality of the FEMBs under both room-temperature and cryogenic operating conditions.

The QC sequence includes three main testing stages: an initial full test at room temperature (Warm QC Test), a full test at cryogenic temperature (Cold QC Test) to reproduce detector operating conditions, and a final checkout after the boards have returned to room temperature.

This full temperature cycle helps verify that the FEMBs remain functional before, during, and after exposure to cryogenic conditions.

In addition to the testing sequence itself, this manual also describes the required equipment, the preparation of the test setup, the installation of the FEMBs into the CTS, the necessary cable connections, and the disassembly and packaging steps after testing is complete.

The document is structured as follows:

• Section 2 lists the equipment used during the QC procedure and defines the reference codes used throughout the document.

• Section 3 provides a high-level overview of the full QC workflow, including the prepara-tion, warm test, cold test, and post-QC stages.

• Section 4 presents the full itemized QC procedure as followed by the operator during testing.

• Section A explains how to refill the CTS LN2 dewar when needed.

• Section B describes how to prepare the CE boxes for testing.

• Section C explains how to move the CE box support structure into the CTS chamber.

• Section D describes how to connect the system cables on the WIB side.

• Section E explains the disassembly and packaging procedure after testing is complete.

• Section F is reserved for troubleshooting guidance.

We strongly recommend that the reader goes through this manual entirely before starting to perform any tests.

“This information is controlled by the U.S. Department of Commerce Export Administration Regulations 15 CFR Parts 730-774 as EAR99 Technology.”

2 List of Equipment

Tables 1-4 describe all the equipment necessary to perform the QC tests.

2.1 CTS (Cryogenic Testing System)

The CTS manual can be found here. These items are illustrated in Figure 1.

Code Name Notes

101 CTS chamber

102 CTS controller box

103 CTS lid Including hinge, 2× stoppers, 2× lid clamps

104 CTS Dewar Also known as 50 L dewar

105 ESD monitor

106 LN2 Dewar Includes Transfer Line

Table 1: List of CTS components and their corresponding codes.

Figure 1: CTS Components.

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https://brookhavenlab-my.sharepoint.com/:b:/g/personal/sgao_bnl_gov/EYBfKOCYR0tJkLm6QqbHEWkBhgVikwEYbWlvS6rUJUukuQ?e=g939Sm

2.2 WIB Box

The WIB box is the metal box located on the right side of the CTS. The color of the box varies with test site. All the components are listed in Table 2, and illustrated in Figures 2 and 3.

Code Name Notes

201 WIB box

202 Fiber to RJ45 converter

203 12V/6A DC power supply

204 12V WIB power cable

205 1 m fiber

206 Ethernet cable

207 CTS-WIB ground strip Located behind the CTS

208 WIB strain relief holder

209 Power cable strain relief clamp

210 Data cable strain relief clamp

Table 2: List of WIB box components and their corresponding codes.

Figure 2: WIB Box Components.

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Figure 3: WIB Box Components (continued).

“This information is controlled by the U.S. Department of Commerce Export Administration Regulations 15 CFR Parts 730-774 as EAR99 Technology.”

2.3 Cold Electronics (CE) Box related accessories

The components of the CE Box test assembly are described in Table 3, and illustrated in Figures 4 and 5.

Code Name Notes

301 CE box support structure

302 Bottom Fastener 302-A, 302-B

303 Top Fastener 303-A, 303-B

304 1 m cable bundle with terminators

305 4× Toy TPC with cables B1, B2 for Bottom FEMB, T1, T2 for top FEMB

306 VD MiniSAS cable clamp 2 pcs.

307 Custom covers B: bottom FEMB, T: top FEMB

308 Code Scanner Tera 1D & 2D Scanner with base and bluetooth dongle.

309 HD MiniSAS cable adapter 2 pcs.

Table 3: List of CE support structure components and their corresponding codes

Figure 4: CE Box Components.

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https://tera-digital.com/products/d6100-2d-wireless-barcode-scanner-with-stand

Figure 5: CE Box Components (continued): Code Scanner.

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2.4 Personal Protective Equipment (PPE) for Tester

The list of PPE that the tester should wear while performing QC tests is shown in Table 4, and illustrated in Figure 6.

Code Name Notes

401 Long Pants

402 Long Sleeve Top

403 Closed Toe Shoes

404 ESD-safe gloves or Latex gloves While handling CE-boxes

405 Antistatic Wrist Strap Connect to ESD monitoring while han-dling hardware

406 Cryogenic Gloves To be worn during LN2 filling

407 Cryogenic Face Mask To be worn during LN2 filling

408 ODH Monitor McMaster-Carr Oxygen Monitor

Table 4: List of PPE for the tester to wear during QC tests.

Figure 6: PPE Components.

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https://www.mcmaster.com/18995T81/

3 Quick Overview of the Operation Procedure

The overall operation procedure consists of 4 phases: Preparation, Warm Test, Cold Test and Post-QC. This is illustrated in Figure 7.

Figure 7: Overall Operation Procedure.

Preparation

Before conducting the QC tests, a preparation process is required to set up the test environment with the CTS. This process includes:

• CTS Liquid Nitrogen (LN2) filling

• CE box preparation

• System moved to CTS chamber

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Warm QC Test

The FEMB QC Test procedure starts with a QC test in room temperature, referred to as Warm QC Test. Only the boards that pass the Warm QC Test will go through the Cold QC Test. Please, refer to Figure 8 for a global view of the procedure. Here, the Warm QC Test is highlighted in yellow.

Figure 8: Workflow for Warm QC Test.

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Cold QC Test

The cold test is the second phase of the QC Procedure, consisting of a detailed scan to verify basic functionality under cryogenic conditions. Refer to Figure 9 for an overall view of the procedure.

Figure 9: Workflow for Cold QC Test.

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Post-QC

After the Cold QC Test is over and the boards are brought back to warm temperature, the script will run a Final Checkout Test to make sure that neither the LN2 immersion for the Cold QC Test nor the gradual increase of temperature of the warm up process damaged them.

An overview of the Post-QC Test can be seen in Figure 10.

Figure 10: Post-QC Test workflow.

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4 Itemized QC Procedure

This QC Procedure consists on running a single application that will be guiding the user throughout the test with illustrated pop-up windows. This newer version of the QC script has been carefully designed to automate as many things as possible. To begin with the QC Procedure, run the FEMB QC script in the terminal:

$ python ./CTS_FEMB_QC_top.py

From here on, the script will guide you through the tests. You need to follow the instructions showed in the terminal, and carefully read the information showed in the pop-up windows.

1. First, you have to input your name and email address (twice) and check that the CTS chamber is empty.

Figure 11: Starting the QC Test.

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2. Open a separate terminal and run the Monitor Script: CTS Monitor.py. Set this terminal aside and keep it open for the remaining of the test.

3. After typing confirm, you will be asked to fill out the Log Sheet. This document serves as a log to keep track of everything that happens during the QC tests. Make sure to write down anything you think is important.

Figure 12: Script is asking the user to run the Monitoring Script and fill out the Log Sheet.

4. Type Y if you were able to open the Log Sheet.

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5. Next, the app will check if the LN2 Dewar is full. If it is, it will prompt you to move to the next stage of the testing (Step 9). If it is not, (as shown in Figure 13), it will provide with instructions on how to refill it.

Figure 13: Checking the Dewar’s LN2 level.