B.1 RFQ 472524-Updated Due Date 04 Aug 2026.pdf
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- Solicitation number
- 472524
- Issued by
-
Department of Energy Office of Science
About this file
This is a Request for Quotation (RFQ) issued by Brookhaven Science Associates, LLC for quality control testing of Deep Underground Neutrino Experiment (DUNE) cold electronics. RFQ Number 472524 solicits services for comprehensive testing of Time Projection Chamber (TPC) Detector Electronics, specifically Frontend Chips (LArASIC chips) and Frontend Mother Boards (FEMBs). The procurement is classified under NAICS Code 541380 (Testing Laboratories and Services) with a 500-employee size standard for small business determination. This is a full and open competition conducted under a Cost Reimbursement contract type with payment terms to be determined. The base period of performance is 12 months from the award date, with an optional year available that would extend performance to 24 months total.
Questions are due by July 20, 2026, with quotations due by July 28, 2026, by 4:00 PM ET. All pricing must be submitted on the Quotation Pricing Sheet (Enclosure C) and quoted in U.S. dollars FOB Brookhaven National Laboratory, including freight and all associated costs. Quotations must remain valid for 90 days. Award will be made to the responsive and responsible offeror submitting the lowest total price while meeting all technical requirements and RFQ qualifiers. All vendors must be registered in the System for Award Management (SAM) with a Unique Entity ID, or if foreign, must complete AMS-Form-050. The contract will be subject to Department of Labor Wage Determination No. 2015-4157 (Service Contract Act). Submissions must be sent via email to Shaylyn Price (sprice@bnl.gov) with RFQ Number 472524 in the subject line. The successful offeror must complete Vendor ACH Authorization Form, W-9 Form (or W-8 for foreign vendors), and other required documentation prior to contract placement.
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Request for Quotation (RFQ)
February 2025 AMS-Template-003 Rev. 4
Procurement & Property Management Division
Building SUSC 101 P.O. Box 5000
Upton, NY 11973-5000 Phone (631)-344-2980 sprice@bnl.gov managed by Brookhaven Science Associates for the U.S. Department of Energy www.bnl.gov
REQUEST FOR QUOTE (RFQ) NUMBER 472524
DESCRIPTION: Quality Control Testing of DUNE (Deep Underground Neutrino
Experiment) Cold Electronics Issued By:
Brookhaven Science Associates, LLC Brookhaven National Laboratory P.O. Box 5000 Upton, NY 11973-5000
Buyer/Contracts Specialist:
Name: Shaylyn Price Telephone No.: 631-344-2980 Email: sprice@bnl.gov
Ship To Address:
Brookhaven National Laboratory Receiving: Bldg. 98 Rochester Street Upton, New York 11973-5000
Anticipated Freight Terms:
FOB Destination, Freight Prepaid
Anticipated Period of Performance:
Base Period: Award date + 12 Months
*This requirement will include an option year.
Should the optional year be exercised the period of performance shall end 24 months from date of award. See Enclosure A for additional details.
Questions Due Date: 20 July 2026 Quote Due Date & Time: 28 July 2026 04 August 2026
Contract Type: Cost Reimbursement Payment Terms: TBD
*Brookhaven is a tax-exempt entity. Quote Validity: Quotes shall remain valid for 90 days
1.0 INTRODUCTION
Brookhaven Science Associates, LLC (herein known as “BSA”), operator of Brookhaven National Laboratory (BNL) under a Prime Contract (DE-SC0012704) with the U.S. Department of Energy (DOE), herewith solicits your quote for subject requirement as outlined in the Draft Contract 472524 (Enclosure A)
NAICS: The North American Industry Classification System (NAICS) Code for this RFQ is 541380- Testing Laboratories and Services . The stated size standard is 500 Employees. The stated size shall be the sole determining factor as to classification (small or large business) of an Offeror. It is the responsibility of the Offeror to affirm its Representations and Certifications and size status are accurate and up to date in the System for Award Management (SAM) (www.SAM.gov).
This procurement:
mailto:sprice@bnl.gov http://www.sam.gov/
February 2025 2 of 4 AMS-Template-003 Rev. 4
• Is being solicited for full and open competition.
2.0 SCOPE OF WORK
The Offeror shall furnish all labor and services for quality control testing of the Time Projection Chamber (TPC) Detector Electronics for the Deep Underground Neutrino Experiment (DUNE) specifically focusing on Frontend Chips (LArASIC chips) and Frontend Mother Boards (FEMBs) in strict accordance with the attached Draft Contract 472524 (Enclosure A).
3.0 BASIS OF AWARD
BSA will make award to the responsive and responsible Offeror who submits the lowest total price and who meets all of BSA’s technical requirements and RFQ Qualifiers, as stated herein. Total price including options, will be evaluated to determine the lowest price. The quote provided must include all necessary descriptive information to clearly demonstrate how the proposed services meets all requirements specified in this solicitation. BSA is not responsible for locating or securing any information that is not furnished with the offer.
The resultant award shall be subject to the terms & conditions of Enclosure A. The Offeror shall clearly note its acceptance in full. Any exceptions shall be noted by redlining the Draft Contract and Terms and Conditions document with “tracked changes” turned ON. The Offeror shall not construe any noted exceptions to be accepted by BSA.
An Offeror that takes exceptions to BSA terms & conditions or fails to provide all requirements of this RFQ may be deemed non-responsive and may not be considered for award.
3.1 QUALIFIERS:
The following criteria establishes the minimum mandatory requirements for this solicitation. Offerors must meet every requirement to be considered responsive. Failure to provide the requested evidence for any item will not be considered for award.
3.1.1. The Offeror must provide a CV, Resume, or other documentation explaining how they meet all qualifications listed in the statement of work.
4.0 FORMS OF QUOTATION AND MANNER OF SUBMISSION
A complete quotation, including the signed Quotation Pricing Sheet (Enclosure C), must be received by BSA no later than the due date and time listed on page 1 of this RFQ. Any offer received after this time and date may not be considered. Quotations will be opened in private. Quotations, including their withdrawal or modification, received after the closing date shall be considered late. Such responses will only be considered for award if it is in BSA’s best interest to do so.
BSA will only accept email submissions of formal quotations:
• Email submissions must include the signed Quotation Pricing Sheet
(Enclosure C). Emails will be sent to Buyer/Contracts Specialist listed on page 1 of this RFQ with the BSA RFQ Number 472524 in the Subject Line.
February 2025 3 of 4 AMS-Template-003 Rev. 4
All questions must be submitted via email. Replies to questions will be provided in writing and, if considered to be of general interest, will be transmitted to all other Offerors.
5.0 PRICING AND SUPPORTING DOCUMENTATION
5.1 Pricing Quotation and Supporting Documentation:
The Offeror shall complete and return the Quotation Pricing Sheet (Enclosure C) attached to this document. Prices shall be all inclusive and quoted in U.S.
dollars, FOB, Brookhaven National Laboratory, Upton, Long Island, New York (freight included), including any import duties, customs, and associated costs, if applicable.
5.2 System For Award Management (SAM):
In order to support DOE reporting requirements, BSA requires all its vendors/contractors to be registered in the U.S. Government supplier database entitled System for Award Management (SAM) with their Unique Entity ID number (UEI #). Registration can be performed online at www.SAM.gov.
If not already registered, please register as soon as possible since failure to do so may preclude BSA from doing business with your organization. Please note that there is no charge for SAM registration. When registering, you are strongly urged to copy and paste www.SAM.gov onto your browser address rather than utilizing your search engine. Utilizing your search engine may redirect you to an erroneous site. You may obtain assistance in completing your registration by contacting the Federal Help Desk at 866-606-8220 or by contacting your local APEX Accelerator Representative (formerly known as the Procurement Technical Assistance Center (PTAC), which can be found at https://napex.us.
* Foreign vendors are not required to be registered in SAM but must fill out AMS-Form-050 (Enclosure B).
5.3 Representations and Certifications:
AMS-Form-050 (Enclosure B) is only required for vendors that are not currently active and registered in SAM.gov. A current copy (less than 12 months prior to the date of solicitation) of Supplier Specific Representations & Certifications AMS-Form-050 (Enclosure B) must be on file with BSA’s Procurement and Property Management (PPM) Division before a purchase order/contract can be placed. The attached AMS-Form-050 (Enclosure B) has been included for informational purposes. At the time of award, the successful Offeror will be asked to complete AMS-Form-050 (Enclosure B) if it is not already on file.
6.0 FAIR LABOR STANDARDS
The anticipated awarded contract will be subject to U.S. Department of Labor Wage Determination No. 2015-4157, Revision No. 31 dated 03/30/2026. The Occupation Codes and corresponding rates established under the Service Contract Act (SCA) http://www.sam.gov/ http://www.sam.gov/ https://napex.us/
February 2025 4 of 4 AMS-Template-003 Rev. 4 shall apply for all positions proposed. However, Section 13(a)(l) of the FLSA provides an exemption from both minimum wage and overtime pay for employees employed as bona fide executive, administrative, or professional employees. Job titles do not determine exempt status. In order for an exemption to apply, an employee's specific job duties and salary must meet all the requirements of the Department's regulations. For additional information, visit the Wage and Hour Division Website:
https://www.dol.gov/agencies/whd and/or call the toll-free information and helpline, available 8 a.m. to 5 p.m. in your time zone, 1-866-4USWAGE (1-866-487-9243).
When state law differs from the federal FLSA, an employer must comply with the standard most protective to employees. Links to your state labor department can be found at www.dol.gov/agencies/whd/contact/local-offices.
7.0 OTHER REQUIRED FORMS AND DOCUMENTS
The successful Offeror will be required to complete the following forms (if applicable):
• Vendor ACH Authorization Form, Enclosure D.
• W-9 Form, Enclosure E.
• W-8 Form, Enclosure F, will need to be completed in lieu of the W-9
Form if Vendor is foreign.
8.0 CLOSURE
We trust that the information contained herein is sufficient to permit your company to prepare a complete and definitive quotation; however, should you have any questions, please contact the Contract Specialist, Shaylyn Price at sprice@bnl.gov.
Enclosures: A. Draft Contract 472524 B. AMS Form 050 Reps and Certs C. AMS Form 043 Quotation Pricing Sheet D. Vendor ACH Authorization Form E. W-9 Form (Domestic Vendors) F. W-8 Form (Foreign Vendors) https://www.dol.gov/agencies/whd http://www.dol.gov/agencies/whd/contact/local-offices
| 1.0 INTRODUCTION |
| 2.0 SCOPE OF WORK |
| 3.0 BASIS OF AWARD |
| 4.0 FORMS OF QUOTATION AND MANNER OF SUBMISSION |
| 5.0 PRICING AND SUPPORTING DOCUMENTATION |
8.0 CLOSURE
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