Summary of Emergency FEMA TC File

This document pertains to a Request for Proposals issued by the City of Pasadena Housing Department for federal labor compliance services supporting construction projects funded by the U.S. Department of Housing and Urban Development, specifically through the Community Development Block Grant (CDBG) and Home Investment Partnership (HOME) programs. The selected consultant will provide comprehensive labor compliance support throughout all project phases, including pre-construction, construction monitoring, and project close-out activities. Key responsibilities encompass reviewing bid documents, verifying prevailing wage determinations, conducting contractor compliance monitoring, reviewing certified payroll records, performing worker interviews, and ensuring proper documentation and reporting in accordance with federal regulations. The initial contract term is one year from execution, with three optional one-year extension periods subject to City Manager approval. Questions must be submitted by May 4, 2026, at 12:00 p.m., and proposals are due electronically through the City's eProcurement Portal by May 8, 2026, at 3:00 p.m. Technical proposals are limited to a maximum of 50 pages combined with qualifications and supporting data.

Compensation is structured as a single blended hourly rate covering all services including labor, overhead, administrative support, travel, equipment, materials, and any subconsultant expenses, with no specific budget range identified in the procurement documents. Required qualifications include a minimum of three years' experience administering federal labor compliance for HUD-funded projects, with demonstrated expertise in Davis-Bacon and Related Acts compliance and Section 3 requirements; Build America, Buy America (BABA) experience is preferred. Evaluation criteria are weighted as follows: Relevant Experience & Qualifications (30%), Project Approach & Understanding (20%), Key Personnel (15%), References/Past Performance (10%), and Cost Proposal utilizing a ratio method (25%). All proposers must comply with the Pasadena Living Wage Ordinance for contracts exceeding $25,000 and the City's Local Preference and Priority Guidelines. All vendors must have active SAM registration with a valid Unique Entity Identifier (UEI), and must submit required certifications including Declaration of Non-Collusion, Conflict of Interest Disclosure, Equal Employment Opportunity certifications, and Federal Required Certifications regarding lobbying compliance.