EGYN 21-1002 (Design) Repair Electrical Transformers B820, B830

Statement of Work Architect-Engineer (A/E Design) Services

Design - Repair Electrical Transformers Buildings 820, 830 (B820, B830)

Cavalier SFS, ND

Date: 28 August 2025

Project Number: EGYN 21-1002

Contract Number: XXXXX

1. General Requirements: The A/E Design shall provide all contract documents necessary to issue a Construction contract as specified in the Project Description Para. 2. The Final A/E Design shall develop a comprehensive A/E design to satisfy the requirements specified in this Contract.

1.1. Services Required: TITLE I Design Services required to develop a comprehensive A/E design to satisfy the requirements specified in this Contract. The completed services shall result in a complete Issued For Construction (IFC) set of documents to include drawings, specifications, a construction Statement of Work (SOW), a submittal register, and construction cost estimate. A Design Analysis will be provided as a deliverable to be included with the design submittals. Document formats shall be required to meet the Government’s requirements (examples and/or templates will be provided upon award).

1.2. The A/E Design shall provide all contract documents necessary to issue a ‘Construct’ (or ‘Build’) delivery order as specified in the Project Description.

1.3. The A/E Design shall conform with DoD Building Code (UFC-1-200-01) and all associated criteria;

Unified Facilities Criteria (UFC) and United Facilities Guide Specifications (UFGS) can be found at the Whole Building Design Guide website at wbdg.org.

1.4. The A/E Design shall include a construction cost estimate. This shall be broken out by Construction Specifications Institute (CSI) Divisions.

1.5. The A/E Design shall include a complete assessment of the facility, considering current and projected demands of the facility, and a pre-design information-gathering meeting with Government stakeholders.

1.6. The Designer shall review as-built records and existing conditions, note discrepancies, and provide corrections in the design drawings.

1.7. The Designer shall hold a design review meeting with the Government between seven and fourteen calendar days after each design submittal.

1.8. Review Comments. Following the Government’s review of each design level submittal, the Contracting Officer shall provide the Contractor with a copy of the review comments. The Contractor is not responsible for the time used by the Government for reviewing design submittals that may extend beyond that allotted in the schedule.

1.9. Contractor Response to Review Comments: The Contractor shall respond in writing to each of the review comments referenced to the applicable documents within ten (10) business days after receipt of the comments. If the Contractor disagrees with comments, they shall include an explanation of why they disagree in their response. The Government Project Manager will resolve the issue and provide direction to the Contractor.

1.10. A project kick-off meeting will be required and be held by the Contractor. The Project Manager, Facility Manager, Contracting Officer, and Contracting Specialist will be in attendance. The Contractor is to present their initial schedule and anticipated key submission dates at the kick-off meeting. The Contractor is to coordinate any project requirements such as base access and submitting dig permit requirements currently.

1.11. Progress Reports are only to include final approved designs or submittals. Exception: if the Contractor requests progress on activities for which a deliverable has not been received by the Government, the Contractor shall submit a full in-progress deliverable and may only receive partial progress approval as determined suitable by the Government.

1.12. OPSEC: The contractor, including all subcontractors, performing the Design - Repair Electrical Transformers B820, B830 must possess the appropriate clearance to access any critical information or activities necessary for the execution of the contract. All building plans, diagrams, blueprints, maps, and other infrastructure-related materials provided to or generated by the contractor must be returned to 460 CES upon completion of the work. 460 CES is responsible for accounting for all materials and ensuring their destruction is carried out in accordance with OPSEC (Operations Security) guidelines, as applicable.

2. Project Description: Buildings B820 and B830 were constructed in the early 1970s. B820 is the power plant that serves the Mission building, B830. The scope of work for this project will be produced in strict accordance with all applicable Unified Facilities Criteria (UFC), and all applicable National Fire Protection Agency (NFPA) requirements. Project scope shall include, but not be limited to the following:

The A/E Design shall:

2.1. Thoroughly assess the existing conditions of all eighteen (18) medium-voltage transformers and the connected electrical system.

2.2. Construction drawings shall include at least one feasible strategy for transformer removal and new transformer installation, delineating recommended equipment pathways considering the existing High-Altitude Electromagnetic Pulse (HEMP) shielding. B820 features a 16' x 16' hatch for equipment access, while B830 provides a 25,000-lb freight elevator. Existing HEMP doors/openings are believed to be suitable for the movement of equipment in/out of the buildings and no HEMP shield modifications are anticipated. Confirm structural load capacity of building components along planned equipment transport routes.

2.3. Transformer replacement shall include new conduit and cabling from the electrical source disconnecting means upstream of the transformers. Transformer secondaries shall be directly connected to the existing downstream switchgear buses. Conduit routing plans shall be included in the design documents.

2.4. Ensure the new transformers' output fault current is compatible with the fault current withstand ratings of the existing electrical system.

2.5. The eighteen (18) transformers are distributed across four rooms: two (2) in Building B820 and two

(2) in Building B830. Each room houses between two (2) and ten (10) transformers. While all transformers have medium-voltage primary windings, secondary voltages vary from 208V to 4.16kV, and capacities range from 500kVA to 2.5MVA.

2.6. Previous PCB oil replacement in the mid-1990s resulted in residual PCB contamination in transformer oil. Incorporate PCB mitigation measures in the construction documents to address potential trace amounts of PCBs.

2.7. Provide an abatement plan in the Issue for Construction (IFC) set of documents for the contractor to follow in the event suspect materials are encountered.

2.8. Provide phasing plans to minimize power outage durations during the transformer replacement process.

3. Government Furnished Information (For Reference Only):

3.1. Record Drawings Architectural, Structural, and Electrical Drawings (as-builts).

4. Project Specifics:

4.1. Pre-Design and/or Design Review and Site Visit Schedules: The dates and locations of all on-site visits shall be confirmed within ten (10) business days of the receipt of the Contract (specific types and frequency of visits are noted in the List of Required Actions). All on-site visit schedules shall be in coordination with the 460th CES/CENM Project Manager.

4.2. Publications. The contractor will utilize the most recent editions of the reference publications.

Sources required for this project shall include, but not be limited to:

UFC 1-200-01: DoD Building Code, with Change 4 UFC 3-500: Electrical UFC 3-700: Cost Engineering NFPA 70 (2023): National Electrical Code (NEC) IBC, International Building Code 2021 EPA Documents DOD Computer Aided Digital Drafting Building Information Modeling (CADDBIM) site (CADD

Requirements) https://www.wbdg.org/ffc/army-coe/cad-bim-technology-center

4.3. Office and Equipment: Not Applicable.

4.4. Government Furnished Equipment. N/A

4.5. As-Built Drawings.

5. Submittal Requirements:

5.1. Other Investigative Services: Site survey and interviews.

5.2. Security pass information to complete DBIDS application to gain base access.

5.3. Meeting Minutes and Memorandums for Record for all meetings between A/E Design and 319 Contracting Squadron (CONS) and 460CES and any other attendee of the meetings shall be submitted to the Government within three (3) business days after the meeting.

5.4. All submittal documents shall be submitted in an electronic format on a CD/DVD to the government.

Alternate means of document submission will be through DoDSAFE. The contractor will submit design drawings in PDF and Autodesk DWG format. Design documents such as Reports, Design Analysis, and other documents shall be submitted in PDF format. Statements of Work will be submitted as both Microsoft Word files as well as in PDF formats. The Construction Cost Estimate will be submitted as both PDF and Excel format Construction Specifications Institute (CSI) Master format.

5.5. 25% Conceptual Design. Include a Design Analysis narrative document. This document will be updated and included in subsequent design submittals.

5.6. 65% Design Submittal. Includes a full set of Design Drawings, a Design Specifications Handbook, a

Design Analysis narrative document, a Construction Cost Estimate detailed by division and activity item, and a preliminary Scope of Work that includes project background, scope, constraints, General Requirements, specific requirements by division, and applicable codes, permits, UFGS specifications.

All specified requirements, comments, and corrections resulting from the 25% review shall be satisfied and incorporated into this submittal

5.7. 95% Design Submittal. Includes a full set of Design Drawings, a Design Specifications Handbook, a

Design Analysis narrative document, a Construction Cost Estimate detailed by division and activity item, and a Scope of Work that includes project background, scope, constraints, General Requirements, specific requirements by division, and applicable codes, permits, UFGS specifications.

All specified requirements, comments, and corrections resulting from the 65% review shall be satisfied and incorporated into this submittal.

5.8. 100% IFC Design Submittal. Includes all 95% Submittal items, with progress reflecting specified requirements, comments, and corrections resulting from the 95% review.

5.9. 100% Corrected IFC Design Submittal (if necessary). All specified 100% requirements, comments, and corrections resulting from the 100% review shall be satisfied and incorporated into this submittal.

6. Project Cost Limitations: Maximum Construction Cost (MCC): Maximum projected construction cost will be limited to $3.9M.

7. Deliverables:

7.1. Schedule. The prescribed Period of Performance (PoP) is 270 calendar days from Notice To Proceed (NTP). The Contractor shall submit a schedule for approval outlining their activities and milestones to meet the PoP.

7.2. Distribution.

Deliverables Distribution CONS CES TOTAL

1. Investigation Assessment/Survey Results 1 1 2

2. Security Pass Information 1 0 1

3. Meeting Minutes and MFRs 1 1 2

4. 25% Conceptual Design Submittals (Design Analysis): 1 1 2 CD (.pdf format) 0 2 2 Transmittal Letters (Original) 1 1 2

5. 65% Design Submittals:

CD (.pdf and CADD format) 0 2 2 Transmittal Letters (Original) 1 1 2

6. 95% Design Submittal:

CD (.pdf and CADD format) 0 2 2 Transmittal Letters (Original) 1 1 2

7. 100% IFC Design Submittal:

CD (.pdf and CADD format) 0 2 2 Transmittal Letters (Original) 1 1 2

8. 100% Corrected IFC Design Submittal (if necessary):

CD (.pdf and CADD format) 0 2 2 Transmittal Letters (Original) 1 1 2

8. Design Document Submittals.

8.1. Review Comments. Following the Government’s review of each design level submittal, the Contracting Officer shall provide the Contractor with a copy of the review comments. The Contractor is not responsible for the time used by the Space Force for reviewing design submittals that may extend beyond that allotted in the List of Required Actions.

8.2. Contractor Response to Review Comments: The Contractor shall respond in writing to each of the review comments referenced to the applicable documents within 10 business days after receipt of the comments. If the Contractor disagrees with comments, they shall include an explanation of why they disagree in their response. The Space Force Project Manager will resolve the issue and provide direction to the Contractor.

9. List of Required Actions.

TITLE I Design Services Date Proposed By

Contractor Date Proposed By Government

Notice to Proceed (assumed)/Kick-off Mtg TBD

25% Conceptual Design Submittal NTP+90 days

25% Conceptual Design Submittal Review Comments NTP+100 days

65% Design Submittal NTP+160 days

65% Design Submittal Review Comments NTP+170 days

95% Design Submittal NTP+220 days

95% Design Submittal Review Comments NTP+230 days

100% Design Submittal NTP+250 days

100% Design Submittal Review Comments NTP+260 days

100% Corrected Design Submittal (if necessary) NTP+270 days

(CONTRACTOR to fill in the "Days Proposed" blanks with the estimated time in calendar days required to provide the service) p