EFSEC 25-01 Scope of Svs.docx

STATE OF WASHINGTON

ENERGY FACILITY SITE EVALUATION COUNCIL

SCOPE OF SERVICES

This exhibit provides an overview of the Scope of Services. This details mandatory commitments.

1. Overview of the Scope. Provide in-person/on-site certified, licensed court reporting services to be used for regular monthly Board Meetings in Lacey, Washington, and occasional special hearings as needed; as well as other in-person/on-site special meetings or events as needed in Washington State locations where EFSEC applications for energy sites are pending.

2. Contractors’ Tasks and Responsibilities.

· Contractor will provide in-person/on-site certified, licensed Court Reporter and Transcription Services to be used for regular monthly Board Meetings in Lacey, Washington, and occasional special hearings as needed statewide; as well as other in-person/on-site special meetings or events as needed in Washington State where EFSEC applications for energy sites are pending.

· Provide transcribed meeting and hearing proceedings in electronic and/or hard copy formats that adhere to the Standards of Professional Practice, WAC 308-14-130, and Transcript Preparation Format, WAC 308-14-135.

· Provide electronic verbatim transcriptions of meeting/event proceedings using Stenography Machines, Shorthand, Recording Devices, Printers and Electronic Mail.

· Provide encryption or other security measures (i.e., Manage File Transfer, GovQA, or Box) to guarantee transmission of confidential information in a secure manner.

· Sign and adhere to EFSEC’s Non-Disclosure Agreement (NDA) and Data Sharing Agreement (DSA), dependent on type of data being shared.

· Transcription will be provided on or before the tenth (10th) working day after receiving the order for the transcript.

3. EFSEC’s Responsibilities.

· Hearing/Meeting dates, times, locations, and directions to sites.

· Times available for set-up and tear-down.

4. Contractor’s Qualifications.

· Legally certified and licensed to perform court reporting and transcription services in Washington State; and maintain a current and valid certification throughout the contract period.

· Minimum of three (3) years licensed court reporting and transcription services experience in the last five (5) years.

· Compliance with statutes or rules concerning the performance of court reporters, including but not limited to WAC 308-14-130, Standards of Professional Practice, and WAC 308-14-135 Transcription Preparation Format.

5. Data Control and Security

· Encryption or other security measures (i.e., Manage File Transfer, GovQA, or Box) to guarantee transmission of confidential information in a secure manner.

· Sign and adhere to an EFSEC Non-Disclosure Agreement (NDA) and/or Data Sharing Agreement for Category 3 or above data (sensitive data, not subject to public disclosure).

· All work is performed in a private, secure environment to maintain confidentiality.

· Contractor must comply with the restriction of sharing of all EFSEC data and work product, without approval by EFSEC.

6. Quality Control and Acceptance Procedures

· Contractor will provide a quality assurance process, including proofreading and editing of all transcripts before submission.

· Contractor Agrees to performance improvement plans if quality or timeliness standards are not met.

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