Certified Court Reporter and Transcription Services

The Washington State Energy Facility Site Evaluation Council (EFSEC) is conducting a competitive solicitation for certified court reporter and transcription services through Competitive Solicitation No. 2025-01. The procurement seeks up to three contracts for in-person and on-site court reporting services to support regular monthly Board Meetings in Lacey, Washington, and occasional special hearings statewide related to energy site applications. Qualified vendors must possess a minimum of three years of licensed court reporting experience, maintain current Washington State certification, and provide professional transcription services adhering to specific state regulations. Deliverables include transcribed meeting and hearing proceedings in electronic and hard copy formats, to be submitted within ten working days of the event, with mandatory quality control measures including proofreading and editing. The evaluation methodology will encompass both cost (600 points) and non-cost factors (400 points), with additional points available for compliance with Executive Order 18-03. Key dates include a virtual pre-bid conference on March 6, 2025, question submissions due by April 1, 2025, bid responses due April 9, 2025, and anticipated contract award by May 20, 2025.

The solicitation includes voluntary diverse business participation goals, targeting 10% Minority-Owned Businesses, 6% Woman-Owned Businesses, 5% Veteran-Owned Businesses, and 25% Washington Small Businesses. EFSEC intends to award the contract to the lowest responsive and responsible bidder, with a preference for small businesses or veteran-owned businesses if available. The contract is estimated to be valued at $150,000 or less, with historical annual spending ranging from $5,373 in 2022 to $36,230 in 2023. The initial contract term will be 24 months, with potential for two additional 24-month renewal periods, creating a possible total contract duration of six years. Contractors must maintain specific insurance coverages, including Commercial General Liability ($2M per occurrence), Workers' Compensation, and Commercial Automobile Liability ($1M). Successful bidders will be required to implement data security protocols, including encrypted file transfers, and sign Non-Disclosure and Data Sharing Agreements. Pricing must remain consistent across different payment methods, with vendors responsible for any associated processing fees.