(EASTERN PA) ATTACHMENT B, BLE Project-Vehicle Specs Typicals (1).docx

ATTACHMENT B, SPECIFICATIONS FOR PROCUREMENT OF MATERIALS AND RADIO INSTALLATION, AND UPFITTING SERVICES FOR BUREAU OF LAW ENFORCEMENT PATROL AND SUPERVISOR VEHICLES

SPECIFICATIONS: The PA Game Commission (PGC), Bureau of Law Enforcement (BLE) is issuing an Invitation for Bid (IFB) to procure the services to provide limited material procurement and comprehensive upfitting services for agency-provided telecommunications components, light packages and other equipment for twenty-nine (29) Law Enforcement SUVs and Trucks to serve as State Game Warden and State Game Warden Supervisor patrol vehicles for Regional and Statewide use. This will be awarded as two separate lots; with Lot 1 being Vehicle Upfits within a fifty-mile radius of the Southeast Regional Office, and Lot 2 being removal services within a twenty-mile radius of the PGC Harrisburg HQ. Each Lot will be awarded to the lowest bidder.

Interested bidders must acknowledge their facility capacity for a minimum output of two or more vehicles per week, ability to install the outlined components below corresponding with the agency-provided installation and service manual (Attachment C) and deliver a finalized product which strictly conforms with current PGC build specs. Bidders, please note that bid submissions for this project must include the total cost of the vehicle upfits, anticipated cost of bid-awarded vendor procured materials (Attachment C), and ability to install agency-provided equipment (Attachment C), as well as applicable set-up fees, overtime, shipping costs incurred by vendor for materials, etc., which may alter the final cost of the bid; and must have experience building Law Enforcement patrol vehicles, and provide photographs of previously completed projects.

To support timely transport of vehicles and materials, a service radius requirement applies to each regional line item. Interested Bidders must maintain a physical service location within:

• 50 miles from the PGC Southeast Regional Office (Reading, PA)

Importance of Service Radius The service radius is established to ensure:

• Operational efficiency — BLE transports dozens of vehicles annually; limiting travel distance minimizes downtime and accelerates completion rates.

• Cost‑control — Shorter routes reduce fuel usage, staff transport time, and towing costs.

• Supply chain stability — Agency‑provided parts (lighting, radios, consoles, etc.) must be delivered securely; proximity reduces risk of delays or damage.

• Project throughput — Regular pickups/deliveries (e.g., two or more vehicles per week) require predictable, short‑distance logistics.

• Emergency responsiveness — BLE must be able to resolve unforeseen installation issues rapidly.

These factors ensure the awarded vendors can meet the production‑line pace needed in a multi‑region statewide upfit project.

Please refer to the regional allocation list below and in Attachment D, Regional Service Radius & Vehicle Allocation Matrix prior to bid submittal so interested bidders are aware of region-specific scope and work encumbrances:

Listed below are the allocations of required upfitting services for each region organized by vehicle type, purpose and line-item number designation. Interested bidders operating out of multiple shop locations may bid on one or more-line items but must detail in their bid submission the locations of their facilities, weekly output capabilities and facility security. Interested Bidders please note: The quantities set forth in the line items outlined below and within this specification document and subsequent attachments are approximate and represent the estimated requirements for the contract period.

The resulting contract from this bid may be renewed for up to four (4), one-year terms upon mutual agreement between the PGC and the vendor.

Lot 1 (Lines 1-4) Regional Service Radius & Vehicle Allocation Matrix Please Note: Quantities listed here are estimated and dependent on agency demand, with an anticipated annual procurement for upfits of fifty to sixty-five vehicles.

SERO, NERO

(50 mi)

Lot 2 (Lines 5-6) Regional Service Radius & Vehicle Allocation Matrix *These line items pertain to removal services for the statewide vehicle fleet and are not limited to the Eastern Vehicle bid lot. Interested bidders take note: the equipment remaining following removal services must be retained and returned for future vehicle upfitting services or stored on-site at the awarded vendors location. All quantities listed below are subject to change.

Harrisburg (20 mi)

Agency-Provided Upfit Installation Component Specs:

The following components are to be installed by the winning bidders into the twenty-nine (29) agency-provided Law Enforcement Vehicles. All materials and components listed beneath each vehicle heading have been procured by the PGC and will be drop-shipped to the vendor awarded this contract’s install shop either by Bureau staff or shipped directly from the distributor upon Agency procurement. It is the sole responsibility of the contract-awarded bidder to secure, house and utilize these components to facilitate contracted upfitting services. No substitutions will be accepted, the only bid that will be accepted, and awarded, is to the lowest responsible bidder capable of delivering a product that matches the Specifications listed above and meets the Terms of Contract listed below. Please see Attachment C, Section 1 BLE-Procured Vehicle Parts List / Section 2 Anticipated Vendor-Procured Parts List.

Silverado 1500 PPV w/ Diamondback Covers Patrol (11)

· DiamondBack SE - Chevy Silverado 1500 w/ HD Cabguard

· Remote-Mount P25 Dualband Radio w/ two Antennas

· RIoT Computer System w/ Antenna

· Setina Prisoner Partition Silverado #6VS SPT Coated Poly Partition *See Section C, Addendum for agency-provided Setina components

· Havis Consoles

· Federal Signal Light and Siren Package

· Pro-Gard Self-Supporting Dual Weapon Tri-Lock Gun Rack w/ Handcuff Key

· Setina bumper guards

Silverado 2500 w/ Diamondback Covers Patrol (6)

· DiamondBack SE - Chevy Silverado 1500 w/ HD Cabguard

· Remote-Mount P25 Dualband Radio w/ two Antennas

· RIoT Computer System w/ Antenna

· Prisoner Partition Silverado #6VS SPT Coated Poly Partition

· Havis Consoles

· Federal Signal Light and Siren Package

· Pro-Gard Self-Supporting Dual Weapon Tri-Lock Gun Rack w/ Handcuff Key

Supervisor Build Tahoes PPV (7)

· Remote-Mount P25 Dualband Radio w/ two Antennas

· RIoT Computer System w/ Antenna

· Havis Consoles.

· Federal Signal Light and Siren Package

· Setina Cargo Box w/ Radio Tray

Law Enforcement Patrol Tahoes PPV (5)

· Remote-Mount P25 Dualband Radio w/ two Antennas

· RIoT Computer System w/ Antenna

· Havis Consoles.

· Federal Signal Light and Siren

· Havis Cargo Box

· Pro-Gard Self-Supporting Dual Weapon Tri-Lock Gun Rack w/ Handcuff Key

· Setina Prisoner Partition Model To-Be-Determined

AWARDING:

The line items in this IFB will be awarded by lot with vendors having the ability to bid on one or both lots. See tables above.

Lot 1: Line items #1-4 Lot 2: Line items #5-6 To be awarded a lot there must be a response provided for all line-items within that lot. Vendors who fail to respond to all line-items within a lot will be disqualified.

TERMS OF CONTRACT: The terms of this contract will commence on the Effective Date of the fully executed purchase order following the IFB being awarded, which will be no sooner than 1 Nov 2026. The bid winning vendors, once awarded, are responsible for immediately contacting the Project Manager, Telecommunications Specialist II, Mike Watkins to establish a formalized commencement date and execution timeline for their assigned vehicle upfit roster and to arrange the first drop-shipments of vehicles and upfitting components, and establish individualized execution timelines and anticipated weekly vehicle output. The Vendor is to maintain secured storage of all BLE-supplied vehicles and upfitting components, maintain and furnish the BLE with regular weekly status reports on project execution. All invoices for payment remittance executed for this purchase order must include the following criteria:

Vendor name, address, and contact information; purchase order (PO) number; invoice date and unique invoice number; itemized list of goods or services provided along with unit prices, quantities, and total cost accompanied by a corresponding Work Ticket; and payment terms (Net30).

Acceptance of final products will be dependent upon visual inspection and approval of the Project Manager. Invoices for payment are to be submitted to both the Project Manager via email at mwatkins@pa.gov; and the Pennsylvania Dept of Budget, either by email at 69180@pa.gov, or by mail at Commonwealth of Pennsylvania, PO Box 69180, Harrisburg, PA 17106 with remittance of payment by the PGC to be expected within thirty (30) business days following the acceptance and receipt of final product. Questions pertaining to invoice submission or payment remittance are to be directed to Clerical Assistant III, Andrea Myers by Telephone: 717-787-4250 x73513 / Email: (Preferred) andremyers@pa.gov.

All questions and concerns regarding these conditions and specifications should be addressed to the Project Manager:

Telecommunications Specialist II, Mike Watkins Bureau of Law Enforcement Pennsylvania Game Commission 2001 Elmerton Avenue Harrisburg, PA 17110-9797 Telephone: (717) 787-4250 x 73512 / Email: mwatkins@pa.gov

Attachment B, Statement of Work 23 BLE Vehicle Upfit Project