Eagle Institute Move PWS v5_20260728.pdf

PERFORMANCE WORK STATEMENT (PWS)

1. Contracting Officer’s Representative (COR).

a. Primary COR. Maj Mark Ghigliotti, mark.ghigliotti@us.af.mil

b. Alternate COR. Maj Christopher Weston, christopher.weston.6@us.af.mil

c. Property Administrator TBD

2. Contract or Task Order Title. Kress Facility Move to Base

3. Objectives:

The objective of this effort is to consolidate the AUiX and Eagle Institute operational footprint through the relocation of off-base operations to an on-base facility. This objective requires successful relocation and setup of all Government Furnished Property and Government Furnished Equipment from the off-base facility located in Montgomery AL to Maxwell AFB AL. The facility is approximately 6000 Sq Ft of leased space across nine rooms on two floors and two storage areas located on the 1st floor and basement.

4. Scope.

The Contractor shall provide all personnel, equipment, tools, materials, supervision, transportation, and other items necessary to perform professional, secure, and damage-free moving services. The work includes disassembly, packing, staging, transportation from off-base to on-base, unpacking, placement, reassembly, and debris removal of government-owned office furniture, administrative supplies, and highly sensitive information technology (IT) and manufacturing equipment.

5. Specific Tasks and Performance Requirements.

The Contractor shall execute the relocation utilizing commercial best practices for professional moving services, ensuring strict adherence to the performance requirements below.

5.1 Task 1 – Pre-Move Planning and Inventory Assessment

5.1.1 Subtask 1 – Coordination Meeting. The Contractor shall participate in a pre-move coordination meeting with the Contracting Officer’s Representative (COR) no later than 10 business days prior to the start of physical relocation.

5.1.2 Subtask 2 – Relocation Plan. The Contractor shall deliver a final Move Plan detailing the sequential schedule by room, truck routing, and labor allocation.

5.1.3 Subtask 3 – Pre-move inventory. The Contractor and the COR shall jointly conduct a pre-move walkthrough to verify the inventory list of items to be moved, noting any pre-existing damage on an Asset Inventory Log.

Deliverables:

PWS Task# Deliverable Title CDRL #

5.1.1 Meeting Notes A001

5.1.2 Relocation Plan A002

5.1.3 Pre-move inventory A003

5.2 Task 2 – Packing, Disassembly, and Preparation

5.2.1 Subtask 1 – Standard Assets. The Contractor and the COR shall jointly conduct a pre-move walkthrough to verify the inventory list of items to be moved, noting any pre-existing damage on an Asset Inventory Log.

5.2.2 Subtask 2 – Sensitive IT/Electronic Devices. The Contractor shall shut down (if not done by government personnel), disconnect, and pack IT workstations (e.g., monitors, CPUs, keyboards, docking stations, VOIP phones, printer systems, cabling, etc.). IT equipment must be wrapped in anti-static bubble wrap and transported in specialized padded rolling bins or carts to prevent shock and static damage.

5.2.2 Subtask 2 – Sensitive Manufacturing Equipment. The Contractor shall shut down (if not done by government personnel), disconnect, and pack manufacturing equipment (e.g., 3D printers, Laser engravers, etc.). Manufacturing equipment must be wrapped in anti-static bubble wrap and transported in specialized padded rolling bins or carts to prevent shock and static damage.

Deliverables:

PWS Task# Deliverable Title CDRL #

5.2.1 Validated Inventory Log A004

5.3 Task 3. Unloading, Reassembly, and Placement

5.3.2 Subtask 1 – Unloading. The Contractor shall unload all items and transport them to the specified locations inside the Muir S. Fairchild Research Information Center (Building 1405) located at 600 Chennault Circle, Maxwell AFB, AL 36112.

5.3.2 Subtask 2 – Reassembly. The Contractor shall reassemble all furniture, modular pieces, IT workstations, and equipment to their fully functional pre-move states.

5.3.2 Subtask 3 – Placement. Items shall be placed in designated rooms and workstations in accordance with the floor plan layout provided by the COR.

5.4 Task 4. Post-Move Operations and Debris Clean-Up

5.4.1 Subtask 1 – Debris Removal. Immediately following the completion of placement, the Contractor shall collect and remove all packing materials, empty boxes, bubble wrap, tape, and moving-related debris from the on-base facility, disposing of them off-base in accordance with local environmental regulations.

5.4.2 Subtask 2 – Final Inspection Walkthrough. The Contractor and the COR shall conduct a joint post-move inspection to verify that all inventoried items were received, set up, and are free of transit-related damage.

6. Performance Standards / Performance Requirements Summary (PRS).

The contractor service requirements are summarized into performance objectives and thresholds which will be monitored by the COR.

Performance Objective

Performance Standard Acceptable Quality Level (AQL)

Method of Surveillance

Property Protection (Safety)

Move administrative assets and IT equipment without loss, theft, or structural/functional damage.

100% of inventory accounted for; ≤ [1%] rate of damaged items.

100% inspection against Asset Inventory Log.

Schedule Adherence Execute the move phase according to the timeline established in the approved Move Plan.

Zero unexcused delays to the final completion date.

Periodic monitoring and review of milestone dates.

Site Cleanup Remove all packing debris, boxes, and protective wraps from the on-base facility upon setup.

100% of move-related debris removed from the base facility.

100% visual inspection during final walkthrough.

Security Compliance Adhere to all base access, vehicle inspection, and personnel credentialing requirements.

Zero security infractions or unauthorized personnel on base.

100% monitoring by the COR and base Security Forces.

7. Deliverables Schedule.

Deliverable Format / Method Frequency / Due Date Recipient PWS-01: Base Access Requests

Digital Form (as specified by Pass & Registration).

Due 30 days prior to rendering on-base services.

Contracting Officer /

COR

PWS-02: Relocation & Move Plan

Digital Copy (PDF or Word).

Due 10 business days after the post-award conference.

Contracting Officer /

COR

PWS-03: Asset Inventory Log

Digital Spreadsheet (Excel or CSV).

Completed during the pre-move walkthrough; updated post-move.

Contracting Officer /

COR

8. Place of Performance.

Location #1: The Kress 39 Dexter Ave, Montgomery AL

Location #2: Muir S. Fairchild Research Information Center (Building 1405) 600 Chennault Circle, Maxwell AFB, AL

Local travel (defined as less than 50 miles) to and around the places of performance may be required throughout the period of performance. Local travel costs shall not be at the expense of the Government.

9. Period of Performance.

The Period of Performance for this relocation effort shall commence on the Date of Award and must be completed in its entirety no later than 14 September 2026. All preparation, packing, physical transportation, and unloading services shall be performed within this specified timeframe.

Normal workdays are Monday through Friday, except U.S. federal holidays and other Government-observed days.

The contractor will conduct the activities within this contract within the normal business days and hours of the Government. Normal workdays are Monday through Friday. Normal business hours are from 0730 to 1630. The Contractor shall coordinate schedules with the COR to satisfy overall mission requirements.

Recognized Federal Holidays: The contractor is not required to perform services on Federal Holidays (as specified on the U.S. Office of Personnel Management website), unless otherwise specified by the COR.

Unplanned Federal Government Closure: In the event an authorized official, by either executive or legislative order, declares Federal offices closed (treated as a holiday for pay and leave purposes), the order only applies to Federal employees (unless otherwise stated in the order).

10. Base Access & Security Requirements.

Because this move transitions from an publicly accessible off base facility into a controlled military installation, strict security compliance is mandatory.

10.1 Contractor Notification Responsibilities. The contractor shall notify the contracting office within 30 days before on-base performance of the service. The notification shall include:

a. Name, address, and telephone number of contractor representatives.

b. The contract number and contracting agency.

c. The location(s) of service performance and future performance, if known.

d. The date service performance begins.

e. Any change to information previously provided under this paragraph.

10.2 Installation Access Requirements. As prescribed by the DAFFARS 5352.242-9000, Contractor access to Air Force installations, AFI 31-218, Motor Vehicle Traffic Supervision, and DoDM5200.08v3_AFMAN31-101v3, Installation Perimeter Access Control. The contractor shall obtain base identification and vehicle passes, if required, for all contractor personnel who make frequent visits to or perform work on the Department of the Air Force installation(s) cited in the contract. Contractor personnel are required to wear or prominently display installation identification badges or contractor-furnished, contractor identification badges while visiting or performing work on the installation.

The contractor shall submit a written request on company letterhead to the Contracting Officer (CO) listing the following: contract number, location of work site, start and stop dates, and names of employees and subcontractor employees needing access to the base. The letter will also specify the individual(s) authorized to sign for a request for base identification credentials or vehicle passes. The contracting officer will endorse the request and forward it to the issuing base pass and registration office or Security Forces for processing. When reporting to the registration office, the authorized contractor individual(s) should provide a valid driver’s license, current vehicle registration, and valid vehicle insurance certificate to obtain a vehicle pass.

During performance of the service, the contractor shall be responsible for obtaining required identification for newly assigned personnel and for prompt return of credentials for any employee who no longer requires access to the work site.

Upon completion or termination of the contract or expiration of the identification passes, the prime contractor shall ensure that all base identification passes issued to employees and subcontractor employees are returned to the issuing office. Failure to comply with these requirements may result in withholding of final payment.

Vehicle Inspections. All commercial vehicles will be directed to Gate 3 (Kelly St) for processing through the Commercial Vehicle Inspection (CVI) Area, when operational. During non-duty hours and holidays, commercial vehicle inspections will be conducted at Gate 1 (Maxwell Blvd) only. Inspection members will conduct thorough inspections of the interior and exterior of the vehicle for items prohibited from the installation such as explosive devices, weapons and ammunition, drugs, and open or closed alcohol containers.

10.3 Controlled/Restricted Areas. If work under this contract requires unescorted entry to controlled or restricted areas, the contractor shall comply with DAFI 31-101, Integrated Defense, and DoDM5200.02_DAFMAN 16-1405, Air Force Personnel Security Program.

10.4 Reporting Requirements. The contractor shall comply with AFI 71-101, Volume-1, Criminal Investigations, and Volume-2, Protective Service Matters, requirements. Contractor personnel shall report to 42d Air Base Wing Information Protection Office, any information or circumstances of which they are aware may pose a threat to the security of DoD personnel, contractor personnel, resources, and classified or unclassified defense information.

Contractor employees shall be briefed by their immediate supervisor upon initial on-base assignment and as required thereafter.

10.5 Traffic Laws. The contractor and their employees shall comply with base traffic regulations set forth in AFI 31- 218, Motor Vehicle Traffic Supervision and DoDM5200.08v3_AFMAN31-101v3, Installation Perimeter Access Control. Personnel in violation may be issued a Central Violations Bureau Form 1805 traffic ticket.

10.6 Random Installation Entry/Exit Checks. Entry/exit vehicle checks are conducted by order of the 42 ABW Commander. These checks are conducted for the purpose of safeguarding the base and protecting government property by discovering and seizing stolen property, classified information, and contraband. Refusal to submit to an installation (entry/exit) vehicle check may result in the loss of base driving privileges, revocation of base registration, or debarment action.

10.7 Cellular Phone Operation Policy. The use of cellular phones while operating a motorized vehicle is prohibited on Maxwell-Gunter. Although discouraged, drivers are authorized to use devices, i.e. ear bud or ear boom, which allows their cellular phone to be operated hands-free. The device must not cover both ears. This policy applies to everyone driving on Maxwell AFB and Gunter Annex. Personnel in violation may be issued a Central Violations Bureau Form 1805 traffic ticket.

10.8 Wireless Electronic Devices. The contractor will not establish their own Information Technology (IT) systems or networks (Local Area Networks [LAN], Wide Area Network [WAN], Cellular phone/USB Modem as WAN, Wi- Fi as WAN, etc.), or camera system without the direct permission of the Program Manager and governing communications and responsible information systems office (42 CS).

10.9 Firearms and Ammunition. Transporting weapons or ammunition, concealed or otherwise, IS NOT permitted by any non-law enforcement personnel on Maxwell-Gunter AFB at any time regardless of state issued concealed weapons/LEOSA permits. Violations may result in criminal prosecution under the applicable federal laws.

10.10 Illegal Weapons. The below weapons are considered illegal, unless specifically authorized by competent authority and are prohibited on Maxwell-Gunter AFB. Violations may result in criminal prosecution under the applicable federal laws.

a. Switchblade knives or knives with any type of automatic blade release.

b. An incendiary/explosive weapon (e.g., grenades, flash bangs).

c. Fireworks d. Homemade mortars, aka "tennis ball launchers" or similar devices.