Attachment_2_-_Specification.pdf

Attachment 2

SPECIFICATION

FOR THE

PRODUCTION

OF

ACU, DCP and SCA COMPONENTS FOR THE ASOS SLEP

February 23, 2018

DEPARTMENT OF COMMERCE

NATIONAL OCEANIC AND ATMOSPHERIC ADMINISTRATION

NATIONAL WEATHER SERVICE

ASOS PROGRAM MANAGEMENT OFFICE,

SURFACE and UPPER AIR DIVISION

1325 EASTWEST HIGHWAY

SILVER SPRING, MD 20910

List of Tables

Table 1: ASOS SLEP Phase 2 Production Totals Table 2: NWS and Other Non-Military Government Documents Table 3: ISO, ANSI, and ASME Documents

Table 4: Travel to Silver Spring, MD or Sterling, VA

1 SCOPE

The Contractor shall manufacture, test, and deliver three types of hardware assemblies for the

Automated Surface Observing System (ASOS) Service Life Extension Program (SLEP) using

Government furnished production-level drawings and test specifications. The three different types of hardware to be manufactured are the Acquisition Control Unit (ACU), the Data

Collection Package (DCP), and a Single Cabinet ASOS (SCA).

1.1 INTRODUCTION & BACKGROUND

The ASOS program is an essential, joint mission support effort of the National Weather Service

(NWS), the Department of Transportation (DOT) Federal Aviation Administration (FAA), and the Department of Defense (DOD). The ASOS is the nation's primary system for collecting and reporting surface weather observations, primarily at airports, in support of aviation operations as well as weather forecasting and the timely issuance of warnings. ASOS directly supports: (1)

Air Traffic Controllers relying on surface observations to provide airport weather parameters to safely support National Aerospace System (NAS) operations; (2) Surface weather observations at airports required for dispatch of commercial aircraft; (3) Surface observations required to support Instrument Flight Rules (IFR) operations; (4) Surface observation data required by the

Office of Observations (OBS) and used by the NWS to produce weather forecast models and products; (5) The aviation community and flying public by providing required dial-in services to surface observation stations to obtain automated voice weather reports; (6) Providing the general public with up to date weather conditions via a dial-up service; (7) Providing forecasters with detailed and timely surface conditions from ASOS sites around the Nation and; (8) Providing the aviation community with Ground to Air (GTA) Radio broadcasts of automated voice weather reports. The Navy, Army, and Air Force are the DOD agencies that use the ASOS for flight operations located at military airfields, ranges, and launch facilities.

Major hardware and software components of the ASOS system are rapidly approaching the end of service life, and the current Service Life Extension Program (SLEP) was created to maintain the high reliability and continuity of operations required of this critical system.

There are approximately 1,960 ASOS units installed throughout the United States and foreign military bases around the world at approximately 970 locations. The ASOS SLEP hardware is designed to be compatible with the existing ASOS data interfaces and sensors, and to fit inside the existing ACU and DCP cabinet enclosures. The new ACU, DCP, and SCA assemblies are planned to be functional replacements within the overall ASOS system.

Each ASOS system may consist of one or multiple configurations based on specific site requirements. These configurations range from a single ACU to one ACU and up to three DCPs.

Because of these various configurations, the actual number of ACUs, DCPs, and SCAs will vary per location. Each assembly is designed as a direct replacement for each unit.

Attachment 3 – Specification

EA-133W-18-RP-0018

A number of DCP cabinets will be removed from the field sites and delivered to the awarded

Contractor’s facility for renovation. Therefore, new cabinets shall be purchased by the

Contractor until this process begins, when subsequent SLEP DCP units delivered by the

Contractor will consist of a combination of new and refurbished cabinets. Refurbishment requirements for the DCP cabinets are included in section 3.2.2 of this Specification.

Five configurations of ACU, DCP and SCA systems currently exist in the field as follows:

1) 1 ACU and 1 DCP

2) 1 ACU and 2 DCPs

3) 1 ACU and 3 DCPs

4) 1 ACU only

5) 1 SCA

Table 1: ASOS SLEP Phase 2 Production Totals

Unit Description Contract Total Unit Quantity

Acquisition Control Unit (ACU)

Data Collection Packages (DCP)

New cabinets

Reused cabinets

433 (minimum number)

564 (maximum number)

Single Cabinet ASOS (SCA) 42

Total* 1,960

*Number of total unit quantities is subject to change.

2 OBJECTIVE

The objective is to manufacture, test, and deliver consistently high quality units, using validated

Government furnished production-level drawings and test specifications.

3 PROJECT PHASES

The requirements of this Specification fall into three phases as follows:

1) Planning: This phase includes project planning, configuration management, manufacturing engineering, and preparation of assembly facilities.

2) Manufacturing:

o Procurement and Fabrication: This phase includes the procurement and fabrication of all ASOS components.

o Refurbishment: This phase includes the refurbishment of the DCP cabinets in accordance with Section 3.2.2 of this Specification.

o Assembly and Test: This phase includes the assembly and testing of the deliverable equipment.

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o Completion: This phase includes the storage and shipment of the ACU, DCP, and

SCA units.

3) Closeout: This phase includes, at a minimum, when all Government Furnished

Equipment (GFE) or Government Furnished Instructions (GFI) provided under this contract, test equipment, and residual inventory purchased by a Contractor to support production shall be provided to the Government at sites they will identify.

Note that the manufacturing phases may run concurrently.

3.1 PLANNING PHASE

3.1.1 PRODUCTION DRAWINGS AND GOVERNMENT DATA PACKAGE REVIEW

The Contractor shall review the ACU, DCP, and SCA Technical Data Package Production Level

Drawings and Associated Lists, prepared by the Government in accordance with MIL-STD-

T31000A 26 February 2013. This includes the following:

2D Drawings (PDF version)

Part List (PDF and MS Excel files)

Anticipated Engineering Change Notices (ECNs)

The Government shall provide the Standard Exchange of Product (STP) files to the contractor for

Detail Drawings (53000 Series). Any drawing package changes made subsequent to this

Solicitation will be provided to the Contractor upon contract award.

3.1.2 CONFIGURATION MANAGEMENT PLAN

Configuration Management Planning 3.1.2.1

The Contractor shall develop a Configuration Management (CM) Plan addressing Contractor’s configuration practices and processes that address Configuration Identification, Control, Status, Accounting, and Audits for production.

The successful Contractor will be given access to the ASOS CM Production Portal upon contract award. The latest drawing package will be given at time of award. The ASOS CM Production

Portal will contain ASOS Configuration Status Accounting of any drawing shortages and/or

ECNs for changes not incorporated into the drawing package. Any changes should be minor and include updates of the equipment list and any corrections found during testing.

The Contractor shall define the relationships of CM disciplines to the Material Requirements

Planning (MRP) and production process.

Change Management 3.1.2.2

Changes identified during the Contractor production baseline documentation review shall be identified and submitted to the Government by contract letter No Later Than (NLT) fifteen (15) days after contract award.

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Changes needed during production must be reported to authorized Government personnel or their authorized designee who will initiate an Engineering Change Notice (ECN). Changes required during production shall be proposed as an ECN for minor changes such as alternate parts that are equal and do not affect form, fit, or function.

The Contractor may identify design changes and/or drawing changes to facilitate the manufacturing processes. The recommended design changes should not affect the design or performance, nor increase the cost of the hardware. Any design changes suggested should be targeted to increase efficiency of operations or speed of assembly. Design changes may include, but are not limited to the following:

Changes to improve manufacturability

Changes to accommodate alternate manufacturing processes

Changes to incorporate tooling, fiducial or reference features that will facilitate subsequent assembly operations

Drawing Changes to incorporate corrections, clarifications, or Design Changes as described above

Changes are subject to the approval or denial by the Government and should not be in any way subject to proprietary production processes or equipment.

Deviations/Waivers/Non-Conforming Materials 3.1.2.3

A joint Material Review Board (MRB) between the Government and the Contractor shall be established to address proposed deviations, waivers, and non-conforming materials from the

Contractor. A Government Deviation/Waiver Change Notice (DWN) shall be used to document the request, and will require approval from the Government to proceed.

Configuration Status Accounting (CSA) 3.1.2.4

The Contractor shall maintain a Configuration Status Accounting (CSA) system to assure production items are built to print. CSA records may be integral to the MRP system.

CSA records for each unit must be maintained through the life of production, installation, and warranty period.

Configuration Audits 3.1.2.5

In-process audits and inspections of CSA and production floor build records of the MRP system may be inspected by the Government during production.

Physical Configuration Audits (PCAs) and Functional Configuration Audits (FCAs) will be conducted on the initial production articles and during 1 st Article testing. The Contractor shall participate in planning and execution of the PCAs and FCAs on the first production units.

NWS Configuration Management Portal 3.1.2.6

The NWS Configuration Management Portal will be used to deliver production drawings and all data required to support production at the Contractor’s facility. Users will be given a username and password to access the portal.

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3.1.3 MANUFACTURING PLAN

Contractor shall develop an “ASOS Manufacturing Plan” that:

• Defines Contractor’s manufacturing approach for the ASOS Hardware

• Defines the procedures that will be used to assemble and test the hardware

• Defines the facilities, fixtures, and instruments that will be required to assemble and test the hardware

• Includes a capacity analysis demonstrating the ability of facility to achieve production rates supporting the delivery schedule

• Describes provisions for data management of equipment records

• Describes plans for maintenance of assembly and test equipment

• Describes assembly facility preparation

Contractor shall use the manufacturing processes described in its Manufacturing Plan for production of all ASOS Hardware, in every phase of the work. If changes in the ASOS manufacturing processes are required, Contractor must obtain advance, written authorization from the Contracting Officer before taking any action on such changes. The Manufacturing Plan shall address the following:

Risk Management & Mitigation

Integrated Master Schedule

Key Personnel

Supply Chain Management & Procurement

Inventory Control

Assembly facility preparation plan

RISK MANAGEMENT & MITIGATION PLAN 3.1.3.1

The Contractor shall devise and implement a Risk Management & Mitigation Plan that identifies the risk areas that could threaten the cost, scope, and delivery schedule of the ASOS Hardware.

The Contractor shall conduct an ongoing risk management program that monitors and mitigates risks and that actively reduces the Government’s project vulnerability to the risks. The contractor shall address risk in the following areas including but not limited to:

• Supply chain problems or delays, including raw material, factory equipment and custom tooling

• Assembly and testing for ramp-up and ramp down (equipment and manpower)

• Prevention, survival and recovery from events such as facility fires or natural disasters

• Contractor personnel qualifications and retention

• Subcontractor personnel qualifications and retention

INTEGRATED MASTER SCHEDULE 3.1.3.2

The Contractor shall develop an Integrated Master Schedule (IMS) that starts at contract award and ends with the contract closeout including but not limited to production line buildout, ramp-up times, long lead parts timelines, spares procurement, production rates, and how deliverables are delivered and closed out. The Contractor will use the IMS in monthly reports to show progress and to identify any issues. A preliminary schedule shall be presented at the kickoff

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meeting for the initial base line activities. The Government shall perform a Production Readiness

Review to inspect the contractor’s facility prior to production commencing.

KEY PERSONNEL 3.1.3.3

(a) Definition. “Personnel” are defined as employees of the Contractor, or any subcontractor(s), affiliates, joint venture partners, or team members and consultants engaged by any of those entities.

(b) The personnel specified below are considered to be essential to the work being performed under this contract. Prior to diverting any of the specified individuals to other projects, the Contractor shall notify the Contracting Officer reasonably in advance and shall submit justification (including proposed substitutions) in sufficient detail to permit evaluation of the impact on the program. No diversion shall be made by the Contractor without the written consent of the Contracting Officer. Key personnel shall perform as follows:

a. Program Manager. Oversees and manages the entire production contract efforts.

Full-time employee with at least ten (10) years of documented program management experience, and with at least a Bachelor’s Degree, preferably in

Engineering, Management, or scientific discipline

b. Production Manager. Oversees and manages the production, testing, and delivery of all contracted equipment. Full-time employee with at least ten (10) years of documented production management experience, and with at least a

Bachelor’s Degree, preferably in Engineering, Management, or scientific discipline.

c. Quality Control Manager. Develops, oversees, and manages the Quality

Assurance Program. Full-time employee with at least ten (10) years of documented Quality Control and management experience, and with at least a

Bachelor’s Degree, preferably in Engineering, Management, or scientific discipline

SUPPLY CHAIN MANAGEMENT, PROCUREMENT & INVENTORY 3.1.3.4

CONTROL PLAN

a. SUPPLY CAHIN MANAGEMENT & PROCUREMENT

The contractor shall fabricate and procure all components and long lead time parts using the best and most efficient methods available. Procured components consist of Commercial Off-The

Shelf (COTS) parts. Fabricated components are defined in the production level drawing package, along with the parts list. The Contractor shall implement Quality Control provisions per the

Quality Control Plan as defined in section 3.4.1 of this Specification.

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The supply chain management and procurement plan shall include how the management of the flow of goods will be accomplished; the details involving the movement and storage of materials; processes of work-in-process inventory, and methods of moving finished goods from point of origin to point of delivery to the government. The plan will outline an integrated approach for procuring needed parts and components, supply chain management and will also include topics related to sustainability, risk management, and reporting.

b. INVENTORY CONTROL PLAN

The contractor will develop and present an inventory control plan that defines how managing inventory, tracking inventory levels, orders, storage and deliveries will be accomplished. The plan will detail how government and contractor supplies will be managed and stored separately.

ASSEMBLY FACILITY PREPARATION PLAN 3.1.3.5

The Contractor shall prepare a facility or facilities plan to conduct the assembly, inspection, testing, packaging, and shipping detailed in the Manufacturing Plan. Contractor activities include, but are not limited to the following:

• Preparing the facility

• Installing and verifying all required fixtures, instruments, and other equipment

• Recruiting, training, and retaining personnel

• Implementing the data management provisions of equipment records defined in the

Manufacturing Plan

PRODUCTION READINESS REVIEW 3.1.3.6

3.2 MANUFACTURING PHASE

3.2.1 PROCUREMENT & FABRICATION

The Contractor shall procure and fabricate all components and long lead time parts using the best and most efficient methods available. Procured components consist of Commercial Off-The

Shelf (COTS) parts. Fabricated components are defined in the production level drawing package, along with the parts list. The Contractor shall implement Quality Control provisions per the

Quality Control Plan as defined in this document.

3.2.2 DCP ENCLOSURE REFURBISHMENT

The Government requires up to 564 DCP cabinets to be refurbished for reuse for the ASOS

ACU/DCP Production. The enclosures were installed in the mid 1990’s and are currently in the field as operational units. The Contractor shall refurbish the enclosures in accordance with the requirements defined in Section 3.2.2.1 of this Specification.

DCP CABINET REFURBISHMENT INSTRUCTIONS 3.2.2.1

The enclosure is identical to Part Number S100-53005-01 “ENCLOSURE, ELECTRICAL

EQUIPMENT, ASOS DCP/SCA” specified in the government furnished Production Level

Drawing Package. The approximate size of the aluminum enclosure is 42” X 36” X 16”. The door is attached to the top of the enclosure by a continuous hinge. A single handle door latch

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cam-mechanism compresses a combination weather/EMI gasket to secure a rain tight seal. The current physical condition of each unit is unknown. The Contractor can expect paint oxidation, minor paint chips, minor dents, and possible worn latch mechanisms. The enclosure shall be checked for an effective door seal after the refurbishment is completed.

The Contractor shall not be required to remove and dispose of the enclosure contents. The

Government will remove all components from each enclosure prior to shipment to the

Contractor. The Contractor will not be required to provide new shipping crates. All DCP enclosures will be shipped to the Contractor in reusable packing crates.

The Government will ship the DCPs for refurbishment to the Contractor in Lot quantities. The quantity of units in each Lot shall be determined by individual delivery orders. The refurbish shipments cannot take place until a new DCP has been installed in its place. Each enclosure shall be cleaned, painted, and include a new door gasket when completed.

Preparation for Paint 3.2.2.2

The Contractor shall prepare each DCP for refurbishment by using the steps outlined below.

Additional steps may be required based on the condition of each unit and the internal process developed by the Contractor.

1. Remove the door gasket.

2. Remove the nameplate, and any tape, labels, stickers.

3. Inspect the enclosure for damage.

4. Repair minor dents and scratches.

5. Sand and feather all chipped areas.

6. Remove peeling paint and seal oxidized paint.

7. Prepare all paintable surfaces following the paint manufacturer’s specifications.

8. Clean the inside of the enclosure.

9. Mask all enclosure holes from the inside.

10. Mask the enclosure gutter/door mating surface.

11. Mask the mounting tab on the lower right of the enclosure.

12. Mask the inside of the door.

13. Mask the door handle.

3.2.2.2.1 Paint

The Contractor shall paint each unit so that the final finish is uniform in color, texture, and gloss.

The finish shall be durable in an outdoor environment. The Contractor shall follow the basic steps below.

1. Prime all paintable surfaces per the paint manufacturer’s specifications.

2. Paint all paintable surfaces with two coats of Sherwin Williams F8W2028 Polane

Polyurethane Enamel Gloss White per manufacturer’s specifications.

3. Cure paint coats per manufacturer’s specifications.

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3.2.2.2.2 Clean Up, Final Assembly, and Inspection

The Contractor shall thoroughly clean and inspect each unit after the paint process, install new door gasket material, ensure that the door latch mechanism functions properly and produces a rain tight seal.

1. Remove masking.

2. Remove any over spray.

3. Clean the enclosure.

4. Install new door gasket with: PARKER HANNIFIN COMBO-STRIP 01-060X-1767 (156 total inches).

5. Ensure that the door latch mechanism functions properly; replace worn parts as necessary.

6. Ensure that the door seals properly.

7. Perform a final inspection.

8. Return failed cabinets to correct the defect, if possible; deliver cabinets to DCP production.

3.2.3 ASSEMBLY AND TEST PHASE

ASSEMBLY FIRST ARTICLES 3.2.3.1

The Contractor shall produce three ACU’s, three DCP’s, and three SCA’s using the Government furnished production level drawings and parts lists. The First Article Test units will be tested in accordance with Government provided Factory Acceptance Test Procedures and performance specifications, as found in this Specification. The contractor shall be required to start First

Article Testing within 150days of issuance of contract award.

The Contractor shall assemble, inspect and test each ACU, DCP, and SCA First Article in a

Government provided ASOS First Article Test Report, in accordance with the Federal

Acquisition Regulation (FAR) 52.209-3 First Article Approval – Contractor Testing clause.

Upon successful acceptance of the first article test units, Contractor will produce, from the production level drawings and parts list, the required number of ACUs, DCPs, and SCAs as defined in individual delivery orders.

Test procedures and performance specifications are defined in the Testing, Inspection, and

Quality Control Section herein.

PRODUCTION ASSEMBLY AND TEST 3.2.3.2

The Contractor shall assemble, inspect and test the SLEP ACU, DCP, and SCA units once delivery orders are executed and in accordance with per the Manufacturing Plan. One hundred percent (100%) inspection and Factory Acceptance Testing of the ASOS units shall include, but is not limited to the following:

Dimensional inspection of critical dimensions on piece parts

Verification of material certifications

Visual inspections to confirm workmanship

Verification of Wiring Harness continuity

Full and error-free execution of Government-provided test procedures

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Results of the inspections and tests shall be documented in Inspection Reports.

INSPECTION 3.2.3.3

The Contractor shall ensure drawing conformity and consistent quality throughout the manufacturing process. The Contractor shall employ in-process inspections to ensure sub-assemblies meet the Government requirements, manufacturing is performed error free, and the final products are uniformly manufactured to the production level drawings. All failed factory acceptance testing inspections shall be accompanied by a corrective action plan to ensure that the failures do not reoccur. Any component, sub-assembly, or top assembly that fails an inspection shall be considered non-conforming material and shall be segregated from the production floor until a corrective action can be performed. The non-conforming material may be subject to a material review board. A record of all nonconforming material shall be maintained and included in the Program Manager’s Monthly Report.

A final inspection record shall be provided for each unit manufactured. Each unit shall have its own serial number using a sequence provided by the Government at time of Post-Award

Conference. This shall become part of the Government’s acceptance criteria for each unit, as it will permit the Government to track individual units manufactured, and configurations arising from the units produced.

TESTING 3.2.3.4

The Government will provide stand-alone Factory Acceptance Test (FAT) Procedures for each unit type. The FAT procedures are partially automated using a personal computer (PC), “National Instruments - Test Stand Base Deployment Engine” test software, and readily available test equipment. The Government will provide the test program, a specific list of test equipment, specific set up instructions, and procedures. The Contractor shall be responsible to furnish the PC, Test Stand Base Deployment Engine test software, and all test equipment as part of this contract. All Contractor purchased FAT equipment shall be delivered to the Government at the end of the contract.

The Contractor shall successfully perform the Government specified FAT procedures on every manufactured unit. This FAT forms the validation for unit acceptance along with quality records for each unit. The Contractor may perform additional tests at any point in the manufacturing process.

The Contractor shall maintain valid calibration for all test equipment throughout the manufacturing process. Tests performed using equipment that is out of the OEMs recommended calibration cycle must be retested using test equipment that is in calibration.

3.2.4 ASOS COMPLETION PHASE

ASOS HARDWARE AND DATA DELIVERY 3.2.4.1

The Contractor shall deliver to the Government the ASOS Inspection Report for a given ASOS unit within thirty (30) days of the Contractor’s Final Inspection of the ASOS unit.

The current fielded population consists of the following:

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• 921 ACU

• 997 DCP

• 42 SCA

The Contractor shall be responsible for designing and providing all shipping crates, and packing the units in the shipping containers. Contractor shall deliver completed units per the contract schedule.

Every delivery lot of equipment is affiliated with a spare parts list, which will vary by lot size.

Final spare parts shall be delivered as agreed upon, as part of closeout.

3.3 CLOSEOUT PHASE

This phase will occur at the end on the contract. A close out plan shall be presented by the contractor that details how they will deliver residual spare parts, Government Furnished

Equipment (GFE) or Government Furnished Information (GFI) provided under this contract, test equipment, documentation and residual inventory purchased to support production to the

Government to designated government sites.

3.4 QUALITY

Above all, the ability of the Contractor to provide consistent quality in a timely manner is extremely important to the outcome of this manufacturing project. The Contractor shall maintain the production level drawings and use them as the basis for the manufacturing processes.

Inspections shall be performed using the production level drawings as the basis for pass/fail and accept/reject. The Contractor shall consistently follow the Quality Control Plan throughout the contract. When a deviation from the plan is required, the Contractor shall notify the Government before any change can take place.

Acceptance for each unit shall include Inspection Records and Test Records by Part Number and

Serial Number. This shall be considered the Quality Record for each unit.

3.4.1 QUALITY CONTROL PLAN

The Contractor shall hold and maintain a current ISO 9001:2008 (minimum) certification. The

Contractor shall prepare and deliver a Quality Control Plan that describes what quality controls will be in place and how they will be used to ensure a consistent quality product that conforms to the production level drawing package and passes all Factory Acceptance Test Procedures. The

Quality Control Plan shall contain, but is not limited to, the following:

o Plans for quality control of procured parts o Plans for inspection and verification of piece parts o Plans for calibration of assembly and test equipment o Identification of operations to be witnessed by a Quality Control representative o Plans for conducting in-process and final inspections, including pass/fail criteria

4 MEETINGS

Post award Conference Kick off meeting shall be held within 30 days after contract award.

Contractor shall hold monthly status meetings with the Government ASOS Program Manager

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where the Contractor shall present and discuss the technical, schedule, and program status of the

ASOS Fabrication effort with the Government. The monthly progress meeting can be a videoconference or similar. The Contractor shall provide a proposed agenda and provide a copy of the presentation material prior to each meeting in accordance with the Schedule of

Deliverables table. The Contractor shall also submit to the Government, after each meeting, a

Schedule and Meeting Summary Report including schedule status and the tracking of action items. The Contractor shall hold other meetings as needed or as necessary.

5 OTHER CONDITIONS

Government will require office space for two individuals representing the Government at the

Contractor’s facility. These individuals will be Government Inspectors and will be on-site daily, to represent the Government. The Government Inspectors shall perform in-plant inspections and report on progress and any manufacturing issues to the Contracting Officer and Contracting

Officer Representative (COR). The Contracting Officer is the only individual with the authority to handle contractual issues through proper contracting actions.

6 REPORTS AND DATA ARCHIVING

Contractor shall prepare written plans, technical reports, and inspection reports as listed and described throughout this Specification.

The Contractor shall prepare, maintain, and submit progress, quality, and status management reports monthly to the Government. Such reports shall include an activity schedule in Contractor format. On-site personnel will review status with the Contractor daily.

All of these documents and any other relevant information or data shall be archived electronically, and transmitted to the Government.

7 STORAGE OF ASOS UNITS

The Contractor shall provide a safe, secure, environmentally controlled warehouse facility for use in storing the ASOS units until the units are shipped to their destination. During the time that the units are being stored at the Contractor’s facility or designated storage site, the Contractor shall provide insurance against loss or damage for the full replacement value of the ASOS units.

Contractor shall prepare and provide the storage capacity required to accommodate the production rates and delivery schedule. The Government estimates that the Contractor may need to store up to 400 ASOS units at said facility; however, this depends on the Contractor’s production rates, which are dependent upon each delivery order. The contractor will be responsible for storing refurbished DCA cabinets once they are removed from the field and sent to contractor, after initial deployments.

8 APPLICABLE CONDITIONS

The Contractor will be required to produce from the production level drawings and parts lists

ACU, DCP and SCA units that are functional and pass all Government furnished test procedures.

The Contractor shall also provide feedback on any corrections or changes that will help optimize the design and ease production.

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The Contractor shall provide to the Government, and the Government will retain, the right to reproduce any and all documents submitted pursuant to this acquisition program. This includes all required changes to drawings and other information required to successfully build ASOS units in the future, using this or any other contractor, at the full discretion of the

Government. This information shall be delivered to the Government at the conclusion of the

Contract, regardless of the circumstances.

9 APPLICABLE DOCUMENTS

The following documents, together with their first tier references, are incorporated into this

Specification and are contractually binding. All documents apply in full, except for limited application when specified herein, or unless otherwise specified. The Contractor shall comply with the current document issue in effect on the date of release of the Request for Proposals

(RFP).

9.1 NWS and OTHER NON-MILITARY/ GOVERNMENT DOCUMENTS

The Contractor shall adhere to the following documents. Copies of NWS documents are available from the NOAA National Weather Service, 1325 East-West Highway, W/OBS32, Silver Spring, MD 20910. In the unlikely event of technical issues with the

Portal https://ops13web.nws.noaa.gov/ContractorPortal, provide notification to the points of contact as provided for this Solicitation. Any notice of change will be transmitted through the

NOAA Acquisition and Grants Office, Norfolk, VA and registered bidders will be notified via email within 48 hours of any trouble request.

Table 2: NWS and Other Non-Military Government Documents

HR 2548 Federal Information Security Management Act

NOAA Administrative Order 212-13 Information Technology Security Policy

Public Law 93-579 Privacy Act of 1974

Public Law 99-474 Computer Fraud and Abuse Act of 1986, as amended

MIL-STD-31000A Detail Specification: Technical Data Packages

MIL-STD-129M Marking for Shipment and Storage

9.1.1 COMMERCIAL STANDARDS

9.1.2 AMERICAN NATIONAL STANDARDS INSTITUTE (ANSI)

The Contractor shall be in compliance with the industry standard documents listed in Table 3.

Copies of ISO, ANSI, and ASME documents are available from the American National

Standards Institute, 11 West 42nd Street, 13th floor, New York, NY 10036, (212) 642-4900.

Table 3: ISO, ANSI, and ASME Documents

ANSI/ASQC Q9001

(ISO 9001)

Quality Systems - Model for Quality Assurance in Design, Development, Production, Installation, and Servicing https://ops13web.nws.noaa.gov/ContractorPortal

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ANSI/ASQC Q9003

(ISO 9003)

Quality Systems - Model for Quality Assurance in Final

Inspection and Test

ISO 9000-2 Quality management and quality assurance standards -- Part 2:

Generic guidelines for the application of ISO 9001, ISO 9002 and ISO 9003

EIA/IEEE J-STD-016 Standard for Information Technology, Software Life Cycle

Processes, Software Development, Acquirer-Supplier

Agreement

9.1.3 ELECTRONIC INDUSTRIES ASSOCIATION (EIA)

The Contractor shall be in compliance with the Electronic Industries Association industry standard document, entitled EIA-632 Systems Engineering. Copies are available from the

Electronic Industries Association, 2100 Pennsylvania Ave NW, Washington, DC 20006, and

(202) 457-4963.

9.1.4 NATIONAL FIRE PROTECTION ASSOCIATION (NFPA)

The Contractor shall be in compliance with the National Fire Protection Association industry standard document, entitled NFPA 70 National Electrical Code. Copies can be obtained from

National Fire Protection Association, Custodian of Documents, 470 Atlantic Avenue, Boston, MA 02210.

9.2 PARAGRAPH REFERENCING

When sections or paragraphs are referenced herein (whether to other section/paragraphs in this

Specification or to other documents), all subsections of those paragraphs shall apply.

9.3 PRECEDENCE OF DOCUMENTS

In the event of conflict or inconsistency between any aspect of the solicitation or resulting contract and the various portions of the Specification and documents incorporated by reference in the Specification, precedence shall be given in the following descending order, with the prevailing documents to be determined as follows:

a. The NWS ASOS SLEP Solicitation and resultant Contract.

b. The NWS ASOS SLEP Specification.

c. Government furnished NWS ASOS SLEP Documents, and Drawings.

d. Other referenced Documents, and Drawings.

10 PACKAGING AND SHIPPING OF PRODUCTION UNITS

The Contractor shall develop and have approved by the Government a system to inventory, pack, ship, and protect the manufactured equipment. Upon successful acceptance of the equipment, the

Contractor shall package and ship the manufactured units to the NWS National Logistics Supply

Center (NLSC), 14200 Merritt Rd, Grandview, MO 64030, and (816) 926-1351. The Contractor shall keep a detailed database of the shipments to the NLSC or designated delivery location.

Finished assembled units shall be shipped by normal truck load (TL) or less than truck load

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(LTL) commercial carrier. Acceptance of staggered deliveries by Contractor can only be permitted with pre-authorization of the Government.

11 WARRANTY

The Contractor shall provide a three-year warranty for each ACU, DCP and SCA component and parts. Warranties shall begin upon receipt of units at the Freight On Board (FOB) destination.

The Contractor shall repair or replace all items that fail during the installation and testing and for the duration of the three-year warranty at no additional cost to the Government. The warranty shall include shipping, labor, and parts to the operational site to perform warranty repair. The

Contractor shall return failed parts to the NLSC (Grandview, MO) with an analysis of the failure and any recommendations for modifications.

12 PLACE OF PERFORMANCE

All fabricating and manufacturing activities shall take place at the Contractor’s facilities.

Program Reviews and other meetings shall take place at location(s) that are to be determined by the Government.

13 TRAVEL

The Contractor shall request approval to travel from the COR. The request shall include date of travel, personnel, length of travel, and estimated costs. Upon approval, the Contractor shall perform the travel and provide a trip report and actual costs with invoices to the COR. The

Contractor shall follow the regulations and guidance in the Joint Travel Regulation (JTR) dated 1

October 2014.

The Contractor shall meet, in person, with the Government to conduct In Process Reviews (IPRs) quarterly. This is intended to be a more comprehensive and in depth review of the program and provide a complete status to the government. The review material may be in the Contractor’s format. The IPRs will take the place of the monthly meeting during that period.

Table 4: Travel to Silver Spring, MD or Sterling, VA

In-Process Review

(IPR)

Frequency Quarterly

Duration (Days) 2

# of Travelers 4

14 GOVERNMENT-FURNISHED INFORMATION/EQUIPMENT (GFI/GFE)

Government Furnished Information (GFI) will include Government production level Drawings, Test Specifications, list of Required Test Equipment, System Performance Specifications, Manufacturing Requirements and Renovation Instructions for DCP cabinets. DCP Cabinets removed from the field and delivered to be renovated by the Contractor are the only Government

Furnished Equipment (GFE) that is expected at this time. The number of units to be

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reconditioned will be furnished once deployment begins and will be determined at the delivery order level; new cabinets will be bought by the Contractor until this process begins.