J.1_HASSLER_FY16_DOCKSIDE_SPECIFICATION.pdf

NOAA Ship Ferdinand R Hassler FY16 DOCKSIDE REPAIRS

STATEMENT OF WORK

FY16 DOCKSIDE REPAIRS

NOAA Ship FERDINAND R. HASSLER Rev 4, 092415

Vessel Particulars

Year Built: Commissioned 8 June 2012 Builder: VT Halter Marine, Inc.

Moss Point, Mississippi ABS ID: 11187051 Issued 7-28-2011 IMO Number: 9478559 Construction: Welded Steel Hull Propulsion: (2) Caterpillar 3412 C32, 1044 KW ea Generators: (2) Leroy Somer LSAM 462 L9, 250 KW ea Bow Thruster: EMOD Moteren GmbH SMOIN 313m/4, 200 KW Length Overall: 123.7 Feet Breadth at Main Deck: 53.8 Feet Beam at Pontoon, Max: 60.7 Feet Draft: 12.96 Feet Displacement: 744.4 tons (732.6 long tons) Gross Tonnage (ITC) 809 tons

TABLE OF CONTENTS

Detailed Statement of Work

Table of Contents

GENERAL INFORMATION

REQUIRED CLASS A ITEMS

ITEM 101 GENERAL REQUIREMENTS FOR WORK

ITEM 102 HULL INSULATION

ITEM 103 REACH ROD MODIFICATIONS

ITEM 104 POTABLE WATER PIPING REPLACEMENT AND ISOLATION VALVE REPLACEMENT

ITEM 105 VALVE REPLACEMENT, HANGER REMOVAL AND WINDOW WASH REPAIR

ITEM 106 ANCHOR SYSTEM MODIFICATIONS AND ABS APPROVAL

ITEM 107 BALLAST AND TRIM CONTROL SYSTEM REPAIR

ITEM 108 EXTERNAL VENT WEEP HOLE ELIMINATION

ITEM 109 ENGINEERING SPACE HEATER INSTALLATION

ITEM 110 VOID FIREMAIN PIPING AND POTABLE WATER TANKS INSTALLATION

ITEM 111 CONDENSATION DRAINS

OPTIONAL - CLASS B ITEMS

ITEM 201 ADDITIONAL GOVERNMENT REQUIREMENTS

ITEM 202 ADDITIONAL TEMPORARY UTILITIES AND SERVICES

OPTIONAL – CLASS C ITEMS

ITEM 301 TEMPORARY UTILITIES AND SERVICES

ITEM 302 DIAL TELEPHONE GA PA REPLACEMENT

GENERAL INFORMATION

Ship’s Profile and Elevation These diagrams provide a general display of hull features, although some details may vary.

Major Objectives The major objectives of this dockside are to:

1. Install a new Telephone PA/GA System

2. Get the reach rods operators for manual sea-valve isolation to function properly.

3. Solve the problems of freezing piping during the winter.

4. Stop the anchors from hanging up in the hawse pipes when released

5. Get the Ballast and Trim Control System working reliably from the ship’s bridge.

6. Eliminate ventilation air leakage paths when closed.

5. Solve the problem of excessive condensation leakage from the HVAC system.

Place of Performance All work to be accomplished at the following address:

NOAA Ship Ferdinand R. Hassler UNH Judd Gregg Marine Science Complex 29 Wentworth Rd New Castle, NH 03854

As an option the Contractor may propose to do the work at their own facility. If this option is chosen the Contractor must include Optional Items 301 in their proposal and include unit prices required by Optional Item 202.

Point of Contact for Technical Questions

James Heroux, Port Engineer 29 Wentworth Road New Castle, NH 03854

(207) 205-9481 (cell) james.r.heroux@noaa.gov

ITEM 101- GENERAL REQUIREMENTS FOR WORK

1. INTENT

This specification contains the general requirements for work under the dockside repair contract. These general requirements apply to all work contained in or added to this contract including care of the ship, sea trials, and any services provided to the ship during the contract.

2. REFERENCES

The following references form a part of these Detail Specifications. All provisions and requirements contained therein are applicable to all work items, including all additional work items, which are authorized by the Contracting Officer. All work procedures and all materials shall meet the ABS Rules.

All government materials provided are for reference only and may reflect design rather than as-built conditions or may not reflect subsequent modifications. Therefore, the contractor shall independently verify all pertinent information by field investigation (ship check).

2.1 General References

a. ABS: American Bureau of Shipping "Rules for Building and Classing Steel Vessels"

b. ABS: American Bureau of Shipping “Rules for Survey After Construction 2013, Part 7” found at:

https://www.eagle.org/eagleExternalPortalWEB/ShowProperty/BEA%20Repository/Rules&Guides/LinkedGener alGuideTitles/Current/Part7_2013

c. CFR: U. S. Coast Guard "Subchapter F - Marine Engineering", 46 CFR 50 through 46 CFR 64

d. CFR: U. S. Coast Guard "Subchapter J - Electrical Engineering", 46 CFR 110 through 46 CFR 113

e. Oceanographic Research Vessel (ORV)- 46 CFR chapters §188-196

f. Standard: IEEE Std 45-2002, "IEEE Recommended Practice for Electric Installations on Shipboard"

g. CFR: 29 CFR Part 1915 OSHA Standards for Shipyard Employment

h. Standard: NAVSEA Standard Item 009-32, “Cleaning and Painting Requirements”

2.2 NOAA Specific References

a. NOAA Standard Specification AMC-000-2C, "Temporary Services at the Contractor’s Facility”

b. NOAA Std Specification 0100: Conduct of Checkpoints

c. NOAA Std Spec MOC-631-2D: Coating Systems for Steel Surfaces

d. NOAA Std Spec S4800-2: Piping Systems, General Requirements

e. NOAA Std Spec S6900: General Requirements for Electrical/Electronic Items

3. DEFINITIONS

Wherever used in this specification and in all other work items in this contract, the following definitions of terms apply:

3.1 Checkpoint. Instances that have the verbiage “***CHECKPOINT***” in the SOW require the contractor to verify, inspect or test the work with the COR present and obtain the COR’s approval before proceeding beyond the checkpoint element of that items work flow. Parallel work not associated with or dependent on the checkpoint element for that item may continue. Any section that does not include “***CHECKPOINT***” does not preclude the contractor from obtaining COR approval of a verification, inspection or test before proceeding with the work, but does not require it.

3.2 Habitable Ship. A habitable ship requires functional galley, laundry and mess areas. A habitable ship also requires an adequate number of living quarters, the ships office with available and functional HVAC, electrical & plumbing https://www.eagle.org/eagleExternalPortalWEB/ShowProperty/BEA%20Repository/Rules&Guides/LinkedGeneralGuideTitles/Current/Part7_2013 https://www.eagle.org/eagleExternalPortalWEB/ShowProperty/BEA%20Repository/Rules&Guides/LinkedGeneralGuideTitles/Current/Part7_2013 services. Further a habitable ship requires the absence of noise over OSHA 8 hour exposure limits (29 CFR 1910.95), noxious odors, airborne particulates or organic vapors in the crew spaces.

3.3 Inspect. Visually evaluate the specified surface, item, part, or component for evidence of contamination, damage excessive wear, scoring, and any other condition which could interfere with the proper operation or functioning of the surface, item, part or component.

3.4 Install. Place the specified item in position for service and make all connections needed to insure proper use, service, appearance, and operation. Except as may otherwise be specified, this shall include the following:

a. Provide new or modify existing foundations. Securely mount equipment and components using new fasteners.

Align connected equipment and components to meet manufacturer’s specifications.

b. Make all electrical connections. Provide new electric cable runs between controllers and motors of new equipment. Existing cables may be reused in other applications, except where the existing cables are too short to make connections. Renew cables, which are too short and less than 20 feet long. Junction boxes may be used to increase the cable run length where the existing cable runs are longer than 20 feet.

c. Modify new piping to suit the new equipment, including the rerouting of existing piping and adding of new piping as needed to properly connect equipment and components. Piping modifications greater than five feet from the equipment are not required. New piping is required only to the extent necessary to accommodate modifications of existing piping.

3.5 NDT: Non Destructive Testing. This term is used to describe various processes to test material soundness by non destructive means such as: RT (Radiograph), UT (Ultrasonic Testing), PT (Dye Penetrant inspection), MT (Magnetic particle Inspection) or VT (Visual examination).

3.6 Piping. A system of pipe, tube, elbows, tees, valves, couplings, and other pipe fittings. Unless otherwise specified in the detailed item description, all piping systems and components shall comply with material and installation requirements of reference 2.f.

3.7 Rebuild. Disassemble, clean, inspect, repair (including renewal of all parts needed), reassemble, test, and calibrate the specified part, component, system, or machine to restore it to a condition of reliability equivalent to a new part, component, system, or machine. Components and parts shall meet the manufacturer's applicable rebuild specifications.

3.8 Reinstall. Return the same item, which was previously removed, to its previous configuration and location.

3.9 Renew. Provide and install a new item as replacement for an existing item previously removed or to be removed.

The new item must be the same as or comparable in material, performance and configuration to the item removed.

3.10 Replace. Same as "renew", defined above.

4. REQUIREMENTS

4.1 Maintenance of ABS Class and Certificates

4.1.1 All ABS rules required to maintain the ship’s Class and Certificates shall be adhered to by the contractor. This includes all rules for material, fabrication, quality control, inspection, and ABS on-site survey of work. Specifications may call out ABS surveyor inspection, but not all ABS inspections are necessarily identified in the specifications. The contractor shall consult with ABS on the entire work package and changes and assure ABS involvement where required to maintain Class and Certificates.

4.1.2 Contractor shall develop, in consultation with the American Bureau of Shipping (ABS) Surveyor, a written survey schedule that lists the items to be inspected and the scheduled dates and times of the inspections. Submit the survey schedule to the COR within 48 hours after the start of the contract performance period. The survey schedule shall list all initial inspections required by the ABS Surveyor. In addition, the Contractor shall schedule the services of an ABS Surveyor as required by ABS for performing inspections of all new installations, hull modifications, tank inspections, gauging inspections, and load tests.

4.1.3 The contractor is responsible for scheduling ABS inspections and shall provide NOAA with copies of all correspondence with ABS. The costs of ABS ship surveys/inspections will be borne by the Government. However, the scheduling of ABS surveys/inspections remains the Contractor’s responsibility.

4.2 Oceanographic Research Vessel (ORV)- 46 CFR chapters §188-196

4.2.1 In September 2013 the Director of the NOAA Corps and OMAO made decision requiring vessels to be inspected and maintained to standards specified in the Code of Federal Regulations for Oceanographic Research Vessels (ORV).

These standards are defined in 46 CFR chapters §188-196 or more commonly referred to as Subchapter U. This would necessitate vessels to comply with the same national and international rules and regulations as non government owned ORVs for construction, maintenance, international conventions for the safety of life at sea (SOLAS) and pollution prevention (MARPOL), including the establishment of a USCG approved Safety Management System (SMS). These standards may also require some NOAA vessels to maintain a USCG Certificate of Inspection or COI.

4.2.2 The contractor shall adhere to these regulations and notify COR when and if the statement of work deviates from these standards.

4.3 Personnel Information and Staffing

4.3.1 Provide to the COR a list of the Contractor's supervisors, including shop supervisors, and a list of telephone numbers where the supervisors can be reached during non-working hours in event of an emergency. Any changes to this information shall be sent to the COR immediately.

4.3.2 The Contractor shall provide a sufficient number of qualified personnel to perform the work described in this Statement of Work and in accordance with the requirements of subsequent task orders. These personnel shall provide the core of knowledge for the Contractor to ensure uninterrupted performance at acceptable quality levels.

The Contractor shall designate sufficient supervisory personnel to meet task outcomes. Contract supervisors shall provide day-to-day supervision of contract personnel including, but not limited to, work monitoring, payroll records, leave, etc. At no time shall Contractor personnel be supervised by Government personnel. Government assistance shall be available to provide technical direction in accordance with CAR 1301.670 through the assigned Contracting Officer Representative (COR).

The following skills are generally required in the repair of NOAA ships. The Contractor shall have the necessary skills and equipment, or clearly have the capability of obtaining these services. Skills or tasks may include, but not be limited to the following:

¯ Welding: all positions, all types, ferrous and non-ferrous, ABS certifications ¯ Ship Fitting ¯ Sandblasting, Mechanical Cleaning, Surface Preparation, and Painting ¯ Pipe Fitting ¯ Crane Services ¯ Hydraulic Systems Repairs, Service, and Troubleshooting ¯ Marine Electrician Services ¯ Heating, Ventilation, Air Conditioning, and Refrigeration ¯ Sheet Metal and Ducting ¯ Machinists and Metal Fabrication

¯ Marine Deck Coverings ¯ Insulation, Sheathing, and Joiner Work ¯ Quality Assurance, Inspections, and Testing

4.3.3 The prime contractor must insure that all subcontracts have proper certifications and credentials prior to the performance of work. The Contracting Officer may request proof of compliance with this requirement at any time.

4.4 Kick-off/Pre-dockside Meeting

4.4.1 On the first day of the period of performance and before commencing work on the ship the contractor shall host a kick-off meeting at a time and place mutually agreeable to the COR and the Contractor. As a minimum, the meetings shall be attended by the COR and a Contractor's management official having authority to make binding commitments.

Other interested parties may attend the meetings as appropriate.

4.4.2 The Contractor’s baseline CPM Schedule and QA Test and Inspection Plan shall be submitted for approval by the COR at or before the Kick-off/Pre-dockside Meeting along with any notation of any potential impacts to ship docking and un-docking (if applicable), habitability and any problems that could impact timely completion, including material delivery delays.

4.5 Schedule of Work

A Critical Path Method (CPM) production schedule, work package network, manpower loading curve, trade manning curves and subcontracting list will be required per CAR 1352.271-73 amended as follows.

4.5.1 Provide the detailed CPM production schedule using Microsoft Project or Primavera software based on the work package network of all significant tasks organized within Specification Item groups. The schedule shall also show for each task the estimated task duration in days, % complete, leveled resource allocations (assigned trade manning and respective man-hrs vice) and shall clearly indicate critical path tasks and major milestones including scheduled docking, undocking and habitability dates.

4.5.2 Provide two hardcopies and one electronic copy of the baseline CPM Schedule to the COR as soon as practicable after award and no later than the pre-dockside meeting for review and approval. Updated schedules shall be provided weekly after the pre-dockside meeting.

4.5.3 The dates of ship habitability shall be indicated and mutually agreed upon by the COR and Contractor as part of the approved baseline schedule. Addition of any growth work shall be scheduled in a logical manner to negate or minimize any impact on scheduled habitability dates. A revised schedule (or affected portion) showing the proposed addition of growth work shall be provided with the associated Condition Report or Change Request pricing proposal.

4.5.4 The Contractor shall not make changes to the original approved schedule habitability dates without the written agreement of the Contracting Officer in the form of an associated approved Cost or No-cost Change Order based upon a Condition Report (Contractor initiated) or Change Request (Government initiated).

4.6 Progress Meetings and Reports

4.6.1 If the contract period of performance will exceed two weeks, the Contractor shall hold weekly progress meetings at a time and place mutually agreeable to the COR and the Contractor. As a minimum, the meetings shall be attended by the COR and a Contractor's management official having authority to make binding commitments. Other interested parties may attend the meetings as appropriate.

4.6.2 Prior to the end of the work day preceding the progress meeting, the Contractor shall submit to the COR a preliminary progress report containing the following information:

b. An updated CPM Production Schedule

c. Updates to the QA Test and Inspection Plan and Schedule

c. Notation of any problems that could impact habitability or timely completion, including material delivery delays

4.6.3 If significant deviation has occurred between the baseline CPM production schedule and the updated CPM production schedule the COR may request and the Contractor shall then provide an updated work package network, manpower loading curve and trade manning curves for the balance of work remaining to allow the government to assess the contractors ability to meet the remaining contract requirements within the allocated period of performance.

4.7 Progress Payments

4.7.1 Progress payments may be invoiced monthly (or bi-weekly if pre-approved by the Contracting Officer) after the commencement of the Period of Performance on a demonstrated earned value basis of progress against the CPM schedule. In no case shall progress payments exceed the percentage complete concurred with and approved by the COR. Progress payments will only be made on items with 25% or more percent completion. The Contractor may demonstrate percent completion by a combination of labor and material. Material costs shall only be considered in percent completion once the materials are installed on the ship. The contractor shall not consider an item more than 90% complete until delivery and acceptance of all soft deliverables (certificates, as-built drawing mark-ups, weight and balance updates, etc) for the respective item.

4.8 Quality Assurance Test and Inspection Plan

4.8.1 Maintain a Quality Assurance (QA) TEST AND INSPECTION PLAN applicable to all work items, including all additional work items which are authorized by the Contracting Officer. Whenever measurements, tests or inspections are required by specifications or procurement documents, the requirement shall be tracked as part of the QA Test and Inspection Plan. Provide two hardcopies in binder form and one electronic copy of the QA Test and Inspection Plan to the COR as soon as practicable after award and no later than the pre-dockside meeting. Update the QA Test and Inspection Plan weekly and provide two written and one electronic (pdf) copies of all updates to the COR 24-hours prior to the scheduled weekly progress meeting. The QA Test and Inspection Plan shall contain a separate section for each work item and additional item. Include the following minimum information for each work item:

a. Specification item and paragraph number

b. Component/Equipment name

c. Test or Inspection description

d. Acceptance Criteria

e. Condition Report (once performed)

4.8.2 Include and maintain a separate Test/Inspection Schedule as part of the QA Test and Inspection Plan. Update the Test/Inspection Schedule weekly and provide two written and one electronic (pdf or MS Project) copy to the COR 24-hours prior to the scheduled weekly progress meetings. The Test/Inspection Schedule may be included in the overall project CPM schedule provided QA Test/Inspection tasks are organized as a distinct and readily identifiable section by header or color scheme from other tasks.

4.8.3. Contractor shall coordinate all American Bureau of Shipping (ABS) inspections and support services for these inspections. The government shall contract the services of the ABS Inspector under a separate contract, but it is the responsibility of the contractor to coordinate inspection and testing with the ABS surveyor accounting for his schedule and availability.

4.8.4 Provide a separate notification at least four hours, but not more than 24 hours, in advance of conducting each required test and inspection, to allow the COR the opportunity to witness, or to arrange for another NOAA representative to witness, the tests and inspections. For non ABS related testing/inspection, the COR must be present unless the COR has authorized testing/inspection to proceed without his presence.

4.8.5 Any test or inspection requiring the attendance of an ABS Surveyor will require the same notice be given to ABS, unless otherwise instructed by the Surveyor. If the COR or other NOAA representative is not present at the scheduled time of the test or inspection, and if the required 4-hour advance notification was furnished to the COR, the Contractor may proceed with the test or inspection.

4.8.6 To the extent possible, all tests and inspections shall be scheduled during the normal weekday work shift. Tests and inspections may be scheduled for other times only when necessary to avoid a delay in the contract completion.

When necessary to schedule a test or inspection after the normal day shift or on a weekend, the COR shall be notified of the test or inspection at least four hours before the end of the last preceding regular work shift.

4.8.7 All tests and inspections shall be witnessed by the Contractor's supervisor responsible for the work. A QC Inspection Report shall be prepared to document the results of all tests and inspections. Provide two hard copies and an electronic copy of all QC Inspection Reports in Adobe Portable Document Format (.pdf). One hard copy shall be retained in the QA Test and Inspection Plan (e. in the list above) and the other hard copy and electronic version provided to the

COR.

4.8.8 Perform an operational test of all newly installed, overhauled, and repaired equipment to demonstrate proper operation. Shipboard equipment will be operated by the ship’s crew.

4.8.9 Whenever a "hose test" is specified, conduct the test by directing a 50-psig stream of water from a 1-1/2 inch fire hose through an all purpose nozzle at a distance of not more than 10 feet from the surface being tested. Direct the stream of water in a manner most likely to disclose a leak and inspect the opposite side of the surface for leaks.

4.8.10 When equipment, machinery, systems, or other system components are required to be disassembled, opened or overhauled, the Contractor shall complete all disassembling and inspections during the first 25-percent of the work performance period. All tanks required to be opened shall also be opened and gas-freed during the first 25-percent of the work performance period. No time extension of the work performance period will be granted for delays caused by the Contractor's failure to comply with this 25-percent time requirement.

4.9 Condition Reports

4.9.1 A Condition Report shall be prepared and submitted by the Contractor to the Contracting Officer's Technical Representative (COTR) on all of the following occasions:

a. Whenever specifically required by contract documents,

b. Whenever the Contractor determines or notes that additional work or material or other deviation is necessary in order to produce a reliable or complete repair,

c. Whenever defect or deficiencies are noted in Government-furnished Property,

d. Whenever measurements, tests or inspections are required by the ABS surveyor, manufacturer’s technical representatives in the performance of contract item work, or manufacturer’s installation, repair or start-up and comissioning procedures, The results and findings shall be documented on a Condition Report.

4.9.2 Condition Reports shall contain, as a minimum, the following:

a. Name of the ship.

b. Contract number and related work item number.

c. Detail description of conditions observed, including a record of all measurements taken and other supporting data. The description may be provided as a referenced or attached QC Inspection Report, if applicable.

d. Recommendations of additional work and materials deemed to be needed, if any.

e. Estimate of the impact on the completion of the contract, if any.

f. A space for government response to recommended actions, if any

4.9.3 Submit the Condition Report to the COR within twenty-four hours after completing the measurements, inspections or tests requiring COR approval for work to continue, the need for additional work, or deficiency in government furnished material is noted. Provide two hard copies and an electronic copy of all Condition Found Reports in Adobe Portable Document Format (.pdf) to the COR.

4.9.4 For work involving disassembling and inspection of equipment, machinery or systems, the work must be completed and any resulting Condition Reports/Condition Found Report must be submitted during the first 25-percent of the work performance period.

4.9.5 Government review, comment acceptance and approval of Condition Reports shall be in accordance with the requirements of CAR 1352.271-83.

4.10 Change Requests

4.10.1 The government may request additional work during the period of performance. Only the Contracting Officer has the authority to request additional work. The government will provide the Contractor with a Change Request form with an associated Scope of Work included on the form or attached.

4.10.2 The Contractor shall review the Change Request to determine if the work can be accommodated within the contracts period or performance, determine any impacts on docking or undocking dates and on habitability dates and provide the government with a price proposal and planned scheduling for the change requested clearly showing any proposed docking, undocking or habitability date impacts.

4.10.3 The government shall then review the contractor’s price proposal and planned schedule for the additional work against independent government estimates to determine if a Change Order will be issued. Only the Contracting Officer has the authority to initiate additional work on the government’s behalf and shall do so in writing in the form of a Change Order with an associated Notice to Proceed.

4.10.4 The Contractor shall not perform additional work outside the scope of the original contract on the direction of anyone other than the Contracting Officer. Performance of additional work without an associated Change Order and Notice to proceed signed by the Contracting Officer is not authorized and will not be reimbursed by the government.

The contractor shall not independently proceed with requested work in anticipation of a forthcoming Change Order.

4.11 Protective Coverings

4.11.1 Prior to starting work on interior spaces, protect the decks and deck coverings of spaces in which contract work is to be performed and spaces through which workers will traverse by covering the decks and deck coverings with a temporarily fitted heavy vinyl, plywood or particle board. Securely tape all edges and joints of the protective covering.

Maintain the protective covering in place during the entire contract period, renewing sections that are damaged during the contract period. For those decks over which equipment, valves, piping, or other materials must be handled, the temporary protective covering shall be plywood or particle board and shall be of sufficient thickness to protect the deck from damage in the event the equipment or materials are dropped.

4.11.2 Protect all compartments, machinery, equipment, deck coverings, furnishings, vent terminals, insulation, glass, cables, piping systems, coatings, structures, and other ship components from damage and from entry of dust, dirt, grit, sand, and other foreign particles.

4.11.3 Whenever abrasive blasting or other operations which create atmospheric contamination are performed on or near the ship; or which could otherwise allow airborne contaminates to collect on or in the ship, the Contractor shall plug, wrap, blank, cover, or mask all openings to prevent entry of the contaminates into the ship. Install industrial foam filter material on the intake and exhaust end of ventilation systems which will be in use. Renew the filter materials when air flow becomes restricted. Whenever abrasive blasting is performed inside the ship, blast materials shall be confined to the compartment being blasted.

4.11.4 All damage and contamination resulting from failure to provide adequate protection shall be repaired and cleaned to re-establish the condition that existed at the start of the work.

4.11.5 After completion of all other work, remove and dispose of all protective coverings.

4.12 Restricted Access

Access by workers to the ship's compartments shall be restricted to those in which work is being performed or through which passage is necessary to reach the work site. All other compartments shall be considered off-limits to workers.

4.13 Daily and End of Project Clean-ups

4.13.1 Clean-up and remove from the ship all dirt, debris, scrap, and other materials incident to Contractor's work at the end of each work day. The work site shall be left "broom-clean". Vacuum up debris at end of shift instead of using a broom where nooks and crannies, gratings, or other obstacles are present.

4.13.2 Whenever abrasive blasting or other operations on or near the ship causes collection of blasting residue or other foreign particles to collect on exterior decks of the ship, the Contractor shall vacuum or sweep the decks to remove the residue and particles prior to the end of the day on which the contamination occurred. Do not wash the residue or particles through the ship’s deck drains.

4.13.3 At the end of the project, the Contractor shall clean all deck surfaces and wash tile decking. Clean all dirt from exterior decks and wash down exterior decks.

4.14 Disruption of Ship's Systems

4.14.1 Except as necessary to perform work, none of the ship's fire main, electrical, heating, potable water, drainage, or other systems which are vital to crew safety or comfort shall be shut off or disrupted. The COR must be given advanced notice of a disruption at least 4 hours in advance.

4.14.2 Disruptions shall be limited to 4-hour intervals. If the required work will need a longer interval, temporary bypass hoses, blank flanges, or piping shall be installed to keep the system in operation.

4.14.3 For purposes of this specification, a "disruption" occurs whenever a large section of a system will be unusable. If the only section of the system affected is that on which work is being performed and the remainder of the system can be operated, a "disruption" has not occurred and the requirements of this paragraph do not apply.

4.14.4 The galley, mess area and associated equipment to prepare and serve meals aboard are to be restored to an operational condition one week prior to Sea Trails.

4.14.5 The Contractor shall minimize shipboard work and inspections requiring ship’s force and COR presence on December 23, 24, 30, and 31. Shipboard work may include mechanical tools and light industrial work. The Contractor shall not schedule nor conduct any shipboard hot work during these periods.

4.15 Habitability and Temporary Berthing

4.15.1 A habitable ship requires functional galley, laundry and mess areas. A habitable ship also requires an adequate number of living quarters, the ships office with available and functional HVAC, electrical & plumbing services. Further a habitable ship requires the absence of noise over OSHA long term exposure levels, noxious odors, airborne particulates or organic vapors in the crew spaces. The Contractor shall as much as practicable schedule all work the will result in the ship not being habitable concurrently and in as short a period as possible to minimize impact on the ship’s crew. The Contractor will provide at least three days advance notification to the COR when work will result in the ship not being habitable to allow time for the COR to arrange temporary berthing for the ship’s crew.

4.15.2 Approval of the COR and three day advance notification shall also be provided during any of the following circumstances that will result in the need for temporary berthing:

(a) Any time when crew members residing in berthing spaces to which HVAC, space heating, hot water, electrical, or sanitary services are interrupted outside of normal working hours of 7:30 am to 4 pm.

(b) Any time work is being performed on the ship between the hours of 8 pm to 7 am.

The times indicated in this section may at the Contractor’s request and the discretion of the COR be reviewed and adjusted to accommodate the timing of the Contractor’s normal day work shift period.

4.16 Work Hours

4.16.1 At the beginning of the repair period, the Contractor shall advise the COR in writing of the planned regular work day schedule. In the event the Contractor desires to work at times other than those previously scheduled, notify the COR at least 4 hours prior to the end of the scheduled work day proceeding the unscheduled work time. If previously unscheduled work is to be performed on a weekend or federal holiday, the COR must be notified prior to 9:00am on the last regular work day before the unscheduled work.

4.16.2 Chargeable work time will commence when contractor personnel arrive at the repair location (i.e. onboard vessel) and will cease when contractor personnel depart from it.

4.16.3 The contractor shall be available via telephone, 24-hours a day, 7 days a week for emergencies. In emergency situations, the contractor may start work immediately by verbal authorization from the COR.

4.17 Ships Force Availability

4.17.1 Ship’s force availability to operate ship’s equipment will be limited. Unless otherwise specified, provide a minimum of one working day prior notice for any equipment operations.

4.18 Local Policies and Directives

4.18.1 While Contractor personnel are on the ship or on other government facilities, they shall comply with all policies and directives issued by the Master, Commanding Officer, or Director of the ship or facility.

4.18.2 Only a Contracting Officer may make changes to the terms and conditions of this contract. Any direction that the Contractor deems as a compensable change to the terms and conditions of this contract must be brought to the attention of the Contracting Officer immediately.

4.19 Safety Requirements

4.19.1 Gas Free Certification

a. The Contractor shall be responsible for certifying that a safe atmosphere exists in and about a compartment prior to the commencement of any work. Whenever compartments must be gas free to meet state and federal regulations, the Contractor shall pump down, open, remove sludge, clean, wipe, ventilate and take all other action required to make the compartments safe for the work to be performed. When requested by the Contractor, and to the extent empty tank space is available, NOAA will shift fuel as required to facilitate gas free requirements. If off-loading of fuel oil is necessary because of insufficient empty tank space, the Contractor shall off-load the fuel.

b. Copies of gas free certificates, issued by a Marine Chemist certified by the National Fire Protection Association, shall be posted on the ship in two locations designated by the COR. Follow-up inspections by the Contractor's Competent Person shall also be documented at the same two locations.

c. The Contractor shall be responsible for identifying the compartments that require gas free certification. Specific requirements for gas free certification are not normally included in the detail specifications of any work item.

4.19.2 Fire Watch Standers

a. Hot work is permitted only when the Contractor provides fire watch standers. A fire watch stander is required whenever welding, flame cutting brazing or grinding or other hot work is performed where combustible materials are present within 35 feet; or where wall or deck openings within a 35-feet radius expose combustible materials in adjacent areas; or when combustible materials are adjacent to the opposite side of metal partitions exposed to hot work, and could be ignited by conduction or radiation. In the latter case, a fire watch stander is required on both sides of the partition.

b. Each fire watch stander shall be outfitted by the Contractor with a fire extinguisher of a suitable size and type.

c. Prior to leaving the work site, the fire watch stander shall verify with the worker performing the hot work that no further hot work will be performed. Fire watch shall remain in effect for no less than 30 minutes after the completion of hot work.

d. Insulation, sheathing, or other materials which limit access to either side of a partition or structure on which hot work is being performed shall be considered to be interference, and shall be removed and restored by the Contractor.

4.19.3 Written Hot Work Notice

Prior to starting hot work on any job or separate area of the ship, provide a written notice to the Officer on Deck (OOD).

The notice shall specify the location of the work, the time hot work will commence and the current gas free status of the area if needed. The COR shall be notified by the Contractor of the hot work to be performed at the beginning of each work day.

4.19.4. Asbestos-Containing Materials (ACM)

Existing panels, insulation, gaskets, and other materials on the vessel may contain asbestos. Work items involving asbestos removal shall be performed by a certified ACM removal contractor. All asbestos projects shall comply with all federal, state, and local regulations governing the removal of asbestos.

4.19.5 Miscellaneous Safety Requirements

a. Obtain a copy of ABS approved welding procedures and maintain a list of currently qualified welders.

b. Oxygen, acetylene, and gas supply manifold systems shall be located off the ship and have a shutoff valve to the gas supply located on the dock. The shutoff shall be in addition to the master shutoff valve at the inlet to each portable outlet header.

c. Rigging of hoses, welding leads, and temporary lights shall be kept clear of the decks on temporary "trees" or brackets and be arranged so as to minimize tripping and other safety hazards. Passageways shall be kept as clear of obstructions as possible.

d. Lockout-tagout safety procedures must be followed when maintenance is being completed on dangerous equipment. Machines shall be properly shut off and not started up again prior to the completion of maintenance or servicing work. Hazardous power sources must be isolated and rendered inoperative before any repair procedure is started. Identify, isolate, lock/tag any energy sources and then prove that the equipment isolation is effective before starting maintenance.

4.20 Interferences and Restorations

4.20.1 Remove all interferences and obstructions necessary to complete the required work. This shall include the disassembly and removal of machinery, piping, ducts, cable, wiring, insulation, structures, and anything else, which interferes with the proper accomplishment of work. Except as otherwise specified, this does not include relocations made necessary by new installations, which physically prevent an interference from being returned to its existing location.

4.20.2 Whenever an interference to be removed involves a structural strength member, temporary supports shall be provided to compensate for the strength loss. Whenever watertight integrity is violated by a removed interference, provide a temporary means of maintaining watertight integrity, except when work is actually being performed or the space is otherwise manned.

4.20.3 Restore all interferences to their existing configuration and condition. Install new gaskets and fasteners. In place of material that is rendered unsuitable for reinstallation during removal or storage, provide and install new materials which are equal in composition, strength, design, type, and size as existed prior to removal. All insulation removed or damaged shall be renewed with new insulation.

4.20.4 Material containing asbestos, which is removed as interference, shall not be reinstalled. Instead, renew the asbestos-containing material with a new non-asbestos material, which provides the same function, and general appearance as that removed.

4.20.5 Align and conduct strength, tightness, and operational tests to ensure that the reinstalled interferences safely perform their normal functions.

4.20.6 The Contractor shall be responsible for identifying all interferences involved in accomplishing required work.

Interferences are not normally identified in the detail specifications of the work item.

4.21 Shipboard Storage

4.21.1 No space or compartment on the ship shall be used for storage by the Contractor of materials or tools. The materials allowed at the work site shall be limited to those that will be installed, consumed, or otherwise used during the work shift in progress. Crating and packing shall be removed prior to bringing the equipment or material aboard the ship, unless needed to protect the equipment or material from damage during handling. In that case, the crating and packing shall be removed from the equipment or material, and shall be removed from the ship, immediately after being brought aboard. When needed or required, obtain approval from NOAA’s facilities manager and provide a temporary dockside storage area to store materials and tools.

4.21.2 Non-hazardous materials that will be used within a week’s time may be stored on the ship if approved by the Commanding Officer prior to bringing them on board. Material brought onto the ship shall be stored until used in areas which do not interfere with access to fire-fighting equipment or personnel access.

4.21.3 Rigging of hoses, welding leads, and temporary lights shall be kept clear of the decks on temporary "trees" or brackets and be arranged so as to minimize tripping and other safety hazards. Passageways shall be kept as clear of obstructions as possible.

4.22 Watertight Integrity

4.22.1 Maintain or restore the watertight integrity of the ship's watertight bulkheads, decks, and hull by installing stuffing tubes, welded bulkhead and deck penetrations, multi-cable transits, couplings, and kickpipes as appropriate. All materials and installation details shall be same as the nearest similar existing penetrations.

4.23 Removals

4.23.1 Whenever removal of equipment or machinery is specified, but reinstallation is not specified, the Contractor shall remove all related electric cables, brackets, foundations, and piping. Removal of cables shall be to the nearest circuit breaker or terminal not needed for operation of other equipment or machinery. Removal of piping shall include all related piping not used by other systems or equipment. Install pipe caps as needed to maintain remaining piping tight.

Foundations or supports shall be cut close to deck, bulkhead, or other support and ground smooth. Contractor shall touch up paint in disturbed areas in accordance with the ship’s Painting Schedule.

4.23.2 Whenever removal of piping or cables involve penetration through bulkheads, decks, hull plating or other watertight boundaries, crop out the penetration and install an insert plate of same thickness as the adjacent plating.

Insert plates shall be a minimum of 6-inch diameters, but as a minimum must comply with ABS requirements for inserting steel decks and bulkheads. Contractor shall touch up paint in disturbed areas in accordance with the ship’s Painting Schedule.

4.24 Structural Access Openings

4.24.1 The Contractor may, with prior approval, cut access openings in ship's structure if required to perform work. Such openings shall be limited to those which are essential for access to otherwise inaccessible areas or which greatly improve accessibility for removals or installations. The method and accomplishment of access cuts in hull and watertight boundaries require ABS authorization, inspection and approval.

4.24.2 Prior to making any access opening in ship's structure, submit to the COR a sketch of the proposed opening, showing the location and dimensions of the proposed access cut, adjacent framing members, nearby penetrations, and scantlings of the structure. Generous radii shall be provided at all corners. Also include a description of the eventual restoration configuration, with material and welding details, and a narrative justification for cutting the opening.

Submittal of the sketch does not insure that the COR will authorize the cut as proposed. The Contractor shall proceed with the access cut only after return by the COR of a signed copy of the sketch. access cut only after return by the COR of a signed copy of the sketch and ABS approval.

4.25 Brackets and Supports

4.25.1 All pipe, cables, ducts, furniture, equipment, machinery installed by the Contractor shall be bracketed, supported, and secured so as to carry the weight, prevent vibration, and withstand inertia forces resulting from rolling and pitching of the ship.

4.26 Gaskets, Packing, and Seals

4.26.1 Whenever the Contractor performs work which disturbs existing gaskets, packing, or seals, new gaskets, packing, and seals of same material as existing shall be installed, except use 3/16-inch thick cork rubber impregnated gasket material conforming to MIL-C-6183, Type I, Class 1, Grade C for all fuel oil tank manhole covers and fuel oil service piping.

4.27 Welding and Allied Processes

4.27.1 All welding, brazing, and allied processes shall be in accordance with the requirements and recommendations of references listed in this statement of work.

4.27.2 While the ship is water-borne, welding shall be permitted only when welding leads are properly grounded.

Welding machines and other welding power sources shall have both cables connected only to the ship where welding is done. The return ground cable shall never be grounded to anything but the ship it is servicing. All welding cables shall be fully insulated and not be permitted to drop overboard into the water. The total cross-sectional areas of the return ground cable shall be at least one million circular mils per 1,000 amperes per 100 feet, but not less than 85,000 circular mils. The ground cable shall be securely fastened to grounding plates or to an integral part of the ship, with contact areas thoroughly cleaned to bare metal.

4.27.3 When welding on structure, equipment, machinery, pressure vessels, or piping, the return ground cable to the welding machine shall be connected in the immediate vicinity (as close as practical) of the work to ensure that current does not flow through bearings, pipe hangers or other areas where arcing or high resistance paths exist. Ground cables shall be attached to structure/piping adjacent to work area when welding near electronic equipment to prevent damage to electronic equipment.

4.28 Painting

4.28.1 Unless otherwise stated in the individual work items, prepare and coat all new steel, all existing steel surfaces identified to be cleaned and painted, and any paint system disturbed while accomplishing work items, in accordance with requirements of NOAA Standard Specification S631-5. DWG OD-631-FF04 Rev 01: Painting Schedule. Finish colors shall match those of the surrounding unmodified area. If no paint system is identified in the item, then apply the appropriate coating system similar to the area being coated as identified in NOAA Standard Specification MOC-631-2D, “Coating Systems for Steel Surfaces” except that the top coat shall match the surrounding area. NOAA Standard Specification MOC-631-2D, “Coating Systems for Steel Surfaces” may be amended with reference NAVSEA Standard Item 009-32, “Cleaning and Painting Requirements; accomplish” when approved by the COR.

4.28.2 Prior to applying any paint or coatings, the Contractor shall verify that all surfaces have been properly prepared and the weather conditions are suitable for painting. Paint shall only be applied when the following conditions can be maintained until the paint has cured.

a. Apply paint only to dry surfaces and when there is no chance of precipitation

b. The temperature of the painted surface shall be at least 5 degrees above the dew point. The dew point of the surface shall be measured by taking the dry bulb temperature of the surface and comparing it to the wet bulb temperature at the immediate jobsite.

c. The air temperature and surface temperature must be a minimum of 45 degrees Fahrenheit unless a lower temperature is authorized by the paint manufacturer’s printed instructions.

d. Painting is permitted only when the humidity is less than 80 percent unless otherwise specified in the paint manufacturer’s written instructions.

In the event the Contractor desires or must proceed with painting when the existing weather conditions do not meet the above specified conditions, the Contractor shall erect a cover over the surfaces to be painted and shall heat the surfaces and the surrounding air to establish the required conditions. The conditions shall be maintained until the paint has fully cured in accordance with the paint manufacturers’ application instructions.

4.28.3. Restore all existing coating systems which are damaged during performance of work. The new coating system shall be same as existing.

4.28.4. Surface preparation and paint application shall be in accordance with applicable NOAA specifications and comply with the paint manufacturers' printed recommendations and instructions for all aspects of surface preparation, and handling, mixing, and application of paint materials.

4.28.5. Paint schedule: Paint systems used on the ship shall consist of a primer coat followed by a minimum of two top coats unless otherwise specified either in the detailed specification or by the manufacturer of the paint. It is the responsibility of the Contractor to ensure that paint used is compatible with existing paint on the ship.