E._Fee_schedule.pdf

This is a Proposal Price Sheet for the School Board of Sarasota County, Florida's Intent to Negotiate (ITN) #26-0059 for an Applicant Tracking System (ATS). The School Board is soliciting competitive sealed proposals for a cloud-based ATS solution that may be deployed as a stand-alone platform or integrated with candidate relationship management (CRM) capabilities. The system must be scalable and mobile-responsive, handling end-to-end recruitment processes from sourcing through onboarding, with objectives including simplifying the application process, improving sourcing and search functionality, enhancing candidate status tracking and onboarding management, enabling talent pools with targeted communications, centralizing job advertising with one-click posting to Indeed and ZipRecruiter, and presenting all applications in a single dashboard for recruiters and hiring managers. Written questions were due February 16, 2026 at 1:00 p.m. EST, and sealed proposals are due March 9, 2026 at 1:00 p.m. EST via the VendorLink electronic portal. Recommended awards will be posted on April 14, 2026, with School Board action scheduled for April 21, 2026 at 10:00 a.m. EST. The contract term is three years with pricing, terms, and conditions remaining firm for the full period, renewable for two additional one-year periods based on mutual written consent and funding availability.

The Proposal Price Sheet requires vendors to indicate a "Not to Exceed" total price for Year One, Year Two, and Year Three to perform all services as provided within the scope of work, including implementation, software licenses, maintenance, and support. The School Board has not approved a fixed budget and is conducting this ITN to understand market offerings and pricing while identifying the solution providing the best value, indicating that award amounts will be determined based on competitive proposals rather than a predetermined budget ceiling. Vendors must meet minimum qualification requirements including a minimum of three years of experience providing Applicant Tracking Systems and three commercial references from comparable projects within the past 36 months. The District reserves the right to award to a single proposer or make multiple awards, reject any or all proposals, waive minor irregularities, and negotiate further terms and conditions with the highest-ranked proposer or subsequent proposers if agreement cannot be reached.