E.9 - 508 Checklist Instructions.docx
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This is an instructional document for completing the CMS Accessibility Compliance Checklist, which vendors and contractors must use to demonstrate Section 508 compliance for deliverables submitted under federal contracts with the Centers for Medicare and Medicaid Services.
The checklist instructions require offerors to complete the applicable checklist tabs corresponding to each expected deliverable format (MS Word, Excel, PowerPoint, etc.). Vendors must complete the Results tab and the Time-Based Media tab if applicable, providing responses for each column heading. For the Conformance Level column, contractors must select from four standardized options—Supports, Partially Supports, Does Not Support, or Not Applicable—based on whether the product meets Web Content Accessibility Guidelines (WCAG) criteria. The Remarks and Explanations column requires detailed documentation justifying the conformance level selection. When conformance is rated as "Partially Supports" or "Does Not Support," remarks must identify specific functions or features with issues, explain how they fail to meet requirements, clarify why criteria may not apply, or describe any accessible alternatives implemented. The document provides detailed definitions for each conformance level term, with "Supports" indicating the product has at least one method meeting the criterion without known defects, while "Not Applicable" means the criterion is irrelevant to the product being evaluated.
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Exhibit E.9 – 508 Checklist Instructions CMS Accessibility Compliance Checklist Instructions Instructions to complete the checklist are as follows:
1. Complete the checklist(s) that correspond to each expected deliverable format(s) (MS Word, Excel, PowerPoint etc.).
2. The checklist contains three tabs: Report Details (for CMS use only), Results, and Time-Based Media. The offeror should address/complete the Results tab and the Time-Based Media tab, if applicable.
3. Provide responses for each column heading of the Checklist. The chart below provides guidance for the necessary documentation required for each column of the checklist:
| Column Heading |
| Instruction |
| Guidelines |
| No information required. WCAG Guideline – More information on the Web Content Accessibility Guidelines can be found at: |
WCAG Guidelines
| WCAG Ref#s |
| No information required. Corresponding Guideline Reference Number |
| Standard ID Number |
| No information required. CMS internal use only. |
| Compliance Criterion |
| No information required. Criterion needed to address compliancy |
| Conformance Level |
| Provide the results for conformance here, using the most accurate term* (i.e., Supports, Partially Supports, Does not Support, or N/A) Select from the drop down list. |
Remarks and Explanations
Detailed remarks should be provided by the Vendor/Contractor in the Remarks and Explanations column to justify your answer in the Conformance Level column. When the conformance level is ‘Partially Supports’ or ‘Does Not Support’, the remarks should identify:
· The functions or features with issues
· How they do not fully support
· If the criterion does not apply, explain why.
· If an accessible alternative is used, describe it.”
| Additional Notes |
| No information required, CMS internal use only |
*Overall Results/Conformance Level Terms:
· Supports: the functionality of the product has at least one method that meets the criterion without know defects or meets with equivalent facilitation.
· Partially Supports: some functionality of the product does not meet the criterion.
· Does not Support: the majority of product functionality does not meet the criterion.
· Not Applicable: the criterion is not relevant to the product.
FFICE OF INFORMATION SERVICES
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