DY-BO131-4P_SafetyPlan_Bldg.8404.docx

Safety and Accident Prevention Plan for

Renovate facade, replace windows/doors & repair drainage of Bldg.# 8404

DY-BO130-4P

Contract

Safety Control Plan

Quality Control Plan

Draft -27.03.2026

Use or disclosure of data contained on this sheet is subject to the restrictions of the title page of this proposal or quotation

FIRMA Safety and Accident Prevention Plan Benjamin-Franklin-Village, # 725 , Mannheim

SKE - 06/2000

Safety and Accident Prevention Plan FIRMA Safety and Accident Prevention Plan BFV 725, Mannheim

Data contained on this sheet shall not be disclosed, used or duplicated in whole or part for any purpose without prior consent by FIRMA for

Renovate facade, replace windows/doors & repair drainage of Bldg.# 8404

DY-BO130-4P

1. General. A well executed maintenance, repair, renovation or minor construction project can be viewed as being supported by three pillars. These pillars are Professional Project Management, In-depth Quality Control, and effective Accident Prevention. This plan focuses on the third pillar - Accident Prevention. The basic references used to prepare this plan are the contract and the United States Army Corps of Engineers Safety and Health Requirements Manual, EM 385-1-1, dated 1 October 1992.

2. Philosophy of Accident Prevention. Accident Prevention is more than just injury prevention. Accident Prevention is concerned not only with the prevention of human suffering resulting from an accident, it is concerned also with the prevention of wasted manpower and time, and the loss of materials as a result of the accident.

Accidents do not just happen. The great majority of the causes of accidents can be observed or anticipated long before accidents actually occur. Accident Prevention is what is done before an accident occurs to prevent that accident from occurring.

The occurrence of an accident means that something has gone wrong. It indicates that someone has done something contrary to the correct procedure for performing the job or that some hazardous condition has been allowed to develop. After observing or learning of the existence of an unsafe condition or an unsafe act, aggressive and vigorous corrective action will be taken to prevent accidents.

Accident Prevention can be defined as the process of recognizing accident causes, unsafe conditions and acts, and then taking corrective action to eliminate those causes before an accident occurs.

3. Scope and Applicability. This accident prevention plan covers all aspects and phases of the contract and applies to all FIRMA personnel, subcontractors working for FIRMA and other personnel who may enter the job site.

4. Safety and Accident Prevention Policy.

a. The work areas are located in Kasernes or family housing areas. Therefore, it is imperative that accident prevention procedures consider the safety and well being of all of the employees and residents of the area.

b. FIRMA must assure that subcontractors and materials suppliers observe posted speed limits on the Kasernes and within the housing area.

c. All on site FIRMA personnel will be safety and accident prevention conscious. The principal threat to safe operation at the work site is the existence of safety hazards. A principal focus of the project manager will be close observance of work practices, adherence by all personnel to the safety regulations and requirements, and the early identification and elimination of safety hazards.

d. Safety is everyone’s responsibility. The realization of an accident free contract will result when all personnel associated with contract execution fulfill their safety and accident prevention responsibilities.

e. The keystone of the work site safety and accident prevention archway to safe project

f. execution is the activity hazard analysis. This will be addressed later in this plan.

g. This plan will be kept on site and it will be available to all workers.

h. For a listing of work and hazardous activities requiring, activity hazards analyses see attached SIGE –Plan

i. For Plans required by the Safety Manual (Appendix A, § 12) see SIGE Plan

5. Responsibilities.

All FIRMA personnel have assigned and implied responsibilities for the safe and accident free execution of this project. Their responsibilities are detailed below.

a. Managerial Supervision. The Directors of FIRMA contract. They will assure, through the Chief, Construction Division and the project manager, that the policy and procedures detailed in this plan are explicitly followed and executed.

b. Chief, Construction Division. The Chief, Construction Division is the principal manager responsible for safe and accident free execution of the contract. He reports directly to top management and directly supervises the project manager.

c. Project Manager. The Project Manager is directly responsible for the safe and accident free on-site execution of the contract. He will be well grounded and versed in the established safety policy and the procedures detailed in this plan and other applicable regulations.

d. Safety Consultant. The Safety Consultant is the first line safety manager and assists the project manager. He assists with the preparation of the activity hazard analysis, directs and supervises the elimination of the hazards identified and conducts routine inspections to assure a safe work environment. The activity hazard analysis will be prepared in accordance with United States Army Corps of Engineers Safety and Health Requirements Manual, EM 385-1-1, dated 1 October 1992.

e. Subcontractor Supervisors. Each Supervisor of construction workers is responsible for their safety and well being on the job site. An integral part of this responsibility is the identification and elimination of all unsafe practices and procedures. They will use the activity hazard analysis as the basic guidance for control measures to eliminate safety hazards. They must indoctrinate their personnel on a recurring basis, particularly when the tasks to be accomplished could pose risks and the threat of an accident. These supervisors will not tolerate unsafe acts by their personnel. When unsafe acts are noted or reported, they will take immediate action to correct the unsafe situation. These first line supervisors are key personnel on the safety and accident prevention management team.

f. The Workers. All Workers are responsible for their personal safety and well being. They must adhere to established safe practices and procedures, and follow the points made during their safety indoctrination. Workers will not, under any circumstances, take any unnecessary risks. If a task to be performed presents a risk or hazard, the worker will bring this to the attention of his first line supervisor. All workers are responsible for the prompt reporting of all observed unsafe and hazardous conditions to their immediate supervisor so that timely corrective action can be taken to prevent injuries or damage.

6. Physical Qualifications of Personnel. All supervisors will assure that their on-site personnel are physically, mentally and emotionally qualified to perform the duties to which they are assigned. While on duty, no employee may use or be under the influence of alcohol, narcotics, intoxicants or similar mind altering substances. Personnel who violate this prohibition will be immediately removed from the work site.

7. Managerial Procedures.

a. Safety Indoctrination and Training. All worker personnel will be indoctrinated in job site safety and related health requirements. The basic safety and health indoctrination guidance will be prepared by the safety engineer and provided to in-house and subcontractor supervisor personnel. These supervisory personnel will, in turn, accomplish the indoctrination of their respective worker personnel. The intervals for and the scope of follow-on and continued training will be as detailed below.

(1) Safety meetings will be conducted to review past activities, plan ahead for new or changed operations, review pertinent aspects of appropriate hazard analyses (by trade), establish safe working procedures for anticipated hazards, and provide pertinent safety and health training and motivation.

(2) The project manager will conduct monthly meetings for all contract worker personnel. The purpose of these meetings is to review safety concerns and identify and document hazards encountered.

b. Safety inspections. The safety inspection is corner stone of the entire safety and accident prevention program. The safety and accident prevention program is based on the principle of frequent inspection of all aspects of contract execution at the work site. The objective of the inspection process is to identify existing and potential safety problems, develop the requisite solutions, and provide management with the basis to direct the appropriate supervisors to take the necessary corrective actions. The safety consultant will develop the inspection process. The project manager will assure that safety inspections are properly accomplished. Inspections of high hazard construction operations at the work site will be accomplished on a daily basis. The project manager will conduct these inspections. The scope of the inspection will be determined by the work being performed. The safety inspection form used will be prepared and provided to the project manager by the safety consultant.

c. Accident Reporting and Records. All accidents, which occur incident to the execution of the contract, will be investigated, reported and analyzed. All accidents will be reported to the contracting officer or the contracting officer’s representative on ENG Form 3394, US Army Corps of Engineers Accident Investigation Report. Reporting requirements are detailed below.

(1) Immediate reports (fastest available means) are required for fatalities, permanent disabling injuries and property damage exceeding $50,000.00.

(2) All lost time accidents not resulting in fatalities or permanent disabilities will be reported as soon as possible during normal duty hours. The reporting requirement is similar for property damage accident exceeding $1,000.00 but less than $50,000.00.

(3) All other accidents are routinely reported during normal duty hours.

The Project Manager is responsible for the investigation and reporting of accidents. The analysis of the accident and the associated report is the responsibility of the safety consultant.

d. Emergency Plans. Emergency plans are an adjunct to this plan. These plans focus on employee safety in the event of fire or other emergency. The project manager will prepare the emergency plans. As a minimum, the emergency plans will include the information and instructions to facilitate the notification of the need for an ambulance, physician, hospital, fire personnel and police. These telephone numbers will be conspicuously posted next to telephones on site. These plans will also provide for the rescue of endangered personnel and the provision of first aid for the injured. The emergency plan is at Appendix 1.

e. Activity Hazard Analysis. The activity hazard analysis will be prepared in accordance with United States Army Corps of Engineers Safety and Health Requirements Manual, EM 385-1-1.

8. Direct Supervisory Procedures.

Safety Awareness and Compliance with Regulations.

· The objective of every building project is to provide the customer with a quality product and, at the same time, adhere to the specified schedule agreed upon.

· Safety and accident prevention are essential aspects of any project. Every construction project will confront the site manager or foreman with risks and dangers. The objective is to identify these risks and take steps to eliminate or, at the very least, minimize them. An “Activity Hazard Analysis” will indicate such risks and define remedial measures.

· Our site managers and master tradesmen have been trained in the execution of this procedure and are prepared to share this information with you. We expect that you observe the required safety measures and regulations conveyed to you by the site manager and formulated in the health and safety rules and regulations.

· Should your personnel violate or continuously infringe upon the established safety regulations, provisions, and locally accepted procedures, the site manager has the authority to demand that you immediately discontinue the work you are commissioned with, until the violation has been remedied. In the event of a repeated safety violation, our site manager will stop the work and order the

· persons concerned to leave the site. These persons will be barred from the construction site until your company guarantees that everything possible has been done to ensure the required action.

· Should you continue to disregard the health and safety regulations, we reserve the right to take appropriate contractual measures.

a. Personal Protective and Safety Equipment. Supervisors and workers will use the personal protective equipment, which is required to maintain their exposure within acceptable limits. During the execution of the contract, on site personnel will use eye, face and hearing protection, wear head protection (helmets) in the hard hat areas, wear respiratory protection and wear protective clothing to include gloves when working in areas where there are corresponding hazards and exposure. Personnel will not be permitted to work in hazardous environments without the requisite personal protective and safety equipment.

b. Sanitation. An adequate supply of drinking water will be provided at the work site. Toilet and washing facilities will be provided for the various work forces. Additionally, receptacles will be provided for the collection and disposal of both maintenance related and non-maintenance related waste. The project manager will assure that the requisite levels of sanitation are maintained.

c. Medical and First Aid Requirements. Prior to the start of work on the contract, the project manager will identify medical facilities and personnel that can provide prompt medical attention for injured personnel. The telephone numbers for physicians, hospitals and ambulances will be conspicuously posted at the on site telephones. A first aid kit will be available on site.

d. Temporary Facilities. The contracting officer or his designated representative will approve all temporary facilities required for the execution of the contract. These temporary facilities include buildings, fencing, toilets, and storage areas for new and waste materials.

e. Hazardous Substances, Agents and Environments. Exposure to hazardous substances, agents and environments that exceeds acceptable limits is prohibited. Supervisors will assure adherence to the aforementioned prohibition. If it appears that the acceptable limits of exposure will be exceeded, work will be stopped until adequate corrective action can be taken.

f. Accident Prevention Signs, Tags, and Labels. Signs, tags and labels will be used to provide adequate warning and caution of hazards and instruction as well as direction to workers and the general public. The signs, tags and labels will be visible at all times when the hazard or problem exists and will be covered or removed when the hazard or problem no longer exists.

g. Fire Prevention and Protection. When the contract workshop and storage areas are established and mobilized, the project manager will assure that a fire prevention and protection survey is accomplished. This survey will focus on the suitability and effectiveness of existing fire prevention and protection measures. All deficiencies noted will be corrected immediately. The basic guidance for fire prevention and protection are the local military and German regulations. The project manager will continually check for compliance with local fire prevention and protection regulations. If on site personnel fail to comply with the local regulations, the project manager will take immediate action to correct the situation.

h. Welding and Cutting. Welding and cutting operations, by their very nature, create potential fire hazards. Welding supervisors will assure that all welding equipment is safe to use, that welders and cutters are properly trained, that the area where welding and cutting are to be done is free of flammable materials or that flammable materials are properly shielded, and the correct fire extinguishers for the potentially flammable materials are readily available. If required by the local authorities, a welding and cutting permit (hot work permit) will be obtained from local Government officials before undertaking welding and cutting operations.

I. Electrical. Personnel who are familiar with the applicable codes and qualified for the class of work to be performed will accomplish electrical work. All electrical demolition and installation work will be accomplished after the circuits to be worked on have been disconnected and isolated from the power sources. Supervisors will assure that temporary power circuits (power transformer and distribution cabinets as well as extension cords) are used in accordance with existing codes and practices. An important aspect of the use of temporary power circuits is proper grounding. Supervisors will assure that the proper grounds are established before temporary setups are put into operation.

m. Hand and Power Tools. These tools present numerous safety hazards, many of which result from improper use. Supervisors will assure that these tools are used, inspected, and maintained in accordance with the manufacturer’s instructions and will only be used for their intended purposes. Hand and power tools will be inspected and tested before use to assure they are operating properly. Defective tools will not be used. Tools that are designed to be used with a guard will be used in that manner. If the workers using these tools are required to wear protective clothing or equipment, supervisors will assure that workers comply with these requirements.

n. Material Handling, Storage and Disposal.

(1) Supervisors will assure that their personnel are trained in and will use proper lifting techniques. Where possible, materials handling equipment will be used. If manual labor must be used and more than two people are required to move materials, the operation will be properly supervised to preclude injury to the personnel involved.

(2) Storage of material will be closely supervised to assure that storage methods used do not create hazards for workers or the general public. All storage areas will be kept neat and orderly to permit safe access to and removal of materials. Special care must be taken to assure the proper storage of hazardous materials

(3) Materials and other waste to be disposed of will be placed in appropriate containers or, if appropriate, in piles. Hazardous waste will be appropriately marked.

(4) All material storage and waste areas will be properly protected and secured, ideally with temporary fences. The objective is to keep the general public away from the various storage areas.

o. Motor Vehicles. All personnel working on the contract who operate motor vehicles within the Kasernes or the housing areas will possess a valid operator’s permit for the vehicle being operated. Supervisors will assure that all motor vehicle inspections are up to date and the vehicles are free of mechanical defects. Speed limits within the school and housing areas must be strictly adhered to.

p. Safe Access and Fall Protection. All workers will be provided safe access to all work areas. Makeshift platforms, ramps, stairs, ladders, scaffoldings, etc., will not be used. Only approved devices may be used. Where the danger of falling exists, proper toprails guardrails and handrails will be used.

q. Work Platforms. Manufactured work platforms will be erected, used, inspected, tested, maintained, and repaired in accordance with the manufacturer’s recommendations. Work platforms will comply with the established specifications for safe access and fall protection. Supervisors will assure that the rated capacity of work platforms is not exceeded.

r. Demolition. During demolition operations, workers will be faced with many hazards and risks. The demolition phase of all projects must be carefully surveyed and planned. The plan should identify the hazards and risks so that during the execution of this phase supervisors will pay close attention to the work being accomplished to preclude unsafe acts and practices. If any demolition tasks present significant hazards or risks, supervisors will discuss the details of the tasks with the workers prior to starting work.

s. Floor and Wall Holes and Openings. All floor and roof openings into which persons can accidentally walk or fall through will be guarded by a physical barrier or covered. All floor and roof holes through which equipment or debris can fall will be covered. Wall openings, which present a falling hazard, will be protected with guardrails, toeboards, etc.

t. Concrete and Masonry Construction. Construction loads will not be placed on a concrete or masonry structure until competent structural design personnel determine that the structure is capable of supporting the loads. All formwork, shoring and bracing will be designed, fabricated, erected, supported, braced, and maintained so that it will safely support all vertical and lateral loads that might be applied until such loads can be supported by the structure.

u. Work Site Perimeter Protection. Appropriate safety barricades, fencing, signs, traffic warning devices, etc., will be used to protect the general public. These protection devices will be erected, put in place, etc., as soon as the hazard is created. Work site perimeter protection will be as specified in the basic contract. Signs stating, in English and German, “Danger Construction Site - Off Limits to all Unauthorized Personnel” will be posted every 10 meters around the perimeter of the construction site.

Quality Control Plan

Safety Control Plan

Use or disclosure of data contained on this sheet is subject to the restrictions of the title page of this proposal or quotation

Appendix 1 to

Emergency Planning

1. Purpose. This appendix identifies the various response agencies that would be called to respond to an emergency at the site. It focuses on employee safety in case of fire or other emergency.

2. Scope. This plan includes the information and instructions to facilitate the notification of the need for an ambulance, physician, hospital, fire personnel and police.

3. Responsibilities. The preparation of this plan and internal site-specific emergency procedures is the responsibility of the project manager.

4. Basic Policy. The on-site work force will follow the emergency procedures established by the local military authorities when working in or around the various Kasernes and housing areas. When working on the job site, the on-site personnel will follow the emergency procedures established by the project manager as long as they are not in conflict with the existing German and American procedures.

5. Procedures.

a. An important part of this plan is a standard safety poster and locally prepared listing of emergency telephone numbers that will be conspicuously posted near telephones at the contract project office. There are instructions on the poster for the rescue of endangered personnel and the provision of first aid for the injured. The tab to this appendix is a sample of the minimum required information on the locally prepared listing of emergency numbers.

b. Fire Fighting Equipment. The work site and workshop area will be outfitted with the proper types of fire extinguishers.

c. Procedures in Case of Fire.

(1) Alert personnel in the building to evacuate.

(2) Notify the fire department.

(3) Attempt to extinguish the fire with fire extinguishers.

(4) When attempts to extinguish the fire are without success, abandon the effort and move to a safe area.

d. Electrical Power Emergency Shut-off Switch. The work area will be outfitted with an electrical power emergency shut-off switch. Use this switch shut off power to equipment and circuit to eliminate a hazard to personnel.

e. Emergency response. First aid will be administered to injured personnel until professional response personnel arrive on the scene. The emergency poster provides considerable information on first aid and rescue measures.

f. Emergency Response Training. Emergency response training will be an integral part of the safety indoctrination process.

1 - 2 Data contained on this sheet shall not be disclosed, used or duplicated in whole or part for any purpose without prior consent by FIRMA

Tab A to Appendix 1 to

Emergency Plan Poster and Telephone Listing

The emergency plan poster is too large to include in this tab. It is provided to the contract project manager separately.

An example of the supplemental printout is attached.

1 - A - 1

Data contained on this sheet shall not be disclosed, used or duplicated in whole or part for any purpose without prior consent by FIRMA

FIRMA

Emergency Plan

Emergency Telephone Numbers

Polizei / Notruf 110 / 112

Rettung 19222

Feuerwehr /US-Army 112

Krankenhäuser

(Add any other emergency numbers that are required.)

1 - A - 2

Data contained on this sheet shall not be disclosed, used or duplicated in whole or part for any purpose without prior consent by FIRMA

Appendix 2 to

Activity Hazard Analysis

1. Purpose. This appendix covers the use of the activity hazard analysis form. A copy of the blank form is attached.

2. Responsibilities. The project manager, in coordination with the subcontractors concerned and the safety administrator or safety consultant, is responsible for preparation of the activity hazard analysis, when required.

3. Procedure. The activity hazard analysis will be prepared and used in accordance with United States Army Corps of Engineers Safety and Health Requirements Manual, EM 385-1-1. Generally, the activity hazard analysis is prepared for each definable phase of a project, e.g., demolition, roof repair, electrical installation, etc.

2-1

Data contained on this sheet shall not be disclosed, used or duplicated in whole or part for any purpose without prior consent by FIRMA

Activity Hazard Analysis

Contract Number ________________________Project Title __________________ Location __________________

Activity _______________Analyzed by _________________________________ Date________________Page 1 of

Appendix 3 to Safety and Accident Prevention Plan for

Convert Tennis Center to Youth Center

BFV

Safety Indoctrination and Safety Meetings

1. The safety indoctrination will include the following topics

a. Requirements and responsibilities for accident prevention

b. Maintenance of a safe and health work environment

c. General safety and health policy and procedures and pertinent procedures in this plan.

d. Employee and supervisory responsibilities for reporting all accidents

e. Location of medical facilities and emergency response procedures

f. Procedures for obtaining medical treatment or emergency assistance

g. Procedures for reporting and correcting unsafe conditions or practices

h. Job hazards and the means to control/eliminate those hazards

i. Overview of activity hazard analysis

2. The safety indoctrination form is at Tab A to this appendix.

3. The format for the report of the safety meetings is a Tab B to this appendix.

3-1

FIRMA

Safety and Accident Prevention Plan

Appendix 3

Tab A

Health and Safety Indoctrination

1. A health and safety indoctrination was accomplished for the below listed personnel.

2. Date of indoctrination is ___________________________.

Indoctrinated.

3-A-1

Safety and Accident Prevention Plan

Appendix 3

Tab B

Report of Safety Meeting

1. A safety meeting was held on __________________. The personnel who attended are listed below.

2. Attendance.

3. Topics Discussed.

a.

b.

c.

d.

XXXXXXXXXXX

Project Manager

3-B-1 Appendix 4 to Safety and Accident Prevention Plan for

Safety and Health Inspection Checklist

1. General. The safety and health inspections are an integral part of the quality control system and are accomplished in conjunction with quality control visits to the various work sites.

2. Safety and Health Inspection Checklist. The safety and health inspection checklist is a Tab A to this appendix.

4-1

Safety and Accident Prevention Plan Appendix 4, Tab A Safety and Health Inspection Checklist

Installation: ________________

Bldg./Qtrs. #: _______________

Re-inspection Req. N Y

Responsible Section/Subcontractor:

Signature:

ground who assists the workers and warns others?

COMMENTS:

4-A-1