Amended_Copy_of_Best_Execution_Questions_-_DC1.xlsx
XLSX spreadsheet 32 KB Posted
- Attached to
- FHA seeking expert transactional support to assist FHA in improving its property disposition capabilities.
- Solicitation number
- DU100H-15-R-0001
About this file
The purpose of this modification to DU100H-15-R-0001 is to amend and clarify response(s) to the Question(s) and Answer(s) (Q A) posted to Vendors on September 30 2015. The attached Q A(s) will reflect changes highlighted in red to the Q A(s) for Items 1 8 9 12 22 24 26 28 30 34 37 40 51 52 63 64 70 72 105 and 108. 2. Correct and revise the Second Bullet under FACTOR 4 - Past Performance to reflect the following (a) Of those determined to be recent HUD will assess the degree of.
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Other files
| File | Type | Posted |
|---|---|---|
| Amendment_3_-_Best_Execution.pdf | ||
| Revised_Price_Schedule_-_BE.pdf | ||
| Amendment_Number_2.pdf | ||
| Amendment_2_-_Questions_and_Answers.xls | XLS spreadsheet | |
| DU100H-15-R-0001_Amendment.pdf | ||
| QASP_-_Best_Execution.doc | DOC document | |
| Past_Performance_Information.doc | DOC document | |
| Socioeconomic_Participation_Plan.doc | DOC document | |
| DU100H-15-R-0001_rtf.doc | DOC document | |
| Past_Performance_Survey_-_Best_Execution.doc | DOC document | |
| Product_Demonstration_Script_-_Best_Execution.xls | XLS spreadsheet | |
| SF_1449_-_DU100H-15-R-0001.pdf |
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Sheet1
| # | Question | Response |
| 1 | Are M&M contractors (Prime or Sub) Ocled? | There is a potential conflict of interest for M&M contractors. The following are potential conflict of interest for M&M Contractors who are Asset Managers (AM): (1) For improved AM performance, the offeror could use Best Execution Services to determine that targeted properties would be best performed using REO process; (2) If offeror was a current AM, Asset Pricing Services would be provided as an advisory service to other M&M contractors performing AM services, a severe contract overlap. |
| 2 | Will this be a set-aside for 8(a)s? | This requirement will not be an 8(a) set-aside. |
| 3 | Is there an incumbent?If so what is their name and contract number? | No. There isn't an incumbent. This is a new requirement. |
| 4 | Is there a requirement for the current contractor to assist the successor with a transition in? | This is a new requirement. There is not a current contractor. |
| 5 | What is the expected contract award date? | The anticipated award date of the Best Execution requirement is on or before January 1, 2016. |
| 6 | What is the ramp-up period | The Contractor is expected to be fully operational at the conclusion of the 90 day period. |
| 7 | Is the transition-in period applicable for this contract? | This is a new requirement. There isn't a transiton in period. |
| 8 | How will HUD determine who gets a product demonstration | The Product demonstrations will be assessed for offerors who submit an acceptable technical proposal/PWS in response to the solicitation and only for offerors included in the competitive range determination, if one is established. |
| 9 | Is HUD going to have product demonstrations with every bidder? | The Product demonstrations will only be assessed for offerors who submit an acceptable technical proposal/PWS in response to the solicitation and only for offerors included in the competitive range determination, if one is established. |
| 10 | If the product demonstration, which is an evaluation factor, is to be conducted at a HUD facility will travel costs be reimbursed? | Travel cost will not be reimbursed to Vendors participating in the product demonstration. |
| 11 | Can the product demonstration be conducted via webinar? | The product demonstration can not be conducted via webinar. |
| 12 | Is the Q&A for the product demonstration to be included within the 1 hour time constraint? | The Q&A will not be included as a part of the 1 hour time constraint. |
| 13 | When does HUD expect the product demonstration to be scheduled? What is HUD's timeline?? | The Product demonstrations will be assessed for offerors who submit an acceptable technical proposal/PWS and only for offerors included in the competitive range determination, if one is established. All vendors who meet the above will be contacted. |
| 14 | Are SCA wages and benefits applicable to this contract? | HUD does not anticipate any labor categories falling under the Service Contract Act for this requirement. However, that is subject to change. |
| 15 | Please clarify page 54 the 4th bullet: Will the contractor have delegated authority to accept offers? Who processes the offer from acceptance to closing? How does this affect HUD's Asset Managers? | The Asset Manager (AM) will have the delegated authority to accept offers. The AM will process offers from acceptance to closing. This contract is an advisory service to HUD in assisting AM contractors. |
| 16 | Page 8 Section 1.4: FHA "must own" please clarify if this includes proprietary software and systems? | This does not include proprietary software and systems. |
| 17 | We have received excellent CPARS, is it acceptable to include a copy of the most recent rating in the proposal? | Vendors should submit past performance information in accordance with Attachments 1 and 2 of the solicitation. |
| 18 | Is the cover letter to be included in the executive summary | The cover letter should be included in the executive summary. |
| 19 | Are there established completion deadlines for establishing the reserve price, ranking of disposition options and managing the counteroffer process for REO assets? If time deadlines have been determined, please provide the required completion deadlines for each service? | The timelines for providing all services necessary to meet the SOO requirements should be provided by the offerors in their technical proposal/PWS. |
| 20 | Is communication with the lenders, borrowers, trustees, etc. required for the services for loans in default (before becoming HUD REO assets? | The offeror may propose this interaction in their technical proposal/PWS as part of the services offered to meet the requirements of the SOO. |
| 21 | Can a sample loan and/or a sample deliverable template be provided? | HUD is expecting the contractor to provide a sample loan and/or deliverable template as part of their techinical proposal/PWS. |
| 22 | What is the approximate total number of properties/portfolio value | The approximate total number of properties/portfolio is reflected in the solicitation's revised schedule. |
| 23 | In what format will the relevant HUD date be stored in, and how will it be shared? | HUD data is currently stored in the Single Family Data Warehouse and REO case management system of record. Data can be shared via excel, pdf, etc. |
| 24 | Is there data regarding the georgraphic distribution of the relevant properties? | There is data regarding the geographic property information and it is available. Data is available in HUD's database that identifies property location information. Property location information is can be identified to the street address, city, state, zip code, etc. for all disposition types and throughout the lifecycle of the FHA loan. |
| 25 | Are all relevant properties single-family assets, or will a portion include multi-family? | Best Execution's efforts is focus soley on single family assets. |
| 26 | Are there specific requirements for the requested interfaces? Are there functionalities that HUD considers essential to the final product? | HUD does not have specific requirements for the requested interface. Offerors as part of their submission should describe their proposed interface and why it would work best for meeting the necessary requirements as provided by the SOO. This is true also for the "functionalities". Offerors as part of their proposal should identify how their proposed functionalities will work to meet the requirements required by the SOO. |
| 27 | What training and transitional activities are required by HUD? | HUD expects the contractor to provide training and transitional activities information as part of their techinical proposal/PWS. |
| 28 | What frequency is proposed for routine status meetings? | During the contractor's "ramp up" period for full performance, HUD expects the contractor to meet with HUD personnel weekly. Based on the performance of the contractor, routine status meetings may be extended to an interval no greater than monthly. HUD reserves the right to require a status meeting at anytime. |
| 29 | What particular policy and economic changes are contemplated for the property disposition testing scenarios? | Changes affecting the economy; the housing market; geographic market conditions; and disposition performance. |
| 30 | Does HUD have a subscription to MLS/BlackKnight/other index databases and services? If not, will utilizing these sources in the development of the AVM be included in the pricing proposal? | HUD does not have a subscription to these services, however the contractor is required to obtain a subscription to successfully meet the requirements of the SOO. Contractors should include this cost as part of their pricing proposal. |
| 31 | Per disposition, will HUD be selling the properties in the open market or are there other disposition channels/methods? | HUD currently uses the following disposition strategies - Pre-foreclosure Sale (PFS); Claim without conveyance of title/Trustee Sale (CWCOT); Note Sales; and Real Estate Owned Sales through the M&M process. |
| 32 | Would an AVM company that provides AVMs to Mortgagees be a conflict of interest for this contract? | AVM companies that provide AVMs to mortgagees will not be considered a conflict of interest. |
| 33 | It is our understanding the clause 52.219-18 Limitations on Subcontracting (which is included in this contract) is limited to the small business set aside. Since this RFP is unrestricted, would you please clarify the contradiction? | This FAR Clause is only applicable to 8(a) concerns. |
| 34 | Are there any conflicts of interest in being a HUD M&M Contractor for Single Family Properties? | There is a potential conflict of interest for M&M contractors. The following are potential conflict of interest for M&M Contractors who are Asset Managers (AM): (1) For improved AM performance, the offeror could use Best Execution Services to determine that targeted properties would be best performed using REO process; (2) If offerors was a current AM, Asset Pricing Services would be provided as an advisory service to other M&M contractors performing AM services, a severe contract overlap. |
| 35 | Will the contractors AVM supercede the AM's valuation reports (BPO/Appraisal) when determining List price, price reductions, or BOA's once the asset is HUD owned? | Where appropriate, HUD will determine the valuation that should be used when determining the list price and price reductions of HUD owned assets. |
| 36 | Will the contractor have access to the AM's Valuation reports/bidding history/contract information, etc? | HUD will provide this information, if necessary to the successful offeror. |
| 37 | Will the contractor be working directly with the Assigned Asset Manager contractor or through a back channel line of communication during the counteroffer process? | HUD expects the contractor to provide this information as part of their techinical proposal/PWS. The contractor should identify their preferred method of communication with the AM contractors to perform the counteroffer process. Direct contact with the Asset Manager is possible, as is providing these services through a back channel line of communication. |
| 38 | How will the reserve be establised for the counteroffer process? Will it strictly be the fair market value or can tiers be submitted? | HUD expects the contractor to provide this information as part of their techinical proposal/PWS. |
| 39 | Will there be any data provided by FHA/HUD? Examples (origination docs/loan balances/BPO/Appraisal)? | No |
| 40 | How will the contractor's findings and recommendation be submitted for approval? | HUD expects the contractor to provide this information as part of their techinical proposal/PWS, quality control plan, and management plan. |
| 41 | From page 3 to page of the RFP, it is stated that HUD requires Best Execustion Services, AVM with Comps (MMI), AVM with Comps (PD) and Asset Pricing Services for up to 400,000, 20,00. 70,000 and 70,000 properties respectively. Are these caps annual or monthly caps? | The caps referenced on page 3 of the RFP are annual caps. |
| 42 | In Section 1.5.II (i.s. Valuation and Disposition Services) of Part III (i.e. Statement of Objectives), it is stated from Task a to c that "Performing Audit and Reporting Services" is one of the HUD's Requirements. Could HUD provide moe description of the requirement in such services? | The successful offeror is expected to assist HUD with responding to audits when appropriate. The successful offeror is expected to provide reports of activities performed. |
| 43 | In Section 1.5.II (i.s. Valuation and Disposition Services) of Part III (i.e. Statement of Objectives), it is stated from Task c that "incorporating assistance process and deliverable within the existing FHA M&M framework" is one of the requirement. What does "FHA M&M framework" refer to? Is there any publicly available document to understand such framework? | HUD currently uses the M&M III program to manage the marketing and maintenance of HUD owned single family assets. The M&M contruct includes a Mortgagee Compliance Monitor (MCM) responsible for oversight of servicing activities, a Field Service Manager (FSM) responsible for the ongoing maintenance and preservation of HUD properties, and an Asset Manager (AM) that is responsible for the marketing and sales of HUD-owned properties. |
| 44 | In Section 1.5.II (i.s. Valuation and Disposition Services) of Part III (i.e. Statement of Objectives), it is stated from Task c that "ensuring listing accuracy and timeliness" is one of the requirement. Is the contractor responsible for listing the property or just provided reports and guidance to suggest the listing time for HUD? | The contractor is responsible for providing advisory services to ensure the accuracy of listings across the entire time the asset is involved in the M&M. The contractor is not responsible for listing the property. |
| 45 | In Section 1.5.II (i.s. Valuation and Disposition Services) of Part III (i.e. Statement of Objectives), it is stated from Task c that "exchanging correspondence with customers" is one of the requirement. What does "customers" refer to? Is it users outside HUD or within HUD? What is the expected frequency to exchange correspondence with customers? | Customers may include users within and outside of HUD. HUD expects the contractor to define the parties that they would need to interact with to perform the requirements of the SOO as part of their techinical proposal/PWS and management plan. |
| 46 | The contractor would like to clarify with HUD that tasks a to c in Section 1.5.II (i.e. Valuation and Disposition Services) of Part III (i.e. Statement of Objectives) are firm-fixed price and tasks d to g is time and material pricing scheme. | Tasks( a) to( c) will be firm-fixed price CLINS. Tasks (d) to (g) is anticipated to be firm fixed price CLINS. However , that is subject to change. |
| 47 | It is stated in Section 1.5.III (i.e. Operation Constraint) Part III (i.e. Statement of Objectives) that "In addition, FHA must own and be in effective ownership and possession, such as through a custodian, of all versions of the processes, models, reports, data and related documentation used in the performance of the SOO.". Could the above statement be inferred that HUD will possess the patents and copyrights of the underlying qualitative models, systems, and development data used by the contractor to provide HUD Valuation and Disposition services? Or the above statement only inferred that HUD possesses the right to understand fully the underlying models, systems and data, but will keep those information confidential? | HUD will not possess the patents and copyrights of the contractors proprietary models, systems, and development data used by the contractor to provide these services. HUD possesses the right to fully understand the underlying models, systems and data, but will keep that information confidential unless forced to disclose for auditory purposes. |
| 48 | The contractor understands that HUD required access to the provided valuation tool through web so that HUD's personnel can access the tool without contacting the Contractor. Will HUD submit valuation request through the Contractor Personnel? If so, what is the anticipated frequency per month of such submission? | There isn't an anticipated frequency per month. |
| 49 | It the contractor chooses to hand-deliver the proposal, who should the Contractor ask for at HUD's visitor reception? | Proposals shall be delivered in accordance with PART VII – ADDITIONAL INFORMATION AND INSTRUCTIONS TO OFFEROR of the solicitation. If Vendors choose to hand-deliver proposals, Vendors should contact the Contract Specialist/Contracting Officer for pickup. |
| 50 | At page 52 of the RFP, it is stated in the second column (the column entitlted "Volume Title") of the table that "Note: Resume and Letters of commitment are not included within the 70 page count." In the third column, it is stated that the page limit of volume I is 120 pages. The contractor would like to confirm with HUD that the page limit of volument I is 120 pages with further page limitation of each section, which is specified in the second column | As specified in the solicitation RFP DU100H-15-R-0001, the page count as shown in Volume 1 is 120 pages. |
| 51 | At page 54 of the RFP, it is stated that the Quality Control Plan shall "submit an organizational chart that reflects the independence of the quality control function." Could HUD provided additional clarification regarding the independence of the Quality Control function? | The Quality Control function should be independent of the contractor's staff operations performing the work. |
| 52 | Regarding the Product Demonstration requirement, shall the contractor demonstrate at a HUD designated facility? If so, how should the Contractor schedule with HUD for the demonstrationg? | The Product Demonstration (PD) will be conducted at a HUD facility. HUD will contact Vendors in reference to the PD scheduling for the PD at a time to be determined. |
| 53 | Does HUD require the Contractor to provide a comprehensive model white paper describing the underlying models and stochatic methodologies? | HUD does require the contractor to provide a comprehensive model white paper describing the underlying models and stochatic methodologies. |
| 54 | Are CLINS 001-005 FFP? | CLINS 001 to 005 are Firm-Fixed Price. |
| 55 | How HUD would like us to provide labor rates for CLIN006 since this is a NTE CLIN (for both the base and option years)? | The offeror should provide the labor rates for the required staff necessary to perform services for tasks (d)-(g) in PART III 1.5 II |
| 56 | Can you provide HUD's current Disposition framework? | HUD currently uses the following disposition strategies - Pre-foreclosure Sale (PFS); Claim without conveyance of title/Trustee Sale (CWCOT); Note Sales; and Real Estate Owned Sales through the M&M process. |
| 57 | On Page 52, a PWS is listed as being a 50 page requirement. However, the PWS is not listed as being a part of the evaluation criteria? | The PWS will be assessed as part of the technical proposal evaluation. The technical proposal should identify how the offers solution meets the requirements of the SOO. The PWS should identify the contracting relationship between the offeror and HUD. |
| 58 | HUD states "FHA must own and be in effective ownership …". Is HUD looking for a customized AVM model or off-the-shelf model? | HUD is expecting the contractor to provide this information as part of their techinical proposal/PWS. The objectives of this procurement are well described iin the provided in the SOO. |
| 59 | HUD states that the contractor shall provide a user access portal established on a the web that allows for direct request without limitation and the exchange of information to HUD systems. Please clarify which CLIN we should provide pricing for this user portal. Also, are there specific systems that the user acces portal will need to interface with at HUD? | The use of this portal should be priced into the services provided for CLINS 0002-0005. How the user access portal should be identified in the offeror's techinical proposal/PWS. Information interfacing with HUD systems, whether they provide information in a downloadable format or directly interfaced is to be suggested by the offeror. |
| 60 | HUD refers to a 90 day transition-in period with the incumbent Contractor (if applicable). Can you provide the name of the incumbent? | This is a new requirement. There is not a present incumbent for this procurement. |
| 61 | In paragraph 3, HUD states that the Contractor shall have sufficient personnel on board, at no additional cost to to the Government, during the 90-day transition-in period. Will delieverables for CLINS 1-5 start the first month of the contract or after the 90 day transition-in period. | This requirement does not have a transition in period, but the contractor will be required to maintain full performance of the contract at the conclusion of the 90 days. |
| 62 | You refer to a performance work statement (50 pages) as part of the technical approach. Can youprovide instructions on the content and evaluation criteris for the Performance work statement section versus the technical approach section (35 pges)? | The PWS shall demonstrate an understanding of the required tasks and be more detailed than the SOO. The PWS will be assessed as part of the technical proposal evaluation. |
| 63 | When will the product demonstrations take place and how will the contractors be notified? | The Product demonstrations will take place on a date to be determined (TBD) by HUD. As well, the PD will be assessed based on offerors who submit an acceptable technical proposal/PWS. Offerors will then be notified by HUD. |
| 64 | HUD refers to a six month extension value to be added to the total proposed amount for evaluating pricing. Please clarify what scope of services/CLINs should be included in the six-month extension. Should the contractor provide a separate pricing table for the six-month extension? | The Scope of services to be included in the six month extension will be in accordance w/the same CLIN structure for the base period and options. The requirement for these services are covered under the PWS and would be extended in accordance with FAR clause 52.217-8. The Vendor is required to provide a separate pricing table for the six month extension. The six month extension value will be added to the total proposed amount fro evaluating pricing. This amount will not be included in the total aggregate value of the resulting contract. This addition is for evaluation purposes only. |
| 65 | Can the government please explain how this service is currently used in the existing process and how other valuation data is currently collected or provided? | The services under this solicitation are new. |
| 66 | In reviewing the RFP, we are trying to align the Part II - Supplies or Services to Part III - Statement of Objectives. Can you please map the proposed CLINS to the objectives listed in section 1.5? | Below is a map for the proposed CLINS to the objectives in Section 1.5: |
I - matches up with CLIN 0001
II - Outlined below:
'a' - matches up with CLIN 0003/0004 'b' - CLIN 0002 'c' - CLIN 0005 'd-g' - CLIN 0006 67 The RFP states the "FHA must own and be in effective…". Over time, our firm has invested heavily in the development of our software tools, databases, and other intellectual property that are used to support clients on similar initiatives. Can the government please confirm:
- that such proprietary systems and tools are not considered under the RFP provision, and
| - that only tools, frameworks, documentation and other models developed specifically for this engagement are in scope under Operating Constraints | HUD will not possess the patents and copyrights of the contractors proprietary models, systems, and development data. Used by the contractor to provide these services. HUD possesses the right to understand fully he underlying models, systems and data, but will keep that information confidential unless forced to disclose for auditory purposes. | ||
| 68 | CLIN 003 refers to MMI Fund. Will Single Family loans, and properties in the General Insurance (GI ) and Special Risk Insurance (SRI) funds be excluded from the services being provided? | The purpose of this procurement is to increase the effectiveness of disposition strategies for single family assets regardless of what fund the loans are associated with. | |
| 69 | Is P260 intended to be the system of record of all REO transaction data decisions and information exchange going forward? Does HUD anticipate the contractor bringing other workflow tools in the delivery of the targeted objectives? If so, will these tools be expected to integrate to/share data with P260 and other HUD systems? | P260 is the REO case manaegement system of record. HUD is expecting the contractor to provide information regarding if/how their proposed method will interact with this system as part of their techinical proposal/PWS | |
| 70 | Can the government please offer clarification for the differences between CLINs 0003 and 0004? For example, what is the intended purpose of the data generated by each CLIN? | The work for each CLIN is identical. The SOO outlines the need and requirements for the AVM with Comps, and HUD expects the offeror to provide a method that performs that requirement as written for each CLIN. The funding for these line items come out of separate pools of money. | |
| 71 | Does the government anticipate the awardee will interact with the M&M contractors? For example, communication of sale offers or exchange of valuation data, etc. | The government does aniticipate that the contractor will interact with M&M contractors. HUD is expecting the contractor to provide information on how the interaction will be necessary to meet the requirements of the SOO as part of their techinical proposal/PWS | |
| 72 | The government asks for a transition plan but it is not in the outline. What is the maximum page count and where should it be placed? | Because this is a new requirement, a transition in plan is not required. | |
| 73 | While we are not expecting to subcontract more than 50% of the contract value, how will the government determine if the prime is subcontracting out more that 50% of the aggragated effort give the hybrid Fixed Price and Labor Hour structure of this contract? | HUD will require subcontracting plans from all large businesses to determine to ensure subcontracting regulations are adhered to. | |
| 74 | Will the Government accept alternative pricing options or is the offeror constrained by the CLINs outline in the section? | Alternative pricing will be accepted by the Government | |
| 75 | Is GSA schedule pricing acceptable as demonstration of fair and reasonable prices? | GSA scheduled pricing is acceptable by the Government. | |
| 76 | Please confirm the contract types for CLINs 0001-0006, 0008-0013, 0015-0020, 0022-0027, 0029-0034, and CLIN 0035 | The travel clins are cost-reimbursable clins. CLIN 0001 will be a monthly cost. All Clins are consider fixed unit price clins other than, CLIN 0006, 0013, 0020 and 0027 will be task orders against a provided staff wages scale. CLIN 0007, 0014, 0021 and 0028 will be reimbursable expenses. | |
| 77 | Page 51 Proposal Organization table states 1/2 inch margins on all sides and Page 58 AS 2103 states 1 inch margins on all sides. Please clarify the required margin for this proposal | The margins should be 1 inch on all sides. | |
| 78 | Please confirm if font smaller than 12 point size is acceptable for tables and graphics. | The font size shall be 12 point size in accordacne with PART VII – ADDITIONAL INFORMATION AND INSTRUCTIONS TO OFFEROR, Proposal Format and content. | |
| 79 | Does the Government have an anticipated date or date range for the required Product Demonstration? What is the Government's expectation from the offeror's proposal regarding the Product Demonstration in the Product Demonstration section of Volume 1? | The date of the product demonstration is TBD. Product demonstrations will be assessed for offerors who submit an acceptable technical proposal/PWS. Offerors will be notified by HUD. | |
| 80 | Will the M&M be part of the process? And if so will their role change relative to ordering valuations i.e. Appraisals, AVM's and BPO's? | Yes, the Asset Manager (AM) will still perform services necessary to market and sell HUD REO properties | |
| 81 | Is the PWS part of the proposal page count? | The PWS is a part of the proposal page count. | |
| 82 | Federal regulations mandate that an appraisal be used to set the listing price. Is this changing? | HUD regulations require that an appraisal be used as a factor for establishing the list price of a HUD REO property. | |
| 83 | the process you have outlined for setting the listing price does not include an inspection. Will an inspection be performed? Who will perform the inspection? Do you also require a physical inspection of the property as part of the valuation process? | HUD is expecting the contractor to provide this information as part of their techinical proposal/PWS in reference to the question, " who will perform inspections and additional questions associated with inspections. | |
| 84 | On CLIN 001 is described as project mangement. What services do you require under this CLIN, or how do you define, "Project Management"? | The services required for Project Management can be identified under PART III 1.5I of the SOO. | |
| 85 | CLIN 0002- 0005 describes AVMs to be delivered. You have the Cost Unit as "MO". Should this be per unit, i.e. per AVM? | CLINS 0002-0005 which describes AVMs to be delivered is anticipated to be a firm-fixed price per unit cost. | |
| 86 | Historically, how many AVMs have you ordered in each of the past five (5) years? | This is a new requirement for disposition activities. HUD cannot provide historical usage data. | |
| 87 | Part II, "Valuation and Disposition Services" (b) states the contractor... "Rank FHA property disposition options…". Will the contractor perform these services for every property in the REO inventory? | No, the contractor will not perform these services for every property. The SOO indicates that these services will be performed for properties after a deliquency period of 120 days. | |
| 88 | Part II, "Valuation and Disposition Services" (b) states the contractor... "Rank FHA property disposition options…". Will contractor develop an intial disposition strategy for each asset, or is contractor expected to analayze and evaluate a preexisting disposition strategy for the asset? | The contractor is expected to analyze each property according to HUD's preexisting disposition strategies. | |
| 89 | Part II, "Valuation and Disposition Services" (b) states the contractor... "Rank FHA property disposition options…". Will contractor have access to loan information? | Yes, The contractor as part of their technical proposal/PWS should identify HUD's loan level information they require to adequately perform services to meet the requirements of the SOO. | |
| 90 | Par II, c states the contractor is to "Manage a counteroffer process for FHA…" Are these services now being performed by the Asset Manager contractors? If yes, how will the contractor interface with the asset managers? | These services are not currently being provided by the Asset Managers (AM). The contractor will be providing advisory services to the AM to assist with HUD REO pricing and sales. | |
| 91 | Is this RFP the same as the Sources Sought APP-HU-2014-021, Pricing Valuation Services Contract? | The RFP is not the same as the Sources Sought APP-HU-2014-021. | |
| 92 | Under 2.2 Contract Type - Can you indicate what services you anticipate to be firm fixed price, and time and materials and cost reimbursement? | CLIN 0001 will be a monthly cost. CLIN 0002-0005 will be a Firm Fixed Unit Price CLIN per usage. CLIN 0006 will be task orders against a provided staff wages scale. CLIN 0007 will be reimbursable expenses. | |
| 93 | Is this a recomplete opportunity and if so, who is the incumbent? | There is no incumbent for this contract. | |
| 94 | Can you provide the contract number? | There is no incumbent for this contract. | |
| 95 | When do you anticipate award of this contract? | Award is anticipated on or about December 30, 2015, with performance starting on January 1, 2016. | |
| 96 | Under CLIN 002, what time frame does FHA envision for the completion of Best Execution Services for 400,000 properties? | HUD usage of the Best Execution services will be performed over the course of the year. | |
| 97 | Under CLIN 003 what time frame does FHA envision for the completion of 20,000 AVMs | HUD usage of the services under CLIN 003 will be performed over the course of the year. | |
| 98 | Under CLIN 004, what time frame does FHA envision for the completion of 70,000 AVMs | HUD's usage of the services under CLIN 004 will be performed over the course of the year | |
| 99 | Does FHA envision that CLIN 0005 will be completed simultaneously with CLIN 0004? | Yes, FHA does envision CLIN 0005 will be completed simultaneously, where appropriate. | |
| 100 | What are travel costs under CLIN 0007 envisioned for? | As specified in the solicitaion, travel cost(s) per contract period shall not exceed $20,000.00, and is envisioned for Trainings and Meetings where appropriate. | |
| 101 | In the option years will the services for CLINs 002 thru 005 be done on the same assets or new assets entering the portfolio? | These services will be performed predominately for new assets, but may be performed for existing assets when necessary | |
| 102 | Under 1.4 what type of web portal is FHA envisioning? | HUD is expecting the contractor to provide this information as part of their techinical proposal/PWS. The objectives of this procurement are well described iin the provided in the SOO. | |
| 103 | Will the costs to obtain a subscription service to a national database provider of property listing sales be considered a cost reimbursement? | The Cost(s) to obtain subscription service(s) will not be considered as cost reimbursable. | |
| 104 | Under 1.6 does this relate to a database that is created by the contractor of the various disposition strategies based on the loan level data provided by FHA or does FHA envision some other database? | The contractor is required to have access to "national housing market sales and listing data at a property level" (i.e. Nationwide MLS data that can be granulated down to the property level) to adequately perform the requirements of the SOO. | |
| 105 | Under Part IV #2 - the proposal has to provide a Transition-In plan. Will the transition period be 90 days? | This is a new requirement and a transition-in plan is not required, however, the Contractor is expected to be fully operational at the conclusion of a 90 day period. Contractor should identify the activities that will be taken to ensure that this occurs in a "Contract Implementation Plan". | |
| 106 | Will demonstrations be conducted pre or post award and in what timeframe? | The date of Product demonstrations is TBD . | |
| 107 | (Part II, 2.4 Services). Please confirm the quantities provided in the CLIN tables Description (0002-0004) are annual values. For example, CLIN 0002 - Best Execustion Services for up to 400,000 properties annually | These are annual projected amounts. | |
| 108 | Statement of Objectives - 1.4 - Period and Place of Performance, p. 6: Can HUD provide an estimate or range on the number of FHA staff who will require access to the user portal on the web? | The offeror's proposed method to provide services could greatly vary the required number of HUD personnel/representatives that are required to access the web portal. For assistance in determining possible users, HUD has personnel at the FHA National Servicing Center, multiple divisions at HUD Headquarters, and Four Homeownership Centers (HOCs) that could use various services required by this procurement depending on the methodology proposed by the winning offeror. In addition, at the projected time this contract is awarded, HUD will have 18 Asset Managers, and a large number of FHA approved listing agents, that will be assisted by the counteroffer process. | |
| 109 | Part III. Please clarify the requirement for "Contract implementation Plan". This is the only reference to this plan in the RFP documents | The Contractor is expected to be fully operational at the conclusion of a 90 day period. Contractor should identify the activities that will be taken to ensure that this occurs in a "Contract Implementation Plan" | |
| 110 | Can the government provide a list of applicable information security requirements for the automated valuation model (AVM)? | The AVM should identify property information to provide a valuation. This will meet information security requirements. | |
| 111 | To assist offerors in developing their Transition-In plan, can the government provide information on the current contractors, their roles, as well as, the role of the government staff currently providing valuation and disposition support today? | This is a new requirement. There is not an incumbent for this contract. | |
| 112 | Part IV , AS 2309 Small Business Subconracting Goals, Letter B, second paragraph. Is the following reference corec? "…in paragraph (d) of this provision. Should this reference be to paragrap ©? | The reference "(d)" is incorrect ("…in paragraph (d) of this provision."); the reference should be "(c)". | |
| 113 | What is the requirement for the six-month extension? Please clarify | The Scope of services to be included in the six month extension will be in accordance w/the same CLIN structure for the base period and options. The requirement for these services are covered under the PWS and would be extended in accordance with FAR clause 52.217-8. | |
| 114 | There are no instruction (or evaluation criteria) for the PWS. Can the government provide instruction instruction and evaluation criteria for the PWS? Does HUD require a specific template for the completed PWS? | The PWS will be assessed as part of the technical proposal evaluation. The technical proposal should identify how the offers solution meets the requirements of the SOO. The PWS should identify the contracting relationship between the offeror and HUD that allows the contractor to provide those services. | |
| 115 | Recommend the Government provide a page count for the Socioeconomic Participation goals/ volume. | The Socioeconomic Participation plan does not have a page count limitation. | |
| 116 | Table indicates 1/2 " margin versus paragraph (b) which indicates a 1 " margin? | Consistent with AS 2102, the margins shall be I (one) inch in width on all sides. | |
| 117 | Are Resumes and Letters of Commitment included within the 120 page count for the Management and Technical Volume? | Resumes and Letters of Commitment are not included in the 120 page count. See AS 2102 (c). | |
| 118 | Are the Executive Summary and Socioeconomic Participation Plan also exempt from the 120 page limit? | The Executive Summary and the Socioeconomic Participation plan is not included in the 120 page count. | |
| 119 | Both sections state that the font size is 12. Can we use a smaller font size for graphics? | As indicated in the "Proposal Organization" and AS 2102, the font size is 12 pitch for all submissions. | |
| 120 | Can the government clarify and confirm that the last 4 ( of 7 bullets) are associated with the evaluation of the key personnel and responsibilities? | The last four (of 7) bullets are not associated with the evaluation of the key personnel and responsibilities. | |
| 121 | For planning purposes, can the government provide additional guidance on the product demonstration (e.g., when the demonstration will be conducted, how much advanced notification the offeror will receive; the number and type of Contractor representatives that may participate in the product demonstration)? | Product demonstrations will be assessed for offerors who submit an acceptable technical proposal/PWS. Offerors will be notified by HUD. | |
| 122 | How do we get access to the HUD loan level data? Integration? Download? | Vendors can get access to the HUD loan level data utilizing either method mentioned, Integration or Download. HUD will also provide the data (electronically) upon request. | |
| 123 | Are there ever recent appraisals or BPO's completed before the disposition process? | Yes there are, depending on the disposition strategy used for an asset. | |
| 124 | Is HUD looking for the offeror to provide a bidding system or use the on they currently have? | The Offeror must propose their strategy to either provide a bidding system or utilize one they already have. | |
| 125 | Please clarify the specific services being performed for best execution services for 400,000 properties | The overall performance objectives of this procurement are described in the solicitation’s SOO. The Offeror is required to propose their approach to the overall performance objectives of the solicitation. | |
| 126 | Are best execution servies for up to 400,000 properties independent of CLIN 0003/4/5 - up to 20,000 properties… or should these CLINS be included when pricing 0002 | Best Execution Services are independent of the other CLINs. | |
| 127 | For CLIN 0004/5 are these the same up to 70,000 properties or should these numbers be considered exclusive of each other for a total of up to 70,000 properties for CLIN 0004 and another 70,000 for CLIN 0005 | The proposed amounts for each CLIN are independent/exclusive of the other CLINs. | |
| 128 | Are the property counts a monthy figure or an annual figure? | The property counts are an annual figure. | |
| 129 | Are the HUD disposition procedures currently available for public review? | Yes. Information about HUD Disposition Procedures an be found by searching www.hud.gov. | |
| 130 | Please describe the type of data and availability of data (i.e. maitained by a HUD system, external source of data, etc. ) HUD envisions being combined with rhe Valuation based n the statement "combined with data from FHA where appropriate? | The Offeror is required to provide the type of data they would need to provide AVMs as part of their technical proposal/PWS. The available data that will be provided by HUD is the data currently collected in HUD's systems. | |
| 131 | Is HUD's current disposition framework available for public review? | Yes. Information about HUD Disposition Procedures an be found by searching www.hud.gov. | |
| 132 | Will HUD be performing analysis using contractor's models/data/systems as part of executing the business process or will HUD provide the contractor property information to run an analysis and provide results? | HUD will provide the contractor property information to run an analysis and provide results. | |
| 133 | Please define what is meant by the term customers? Servicers, realtors, etc? | Customers may include users within and outside of HUD. HUD is expecting the Offeror to define the parties that they would need to interact with to perform the requirements of the SOO as part of their techinical proposal/PWS and Management Plan. | |
| 134 | Please clarify the statement "All models and procedures.." The Contractor's model is proprietary, please describe how exactly will the contractor make all mdels and procedures available to another service provider or HUD without losing proprietary status? | HUD will not possess the patents and copyrights of the Offerors' proprietary models, systems, and development data used by the contractor to provide these services. HUD has the right to understand the underlying models, systems and data, but will keep that information confidential unless compelled to disclose for auditory purposes. | |
| 135 | Will contractor's model output be used for HUD to make decisions or will output be the final decision for HUD? | The output of the contractor's model will be used by HUD to make decisions where appropriate. | |
| 136 | In the Proposal Organization Section Volume I, the PWS (50 pages) is listed. Please describe what is expected in this section and how this section differs from the technical approach (35 pages) listed in the previous bullet? | The Offeror proposes the PWS in response to the government’s SOO. The Offeror uses the SOO to develop their PWS. The Offeror shall propose performance standards in response to the SOO. The technical approach demonstrates the Offeror’s ability to accomplish the technical requirements of the prospective contract successfully. The resultant contract will be a performance based acquisition. | |
| 137 | Please describe what is meant by offeror's method to demo for customer interfaces, interactions, and ergonomics? | The offeror's proposed method, if demonstrated, should identify customer interfaces, customer interactions, and ergonomical usage. The offeror will be assessed and evaluated for each. | |
| 138 | Regarding the Product demonstration, in what file format does the government expect the example of the Automated Valuation Model to be submitted? As a separate file? An image within the technical approach?. | The Automated Valuation Model should be submitted as a separate file. | |
| 139 | Regarding the product Demostration, when does the government anticipate to conduct the product demonstration sessions with te offerors, and will all offerors be eligible for demonstration sessions or just the highest rated offerors? | Offerors whose proposals are rated overall acceptable/satisfactory will be afforded the opportunity to demonstrate their product. | |
| 140 | regarding Past Performance, is the stated limit of 5 past performance references for the prime contractor and subcontractors collectively or can prime and sub each submit a set of five past performance references? | If the offeror is proposing to subcontract more than 20% of the contract value, the offeror shall submit a separate chart and narrative. Therefore, both the prime and subcontractor must submit a separate chart, narrative and set of references. | |
| 141 | Regarding Socio Participation, is there a page limit for an offeror's subcontracting plan or would the government prefer it be included in another volume of the proposal | There is not a page limitation for the Socioeconomic Participation plan. As stated in the solicitation, the Socioeconomic Participation/Goals is to be submitted in Volume I. | |
| 142 | Can you please clarify whether the Contractor under this contract will be working closely with M&M program staff and contractors? | Yes. The winning bidder will be working closely with M&M program staff and related M&M contractors. | |
| 143 | Can you please verify whether there is an incumbent on this contract? | There isn't an incumbent. This is a new requirement. | |
| 144 | Can the government provide guidance on when responses to submitted questions will be available to potential offerors give the submission date is Sept. 29? | The government anticipates responding to offerors' questions by 09/30/2015. The government will extend the solicitation response time if needed. | |
| 145 | Can the government clarify the property counts for pricing. Are the property counts 400K, 20K, 70K, 70K monothly amounts, such that the offeror proposals should be for 12 months of these counts for the base period and each optional period | These are annual projected (not to exceed) amounts. | |
| 146 | The linkage between the SOO requirements and the CLIN is not clear. Can the government clarify that the "Best Execution" CLIN 0002 is related to determining the value of each disposition path and ranking those options per loan (up to 400K)? | Yes. Best Execution, as described, is associated with CLIN 0002. | |
| 147 | The linkage between the SOO requirements and the CLIN is not clear. Can the government clarify that the "Asset Pricing Services" is related to offer management services for listings related to REO disposition only (up to 70,000 per month)? | Yes, the Asset Pricing Service, as described, is associated with CLIN 0005. | |
| 148 | Are 1.5 II items (d) through (g) part of CLIN 0006 in the Base Year? | Yes, Section(s) 1.5 ll, items (d) through (g) are part of CLIN 0006 in the Base Year. |
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File details come from the government source that posted it. Updated .