RFQ_ID_PFH_98(1)_Goose_Lake_Road_Reconstruction.pdf

REQUEST FOR QUALIFICATIONS

WESTERN FEDERAL LANDS HIGHWAY DIVISION

Solicitation Number DTFH70-15-R-00005

Goose Lake Road Reconstruction

ID PFH 98(1)

McCall, Idaho

June 10, 2015

THIS PAGE INTENTIONALLY LEFT BLANK

Design‐Build, Request for Qualifications (RFQ) ID PFH 98(1) Goose Lake Road Reconstruction Solicitation Number DTFH70‐15‐R‐00005

RFQ Page i

TABLE OF CONTENTS

1.0 INTRODUCTION AND GENERAL INFORMATION

1.1 DEFINITIONS

1.2 PROJECT GOALS

1.3 PROJECT DESCRIPTION

1.3.1 General Description

1.3.2 Design and Construction Requirements

1.3.3 Design-Build Team Responsibilities

1.3.4 Design-Build Team Key Personnel…………………………………………………..….. 6

1.3.5 Design by Others

1.3.6 Project Status and Documents Provided in the RFQ

1.4 PROJECT SCHEDULE

1.5 CONTRACT TYPE

1.6 PRE-SOQ INFORMATIONAL MEETINGS

1.7 PRE-RFP INFORMATIONAL MEETINGS

1.8 OFFEROR QUESTIONS

1.9 RFQ AMENDMENTS

1.10 MODIFICATION TO AN SOQ

1.11 WITHDRAWL OF AN SOQ

1.12 NOTIFICATION OF FIRMS ON THE SHORT-LIST

1.13 COSTS

1.14 PROPOSAL STIPEND

2.0 PROCUREMENT PROCESS

2.1 PROCUREMENT SCHEDULE

3.0 EVALUATION PROCESS FOR THE SOQ

RFQ Page ii

3.1 EVALUATION PROCESS

3.2 EVALUATION FACTORS AND SCORING

3.3 REQUESTS FOR CLARIFICATION

3.4 DETERMINATION OF THE SHORT LIST

4.0 SOQ SUBMITTAL REQUIREMENTS

4.1 DATE AND TIME OF RECEIPT

4.2 SUBMITTALS

4.2.1 Compliant Submittals

4.2.2 Statement of Qualifications

4.2.3 Past Performance Questionnaires

4.3 PAGE LIMIT AND FORMAT

4.4 CONTENT OF SOQ (Objectives, Submittal Requirements, and Criteria for Evaluation)

4.4.1 Bonding Capacity

4.4.2 Experience of the Firms (Design and Construction)

4.4.3 Understanding and Approach

4.4.4 Organization and Key Personnel

4.4.5 Construction Quality Management Program

4.4.6 Past Performance

5.0 RFP EVALUATION FACTORS

6.0 FAR AND TAR SOLICITATION PROVISIONS AND CLAUSES

6.1 FULL TEXT FAR PROVISIONS

6.2 FULL TEXT TAR CLAUSES

6.3 ADDITIONAL FAR/TAR SOLICITATION PROVISIONS AND CLAUSES

Appendix A – Forms

Form E1: Project Experience – Design Firm

Form E2: Project Experience – Construction Firm

Form K1: Key Personnel Resume (Project Manager, Design Manager, Public Information Manager, Construction Manager)

Form P1: Past Performance Questionnaire (Design)

Form P2: Past Performance Questionnaire (Construction)

Solicitation Number DTFH70‐15‐R‐00005

RFQ Page 1

1.0 INTRODUCTION AND GENERAL INFORMATION

This Request for Qualifications (RFQ) seeks Statements of Qualifications (SOQ) from Offerors to design, construct, and perform other identified activities for the Goose Lake Road Reconstruction project (the “Project”) near McCall, Idaho.

SOQs will be accepted only from Offerors that have assembled a team capable of providing all services and improvements required under the Contract. Responses from individual engineering, construction, or consultant firms not prepared to provide all required services and improvements will be considered by FHWA as unresponsive.

1.1 DEFINITIONS

“CO” means the contracting officer for FHWA.

“Design-Build Team” means the individual(s) or entity(ies) responsible for the design and the construction elements presented in the offer. The team may consist of one or more individuals or entities who have the overall responsibility for the design and the construction of the Project.

“Federal Acquisition Regulation (FAR)” means the regulation setting forth the policies and procedures governing this procurement.

“FHWA” means the Federal Highway Administration, which is the procuring agency.

“Offeror” means a Design-Build Team submitting a Statement of Qualifications (SOQ) for the Project in response to this RFQ, or submitting a Proposal in response to the Request for Proposals (RFP).

“Project” means the Goose Lake Road Reconstruction project near McCall, Idaho that is the subject of this procurement action.

“Proposal” means the proposal(s) submitted by the short-listed Design-Build Teams in response to the Request for Proposals (RFP) including all revisions.

“Request for Proposals (RFP)” means a document used to solicit proposals from Design-Build Teams to design and construct a highway project. The RFP is issued only to Design-Build Teams who are on the Short-List.

“Request for Qualifications (RFQ)” means a document issued by FHWA as the first step of a two-step selection process that requests interested Design-Build teams to submit an SOQ. The RFQ describes the project in enough detail to let potential Design-Build Teams determine if they wish to submit an SOQ.

The RFQ forms the basis for developing a Short-List of the most qualified Design-Build Teams.

“Short-List” means the list of those Offerors, having submitted SOQs, that FHWA determines are the most highly qualified Design-Build Teams and will be invited to submit Proposals in response to an RFP.

“Statement of Qualifications (SOQ)” means the information prepared and submitted by an Offeror in response to this RFQ.

RFQ Page 2

1.2 PROJECT GOALS

FHWA’s goals for the project are:

Complete design and construction of the project within the programmed amount

Improve safety and reduce accident potential along the corridor

Maximize the geometric improvements while staying within the budget

Improve winter operations (snow removal, sanding, etc.) for the road maintenance crews

Schedule construction to meet community/business needs

Select a Design-Build Team who will take a leadership role in managing the design and construction of the project and identifying and implementing innovative construction techniques.

Select a Design-Build Team whose quality management practices ensure the requirements of the project will be met or exceeded, without the need for rework, and with minimal direction from

FHWA.

Engage partner agencies and the public during the design process and throughout construction

1.3 PROJECT DESCRIPTION

1.3.1 General Description

The estimated cost of the Project is between $7 million and $10 million.

The Project is located within the Payette National Forest, near McCall, Idaho, beginning at the junction with Highway 55, and continuing north on Goose Lake Road to MP 4.9, just beyond the north property line of Brundage Mountain Ski Area.

Goose Lake Road is an important recreational route into the Payette National Forest. The surrounding National Forest System lands are popular for year-round recreation including camping, hunting, berry picking, woodcutting, fishing, hiking, biking, horseback riding, scenic driving, backcountry skiing, snowmobiling, snowshoeing and Forest Service administration. The main destination on the route is Brundage Mountain Ski Area, which is developing from a winter-only ski area to a four-season resort.

Traffic volumes on Goose Lake Road have steadily increased as Brundage Mountain Ski Area and recreation opportunities in general have expanded and become more popular in the Payette National Forest. Average daily traffic (ADT) increased from 382 vehicles per day in 2007, to 762 vehicles per day in 2010. Development at the ski area is projected to approximately double the current ADT by 2028. The road, originally constructed as a single-lane facility with turnouts, was not designed to accommodate the current or anticipated traffic. Operational problems at the Highway 55 intersection and Gordon Titus Parking Area intersection, due to poor sight distance, are increasing as traffic volumes increase.

According to the USFS, the road currently has the highest accident rate in the Payette National Forest.

Traffic accident data from 1983, to the present, indicate this road segment averages four reported accidents per year. Most accidents are slide-offs or collisions occurring during the winter.

RFQ Page 3

In several areas, cut slopes along Goose Lake Road are unstable. Rocks fall onto the road and into ditches, contributing to maintenance problems. Some of the road fill is unstable, and a few drainage structures are inadequate, causing frost heaves during winter months. There are two major water crossings, which have been determined to have structures that are too small to handle peak storm events without flooding the roadway and causing road damage.

Generally, the Project will consist of the following:

Reconstruction of approximately 4 miles of Goose Lake Road between Highway 55 and Brundage Ski Area;

Construction of two aquatic organism passages (designed by U.S. Forest Service) Improvements to the Goose Lake Road / Highway 55 intersection; and Realignments at the first switch back below the ski area and the hairpin curve at Thorne Creek, It is anticipated that construction work will disturb underground utility lines in the first mile (approximate) of the project. The utility provider will be required to relocate their facility at their own expense.

Right-of-way acquisition may be required. Road realignments between MP 2.4 and the end of project may affect the ski area property boundaries, and additional permanent easement or construction easements may be required.

A map of the project area is provided on the following page.

RFQ Page 4

PROJECT LOCATION

RFQ Page 5

1.3.2 Design and Construction Requirements

Design. The Project shall be designed to Project Development Design Manual, the Standard Specifications for Construction of Roads and Bridges on Federal Highway Projects (FP-14), current Western Federal Lands Highway Division (WFLHD) Library of Supplemental Specifications, AASHTO (American Association of State Highway and Transportation Officials), and Idaho Transportation Department (ITD) standards. The Design-Build Team will have as much flexibility in the design of the project as applicable standards and environmental requirements allow. The Project shall be designed in U.S. Customary units.

Environmental Requirements. The National Environmental Policy Act (NEPA) decision is expected to be a Categorical Exclusion and this process will be completed prior to RFP. The design and construction shall conform to the requirements established in the FHWA’s Categorical Exclusion (CE), as well as to all other applicable regulatory requirements. No permits (environmental or otherwise) have been obtained for the Project. The Design-Build Team will acquire all necessary permits.

Construction. The Project must be constructed within the boundaries defined in, and in compliance with the CE. The Project must be constructed so as to maintain traffic throughout the construction process.

The Standard Specifications for Construction of Roads and Bridges on Federal Highway Projects (FP) and current Western Federal Lands Highway Division (WFLHD) Library of Supplemental Specifications will apply.

1.3.3 Design-Build Team Responsibilities

The Design-Build Team will be responsible for furnishing all labor, material, equipment, services, and support facilities for the Project including, but not limited to, the following:

Design and construction of all project components;

Management of the Project design and construction;

Project-related public involvement activities;

Quality assurance/quality control of design and construction as defined in the RFP;

Environmental permitting, resource agency consultations, mitigation and compliance monitoring as defined in the RFP;

Mitigation credits as necessary to obtain the 404 permit;

Additional environmental investigations, monitoring, and permitting associated with or resulting from Design-Build Team’s activities;

Maintenance and protection of traffic, including Emergency Medical Service providers;

Project safety and security;

Information as necessary to successfully complete the Project design and construction;

Drainage, erosion control, and best management practices (BMP)s;

Construction waste disposal and handling;

Clearances, licenses, and permits for Design-Build Team work, work sites, storage areas, etc., both on and off site;

RFQ Page 6

Ancillary work, such as temporary fencing, relocation of drainage, work sites, and temporary works;

Material location, acquisition, permits, and transportation;

Maintenance of the Project, except winter maintenance activities (snow removal);

Administration of the Project during the Contract period; and

Coordination with utility companies

Office facilities for Government personnel and their representatives.

1.3.4 Design-Build Team Key Personnel

The Key Personnel under this Contract are: Project Manager, Construction Manager, Design Manager, Public Information Manager, and Quality Manager.

The Project Manager is responsible for overall management of the project, including both the design and construction phases, and for ensuring that all contract requirements are fulfilled.

The Construction Manager is responsible for scheduling, coordinating, and managing all construction operations.

The Design Manager is responsible for managing and coordinating all design activities. The Designer Manager’s responsibilities include, but are not limited to, the following: Serves as the single point of responsibility for all design decisions; ensures that all of the record drawings and specifications are reviewed and sealed according to FAR Clause 52.236-25 – Requirements for Registration of Designers;

reviews and approves all shop drawings and subcontractor extensions of design; and conducts and documents preliminary project acceptance inspections prior to owner final inspections.

The Public Information Manager is responsible for establishing communication protocol, coordinating with interested parties and disseminating project notices.

The Quality Manager is the individual with overall responsibility for development of and adherence to the Quality Management Plan. The Quality Manager must not have responsibilities in the production of the Work and must be the point of contact to resolve non-conformances and project quality issues with

FHWA.

1.3.5 Design by Others

The U.S. Forest Service is designing two aquatic organism passage culverts at Little Goose Creek and an unnamed creek. The RFP will identify the type, width, and height of culvert, and other information as necessary for the Design-Build Team to prepare their proposal.

1.3.6 Project Status and Documents Provided in the RFQ

The status of the work completed for the project and documents that will be provided as part of this RFQ are summarized below. All documents are posted with this RFQ and only in the formats provided.

RFQ Page 7

Survey: Survey has been completed by the U.S. Forest Service and has been verified by FHWA. The alignment has not been staked.

The awardee will need to determine whether to conduct its own survey and will be required to fit the road within the limits cleared during the National Environmental Policy Act process. Variations between the survey data provided and the actual site conditions will not be grounds for contract change or adjustment of price.

Environmental: The National Environmental Policy Act (NEPA) decision is expected to be a Categorical Exclusion and this process will be completed prior to RFP. Wetland delineation is expected to be provided in the RFP.

Document Provided:

Biological Assessment/Biological Evaluation for TEPC Fish Species (12/04/14)

Biological Evaluation for Listed and Sensitive Wildlife Species (12/19/14)

Preliminary Wetland Identification Report (4/29/15)

Design: FHWA intends to provide a concept design, and pavement and subgrade information with the RFP. FHWA is providing the following information with the RFQ:

Final Project Scoping Report (1/16/15)

Other: In addition to the information listed above, there are documents from previous reviews and studies in the Project area. The documents are being provided for informational purposes only. These documents provide information on project conditions present at the time when the documents were written. The project scope described in these documents is not necessarily the scope for this Project. The pricing shown in the documents is not valid and does not represent the current scope of this project. Data contained in the documents does not necessarily represent current conditions or reflect requirements or conditions applicable to the present project and the information has not been checked for accuracy by FHWA. Offerors should not rely on the applicability or accuracy of this historical information in their responses to the Design-Build solicitation.

Documents Provided:

Hazardous Waste Investigation and Record Search (4/30/15)

Roadway Subgrade Investigation Report (2/9/15)

February 2015 Public Meeting Summary

Survey Files o Goose Lake Road.tin (Triangulated Terrain Model) o Goose Lake Road_con.dgn (Microstation 2D Contour File) o Goose Lake Road_dsl.dgn (Microstation 3D file) o Goose Lake Road_plm.dgn (Microstation 2D Contour File)

Vicinity Map

Some of this information related to Survey, Environmental, Design and Other was provided by Parsons Brinkerhoff, Inc., Engineering, Inc. (DBA Sanderson and Stewart) and ERO Resources Corporation.

RFQ Page 8

Parsons Brinkerhoff, Inc., Engineering, Inc. (DBA, Sanderson Stewart) and ERO Resources Corporation are determined ineligible to be part of a Design-Build Team.

Aquatic Organism Passage (AOP) Culverts Design Documents: The US Forest Service had two AOP culvert designs completed. Aspects of this design will be incorporated into the Concept Design to be released at the RFP stage. Some of the information for the AOP culverts design was provided by DJ&A, Inc. and Case and Lowe & Hart, Inc.

DJ&A, Inc. and Case, Lowe & Hart, Inc. are determined eligible to be part of a Design-Build Team.

Documents Provided:

Aquatic Organism Passage Culvert Design Documents o Files will be added via amendment

1.4 PROJECT SCHEDULE

The anticipated time of contract award is Fall 2015.

The anticipated substantial completion date is October 2016.

See Section 2.1 for the procurement schedule.

1.5 CONTRACT TYPE

The Contract will be a firm fixed-price.

1.6 PRE-SOQ INFORMATIONAL MEETING

A Pre-SOQ informational meeting will not be held.

1.7 PRE-RFP INFORMATIONAL MEETING

A Pre-RFP informational meeting will not be held.

1.8 OFFEROR QUESTIONS

FHWA will consider questions submitted in writing by Offerors regarding the RFQ, including requests for clarification and requests to correct errors. All such requests must be submitted in writing via e-mail to: wfl.construction@dot.gov.

No oral requests will be considered except as provided in Section 1.8. No requests for additional information or clarification to any other government office, consultant, employee or agency will be considered.

A response to the question(s) will be issued directly to the requester. A response will also be posted on the FedBizOps website unless the response discloses proprietary information as provided in FAR 15.201(f) which states “Information provided to a potential offeror in response to its request must not be disclosed if doing so would reveal the potential offeror’s confidential business strategy, and is protected under 3.104 or Subpart 24.2.”

RFQ Page 9

Questions received within four business days of the SOQ due date may or may not be responded to, at the sole discretion of FHWA.

1.9 RFQ AMENDMENTS

If necessary, FHWA will issue Amendments to modify conditions or requirements of this RFQ. These amendments will be posted on FedBizOps; click on “Watch this Opportunity” to receive notice of posted amendments. With your SOQ, submit a signed and dated copy of each amendment. Failure to submit a signed Amendment may result in the rejection of your offer.

1.10 MODIFICATION TO AN SOQ

An Offeror may modify its SOQ, in whole or part, prior to the date/time set for receipt of SOQs. All modified pages shall be clearly marked on the face of the document to prevent confusion with the original SOQ and all previous modifications, if any. If multiple modifications are submitted, they shall be sequentially numbered. Include clear instructions stating which pages to remove, replace, or add.

SOQ’s may be modified by FAX or email (PDF format only) as provided below. Time of delivery will be determined by using the official government clock, which is located in the Acquisition Section of Western Federal Lands. Time of delivery will not be determined by the time stamp on your email or FAX.

Email: wfl.construction@dot.gov

FAX: 360.619.7932

1.11 WITHDRAWAL OF AN SOQ

An Offeror may withdraw its SOQ only by a written and signed request that is received by FHWA prior to the specified time for submitting SOQs. Following withdrawal of its SOQ, the Offeror may submit a new SOQ, provided that it is received prior to the specified time for submitting SOQs. The contents of any withdrawn SOQ will remain unopened in the FHWA source selection files.

1.12 NOTIFICATION OF FIRMS ON THE SHORT-LIST

Each Offeror will be notified in writing whether or not it has been selected for the Short-List.

1.13 COSTS

Offerors are solely responsible for all costs and expenses of any nature associated with responding to this RFQ and providing supplemental information.

1.14 PROPOSAL STIPEND

FHWA will provide a Stipend in the amount of $10,000 to be paid to unsuccessful Design-Build Teams who submit complete Proposals in response to an RFP.

RFQ Page 10

RFQ Page 11

2.0 PROCUREMENT PROCESS

The process for procurement of the Contract will be in accordance with the Federal Acquisition Regulation (FAR) and the Transportation Acquisition Regulation (TAR) using the Best Value Selection process. The intent of FHWA is to award the Contract to the Offeror that provides the Proposal with the best combination of price and technical quality.

The procurement process will include two steps:

Step 1. RFQ Step 2. RFP

This RFQ is issued as the first step to solicit information, in the form of Statement of Qualifications (SOQ), that FHWA will evaluate to determine which Offerors are the most highly qualified to successfully deliver the Project. FHWA will short-list no more than three of the most highly qualified Offerors that submit SOQs.

In the second step, FHWA will issue an RFP to the short-listed Offerors. FHWA will award a Design- Build contract to the Offeror offering the best value. FHWA, at its sole discretion, reserves the right to suspend, modify, or terminate this procurement at any time.

In determining the Short-List, FHWA will consider information submitted in the SOQs and information otherwise available to FHWA.

2.1 PROCUREMENT SCHEDULE

The following represents the current schedule for the procurement. The schedule is subject to change at the discretion of FHWA.

Activity Date

Issue RFQ June 10, 2015

SOQ due date July 2, 2015

Short-List announced (anticipated) July 22, 2015

Issue RFP (anticipated) August 12, 2015

Proposal due date (anticipated) September 17, 2015

Contract Award (anticipated) October 22, 2015

RFQ Page 12

RFQ Page 13

3.0 EVALUATION PROCESS FOR THE SOQ

3.1 EVALUATION PROCESS

The objective of the RFQ step of the procurement is to create a Short-List of the most highly qualified Offerors with the general capability (technical, financial, and management) and experience necessary to successfully undertake and complete the work. Specific objectives relating to each of the evaluation factors are included in Section 4.4 of this RFQ.

3.2 EVALUATION FACTORS AND SCORING

This section lists the evaluation factors for the RFQ phase of the procurement. See Section 4.4 for what to submit.

The information submitted in accordance with Section 4.4 will be evaluated using both the pass/fail factors and scored factors as shown below.

Evaluation Factors Type of Evaluation Criteria

Bonding Capacity Pass/Fail

Experience of the Firms (Design and Construction) Scored

Understanding and Approach Scored

Organization and Key Personnel Pass/Fail and Scored

Construction Quality Management Program Scored

Past Performance Scored

If an Offeror passes all of the pass/fail evaluation factors, its SOQ will be further evaluated using the scored evaluation criteria. If a SOQ fails any single pass/fail requirement, it will be declared unsuccessful, the scored evaluation factors will not be rated, and the Offeror will not be eligible for the Short-List.

Pre-determined maximum points have been assigned to each “scored” criterion (see Section 4.4). Using the Adjectival Scoring System on the following page, each SOQ will be evaluated against the “scored” criteria and assigned a corresponding percentage. This percentage will be multiplied by the predetermined maximum points available for each scored criteria to determine the Offeror’s score for that criteria.

Scores from the provided Past Performance Questionnaires will be averaged. For the “scored” Past Performance criteria, if less than three past performance questionnaires are received; the missing questionnaires (up to three) will be assigned a value of 62%.

RFQ Page 14

Adjectival Scoring System

RATING DESCRIPTION

“Exceptional” 91-100%

SOQ greatly exceeds the RFQ requirements, and offers significant advantages over the basic RFQ requirements.

Demonstrates unique or innovative methods of the Offeror’s approach to the Project, and significantly exceeds the RFQ requirements and objectives.

This rating indicates an outstanding level of quality, with very high probability of success by the Offeror.

There are essentially no weaknesses or deficiencies.

“Very Good” 76-90%

SOQ meets all RFQ requirements, and offers some advantages over the basic RFQ requirements.

Demonstrates unique or innovative methods of the Offeror’s approach to the project, or strong understanding of the requirements.

This rating indicates a substantial level of quality, with high probability of success by the Offeror.

Weaknesses or deficiencies, if any, are minor.

“Satisfactory” 51-75%

SOQ meets the minimum RFQ requirements, but does not offer any advantages over the basic RFQ requirements.

Demonstrates an average understanding of the Offeror’s approach or understanding.

This rating indicates an acceptable level of quality, with reasonable probability of success by the Offeror.

Weaknesses or deficiencies exist but may be corrected.

“Marginal” 26-50%

SOQ meets the minimum RFQ requirements, but the SOQs disadvantages outweigh advantages.

This rating indicates the probability of success is considered less than full confidence; high performance risk.

Weak presentation - SOQ hard to follow or poorly organized Mimics RFQ language rather than expressing Offeror’s approach or understanding of the RFQ;

SOQ contains significant deficiencies.

“Unsatisfactory” 0 – 25%

SOQ does not meet the minimum specified RFQ requirements, lacks essential information and/or is conflicting.

This rating indicates an unacceptable level of quality and unacceptable performance risk.

Deficiencies in the SOQ are of such magnitude that it would require a new approach or a major effort to rewrite.

Weaknesses or deficiencies are extensive and are not correctable.

RFQ Page 15

3.3 REQUESTS FOR CLARIFICATION

FHWA may, at its sole discretion, request clarifications and/or supplemental information from Offerors during the SOQ evaluation. Submit all responses as specified in FHWA’s request.

3.4 DETERMINATION OF THE SHORT-LIST

FHWA’s goal is to establish a Short-List of three (3) Offerors. If only a single Design-Build Team responds to the RFQ or remains on the Short-List, FHWA may negotiate with the Design-Build Team, issue a new RFQ or cancel the solicitation. The information contained in the Statement of Qualifications will not be disclosed to the public.

RFQ Page 16

RFQ Page 17

4.0 SOQ SUBMITTAL REQUIREMENTS

4.1 DATE AND TIME OF RECEIPT

All SOQs must be received no later than 2:00 p.m. Pacific Daylight Time on July 2, 2015.

Late proposals will not be accepted; see FAR Provision 52.215-1 Instructions to Offerors—Competitive Acquisition.

4.2 SUBMITTALS

4.2.1 Compliant Submittals

The Offeror shall submit an SOQ that provides all the information required by the RFQ. Failure to do so may result in disqualification of the SOQ.

Failure to provide all the information and all completed forms in the format specified may result in the rejection of the SOQ or a lower rating for the SOQ.

4.2.2 Statement of Qualifications

SOQs shall be submitted to FHWA’s designated point of contact (see below). It is the Offeror’s sole responsibility to ensure delivery of its SOQ to FHWA at the time and place specified.

Include signed copies of all amendments issued on FedBizOps. These will not count against your page limit.

Submit one original and 4 copies (hard copies only) to:

ATTN: Susan Yenne – DTFH70-15-R-00005 (Mailroom - DO NOT OPEN) FHWA - Western Federal Lands Highway Division 610 East Fifth Street Vancouver WA 98661-3801

(Fax and email submissions will not be accepted. However, see Section 1.11 for Modification of your SOQ.)

RFQ Page 18

4.2.3 Past Performance Questionnaires

Submit questionnaires to the owner/agency. The owner/agency then completes the questionnaire and submits to FHWA. This can be by US Mail, overnight delivery, email or fax to:

Mail/Overnight: Attn: Susan Yenne (Mailroom – Do not open)

FHWA - Western Federal Lands Highway Division 610 East Fifth Street Vancouver WA 98661-3801

Email: wfl.construction@dot.gov (Attn: Susan Yenne)

FAX: 360.619.7932 (Attn: Susan Yenne)

The responsibility to send out and track the completion of the Past Performance Questionnaires, including Government agencies’ or private sector companies’ submittal to FHWA, rests solely with the Offeror.

Questionnaires received directly from the Offeror will NOT be evaluated. The Offeror may verify receipt of these questionnaires by contacting Susan Yenne at wfl.construction@dot.gov. The completed forms must be received no later than the date/time set for receipt of SOQ.

RFQ Page 19

4.3 PAGE LIMIT AND FORMAT

The page limit and organization of SOQs are described in the table below.

SOQ

Section

Section Title and Required Submittal and Page Limit RFQ Section

Max Points

Section 1 Signed copies of all amendments (these pages are not counted)

4.2.1 N/A

Section 2 Cover Letter Narrative - Maximum of 1 page

N/A N/A

Section 3 Bonding Capacity Surety Letter - Maximum pages N/A

4.4.1 Pass/Fail

Section 4 Experience of the Firms (Design and Construction) Form E1, Project Experience – Design Firm o Minimum of 2 and Maximum of 4 projects.

o Maximum of 2 pages per project

Form E2, Project Experience – Construction Firm o Minimum of 2 and Maximum of 4 projects.

o Maximum of 2 pages per project

4.4.2 250

Section 5 Understanding and Approach Narrative o Maximum of 3 pages.

For the Understanding and Approach section, include a separate heading for each requirement (i.e., B.1, B.2, B.3, and B.4 of Section 4.4.3) and address that requirement under the respective heading.

4.4.3 300

Section 6 Organization and Key Personnel Organizational Structure o Chart - Maximum of 1 Page Maximum Dimensions 11x17 inches o Narrative - Maximum of 1 Page Key Personnel Resumes (Form K1) o Project Manager - Maximum of 2 Pages o Design Manager - Maximum of 2 Pages o Construction Manager - Maximum of 2 Pages o Public Information Manager Maximum of 2

Pages o Quality Manager - Maximum of 2 Pages

4.4.4

Note: Key Personnel Minimum

Qualification is Pass/Fail

Section 7 Construction Quality Management Program Narrative

Maximum of 2 pages

4.4.5 200

NA Past Performance – To be submitted by Owner Agency Form P1- Past Performance (Design) Questionnaire o Minimum of 3 and Maximum of 5 projects.

Form P2- Past Performance (Construction)

Questionnaire o Minimum of 3 and Maximum of 5 projects.

4.4.6 50

RFQ Page 20

The SOQ shall be bound and tabbed with the major headings. Except where otherwise specifically stated, the SOQ shall contain single-sided 8.5” x 11” pages with 1-inch side margins and top/bottom margins of ½-inch minimum. If dividers are used and contain project-specific or substantive (other than a brief heading containing no more than 50 characters) information, they will be counted as pages. Do not exceed the page limits shown in Section 4-3.

All SOQs shall be written single-spaced using Times New Roman font no smaller than 12-point. When adding text to the forms, use a Times New Roman font no smaller than 10-point or a font that produces similar size text. Number each page sequentially within each section (eg, 3-1, 3-2, etc.). The parameters in this paragraph also apply to the 11” x 17” page submitted in accordance with Subsection 4.4.4.

4.4 CONTENT OF SOQ (Objectives, Submittal Requirements, and Criteria for Evaluation)

This section describes the specific information that must be included in the SOQ. Required forms for the SOQ are contained in Appendix A. Any material modification to the forms may result in the SOQ being declared unacceptable by FHWA. Lengthy narratives containing extraneous information are discouraged.

Insurance and bonds are not required for the SOQ, however they will be required for the selected Design- Build Team. Insurance requirements can be found in Subsection 107.05 of the FP-14. Bid, Performance and Payment bonds must meet the requirements of FAR clauses 52.228-1 Bid Guarantee and 52.228-15 Performance and Payment Bonds and applicable portion of Section 102 of the FP-14.

In providing a SOQ, Offerors should be guided by the project goals in Section 1.2, and the objectives and submittal requirements listed in the following sections.

An objective is stated for each evaluation factor to provide Offerors with the expectations of FHWA. The requirements for each evaluation factor and the information to be submitted are listed and described in detail. FHWA’s ratings will be based on how well the SOQ responds to the requirements and meets or exceeds the objectives for each of the evaluation factors.

RFQ Page 21

4.4.1 Bonding Capacity

A) Objective:

1) To identify Offerors with demonstrated capability to undertake the financial responsibilities associated with the Project.

B) Requirements and information to be provided in Section 3 of the SOQ:

1) Bonding Capacity (Pass/Fail)

The Government will review and evaluate your bonding capacity. Submit a letter from your bonding agent or Surety identifying your ability to obtain bonding of $10 million for a single contract. The Surety must be included in the Department of the Treasury's Listing of Approved Sureties (Department Circular 570); see http://www.fiscal.treasury.gov/fsreports/ref/suretyBnd/c570_a-z.htm. Include Bonding Agent’s name, phone number, and email.

RFQ Page 22

4.4.2 Experience of the Firms (Design and Construction) (250 points)

1) To identify the best qualified Offerors based on demonstrated experience and expertise on projects of similar (or greater) size and type and to identify Offerors that will effectively manage all aspects of the Project in a quality, timely, and effective manner;

and

2) To identify Offerors that have the technical and management experience to plan, organize, execute the design and construction of, and assure the quality and safety of, the Project.

B) Requirements and information to be submitted in Section 4 of the SOQ:

1) Using Form E1, Project Experience – Design Firm (Appendix A) show the firm’s design experience by highlighting experience relevant to the Project.

For design experience, provide a minimum of two and maximum of four projects for which the design phase was completed between January 1, 2007 and December 31, 2014.

2) Using Form E2, Project Experience – Construction Firm (Appendix A) show the firm’s construction experience by highlighting experience relevant to the Project.

For construction experience, provide a minimum of two and maximum of four projects for which the construction phase was completed between January 1, 2007 and December 31, 2014.

RFQ Page 23

C) Criteria for Evaluation:

1) Experience in managing, designing, and constructing projects with the following attributes (50 points):

two-lane (minimum) highway construction according to State or Federal standards, and award amounts of $5 million or more.

2) Record of completing projects on time and within budget (45 points);

3) Managing traffic and minimizing disruption to the traveling public during construction. (45 points);

4) Minimizing the overall construction duration or meeting an aggressive schedule required by the agency/owner. (45 points);

5) Experience in assuring safety* during construction of two-lane (minimum) highway construction according to State or Federal standard projects with a ward amounts of $5 million or more (35 points);

6) Designing a safer facility for the traveling public.** (15 points); and

7) Experience in assuring the quality of two-lane (minimum) highway construction according to State or Federal standard projects with award amounts of $5 million or more.

(15 points)

* Design firms will not be rated on construction safety.

** Construction firms will not be rated on design safety.

RFQ Page 24

4.4.3 Understanding and Approach (300 points)

1) To identify those Offerors demonstrating an understanding of and approach to the management, technical aspects, issues and risks associated with the Project; and

2) To identify those Offerors who understand how to implement the design-build process to meet FHWA’s project goals.

B) Requirements and information to be submitted in Section 5 of the SOQ:

1) Briefly describe how you will meet the Project goals listed in Section 1.2.

2) List and briefly describe the significant issues or risks that are likely to be encountered and how you plan to manage these issues and problems.

3) Provide a general description of key issues that might affect schedule and how you plan to manage those issues.

4) Outline key community relations issues and how they will be addressed.

1) Major potential risk factors and issues are described along with identifying adequate methods for dealing with them. (130 points)

2) Key issues affecting community relations and the schedule are identified and solutions are realistic. (100 points)

3) Design-Build approach will facilitate achieving the Project goals. (70 points)

RFQ Page 25

4.4.4 Organization and Key Personnel (Pass/Fail and 200 points)

1) To identify Offerors that will manage all aspects of the Contract in a quality, timely, and effective manner.

2) To ensure key management positions are filled by individuals with demonstrated experience and expertise in delivering quality work on projects of a similar or greater size (award amounts of $5 million or more), type [two-lane (minimum) highway construction according to State or Federal standards], and complexity as this project.

B) Requirements and information to be submitted in Section 6 of the SOQ:

1) Organizational Structure of Design-Build Team

Provide an organizational chart and narrative that describes in detail the organizational structure of the Design-Build Team, including the firms’ key personnel, key subconsultants, and key subcontractors. Clearly delineate the levels of authority.

The organizational chart can be provided on a sheet no larger than 11 inch x 17 inch.

2) Key Personnel Requirements

Each team is required to have the following key personnel: Project Manager, Construction Manager, Design Manager, Public Information Manager, and Quality Manager. No person can fill more than one position with the exception of the Public Information Manager.

a) Project Manager Qualifications

1) Minimum Qualifications (Pass/fail). Must have a minimum of five years demonstrated experience (since January 2000) in construction and management of construction on two-lane (minimum) highway projects constructed according to State or Federal standards. At least 2 of the projects must have a construction estimate or construction award amount of $5 million or more.

2) Desirable Experience. It is desirable that the Project Manager has Design-Build highway construction experience.

b) Design Manager Qualifications years demonstrated experience (since January 2000) in managing the

RFQ Page 26 design of two-lane (minimum) highway projects according to State or Federal standards. At least 2 of the projects must have a construction estimate or construction award amount of $5 million or more.

The Design Manager must be an Idaho-registered professional engineer, or able to obtain registration as an Idaho-registered professional engineer by the contract award date.

2) Desirable Experience. It is desirable that the Design Manager has highway design and/or design management experience with multidisciplinary projects and Design-Build projects.

c) Construction Manager Qualifications years demonstrated experience (since January 2000) in managing two-lane (minimum) highway construction projects according to State or Federal standards. At least 2 of the projects must have construction estimate or construction award amount of $5 million or more.

2) Desirable Experience. It is desirable that the Construction Manager has Design-Build construction management experience

d) Public Information Manager Qualifications

1) Minimum Qualifications (Pass/fail). Must have a minimum of three years demonstrated experience (since January 2007) providing information to the media and public.

2) Desirable Experience. It is desirable that the Pubic Information Manager has experience with:

Media coverage and updates Event and community coordination Website, Twitter, Facebook, and other social media methods of communication

e) Quality Manager Qualifications years demonstrated experience (since January 2000) developing, implementing, and managing quality programs on highway construction projects. At least 2 of the projects must have construction estimate or construction award amount of $5 million or more.

RFQ Page 27

3) Key Personnel Resumes

Submit resumes outlining Key Personnel experience and qualifications highlighting the requirements listed above using Form K1 - Key Personnel Resume (Project Manager, Design Manager, Construction Manager, Public Information Manager, Quality Manager), provided in Appendix A. Maximum length of each resume is two pages and must highlight the following information:

a) Proposed role on this project (Key Personnel Position);

b) Experience in the area of responsibility;

c) Education; and

d) Professional Registration (if required).

NOTE: For information on Key Personnel substitutions, see Section 6.3 for TAR Clause 1252.237-73 Key Personnel.

1) Key personnel meet the minimum requirements. (Pass/Fail)

2) Key personnel have desirable experience.

a) Project Manager (60 points)

b) Construction Manager (55 points)

c) Design Manager (45 points)

d) Public Information Manager (25 points)

3) The Offeror’s organizational chart and organization description clearly delineate the structure and interrelationships between members of the proposing team. There is a clear picture of responsibility and management approach, illustrating the Offeror’s ability to deliver the Project. (15 points)

RFQ Page 28

4.4.5 Construction Quality Management Program (200 points)

1) To identify Offerors who have demonstrated a Quality Management program that establishes quality control and assurance practices that are actually used by construction personnel, and result in the work being performed to the contract requirements without the need for rework.

2) To identify Offerors whose Quality Management program is essentially independent of construction management staff and has the authority to require changes to be made to bring the work into conformance.

B) Requirement and information to be submitted in Section 7 of the SOQ:

Provide a narrative (two-page maximum) describing your strategy for preparing and executing a construction Quality Management program. Explain the authority levels of the Quality Management staff and how that authority will ensure the Quality Management staff is empowered to make recommendations and the recommendations are implemented.

1) Strategy demonstrates the contractor is capable of developing and implementing a Quality Management program. (100 points)

2) The Quality Management Program staff is independent of the Offeror’s management structure and has the authority to address non-compliance issues and to require corrective action. (100 points)

RFQ Page 29

4.4.6 Past Performance (50 points)

1) To identify Offerors and that have a history of project delivery successes;

2) To identify Offerors with a record of commitment to quality management.

B) Requirements:

1) Request owner/agencies to provide past performance information on at least three but no more than five projects using Form P1- Past Performance (Design). The projects must be highway projects with a construction value of greater than $5,000,000 completed since January 1, 2007 or that are ongoing with at least 75% of the design work complete as of the date the form is completed. Request the owners/agencies to complete the form and submit it directly to FHWA using the contact information listed on the form. Forms received from the Offeror will not be accepted.

2) Request owner/agencies to provide past performance information on at least three but no more than five projects using Form P2 - Past Performance (Construction). The projects must be highway construction projects with a contract value of greater than $5,000,000 completed since January 1, 2007 or that are ongoing with at least 75% of the onsite work complete as of the date the form is completed. Request the owners/agencies to complete the form and submit it directly to FHWA using the contact information listed on the form. Forms received from the Offeror will not be accepted.

3) The Government reserves the right to use performance evaluations on file in the Past Performance Information Retrieval System (PPIRS) and Past Performance Evaluations on Construction projects completed for WFLHD.

1) Criteria for evaluating design firms is presented in Form P1- Past Performance Questionnaire (Design). (25 points)

2) Criteria for evaluating construction firms is presented in Form P2- Past Performance Questionnaire (Construction). (25 points)

RFQ Page 30

5.0 RFP EVALUATION FACTORS

The Proposal submitted by short-listed firms in response to the RFP will be evaluated based on the following factors:

Project Schedule

Maintenance of Traffic

Design

Quality Management

Price

Time

RFQ Page 31

6.0 FAR AND TAR SOLICITATION PROVISIONS AND CLAUSES

6.1 FULL TEXT FAR PROVISIONS

FAR 52.214-34 Submission of Offers in the English Language (APR 1991)

Offers submitted in response to this solicitation shall be in the English language. Offers received in other than English shall be rejected.

FAR 52.215-1 Instructions to Offerors—Competitive Acquisition (JAN 2004)

(a) Definitions. As used in this provision— “Discussions” are negotiations that occur after establishment of the competitive range that may, at the

Contracting Officer’s discretion, result in the offeror being allowed to revise its proposal.

“In writing,” “writing,” or “written” means any worded or numbered expression that can be read, reproduced, and later communicated, and includes electronically transmitted and stored information.

“Proposal modification” is a change made to a proposal before the solicitation’s closing date and time, or made in response to an amendment, or made to correct a mistake at any time before award.

“Proposal revision” is a change to a proposal made after the solicitation closing date, at the request of or as allowed by a Contracting Officer as the result of negotiations.

“Time,” if stated as a number of days, is calculated using calendar days, unless otherwise specified, and will include Saturdays, Sundays, and legal holidays. However, if the last day falls on a Saturday, Sunday, or legal holiday, then the period shall include the next working day.

(b) Amendments to solicitations. If this solicitation is amended, all terms and conditions that are not amended remain unchanged. Offerors shall acknowledge receipt of any amendment to this solicitation by the date and time specified in the amendment(s).

(c) Submission, modification, revision, and withdrawal of proposals.

(1) Unless other methods (e.g., electronic commerce or facsimile) are permitted in the solicitation, proposals and modifications to proposals shall be submitted in paper media in sealed envelopes or packages (i) addressed to the office specified in the solicitation, and (ii) showing the time and date specified for receipt, the solicitation number, and the name and address of the offeror. Offerors using commercial carriers should ensure that the proposal is marked on the outermost wrapper with the information in paragraphs (c)(1)(i) and (c)(1)(ii) of this provision.

(2) The first page of the proposal must show—

(i) The solicitation number;

(ii) The name, address, and telephone and facsimile numbers of the offeror (and electronic address if available);

(iii) A statement specifying the extent of agreement with all terms, conditions, and provisions included in the solicitation and agreement to furnish any or all items upon which prices are offered at the price set opposite each item;

(iv) Names, titles, and telephone and facsimile numbers (and electronic addresses if available) of persons authorized to negotiate on the offeror’s behalf with the Government in connection with this solicitation; and

(v) Name, title, and signature of person authorized to sign the proposal. Proposals signed by an agent shall be accompanied by evidence of that agent’s authority, unless that evidence has been previously furnished to the issuing office.

(3) Submission, modification, revision, and withdrawal of proposals.

(i) Offerors are responsible for submitting proposals, and any modifications or revisions, so as to reach the Government office designated in the solicitation by the time specified in the

RFQ Page 32 solicitation. If no time is specified in the solicitation, the time for receipt is 4:30 p.m., local time, for the designated Government office on the date that proposal or revision is due.

(ii) (A) Any proposal, modification, or revision received at the Government office designated in the solicitation after the exact time specified for receipt of offers is “late” and will not be considered unless it is received before award is made, the Contracting Officer determines that accepting the late offer would not unduly delay the acquisition; and—

(1) If it was transmitted through an electronic commerce method authorized by the solicitation, it was received at the initial point of entry to the Government infrastructure not later than 5:00 p.m. one working day prior to the date specified for receipt of proposals; or

(2) There is acceptable evidence to establish that it was received at the Government installation designated for receipt of offers and was under the…