Vendor Q A.pdf

SIR Section Title Vendor Question Government Response

SOW

(Attach 1) Statement of Work

This is for a multi year contract IDIQ for the Mike Monroney Aeronautical Center as the location?

The result of this solicitation is intended to be a multiple award, IDIQ for power systems services to be performed at various locations throughout the CONUS and US Territories. The MMAC is the Contracting Office that will be issuing and managing the resultant contracts.

No applicable reference provided No applicable reference provided

Is all work under this IDIQ have the requirement to be able to start work within 24 hours of NTP?

A 24‐hour NTP is a possibility depending on the critical nature of the work. In the event a 24‐hour NTP is required, the ordering procedures detailed in Section H.2 of the SIR/RFO will apply.

3 SOW Sec 1.1 Statement of Work

The SOW Para 1.1 list airport power cable as GNAS and Section L.4.8 (E) list Underground Medium Voltage Cable Replacement (ELD) as GNAS however Section L.4.15 (E) list Underground Medium Voltage Cable Replacement (ELD) as CPDS. Please confirm the Volume Number where we should list past Underground Caple Replacement (ELD) projects in the past performance/experience category.

The Statement of Work, Section 1.1 notes that the work will "include replacement of power cable distribution systems…" under the description of work for GNAS.

Section L and M have Power Cable and Fiber Optic replacements for both CPDS and GNAS categories.

Vendors should refer to the SIR/RFO and submit their experience credentials under both categories of work if their intention is to propose on both categories of work.

4 SIR Section I.2 Liability Insurance (Jan 97) CLA 3212

Please confirm insurance general liability limits in section I.2. Most airports require $5M and some we have worked at recently require $10‐15M general liability.

Vendors should reference A001 for revision.

Section J

(Attachment 19) Business Declaration

Section L does not indicate which volume this form should be placed. Can you please indicate which volume the Business Declaration Form should be included?

The vendor's completed Business Declaration should be included in Vol 1, Tab B with Contract Documentation.

6 Section L.4.6 Volume I ‐ (Tab A) Executive Summary/(Tab B) Contract

Documentation In L.4.6 Volume I – (Tab A) Executive Summary/(Tab B) Contract Documentation, (3) it states to include Section B, Schedule in FAA Format. Can you please describe how you want this information presented since it is also asked for in Volume IV, Cost Price Proposal?

The pricing schedule in Section B should be completed as provided in the SIR/RFO (Model Contract) and submitted in Vol 1, Tab B in accordance with L.4.6.

Vendors are also requested to include their Section B in Vol IV per the instructions provided in Section L.4.21 which enables offerors the opportunity to include additional supporting pricing documentation that will be used to determine a fair and reasonable price.

7 Section L.1 Proposal Organization

Since the Copies and eCopies are represented separately for Tab A and Tab B, should that be interpreted as the government wants two (2) separate binders and electronic files, one for Tab A and one for Tab B? Or, can both tabs be in one physical binder and one electronic file?

The Government has no specific preference to this inquiry however we encourage offerors to consider the most cost effective approach. Offerors may include both tabs in one physical binder/electronic file as long as the tabs (A&B) are clearly distinguishable.

DTFAAC‐15‐R‐02838 Power Systems Installation Questions & Answers

8 Section L.2 Proposal Organization In reference to Question 4, the same question applies to Volumes II, and III. See Government response to Question #7 above.

Section B.1 Schedule

Services/Supplies

In Part I ‐ Section B, Supplies or Services and Prices/Cost, B.1 Services/Supplies, Item 0001A, states: “Firm Fixed price will include all final deliverable costs and travel expenses.” However, in Item 0005 Other Direct Costs, it also provides a NTE of $40,000.00 for travel. Can the FAA please explain the intent to include this in two places and help offerors reconcile how to reflect Travel as a part of these items? Please refer to Amendment A002 for clarification

Section B.1 Schedule

Services/Supplies

In Part I ‐ Section B, Supplies or Services and Prices/Cost, B.1 Services/Supplies, Item 0001A, states: “Firm Fixed price will include all final deliverable costs and travel expenses.” Since each project will be of different complexity and magnitude, how would the FAA like the offeror to determine this cost so it can be consistently evaluated across offers? Please refer to Amendment A002 for clarification

11 Section H.2 Task/Delivery Order Processing‐Multiple

Award Contract During a task order competition, when will the implementation task be priced?

12 Section H.2 Task/Delivery Order Processing‐Multiple

Award Contract

Will the implementation be priced at the same time as the site survey and design? Or, will it be after the design has been accepted by the FAA and such that all of the elements of the project are identified?

13 Section H.2 Task/Delivery Order Processing‐Multiple

Award Contract

If the implementation task is to be priced at the same time as the site survey and design, what will the components of the FAA’s task order scope be so that the implementation task can be priced?

14 Section L.7 Preproposal Conference Is attendance mandatory for the pre‐proposal conference scheduled for April 09, 2015 at the Mike Monroney Aeronautical Center?

While we encourage offerors to attend if able attendance is NOT mandatory.

15 Section H.3 Submission of Contract Performance and

Payment Bonds Please clarify the monetary requirement as referenced in the clause. The monetary amount should read $150,000.00

16 Section H.3 Submission of Contract Performance and

Payment Bonds Is the Bond requirement only applicable to Task Orders for X002?

Yes. The bonding requirement is applicable to those Task Orders awarded to complete work requirements under CLIN X002.

Section I, AMS 3.3.1‐33

System for Award Managemement

Are subcontractors and/or teaming partners required to be registered in SAM No

18 Section L.1 Program Structure and Objectives How do you gauge awarding 60% of all contracts to small business?

The 60% is based on number of contracts awarded. The Governement is confident that more than 2 contracts will be awarded. The Government also understands ‐‐ based on contract history ‐‐ that most of the work requirement can be successfully performed by Small Businesses. The intent of this objective is to notify vendors that the Government intends to award most of the contracts to small businesses.

The Government assumes that contractor reference to "implementation" is to the Installation Services requirement portion of the contract. (CLIN X002).

Offerors should refer to Section H.2 (b)(2) for "Ordering Procedures" that detail how task orders for this poriton of the contract will be issued.

Section B, Schedule‐CLIN X005

Other Direct Costs

Can you please clarify how the costs for reimburseable travel under CLIN X005 will apply?

The reimburseable costs for travel expenses under CLIN X005 is only applicable to those travel expenses that are above and beyond the fixed travel price incorporated under CLIN X001a and for travel expenses incurred under CLIN X004. Vendors should refer to B.7(f) and section H.8 , Reimbursement of Travel Costs.

Section B

CLIN X001A

Site Survey What is the fixed priced for the site survey in the current contract?

The Government provided fixed price for site surveys in the current contract period is $4,807.00 per survey.

Section B Section H.2

Site Survey Task/Delivery Order Processing‐Multiple

Award Contract Is it possible for the Govenrment to award Task Order for CLIN X001A to more than one vendor?

Yes. The Government may award task orders to more than one contract holder for the same site survey. The solution that is selected from the effort will also be considered for Engineering Design (CLIN X001B) if required.

22 Section H.2 Task/Delivery Order Processing‐Multiple

Award Contract How are task orders competed?

Vendors should refer to Section H.2, Task/Delivery Order Processing‐Multiple Award Contrack

No applicable reference provided No applicable reference provided How many contracts are currently active for this requirement?

Initially the Government awarded 7. There are 6 current contract holders.

Section L.4.17 Section M.18

Factor 2 ‐ In‐House Engineering

Will Subcontractors be considered as "In‐House"?

“In‐house” may be demonstrated by 1) licensed professional engineer on staff employed by the prime contractor, or 2) demonstrated past performance on projects involving a key partnership or sub‐contract with an engineering firm. In both cases, engineers must be licensed in the appropriate discipline being practiced (electrical, mechanical, civil, structural, etc.).

GNAS projects will require some engineering capability, primarily and electrical engineer, and on a few occasions a mechanical engineer. Most small electrical contractors do not have an in‐house engineer but could have engineering capability through an agreement with a third party engineer(s). CPDS type projects are large and complex requiring more engineering capability in the form of in‐house engineering or joint ventures with engineering firms on CPDS projects. In‐house engineering capability may require, but not necessarily limited to, electrical, mechanical, and structural engineers; Computer Aided Design and Drawing CADD operator(s); planners estimators; and specification writers.

25 Section L.4.17 Volume III/Tab B.1: Factor 2 ‐ In‐House

Engineering Capability (Project B)

SIR/RFO‐DTFAAC-15-R-02838: L.4.17, Project B:, pg. 74 of 109, states “The offeror’s experience and ability to engineer and install multiple EGs in the 500 kW to 1.2 MW range using paralleling switchgear with a capacity up to 3.5 MW; and/or multiple UPSs in the range 225 kVA to 825 kVA range paralleled to provide a critical bus capacity up to 2.5 MW will be evaluated.” Can the Government confirm that the Offeror is allowed to submit a project for experience that meets one or both of these requirements concerning engineering and installing gensets (500kW to 1.2 MW) vs. UPS (225 kVA‐ 825kVA), as it states “and/or”?

The vendor may submit a combined EG and UPS project installed at one site in the MW and kVA ranges. If they do not have a combined EG/UPS project located at one site then submit a separate EG project and a separate UPS project in these MW and kVA ranges installed at different sites. Vendor needs to demonstrate experience with this size EG paralleling and UPS configurations.

No applicable reference provided No applicable reference provided

For planning purposes, can the Government give an estimate range of the average task order? i.e. $400k‐5M.

This will help the contractor understand the work load for financial reasons including bonding limits and capacities.

Task Order amounts are largely based on the location and complexities of the work. The Government has no record for "average" task order amount. Vendors are encourage to thoroughly read Sections H.2 and H.3

No applicable reference provided No applicable reference provided

For planning purposes, will a majority of the task orders be Service Contract Act or Davis Bacon Act?

The applicable labor statutes will apply to those tasks that are awarded to complete work under CLINs X001B, X002, X003, and X004.

28 Section L.1 Two Tier Evaluation

This section states that CPDS work is greater than those at GNAS sites and that (2) separate proposals are required if the contractor is submitting on both CPDS and GNAS work.

If a contractor is submitting a proposal for the GNAS site work but has past performance projects that are larger than the GNAS requirements will the Government disqualify them?

Vendors should thoroughly read and understand Section L.4 in its entirety. Vendors need to clearly identify the proposal category for which they are demonstrating technical capabilities as required by the proposal and evaluation factors.

29 Part IV, Section L Instructions, Conditions, and Notices to

Offerors

Because CPDS work is greater than GNAS and to relieve small business of the redundancy of proposals, can the Government allow a contractor that qualifies for CPDS work to also automatically qualify for the less than work

(GNAS)?

Vendors should thoroughly read and understand Section L.4 in its entirety. Vendors need to submit their proposal in accordance with the instructions provide in Section L.

30 Section L.1 Two Tier Evaluation

Will the contractor that is awarded the (unrestricted award) have access to certain Task Orders that those in Tier 1 will not? For example, if the TO requires 24hr start and the Government feels that Tier 1 contractors don’t have the capacity they will issue to Tier 2.

The purpose behind the Tiered Evaluation approachis to restrict a majority of the awards to small business and to allow Government the flexibiltiy to award to other than small business to meet the work requirement as stated under Tier 2 sub‐factor 1.3

31 Section L.2 Two Tier Evaluation Are Tier 1 contractors allowed to bid on Tier 2 TO’s? Please refer to the above response.

32 Section L.3 Two Tier Evaluation

Does a contractor need to state on their proposal if they submitting for a Tier 1 or 2 evaluation?

In accordance with L.1 for Two Tier Evaluation, small business proposals will be evaluated under Tier 1. For those (small business proposals) not selected under Tier 1, Tier 2 evaluation will include evaluation of all small business offers not meeting the best value award decision under Tier 1; and qualified proposlas for other than small business.

33 Section L.4 Two Tier Evaluation If a small business contractor submits a proposal for Tier 2 and is deemed “not qualified” by the Government will they evaluate the same proposal for Tier 1 requirements and possible award?

Please refer to the response provided above. All small business proposals will be evaluated under Tier 1. For those not selected for award under Tier 1, will then be evaluated on an unrestricted best value award selection under Tier 2.

34 Section L.5 Two Tier Evaluation

SIR/RFO‐DTFAAC‐15‐R‐02838: M.20 Price Analysis, pg.

109 of 109 states” Offerors may provide supporting pricing documentation that supports fair and reasonable, balanced pricing. Reasonableness must represent a price to the Government consistent with how a prudent person would pay in the conduct of competitive business. Normally, price reasonableness is established through adequate price competition, but may also be determined through price analysis techniques as described in AMS Toolbox T3.2.3.A.1c.”

Can the Government clearly state what they would like the contractor to submit as “supporting documentation” that supports fair and reasonable, balanced pricing? as this is an unclear requirement.

As stated in the reference provided in the question.."Normally, price reasonableness is established through adequate price competition, but may also be determined through price analysis techniques as described in AMS Toolbox T3.2.3.A.1c.”

The requirement is solicited as a full and open solicitation under restricted award guidelines for competitive offers. Vendors should refer to the AMS reference as provided. Vendors may also reference T3.2.3.A.1.(a) & (b)

35 Section B CLIN X001A Site Survey Can the Government confirm if PSI work will be CONUS and not OCONUS? Can the Government confirm this contract includes the U.S. and its territories?

The work requirement will include GNAS and CPDS facilities in both CONUS and OCONUS locations.

Section J

Attachment 1 Statement of Work

Attachment 1 ‐ SOW (w_appendices), 10.2 Site Survey Report, “Cost estimate shall be Construction Specification Institute’s Division 1 through 17 format.

Example: Mechanical costs are listed under Division 15, and Electrical costs are in Division 16.”Can the contractor use the most updated version of CSI master format (After 2004) with 50 divisions? As most estimating software may not be able to use the older master format.

Yes. Please use the current CSI Master format. The FAA understands industry standards are revised over time and would prefer to stay in sync with current industry standard.

Section J

Attachment 2 Statement of Work

From the RFP and the scope of work document Power Systems Installation reads more like an A&E requirement however the NAICS code is 238210‐Electrical Contractor.

Can the Government give and idea of the weight of task orders being engineering services relative to installation services (historical)?

The number, quantity, of Task Orders for CLIN X001B, Engineering Services, and CLIN X002, Installation Services, are almost equal; but funding obligated to each is not. The majority of funding is overwhelmingly placed on Contract Line Item Number (CLIN) X002 Installation Services. This is an electrical power equipment installation services contract, with incidental engineering services required. Some projects, specifically the CPDS category of work, will require extensive engineering services as compared to GNAS project engineering services. Also, Medium Voltage Power Cable and Fiber Optic Transmission Systems with trenching and conduit placement will require extensive site investigations in the form of engineering services. The average GNAS project engineering drawing set size will be about eight (8) D size drawing sheets, inclusive of the cover sheet and standard details sheet. New contractors have a tendency to “over design” the GNAS projects; to prevent this from happening the FAA Contracting Officer will provide new awardees with project design drawing sets used on FAA’s most common electrical power installation projects. These drawing sets serve as an example to assist the contractor in developing site specific design drawings. Also, project schedules do not use Earned Value Management (EVM) techniques.

Section J

Attachment 3 Statement of Work

Attachment 1 –SOW, 3.2.7.4 Licensed or Certified Installation, pg. 14 of 35, states” The contractor shall obtain Federal/State/Local Government license or certified installers” Regarding feasibility of self‐ performing installation services.

Is the Government requiring the contractor performing the work to have a State and Local license in which the installation is taking place? If so, what kind of license?

i.e. Business and/or vocational

It is the contractor’s responsibility to determine which regulations, licenses, and permits apply to the assigned project. FAA operates in facilities owned by State and local municipalities, most notably airports. Any work performed at these FAA facilities will require local airport authority approval. That means all site surveys are coordinated with the local authority, drawings may require a professional engineers stamp from an engineer licensed in the State where the work is to be performed, and electrical work performed by an electrician(s) licensed in the State where work is performed. In addition, any fuel system work, such as fuel lines, fuel dispensing equipment, fuel monitoring equipment, and fuel tank installation or removal must be approved by the State and, if applicable, local authority having jurisdiction over fuel storage tank systems. Fuel storage tank work will require a certified and/or licensed contractor to perform the work. The contractor must determine and adhere to State and local municipality regulations. It is the contractor’s responsibility to determine which regulations and licenses apply to the assigned project; and obtain all permits required to complete the project.

39 Can the Government define "certified installers"?

Certified installers receive a certificate of training completion from a technical college, university, or a corporation supplying the equipment. Fuel dispensing equipment certified installation training can be provided by the company supplying the equipment. Fiber Optic cable installation and splicing could be taught through a technical school that provides a certification of training upon successful completion of the course.

Section L.4.1 Table L.1

Proposal Organization

The Table shows Volume 1 containing Tab A Executive Summary. However, the cell to the right of Tab B is blank. Is it correct to assume that Tab B also is to be placed in Volume 1? Please clarify.

Yes

Section L.4.1 Table L.2

Proposal Organization The Table shows Subfactors A.1 and A.2 as requiring 1 E‐ Copy each. However, the corresponding cell for A.3 is blank. Is it correct to assume that 1 E‐Copy is also required for A.3? Please clarify.

Yes

Section L.4.8 Vol II/ Tab A: Factor 1

Relevant Past Performance & Experience

“Questionnaires with Part Two completed shall be submitted directly to the Contracting Officer no later than the closing date of this SIR and are not included with Section J, Attachment 16 submittals.” Is it correct to assume that NO Questionnaires are to be submitted with the proposal?

Vendor's may include copies of completed PPQ's with their respective proposal as long as they are duplicative of those received by the CO.

43 Section L.4.15(B) VOLUME III/TAB A: Factor 1 ‐ Relevant Past

Performance and Experience

PART IV – SECTION L.4.15 (B), page 71 0f 109, states, “For each Vendor’s Past Performance and Experience History, the Vendor shall submit a corresponding Past Performance Questionnaire, (Section J, Attachment 17), with Part Two completed. . . . .Questionnaires with Part Two completed are to be submitted in a separate envelope and are not included with Attachment 16 submittals. The Past Performance Questionnaire Instructions indicate that the person providing the evaluation is to return the Questionnaire directly to the FAA Contracting Officer. How is the Vendor to submit Questionnaires with Part Two completed, if they are to be sent directly to the Contracting Officer? Please clarify

Section L.4.15(B) (Vol III‐CPDS) should mirror L.4.8(B) (Vol II‐GNAS). The CO will issue an amendment to incorporate the correction.

44 Section L.4.8

Factor 1 – Relevant Past Performance and Experience, (B)

SECTION L.4.8 VOLUME II/TAB A: Factor 1 – Relevant Past Performance and Experience, (B), page 68 of 109, second para., states, “The Offeror shall also submit a list of Past Performance POCs . . . .” Is this list to be submitted in the proposal? If so, where? If not submitted in the proposal, to whom, where, and when is the list to be provided? Please clarify.

This list of PP POC's should be included in Vol 1, Tab B with "Contract Documentation."

45 Section L.4.8

Factor 1 – Relevant Past Performance and Experience, (D)

SECTION L.4.8 VOLUME II/TAB A: Factor 1 – Relevant Past Performance and Experience, (D), page 68 of 109, states, “The Vendor shall submit a Consent Letter, executed by each critical first tier subcontractor, team partner, and joint venture partner, which authorizes release of adverse past performance information to the vendor to allow a response by the vendor.” Please clarify to whom, where and when the letters are to be submitted.

As the document states, this consent "...authorizes release of adverse past performance information to the vendor to allow a response by the vendor.” A copy of the consent letter may be provided in Vol 1, Tab B with "Contract Documentation."

46 Section M.17

EVALUATION RATING FOR CPDS FACTOR

1/SUB FACTORS 1.2.1 – 1.2.2,

M.17.1 EVALUATION CRITERIA AND RATINGS FOR

CATEGORY 1: GNAS FACTOR 1/SUB FACTOR 1.3, PAGE

101 of 109. Should this read, “M.17.1 EVALUATION

CRITERIA AND RATINGS FOR CATEGORY 1: CPDS FACTOR

1/SUB FACTOR 1.3” instead?

Yes…the text should state "M.17.1 EVALUATION

CRITERIA AND RATINGS FOR CATEGORY 2: CPDS FACTOR

1/SUB FACTOR 1.3. The CO will issue an amendment to incorporate the correction.

Section L.4.10 Vol

II & L.4.17

Vol III

Factor 2 – Engineering Capability Factor 2 – In‐House Engineering Capability

Please explain the significance of “In‐House” Engineering Capability and how this differs from “Engineering Capability”. Please see Government response to Q.24.

48 Section M

Section M asks for two examples for each GNAS and CPDS for (Designs, Schedules, cutover plans, etc) .

However, the examples are for E/GS and UPS where are the ELD designs, schedules, etc to be placed for Evaluation?

The ELD (Electrical Line Distribution) or (Underground Medium Voltage Cable Replacement) and FOTS (Fiber Optic Transmission System) Relevant Past Performance and Relevant Experience is submitted per Section‐L, Paragraphs L.4.8(E)(F); and L.4.15(E)(F).

49 Section B CLIN X001B

Some of us utilize PE Electrical engineers to perform arc flash and coordination studies for the power systems projects. There is no engineering design service in the table designated for and Electrical PE category. Are we to assume you only mean the NON – PE engineer or should we add another line item with an Electrical PE rate?

The “Electrical Engineer” category is for an engineer capable of performing the engineering studies, completing engineering drawings or reviewing engineering work completed by others. The CADD/Designer category could be a non‐licensed engineer.

Section H.2, Para A Task/Delivery Order Processing‐Multiple

Award Contract

Does this mean that all contractors will be able to bid on all projects on this contract? (With a limit of up to $10M per year?)

Language has been revise to clarify maximum per task order. See Amendment A006.

Section H.2, Para B(3)

Task/Delivery Order Processing‐Multiple Award Contract

Regarding milestone schedule, this is provided after task order is awarded. How would a contractor know the schedule before they know they have the project?

The CO will coordinate the submission of the applicable milestone schedule after task order award.

Section H.2, Para E Task/Delivery Order Processing‐Multiple

Award Contract In a firm fixed contract I am unclear about what is meant by the contractor shall not incur costs in excess of funds provided?

Vendors should reference and read Section H.2 in its entirety to understand how "incured costs" this would be addressed. This is intended to apply to those situations as reference in Section H.2(d).

Section H.8 Para D

Reimbursement of Travel Cost

(CLA 4531)

Handling fees states to the extent specified in the contract/order price schedule or payment clause in the contract. Where can this be found?

"Nominal handling fee," if applicable, and as used in this context would be a very small or very minimal charge to process the Travel billing ‐‐ similar to how a G&A rate would be applied. This will be negotiated with the CO on individual task orders as applicable.

54 Section L.4.10 VOLUME II/TAB B.1: Factor 2 – Engineering

Capability L.4.10 states past 3 years while others state past 5 years.

Is this supposed to be 3 or 5?

Section‐L, paragraphs L.4.10 and L.4.17 request actual engineering packages completed by the contractor(s) in the past three (3) years. Section‐L, paragraphs L.4.8 and L.4.15 Relevant Past Performance and Experience allow five (5) years of past performance to be used in the submittal.

Section L.4.8 and

L.4.10

VOLUME II/TAB A: Factor 1 ‐ Relevant Past Performance and Experience VOLUME II/TAB B.1: Factor 2 –

Engineering Capability

Electrical Line Distribution falls under GNAS according to section L.4.8.E. I don’t see anywhere in the section L.4.10 factor 2 under engineering capability where you are requesting anything related to ELD.

The ELD (Electrical Line Distribution) or (Underground Medium Voltage Cable Replacement) and FOTS (Fiber Optic Transmission System) Relevant Past Performance and Relevant Experience is submitted per Section‐L, Paragraphs L.4.8(E)(F); and L.4.15(E)(F).

56 Section 3.10.1‐27 AMS Clause: ALTERNATE I CHANGES ‐

INCREASES TO CONTRACT CEILING (APRIL

2013)

Is this 15% ceiling referring to the $10M per year or the total amount of the 5 year contract?

As stated in the referenced clause ‐‐ The 15% is applicable to the "total contract ceiling amount."

57 Section L.4.5 Electronic Copies Can we submit our electronic copies in PDF format?

As stated in the provision "The electronic copies of the proposal shall be submitted in a format readable by Microsoft (MS) Word 2007, MS Excel 2007, MS Project 2007, and MS Power Point 2007 as applicable."

58 Section B CLIN X001A Site Survey Is this price going to be used to select who goes to the site survey?

This information is provided in Section H.2 for "Task/Delivery Order Processing ‐ Multiple Award Contract." Vendors should read this section in its entirety.

59 Section B CLIN X001A Site Survey Is the low bidder going to be selected to go to the site survey?

This information is provided in Section H.2 for "Task/Delivery Order Processing ‐ Multiple Award Contract." Vendors should read this section in its entirety.

60 Section B CLIN X001A Site Survey If the low bidder is selected to go to the site survey, then does this mean they will be doing the design or the install?

This information is provided in Section H.2 for "Task/Delivery Order Processing ‐ Multiple Award Contract." Vendors should read this section in its entirety.

61 L.4.21 Vol IV ‐ Cost/Price Proposal The price proposal is on a separate document and provided to the program office and CO. Are survey’s now going to include cost estimates?

Vendors should read Section L.4.21 in its entirety. The cost/price proposal as referenced in this provision is to support the vendors pricing proposal under Section B.

No applicable reference provided No applicable reference provided

Currently these are all done electronically and not in hard copy form. Is the Hard Copy form for the Site Survey required? And if it is how many copies are required and where shall they be sent so we can account for the cost?

Contract Data Requirements List (CDRL) B001, “Site Survey Report” in “DISTRIBUTION” section, block “B” shows “Repro” as final copy. In block 16. “Repro” is defined as soft copy “Electronic Media”. Data Item Description (DID) E001, “Site Survey Report” Hard Copy is a definition of the actual printable document size.

No applicable reference provided No applicable reference provided

Also the site survey’s typically do not include project schedules or dwgs, since the survey is the basis for the pricing which leads to the FAA providing a task order for the contractor selected to do the design or install. At that point is when a construction schedule is worked out with the FAA and then issued. Drawings are issued after the task order once the design task order is issued. My question for this is: Are you requesting a schedule and set of dwgs to be provided in the site survey? If the answer is yes, we would need an explanation as to the dwgs you are requesting since that would be done in the design phase.

Site Survey Report requirements are stated in the Section‐J, Attachment 1, Statement of Work (SOW), paragraph 3.2.5.1 and 3.2.5.2 which states the CO will direct which elements of A through M may be required in the Site Survey report. This will be determined on individual task orders.

64 Section J Attachment 2 ‐ CDRL B002 (Engineering Design Data) Typically the Drawings and associated documents are provided electronically to the program office and the FAA Lead Engineer. Are you now requiring printed dwgs sent out? If this is the case how many copies are you requiring and at what phase of the design process are you requiring them? (50%, 90%, 100%?)

Contract Data Requirements List (CDRL) B002, “Engineering Design Documents” in “DISTRIBUTION” section, block “B” shows “Reg” and “Repro” as final copy. “Reg” is hard copy and “Repro” is defined as soft copy “Electronic Media”. All submittals are soft copy.

Hard copies will be needed for those without printing capability. If a hard copy is required the printing, packaging and mailing cost must be included in the design cost proposal. Data Item Description (DID) E002, “Engineering Design Documents” Hard Copy is a definition of the actual printable document size.

65 Section J Attachment 2 ‐ CDRL B002 (Engineering Design Data)

Typically Specs are not provided unless specifically called for during the site survey. When will we know if specs will be determined for the projects in question? When the Task Order is issued for the project.

66 Section J Attachment 2 ‐ CDRL B002 (Engineering Design Data)

I did not see anything in the DID (Data Item Description) that required an electrical Coordination study nor Arc Flash Study. These are typically required as part of the design. Will these be required for this contract item?

If required, Coordination study and Arc Flash study will be part of the design Task Order.

No applicable reference provided No applicable reference provided Equipment startup test report is typically provided by the vendor (Eaton/Kohler) directly to the FAA. Are you requesting your GFE provider to provide this to the contractor rather than directly to the FAA?

Government Furnished Equipment (GFE) start‐up test reports will be provided by the Kohler, Eaton, L‐3 Communications, and Schneider Electric start‐up technicians. Contractor Furnished Equipment (CFE) start‐ up test reports would be provided by the installation contractor.

reference provided No applicable reference provided

CAI report is done by the FAA. This document is not provided by the contractor. What in particular are you asking of us on this item, since the FAA already has it?

The Contractor Acceptance Inspection (CAI) is a joint acceptance inspection completed by the installation contractor and the FAA Resident Engineer. Section‐J, Attachment J.1, “Statement of Work” (SOW), paragraphs

3.2.7.9 and 3.2.8.10 specify the requirement.

No applicable reference provided No applicable reference provided

It is our assumption that "in‐house engineering" capability can be demonstrated by a team member or key subcontractor and the requirement is not specific to the Prime Contractor. Is this so? Please see Government response to Q.24.

Section H

AMS Clause 3.8.2‐17 Key Personnel and Facilities (May 1997)

Past performance section allows for the submittal of up to six performance history sheets on key personnel for offerors that do not possess relevant corporate past and present performance. However, section 3.8.2‐17 states that the key personnel are the Program Manager and Alternate Program Manager. It is our assumption that the performance history sheets can be on other personnel than the Program Manager and alternate PM. Is this so?

"Key Personnel" as referenced in the AMS Clause 3.8.2‐17 is applicable to individuals assigned upon award of the contract.

It is not applicable to those idendified for proposal submission. For proposal submission, vendors should follow the instructions in Section L for submission of Key Personnel

Section B

CLIN X001A

Site Survey

As per the site visit the Government stated that all of the incumbents had a flat rate of $4,807 to charge for a site survey. Was this amount for all types of sites (GNAS &

CPDS)?

This price reflects the current contract's fixed price for the site survey requirement for both GNAS and CPDS. It is NOT a predetermined price for the follow on contract.

72 Section L.1 Program Structure and Objectives

If a contractor wants to submit for both categories of work, GNAS & CPDS, do we have to submit separate proposal for each category or just the additional volume?

The response to this question is clearly detailed in the SIR/RFO, Section L.1. Vendors should read and understand the section in its entirety.

73 Section L.4 Instructions for Preparation and Submission of Proposals

The Government has provided a Business Declaration attachment#19. Is this to be included in the proposal? If so, where would you like it?

This should be included in the Tab B (Contract Documentation) of Vol I of the offeror's proposals

74 Section L.5 Instructions for Preparation and Submission of Proposals Concerning Section L, Volumes II & III, Tabs A.1 & A.2, Can the Government advise in what Tab Attachment 16 is placed and what is to be placed in the other Tab?

Section L.4 clearly details how proposals should be organized.

Please refer to L.4 and Table L.1 for complete submission instructions.

75 Section L.4.6 Volume 1 ‐ (Tab A) Executive Summary/(Tab

B) Contract Documentation Section L.4.21

Can the Government clarify on where they would like Section B pricing, Volume I and/or Volume IV?

Section L.4.6 clearly states how Section B, Schedule should be submitted. Section L.4.21 clearly states what how vendors should consider the contents of this specific volume.

Section L.4.8 (Vol II) Section L.4.15 (Vol

III)

M.17

Sub Factor 1.2 Relevant Experience Sub Factor 1.2.2 Key Personnel Qualifications and Experience

Can the Government confirm the contractor is not required to submit (2) of the maximum (6) projects on key personnel if they can offer (6) projects for contractor experience?

Section L.4.8 , L.4.8(F) for Vol II and L.4.15, L.4.15(f) for Vol III clearly details what vendors should consider in their submission for this subfactor. Sections M.12 and M.17 (Vols II and III respectively) clearly state how this information will be evaluated. Vendors should read and understand each section in entirety

77 Section L.4.6 Volume 1 ‐ (Tab A) Executive Summary/(Tab

B) Contract Documentation Section L.4.21

Section L.4.1 under Table L.1 Volume I Tab B list “Contract Documentation (Section A‐K)”. This would lead one to believe that this includes Section B. Volume IV list “Cost/Price Proposal”. Section B is the Cost Proposal.

Please confirm the Volume Number for Section B.

Section L.4.6 clearly states how Section B, Schedule should be submitted. Section L.4.21 clearly states what how vendors should consider the contents of this specific volume.

78 Section B CLIN X001A Site Survey Is the site survey report development to be included in the costs or is it just travel and labor during travel?

The Line Item Descripation and the references noted therein fully detail what vendors should consider in order to price this line item.

Section L.1 Section M.3

Program Structure and Objectives Evaluation to Restrict Awards to Small

Business

Given the variation in complexity and corresponding design and construction effort between Tier 1 and Tier 2 projects, it seems unreasonable to provide a single fixed price, lump sum quote for all site surveys. Is the real intent for vendors to provide a single fixed price quote for all projects or is one expected for Tier 1 and another for Tier 2.

Vendors should thoroughly read and understand Section L.1 regarding the Tier 1 and Tier 2 evaluation. Vendors should also read and understand M.3 "Evaluation to Restrict Awards to Small Business" which also details the Tiered evaluation approach.

Section L.4.8 &

L.4.14 Relevant Past Performance & Experience

Pg 68 and 71 should these items listed fall under the sub factor A.3? Sections C & D Consent letter and client auth letter

The client authorization letter is tobe sent with the PPQ to vendor clients who will be receiving a request to complete a PPQ. The Consent letter should be included in the appropriate Vol and Factor for Relevant Past Performance and Experience.

Section L.4.8 &

L.4.15 Relevant Past Performance & Experience On pg 68 (E) is the past performance/experience doc enough evidence or more info required?

Vendors should review the entire section(s) of L.4.8 (A) and L.4.15 (A) for instructions on how to submit for past performance and experience.

Section B Section H

Section B, Schedule Section B.7

Section H.8 ‐ Reimbursement of Travel Costs

Should estimated travel costs for CLINs X001 and X004 be included for the ID/IQ submission or does the CLIN X005 NTE amount cover this travel and it will be proposed and negotiated at the Task Order level and therefore, only prices for the Site Surveys and Engineering Design Services and Conferences and Meetings should be included?

As referenced in the "Item Description" the Firm Fixed Price for CLIN X001 "will include all final deliverable costs and travel expenses." Vendors should refer to Section B, B.7 (e) Contract Pricing Methods/Arrangements for pricing under CLIN X004 and B.7(f) for CLIN X005.

83 Section J, Attach 1 Statement of Work

According to Section B, CLINs X001A, there is an estimated quantity of 20 Site Surveys. SOW Sec. 3.2.5 states there are two types of site surveys with different services to be performed for each. Should the assumption be made that the cost to perform these two different types of site surveys will be very similar or should the assumption be made that there will be 10 for GNAS and 10 for CPDS? The estimate applies to site surveys for both categories.

84 Section L L.4 INSTRUCTIONS for Preparation and

Submission of Proposals

The table in Section L.4.1 states there are to be E‐Copies delivered. However, AMS 3.2.2.3‐20 ELECTRONIC OFFERS (JULY 2004), p. 77 of the SIR/RFO shows: The offeror (you) may submit responses to this SIR by the following electronic means: NONE.

And on p. 78: (e) Send your offer electronically to: Not Applicable.

Is the table in Section L correct and will the clause be updated?

The language in the SIR/RFO as referenced is complete and correct. The clause 3.2.2.3‐20 does not allow for electronic submission of proposals. The instructions for submittal an proposals organization (Section L.4) requires vendors to submit proposal in electronic format (i.e. flash drive, CD‐

ROM).

Section L Section M

Section L.4.8 & L.4.15

Section M references Subfactor 1.2.1 Contractor Experience and 1.2.2 Key Personnel Qualifications and Experience, but Subfactors 1.2.1 and 1.2.2 are not in Section L. Please clarify.

Section M includes subfactors that will be evaluated. The subfactor requirements are to be included in the parent subfactor 1.2. Vendors should reference Section L.4.8 and L.4.15 for Subfacotor 1.2.

No applicable reference provided No applicable reference provided

Site Survey & Engineering Design Services:

Will there be opportunities to conduct multiple site surveys during one trip to save on airline and other travel costs?

Task Orders for site surveys are awarded as requirements are indentified. It may be possible to conduct multiple site surveys if requirements are aligned to enable this capability.

Section L.1 Section M.3

Program Structure and Objectives Two Tier Evaluation

Evaluation to Restrict Awards to Small Business

What is the average size of the FAA site for Tier I facilities for site surveys?

Vendors should thoroughly read and understand Section L.1 regarding the Tier 1 and Tier 2 evaluation. Vendors should also read and understand M.3 "Evaluation to Restrict Awards to Small Business" which also details the Tiered evaluation approach. The nature of the work is not segregated per Tier.

Section L Section M

Section L.4.17 Factor 2 ‐ In‐House Engineering Capability

Section M.18 Factor 2 ‐ In‐House Engineering Capability Evaluation Criteria and Rating

Page 85, Factor 2 In‐House Engineering Capability: Will there be a sub factor for an “In‐House CAD” be included in the evaluation?

The CPDS engineering resources will be evaluated as described in Section‐M, paragraph M.18.

89 Section J, Attach 1 Statement of Work

When GFE is not provided, what is the mechanism to ensure the FAA received the highest quality equipment to ensure vendors are not winning bids by using minimally qualified equipment?

Section‐J, Attachment J.1, “Statement of Work” (SOW), paragraph 2.0 “Applicable Documents” provide minimum standards for electrical equipment and electrical work. Specifically FAA Specification FAA‐C‐ 1217F; FAA Standards FAA‐STD‐019E, FAA‐STD‐032; FAA Order 1050.15; and NFPA 70 National Electric Code (NEC) must be used by the contractor for electrical equipment and electrical material selection.

No applicable reference provided No applicable reference provided

Will Total Cost of Ownership (TCO) be a consideration in regards to the design and purchase of equipment?

The FAA has already considered the direct and indirect costs of an electrical power system. The FAA has standard power system designs scaled for the size and criticality of the facility. These standard power system designs incorporate the Government Furnished Equipment (GFE) in a cost effective design with commensurate reliability required for the facility.

Integrated logistics and training are established for each Government Furnish Equipment.

No applicable reference provided No applicable reference provided Is there an overall FAA Power Installation database the contractor will update after installation.

No. The data base is updated by the FAA Resident Engineer and facility property manager.

reference provided No applicable reference provided Will the FAA provide at least 12 business days after Q&A response to submit RFP responses?

Per A005 of the SIR/RFO ‐‐ The proposal due date has been extended to May 22, 2015.

No applicable reference provided No applicable reference provided

What was the total value of the previous contract (YTD)and can the FAA share at least percentages or some average of work to each awardee

The current contracts were awarded with a ceiling of approximately $55M per contract for base and option performance periods.

No applicable reference provided No applicable reference provided Can they share the number of sites covered in the 5yrs under regular scheduled services vs emergency services?

Contract history shows that emergency services are extremely rare. Since Jan 2012 all task orders have been processed in accordance with Section H.2(b).

No applicable reference provided No applicable reference provided

Will the FAA consider very small companies for this effort? Is there any defined metrics of a company size the FAA will consider too risky?

This acquisition is considered full and open with a restriction to award at least 60% of the total awards to small business.

No applicable reference provided No applicable reference provided Can a company submit two different proposals and corporate structures ?

The instructions for submitting a proposals is clearly detailed in Section L of the SIR/RFO. Vendors should read the section in it's entirety.

No applicable reference provided No applicable reference provided

In a JV relationship how should the Business declaration be completed? c. Does a new Sam registration need to added and duns number?d. What other considerations are required for this relationship?

A JV submission would need to include a fully approved JV agreement. The JV entity would need to have a separate registration in SAM in order to award to a JV (i.e.

DUNS/CAGE). One Business Declaration would be required for the JV.

98 Section H Section H.3 Submission of Contract Performance and Payment Bonds

Can the FAA review language the way currently written it needs to remain in place longer than the installation/construction phase. That is not typical of bonding.

The bonding requirement will only apply to those task orders awarded that require construction work under CLIN X002 and effective throughout the construction period of performance.

See Amendment A006 with clarifying language.

No applicable reference provided No applicable reference provided Do you require Professional Liability or Errors and

Omission Coverage for Engineering services? How much?

No. Neither professional liability nor legal service insurance is required in this contract. Vendors should however be award of the AMS Guidance for AMS T3.3.2.A.18(e) for engineering services liabilities.

100 Sectiono I Section I.2 Liability Insurance Why is workers comp/ employers liability at 5,000,000?

Most states have a limit of 500,000 per incident?

This is determined by the location of where the work is performed. Contract history has shown this to be a requirement at some air facilities.

101 Section B CLIN X001A Site Survey

How much notice will the FAA give for the site visits? b.

Historically can the FAA tell us the length of a typical site visit ? one day, two, three, etc for the different sites? Is the FFP site visit for CONUS only?Why does the FAA feel the need to have more than one contractor to do a site visit?

Advance notification of site survey will depend on the critical nature of the requirement. Vendors should undertand procedures outlined in Section H.2(a). The length of site visits depends on the requirement and can last from one day to three or more. FFP for site visits is defined in CLIN X001a and Sections B.6 and B.7. Section H.2 will be followed when awarding the various phases of the requirement

No applicable reference provided No applicable reference provided

How will the FAA review past performance of work completed as part of similar requirements but not exactly as described in the scope of work? Can the teaming partner’s expertise be used in lieu of the Prime?

Other aspects of the requirements like Strucutual and environmental – how will the FAA review that expertise?

Section M of the SIR/RFO clearly details how each of the factors will be evaluated. Vendors should thoroughly read and understand Section M in it's entirety.

reference provided No applicable reference provided

There is list of GFE equipment. Does that mean in every case/task order the FAA will procure the equipment themselves? We understood this to be supply and installation for multiple types of power services.

The attached Statement of Work (SOW) details how the Government will address GFE. Vendors should read and understand the SOW in its entirety.

104 Section H Section H.8 (CLA 4531) Reimbursement of

Travel Costs

Travel costs – please define nominal handling fee

"Nominal handling fee," if applicable, and as used in this context would be a very small or very minimal charge to process the Travel billing ‐‐ similar to how a G&A rate would be applied. This will be negotiated with the CO on individual task orders as applicable.

105 Section B CLIN X004 Conference and Meetings Clin 004 pricing for PM, Tech support and admin the NTE number is per task order or per meeting please define futher?

The NTE as stated in the CLIN pertains to the number of hours expected for each labor category for the contract period.

No applicable reference provided No applicable reference provided

Since this effort is essence two proposals and…