DRFP letter FINAL.pdf

Rev.: 9/2024

April 8, 2025

TO: All Potential Offerors

SUBJECT: Draft Request for Proposal (DRFP), Solicitation No.80GSFC25R7003, for

Hydrosphere, Biosphere and Geophysics (HBG) Support Services II

You are invited to review and comment on the National Aeronautics and Space Administration

(NASA) Goddard Space Flight Hydrosphere, Biosphere and Geophysics (HBG) Support

Services II, a sub-division in the Earth Sciences Division (ESD) at NASA/GSFC, draft solicitation. The principal purpose of this requirement is to provide science research that conceives, develops, and applies space, field-deployed (i.e. airborne and in situ) and laboratory based technologies and observations to address issues of importance to society. These include but are not limited to water resources, land and ocean ecosystems, global and regional sea level change, changes in the Earth’s cryosphere, gravity field, magnetic field, solid Earth, and the terrestrial reference frame. The Statement of Work, Attachment A, describes the scope of the requirement. This contract is for support of a full range of science and research activities across the breadth of the various Laboratories that make up the HBG sub-division: the Cryospheric

Sciences, Ocean Ecology, Hydrological Sciences, Biospheric Sciences, and Geodesy and

Geophysics Laboratories. This contract is also for support of science, research and computing activities within the Terrestrial Information Systems Laboratory (TISL), also in the ESD. For the purposes of this document and contract the term HBG will be used to encompass all the

Laboratories of the HBG sub-division and the TISL.

Potential offerors are encouraged to comment on all aspects of the draft solicitation, including the requirements, schedules, proposal instructions, and evaluation approaches, any perceived safety, occupational health, security (including information technology security), environmental, export control, and/or other programmatic risk issues associated with performance of the work.

Potential offerors are also encouraged to comment on the clarity of the Scenarios,Mission

Suitability Volume Instructions and Section M Evaluation Criteria.

NASA will conduct this acquisition as a small business set-aside. This competitive acquisition will result in a Cost-Plus-Fixed Fee (CPFF), Indefinite Delivery Indefinite Quantity (IDIQ) requirement with the ability to issue CPFF task orders. The contract will have an effective ordering period of five years from the contract effective date. The North American Industry

Classification System (NAICS) code for this acquisition is 541715 and the small business size standard is 1,000 employees.

Potential offerors should ensure its company is listed in the online database(s) for the following:

(1) System for award management: https://www.sam.gov/SAM/ https://www.sam.gov/SAM/

(2) U.S. Department of Labor Veterans’ Employment and Training Service, VETS-4212

Reports: https://vets4212.dol.gov/vets4212/

(3) US Government’s unique entity identifier (UEI): https://www.gsa.gov/about-us/organization/federal-acquisition-service/technology-transformation-services/integrated-award-environment-iae/iae-systems-information-kit/unique-entity-identifier-update

The current planned release date for the Final Request for Proposal (RFP) is on or about May

2025, with proposals being due approximately 30 calendar days later.

The anticipated contract award date is October 2025, with a November 2025 contract effective date. The contract will be performed onsite at NASA GSFC and offsite at the Contractor’s facilities.

The following additional information is provided to assist in understanding this acquisition:

1. A Phase-in period will be conducted under a separate contract, during the 30-day period prior to the effective date of the contract.

2. The Government will make available existing Installation-Accountable Government

Property (IAGP) for onsite contract performance and Government Furnished Property

(GFP) for offsite use at the Contractor’s facility as described in the DRFP.

3. After release of the Draft RFP, the HBG Support Services II Industry Day is anticipated to be held on April 9, 2025. Notice will be posted on the acquisition website noted below. Clause 1852.215-77, Pre-Proposal/ Pre-Bid Conference will be updated via an

Amendment to include specific information regarding the HBG II Industry Day.

4. NASA has determined that this acquisition may give rise to a potential organizational conflict of interest (OCI). Offerors should refer to NFS clause 1852.209-71 Limitation of

Future Contracting, for a description of the potential conflict(s) and any restrictions on future contracting. Instructions/provision(s) in section L related to OCI mitigation/avoidance plans, reference to NFS clause 1852.237-72 Access to Sensitive

Information that references the OCI plan as a contract compliance document.

5. Proposals for this solicitation are required to be submitted through NASA’s Enterprise

File Sharing and Sync Box (EFSS Box), a FedRAMP Moderate certified platform.

Potential offerors, especially those that have not previously submitted a proposal utilizing

NASA’s EFSS Box, are encouraged to review the solicitation instruction entitled

“Electronic Proposal Delivery - Proposal Marking and Delivery Through NASA’s EFSS

Box” which provides instructions related to the submission of proposal via EFSS Box.

Offerors are encouraged to check with their corporate IT staff to determine if there are firewall restrictions that would need to be addressed prior to the submission of proposal files through NASA’s EFSS Box.

https://vets4212.dol.gov/vets4212/ https://www.gsa.gov/about-us/organization/federal-acquisition-service/technology-transformation-services/integrated-award-environment-iae/iae-systems-information-kit/unique-entity-identifier-update https://www.gsa.gov/about-us/organization/federal-acquisition-service/technology-transformation-services/integrated-award-environment-iae/iae-systems-information-kit/unique-entity-identifier-update https://www.gsa.gov/about-us/organization/federal-acquisition-service/technology-transformation-services/integrated-award-environment-iae/iae-systems-information-kit/unique-entity-identifier-update https://www.gsa.gov/about-us/organization/federal-acquisition-service/technology-transformation-services/integrated-award-environment-iae/iae-systems-information-kit/unique-entity-identifier-update

6. The Government is currently evaluating whether certain task orders will require an additional clearance level. A final determination will be identified at the final Request for Proposal (RFP).

In order to control and protect sensitive data owned by the Government and its Contractors, NASA policy requires all acquisition-related documents be released in Adobe Portable

Document Format (PDF).

Documents related to this acquisition, including this letter, the solicitation, attachments, exhibits, any amendments and links to online reference/technical/bidders library will be attainable electronically from the World Wide Web through the Government-wide point of entry website at www.SAM.gov. Potential Offerors are requested to periodically monitor the websites for updates.

NASA FAR Supplement (NFS) clause 1852.215-84, OMBUDSMAN, is applicable. The

Ombudsman for this acquisition is Raymond “Ray” Rubilotta, raymond.j.rubilotta@nasa.gov.

https://www.hq.nasa.gov/office/procurement/regs/Procurement-Ombuds-Comp-Advocate-

Listing.pdf.

This DRFP is not a solicitation and NASA is not requesting proposals. This DRFP does not commit NASA/GSFC to pay any proposal preparation costs, nor does it obligate NASA/GSFC to procure or contract for this requirement. This request is not an authorization to proceed, and does not authorize payment for any charges incurred by the offeror for performing any of the work called for in this solicitation.

Any comments regarding the DRFP should be submitted electronically in writing, to Cassandra

K. Moore, Contracting Officer, at cassandra.k.moore@nasa.gov, within 14 calendar days after the release of this DRFP. If a respondent believes their comments contain confidential, proprietary, competition sensitive, or business information, those questions/comments shall be marked appropriately. However, questions that are marked as containing confidential, proprietary, competition sensitive or business information will not be provided a Government response. The Government will consider all comments received in preparation of the Final

RFP. To the extent a comment leads the Government to revise the acquisition approach or requirements, the change will be reflected in the Final RFP. Some DRFP questions and comments may receive a posted response to the GPE if the Contracting Officer determines that a response would facilitate additional understanding of the solicitation. The Government may also respond via the GPE to comments and/or questions received following the issuance of the Final

Request for Proposal (RFP).

Cassandra K. Moore

Contracting Officer

Enclosure:

Draft RFP 80GSFC25R7003 https://www.hq.nasa.gov/office/procurement/regs/Procurement-Ombuds-Comp-Advocate-Listing.pdf https://www.hq.nasa.gov/office/procurement/regs/Procurement-Ombuds-Comp-Advocate-Listing.pdf