Draft SOW 2019 Architect Engineer Construction Management-Inspection Support Services.DOCX

SECTION C – DESCRIPTION/SPECIFICATIONS/WORK STATEMENT

C-51

C.1 general

a) The Consultant Management Firm (CMF) shall provide project management, engineering, inspection and support services for selected highway and bridge construction projects located in the states of AK, WA, OR, ID, MT, WY and other states within the continental United States as required.

b) Consultant project management , engineering, inspection and support services may be required for the preconstruction phase, construction and the post construction phase. The services provided by the CMF are collectively referred to as “Construction Management Services” as defined in Section C.2(c) regardless of what phase of the construction project.

c) WFLHD will award up to five (5) Indefinite Delivery Indefinite Quantity Contracts with all work ordered by Task Orders.

d) This contract will include a base period and 4 subsequent 1-year options for a total not to exceed 5 years.

e) Task Orders may require one or multiple services as required.

f) The contract guaranteed minimum is $5,000.00 with a not to exceed 5-year total of $80,000,000.00 for all task orders issued off of all Indefinite Delivery Indefinite Quantity Contracts awarded.

c.2 definitions

a) Additional Services. This term refers to other consultant engineering, inspection, and project management services that may be required. They could include services such as constructability reviews, schedule development and analysis, contract dispute analysis, and so forth. All such services will be negotiated on a case-by-case basis. See Section C.6.

b) Architect-Engineer (A/E) Services. Architect-Engineer (A/E) Services as they apply to this contract include professional services of an architectural or engineering nature performed or approved by a person licensed, registered, or certified to provide those services that are associated with construction, alteration, or repair of real property, or incidental services, that members of the architectural and engineering professions (and individuals they employ) may logically or justifiably perform, including contract administration, construction inspection surveying and mapping, testing, evaluations, plans and specifications, contract modification, drawing and specification reviews, claims analysis, and other related services.

c) Construction Management Services (CMS). Professional services provided by a Consultant Management Firm (CMF) to assist the Government in administration of transportation related construction contracts. Services include, but are not limited to, constructability reviews; construction phase management; project management services; construction engineering, construction inspection, clerical services; post construction records inspection services, schedule development and analysis, contract disputes analysis, and other related services.

d) Consultant Management Firm (CMF). The Consultant Management Firm (CMF) providing the CMS under this contract.

e) Consultant Management Firm Project Executive (CMEx). The principle CMF employee responsible for overall direction, coordination, and accomplishment of CMF contractual functions. The CMEx shall coordinate all of the CMF efforts provided under specific Task Orders issued under this contract.

The CMEx must possess the necessary communication skills to effectively coordinate and communicate with the Contracting Officer, Contracting Officer Representative, Construction Operations Engineers and Government Project Engineer, as applicable, for all Task Orders.

f) Consultant Project Engineer (CPE). See Section C.5.1.

g) Consultant Inspector (CI-I, CI-II, CI-III). See Section C.5.2.

h) Project Office Assistant. See Section C.5.6.

i) Project Office Clerk. See Section C.5.7

j) Contracting Officer (CO). The Government official vested with the authority to enter into, administer, and/or terminate contracts. The CO must approve any changes to the terms or conditions of the contract. The CO may delegate certain responsibilities to an authorized representative.

k) Contracting Officer’s Representative (COR). See TAR Clause 1252.242-73. The contracting officer’s representative (COR) is an individual appointed by the Contracting Officer to act as his or her representative within the limitations as set forth in the letter of delegation to the COR. The letter delegates only those authorities specified. A COR cannot change the terms and conditions of the contract, nor may the COR issue a Task Order to the Contractor.

l) Construction Operations Engineer (COE). The COE is the immediate supervisor of the Government Project Engineer. The COE is also a warranted CO with limited contract administration delegations with respect to construction contracts (not this contract).

m) Government Project Engineer (PE). The PE is a government employee assigned to the project as a representative of the CO during the construction phase. The PE may be assigned full time to the construction site or periodically visit. The PE has COR authorities on the construction contract that will be defined in writing. Generally, the PE shall review the status and quality of construction and CMS to ensure compliance with applicable contract documents.

n) Construction Contractor. The contractor performing the construction contract work on the project being administered.

o) Government. Western Federal Lands Highway Division (WFLHD) of the Federal Highway Administration, United States Department of Transportation, located in Vancouver, Washington.

p) Quality Control Plan. A plan created by the A/E Contractor as defined in Section C.10.9.

q) Task Order (TO). A written order by the CO authorizing the CMF to provide specified services. These specified services may or may not be related to one or more projects.

r) Western Federal Lands Highway Division (WFLHD). A division of the Office of Federal Lands Highway of the US Department of Transportation, Federal Highway Administration.

C.3 government provided materials The following materials will be provided to the CMF.

a) Reference Materials

1. Contract Inspector Handbook

2. Field Note Samples

3. FLH Construction Manual

4. FLH Field Materials Manual

5. Manual on Uniform Traffic Control Devices (MUTCD)

6. Material Testing Forms

7. Paynote Examples Book

8. Paynote Templates/Other Electronic Forms

9. QL Pay User’s Manual & Program

10. Specifications (e.g. FP14)

11. WFLHD Forms for the Contractor

12. WFLHD Construction Manual Supplement

b) Software Access

1. Current progress estimate program

2. QL Pay

c) Project specific materials available at time of TO award including the construction contract; project plans and Special Contract Requirements

C.4 RESPONSIBILITY OF CMF (A/E CONTRACTOR)

In accordance with FAR Clause 52.236-23, Responsibility of the Architect-Engineer Contractor, the Contractor is responsible for the professional quality, technical accuracy, and the coordination of services provided under this contract and subsequent TOs. The CMF shall, without additional compensation, correct or revise any errors or deficiencies in its designs, drawings, or specifications and other services. The CMF is expected to perform in a professional manner and all work shall be neat, well organized, and in full compliance with the requirements of this contract and the respective TO. The Government will reject any data or services that do not comply with the above.

CMF and personnel shall follow construction management practices set forth in the FLH Construction Manual, WFLHD Construction Manual Supplement, Contract Inspector Handbook and any other applicable standards, policies and procedures.

All construction standards applicable to a particular construction contract will be set forth in the construction contract. The edition/revision of the standards or codes applicable to a given construction contract are specified within the construction contract.

C.5 CMF PERSONNEL

The CMF shall provide qualified staff meeting the requirements of each TO. Local (to the project site) qualified staff are preferable so far as hiring practices meet local, state, and Federal law.

The CMF shall provide a CMEx. The CMEx shall:

a) Serve as the Government’s primary point of contact for contract and TO management, including performance of CMF employees on construction sites.

b) Oversee contract and scope, schedule, budget, invoice, and quality assurance/quality control on multiple TOs.

c) Review resumes of potential candidates to meet WFLHD needs. Recommend and submit candidates for approval to WFLHD.

d) Submit invoices for TOs.

e) Ensure compliance with the terms and conditions of the contract and each TO.

f) Serve as the Government’s primary point of contact for work performed by subconsultants.

g) Shall be designated in writing.

h) Shall be available during the core hours of 8:00 am to 4:00 pm (PST) Monday through Friday, excluding weekends and Federal holidays.

i) Any substitution of the CMEx must be provided by written notice to the COR.

All costs associated with contract and TO administration shall be included in the CMF’s overhead calculation.

C.5.1 Consultant Project Engineer (CPE) The Consultant Project Engineer is the CMF employee responsible for ensuring delivery of the day-to-day project engineering and project management services for the duration of a construction project. The CPE shall closely manage and administer all work for which the CMF is responsible through all phases of the project. The CPE shall work closely and cooperatively with the Contracting Officer (CO), Contracting Officer Representative (COR), Construction Operations Engineer (COE) and Project Engineer (PE) for specific task orders. The CPE may also be required to work closely with cooperating agencies, resource agencies, landowners, and other construction project stakeholders.

C.5.1.1 Personnel Qualifications The CPE shall have the following minimum knowledge, skills, abilities and experience:

A) Education/Certification/Experience 1)Licensed Professional Engineer in Civil Engineering; or Bachelor of Science in Civil Engineering from an ABET accredited school; or Bachelor of Science in Construction Management from an ABET accredited school, AND with the following experience:

· Five (5) years of on-site project administration in a project lead position such as project engineer or project manager; OR

2) Ten (10) years of progressively responsible experience in highway/bridge construction projects INCLUDING at least six (6) years as a Project or Resident Engineer on state or Federal highway/bridge construction or equivalent highway projects.

3) Lesser qualifications will be considered on a case by case basis.

B) Other Requirements

· Ability to stand, walk, climb, and bend for an excessive amount of time.

· Ability to lift and carry up to 60 lbs.

· Ability to withstand and be exposed to varying weather and terrain conditions.

· Available for varied duty shifts and for off-duty emergencies, particularly throughout periods when the Construction Contractor is working multiple shifts.

C) Communication

· Ability to communicate effectively, orally and in writing.

· Possesses effective listening skills.

· Experience interacting and communicating with partner agencies, the public, landowners, construction contractors, and other stakeholders.

D) Supervising and Time Management

· Experience supervising and assigning tasks to project inspectors and/or office support personnel.

· Possesses effective time management skills.

E) Technical Skills and Knowledge. Experience in the following:

· Highway construction practices, methods, techniques, costs, materials, and equipment.

· Preparing contract modifications, independent estimates, negotiation authority memorandums and negotiation of modifications with the contractor.

· Sampling and testing procedures and methods of acceptance, including statistical analysis, of highway/bridge construction soils, materials and products.

· Administration of a construction contractor’s work and assignment of inspectors to ensure adequate oversight of the contractor’s operations.

· Measurement/documentation of work completed daily and maintaining accurate and complete project records within prescribed guidelines.

· Analysis of a construction contractor critical path method and bar chart schedules.

· Construction oversight of environmental mitigation for wetlands, threatened and endangered species; sensitive species; cultural and historical resources; hazardous materials, wild and scenic rivers wildlife and fisheries; noise; visual, water, and air quality; and interagency coordination of environmental concerns.

· Context-sensitive design principles; safety and labor laws and requirements; value-engineering proposals; quality control/quality assurance principles; traffic control; materials and construction methods.

· Standard computer software including word processing, spreadsheets, database input, electronic and internet based file management software.

· Applying specifications for construction of roads and bridges.

· Direct knowledge and basic understanding of the Manual of Uniform Traffic Control Devices (MUTCD), AASHTO Policy on Geometric Design of Highways and Streets, ADA Standards for Accessible Design and AASHTO Standard Specifications for Transportation Materials and Methods of Sampling and Testing.

C.5.1.2 Consultant Project Engineer Management Services The CPE shall provide consultant project engineer management services, including, but not limited to those services listed in the following subsections.

A) General:

· Manages the assigned construction project except for duties that must be legally performed by Government personnel. The CPE MUST NOT perform their duties in such a way as to change the contract requirements or commit Government funds.

· Ensures that the project is built to the contract specifications/plans and to the extent possible, within budget and on schedule.

· Continually monitors the project for potential problems and plan/specification corrections, including the need for contract modifications.

· The CPE represents WFLHD.

· Maintains a professional and collaborative relationship with the Construction Contractor.

· Acts as a liaison among all participants in the construction project including but not limited to, the Construction Contractor, the CO, the COE, the PE, the COR, state and Federal agencies, and the public.

· Works closely with cooperating agencies, resource agencies, landowners, and other construction project stakeholders.

· Interactions with the Construction Contractor’s subcontractors shall only be through the Construction Contractor.

· If required in the TO, report to the field office 2-3 weeks prior to actual construction begins by the Construction Contractor.

· B) Preconstruction Conference: If required in the TO, attend the Preconstruction Conference and perform the following duties as outlined below and as described in the WFLHD Construction Manual Supplement Chapter 5 Section 2, PRECONSTRUCTION CONFERENCE (5.2).Drafts the Preconstruction Conference agenda, a sample of which is attached as Appendix A to this IDIQ. Includes project specific issues as necessary, such as material sources, environmental concerns, public traffic issues, and any other issues that may be of concern to the Construction Contractor or conference attendees.

· Leads and facilitates the Preconstruction Conference, identifying themselves as the Consultant Project Engineer.

· Other duties include inviting participants, locating the meeting room, reserving the meeting room if the room can be used at no cost, and preparing and distributing minutes. The PE reserves the room if there is a fee and will arrange for payment.

C) Construction Schedule: Complete this activity in a timely manner and as outlined below: and as described in the WFLHD Construction Manual Supplement, Chapter 5 Section 23, CONSTRUCTION SCHEDULES (5.23)

· Reviews the construction schedule for compliance with the contract and reasonableness. The CPE recommends approval or rejection of the schedule to the PE, then drafts a letter for the PE’s signature for approving or rejecting the schedule.

· Throughout the duration of the project, the CPE anticipates delays and advises the Government of predicted issues.

· If the CPE identifies a delay during construction the CPE is required to:

· Reports the delay to the Government;

· Assesses the impact of the delay;

· Determines if the delay is excusable or not; and

· Recommends the appropriate course of action to overcome or mitigate the delay.

D) Submittals and shop drawings:

· Reviews submittals provided by the contractor for compliance with the contract documents. Recommends approval or rejection of the submittals and/or shop drawings to the PE, then drafts a letter for the PE’s signature for approving or rejecting the submittal and/or shop drawings.

· Monitors the time of submission and processing of shop drawings, samples and other contractor submittals.

· The CPE ensures that all submittals are reviewed and approved in sufficient time to preclude delaying project completion.

· Establishes and maintains a system for tracking submittals from time of original submittal through time of acceptance.

· For submittals not being received in a timely manner, ascertains the reason for the delay and takes appropriate action to eliminate delays.

· Promptly notifies the PE of delays with contract submittals.

Submittals may include, but are not limited to the following:

· Drawings or notes for minor culverts;

· Product or material samples;

· Material certifications;

· Traffic Control Plan;

· Quality Control and Quality Assurance (QA/QC) Plans;

· Daily QC/QA Reports;

· Hazardous spill plan;

· Accident prevention plan;

· Spill Prevention, Control and Countermeasure Plan (SPCC);

· Fire prevention plan;

· Drug free awareness statement;

· SWPPP;

· Contractor’s Daily Record of Construction Operations;

· WFLHD 470 (Notification of Completion of Work);

· Linear control charts;

· Construction schedules;

· Subcontracting Plans;

· Shop Drawings may include, but are not limited to the following:

· Retaining walls

· Major culverts

· Guardrail

· Cofferdam

· Falsework

· Bridges

· Substitutions and Deviations: The submittal process cannot be used to accomplish substitutions or to make changes to the contract documents as a result of shop practice or similar reason. All substitutions and deviations must be done through a contract modification.

E) Pay Notes, Construction Contractor Invoices and Progress Estimates

Completes this activity in a timely manner to meet the deadlines imposed by the Prompt Payment Act (FAR Clause 52.232-27) as outlined below and as described in the WFLHD Construction Manual Supplement, Chapter 11, MEASUREMENT AND PAYMENT.

The CPE performs the following duties:

· Reviews and recommends for approval the Construction Contractor pay notes.

· Enters the approved pay notes into the current WFLHD estimate program to generate the Government receiving report.

· When the Construction Contractor submits their invoice, reviews the invoice in comparison with the Government receiving report.

· Recommends approval/rejection of the Construction Contractor’s invoice to the PE.

· If the Construction Contractor’s invoice is rejected, the CPE may be required to set up a meeting with the Construction Contractor to go over any discrepancies between the two reports.

· Once the Construction Contractor’s invoice is acceptable, recommends approval to the PE for processing.

· After the PE has approved the Construction Contractor’s invoice, prepares the progress estimate for processing.

· Notifies the PE that the progress estimate is ready for approval and signature.

F) Contract Modifications (CM) The CPE assists the PE in the administration of construction CMs. The CPE is careful not to commit Government funds and avoids any instruction/direction to the Construction Contractor that could be interpreted as authorizing a modification to the construction contract.

The CPE performs the following functions during the CM process as outlined below and as detailed in the WFLH Construction Manual Supplement, Chapter 10, CONTRACT MODIFICATIONS.

· The CPE, PE or others may identify the need for a construction CM.

· Coordinates with the Government and external agencies.

· Identifies the scope of work.

· After approval by the PE, requests the Construction Contractor’s proposal.

· Prepares the an Independent Government Estimate (IGE). The IGE must be prepared prior to receipt of, and independent of, the Construction Contractor’s proposal. The CPE performs the following as part of the IGE process:

· Considers direct costs, time impacts, Construction Contractor and subcontractor overhead and profit.

· Includes a detailed breakdown of labor, material and equipment costs for various work elements.

· Shows separately markups for overhead and profit, as allowed by the construction contract.

· Indicates the source of cost data.

· Signs and dates the IGE, as preparer.

· Provides a Critical Path Method (CPM) analysis reflecting the CM’s impact on the contract schedule; The CPM will include appropriate time extensions for all change order requests.

· Reviews the Construction Contractor’s proposal(s) and develops a technical analysis. The technical analysis is an in-depth evaluation, especially as it compares to the IGE. The CPE identifies questionable costs, excessive unit costs, differences in scope, quantities, markups and suggests negotiation strategies in this analysis.

· Makes a recommendation to the PE as to whether the Construction Contractor’s proposal is acceptable or additional fact finding is necessary. The PE makes the actual decision.

· Prepares a pre-negotiation memo and provides technical guidance in the negotiations. The CPE CANNOT negotiate CMs without the presence of the PE, COE or CO.

· Drafts an electronic procurement request on behalf of the PE and routes to Finance for processing.

· Supports the PE negotiations with the Construction Contractor.

· Prepares the price negotiation memo for signature by the appropriate CO.

· Recommends the type of CM to issue (bilateral or unilateral) to the PE who coordinates with the appropriate CO (who makes this decision).

· Prepares the CM package.

· After the PE reviews the CM, the CPE sends the CM to the Construction Contractor for signature.

· After the Construction Contractor sends back the signed CM, the CPE forwards the CM to the COE.

· Establishes a contract modification processing system, consistent with the Government’s contract modification procedures and regulations, for tracking potential, pending, and completed modification. See WFLHD Construction Manual Supplement, Chapter 4, Contract Modification Log, for an example.

For work performed after notification of a differing site condition, defective specification, constructive change, work ordered by the CO, or before an agreement has been reached on the amount of an equitable adjustment:

· Observes and records construction contractor performance and labor utilized.

· Observes and records the impact on unchanged work

· Notes any other data or information pertinent to the determination of the amount of the equitable adjustment to the contract price and time of performance.

· Verifies the work and materials used by the contractor are documented and tracked by the contractor and submitted to the Government.

G) Value Engineering Change Proposal (VECP) (FAR Clause 52.248-3) A VECP is a submittal by the Construction Contractor for a substitute method or material that is of less overall cost (initial and/or life cycle), but still meets all required functions. If approved, a VECP results in a contract modification, with cost sharing between the construction contractor and the Government.

· Reviews all VECPs received.

· Prepares a recommendation on whether to accept or reject the VECP.

The CO makes the final decision on acceptance or rejection of the proposal. An accepted VECP is processed as a contract modification.

H) Labor Standards

· Ensures the Construction Contractor posts the applicable wage rate decision at the work site.

· Receives and reviews construction payrolls as described in the WFLHD Construction Manual Supplement, Chapter 5 Section 17.2, PAYROLL REVIEW (5.17.2).

If violations are discovered and corrective action needed, the CPE prepares a letter for the PE’s signature to inform the Construction Contractor and the corrective action to be taken. The CPE maintains a log of all violations until resolved. If labor standard violations are discovered, the CPE assists in preparing a Reports of Violation of Labor Provisions and assists in enforcing the wage restitution requirements of the contract.

I) Safety:

· Attends safety meetings.

· Documents safety meeting in project diary.

· Reviews and recommends for approval or rejection the Accident Prevention Plan submitted by the Construction Contractor.

· During construction, monitors compliance by the Construction Contractor of all safety requirements. Notifies both the Construction Contractor and the PE of any safety deficiencies.

· Cooperates with officials of other agencies who are vested with authority to enforce Occupational Safety and Health Administration (OSHA) and other safety requirements.

· Advises the Construction Contractor of any safety hazards observed. If the safety condition observed is life threatening, they must order the work be stopped and immediately advises the PE.

· In the event of an accident on the project site, coordinates with the Construction Contractor and others familiar with the circumstances to prepare and submit an accident report. (see WFLHD Construction Manual Supplement Chapter 7 Section 4, ACCIDENT REPORTING AND INVESTIGATIONS (7.4))

· None of the requirements in this section are intended to relieve the Construction Contractor of their responsibility for workplace safety, or the method or manner of construction, or to infer any liability onto the CMF for the Construction Contractor’s failure to ensure a safe workplace.

J) Meeting Duties The CPE takes a proactive, collaborative approach in facilitating and conducting meetings. Meetings may include partnering meetings, progress meetings, town meetings, job conferences, and other project related meetings. This approach ensures effective project level lines of communication. At all meetings, the CPE should identify himself as a Consultant Project Engineer representing WFLHD and NOT a Federal employee.

Except for the duties outlined for a Pre-Construction Conference and safety meetings, the CPE performs the following duties as outlined below and as described in the WFLHD Construction Manual Supplement Chapter 5 Section 5, MEETINGS (5.5):

· Facilitates meetings with Partner agencies, resource agencies and/or other stakeholders.

· Organizes and prepares weekly job progress meetings with the Construction Contractor.

· Participates in formal and informal Partnering sessions. The PE coordinates this effort.

· Prepares and circulates meeting minutes.

· Facilitates and accommodates any project visitors.

· Accompanies visitors representing the public or other agencies having jurisdiction over the project, recording the results of these visits and reporting them to the PE.

K) Inspection (Project Construction Quality Control and Quality Assurance)

The responsibility for Quality Control on all construction matters lies with the Contractor. The Contractor is ultimately responsible for the quality of all work performed under the contract, and has primary responsibility for testing of all materials and any specified field tests. The goal of the QC system is to assure that the project in its entirety is delivered in accordance with the contract requirements (materials, workmanship, tolerances and schedules). The Government is responsible to ensure materials, products, and services accepted by the Government meet the contractual requirements.

The project office staff (CPE and Inspectors) is responsible for Government quality assurance on the project. This is done through daily inspections, material testing performed at the WFLHD Materials Laboratory, and other field work. Essentially, the project office staff (CPE and Inspectors) are responsible for verifying and documenting that the project is constructed in reasonably close conformity with the plans and specifications, and in compliance with the terms of the contract.

The project office staff is also responsible for reviewing the Contractor’s daily submittals (Contractor’s Daily Record of Construction Operations, Daily Quality Control and Quality Assurance Reports, Notification of Completion of Work, WFLHD-47, Traffic Safety Supervisor Reports, Pay Notes) and preparing their own documentation of project happenings.

The CPE must balance their time between the project site and project office.

The CPE performs the following inspection Quality Assurance duties as outlined below and described in the WFLHD Construction Manual Supplement Chapter 9, QUALITY CONTROL, QUALITY ASSURANCE AND INSPECTION and Chapter 8, MATERIALS AND ACCEPTANCE OF WORK:

· Reviews daily on-site project progress.

· Inspects the Construction Contractor’s work for compliance with the contract.

· Verifies Construction Contractor survey and staking using survey equipment as outlined and described in the WFLHD Construction Manual Supplement Chapter 5, Section 22, STAKING (5.22).

· Verifies the Construction Contractor’s sampling and testing methods by witnessing the sampling procedures and test methods then reviewing the test reports and the documentation behind the results, and that the results are documented in the Construction Contractor’s QC report.

· Reviews Construction Contractor test results for correctness and compliance. Compares results with verification test results provided by the WFLHD Materials Laboratory.

· Documents construction progress, potential problems and identifies problems with photos and videos.

· Verifies compliance with subcontracting plans.

· Provides stakeout and other technical information as outlined and described in the WFLHD Construction Manual Supplement Chapter 5, Section 22, STAKING (5.22).

· Provides input on field fit conditions.

L) Daily/Weekly Operations During Construction The CPE performs the following duties as part of the daily or weekly operations:

· Reviews contract documents for accuracy.

· Writes and files a daily project diary.

· Reviews project diaries of inspection staff (if any).

· Reviews and approves the Contractor Daily Reports (CDRs) for accuracy and completeness.

· Reviews and approves the Construction Contractor’s quality control reports for accuracy and completeness.

· Ensures contract documents are filed in the appropriate filing system.

· Prepares and distributes a weekly project newsletter as outlined in the. WFLHD Construction Manual Supplement, Chapter 5, Section 6, PROJECT NEWSLETTER AND WEBSITE (5.6).

· Upon WFLHD request, prepares and submits a weekly article to the local newspaper on progress of the project.

· Draft correspondence for Government signature.

· Sets up and uses QL-Pay for statistical analysis of construction materials (see WFLHD Construction Manual Supplement, Chapter 8 Section 7.1.4, Statistical (8.7.1.4).

· Answers Construction Contractor questions, clarifying, but not changing, the contract requirements.

· Makes qualitative and quantitative judgments that are required by the contract (e.g. can guardrail be salvaged), but that do not change the contract requirements.

· Responds to questions from the traveling public, landowners, and other interested parties.

· Supervises employees (if any) and delegates daily work assignments.

· Performs miscellaneous computations.

· Creates miscellaneous drawings. These documents do not require computer assisted design (CADD) software.

· Recommends approval/disapproval of operations and storage areas on Government property.

· If applicable, recommends removal of Construction Contractor personnel who perform objectionably.

· If applicable, recommends issuance of stop work orders for:

· Non-complying work,

· Situations where further progress may cause damage and/or liability to the Government;

· Unsafe operations;

· Weather or soil conditions considered unsuitable for prosecution of the work; and

· Failure to carry out written orders.

M) Disputes In the event differences arise between the CPE and the Construction Contractor, the CPE shall inform the PE promptly in writing, giving details of pertinent facts (both sides), applicable contract terms and conditions, and the CPE recommendations as to action to be taken by the PE. After receipt of the PE’s interpretation, the CPE shall transmit the decision to the construction contractor. If the issue cannot be resolved at the project level it shall be escalated to the next level. All disputes should be resolved at the lowest level possible.

N) Final Inspection and Acceptance When the project is ready for final inspection, the CPE, PE, and partner agency conduct the final inspection. The CPE performs the following final inspection duties:

· Prior to final inspection or substantial completion, prepares a specific punch list of items contractually required before the contact can be considered for final acceptance.

· Prior to this final inspection, coordinates with the Construction Contractor to ensure the project is in compliance with the contract and that all punch list items have been identified and will be completed prior to the final inspection. Coordinates with the partner agency(s) prior to the final inspection to ensure their satisfaction with the project

· Monitors Construction Contractor correction of punch list items and other identified corrections recommended by the partner agency(s).

· Recommends to the PE whether the project is ready for final inspection.

· Coordinates the final inspection, including:

· Setting the time and date;

· Inviting participants;

· Setting the agenda; and

· Facilitating the meeting and drive through.

· Leads a detailed final inspection of the entire project.

· Documents final inspection punch list items needing correction prior to final acceptance.

· Monitors the Construction Contractor’s corrective action for issues identified at final inspection.

· Updates the final inspection punch list, signing off on each deficiency as it is corrected.

· Recommends final acceptance to the PE.

O) Project Closeout: Project closeout consists of reviewing all contract documents for accuracy, content and completeness.

The CPE Performs the following duties outlined in the WFLHD Construction Manual Supplement Chapter 12, PROJECT CLOSEOUT and the following:

· Prepares a contractor evaluation form (CPARS) for the PE and COE’s review and approval as outlined and described in the WFLHD Construction Manual Supplement, Chapter 5 Section 26, CONSTRUCTION PERFORMANCE EVALUATION (5.26).

· Reviews the project for any missing documentation (e.g. missing project diaries, test results).

· If missing documentation required by the contract are discovered, requests Construction Contractor to submit missing documentation for final closeout of project. If after two attempts to obtain documents are unsuccessful, CPE notifies PE. CPE discusses options with PE, including Construction Contractor retainage.

· Files any missing documentation.

· Prepares all project photos and a .PST file for transmittal via electronic submittal to WFLHD.

· Checks and verifies all pay note final semi-final quantities. Prepare project documentation for transfer to Final Review Office in Vancouver, WA.

· Completes a Project Closeout checklist (WFLHD 112).

C.5.2 Consultant Inspector (CI) Consultant Inspectors are CMF employees who perform project engineering field inspection work and project engineering technical support duties. Project engineering field inspection includes, but is not limited to: recommending approval/rejection of material and workmanship; monitoring labor and safety provisions; maintaining inspection logs; records of defects, and other documentation in accordance with this contract. Project engineering technical support duties includes, but is not limited to: developing independent estimates; drafting contract modification documents; preparing on-site correspondence; conducting onsite analysis of the project schedule; preparing progress estimates; reviewing environmental controls; and ensuring project files are kept up to date and complete with documentation of daily activities.

There are three categories of Consultant Inspector (CI). They are CI-I, CI-II, and CI-III. This Section C.5.2. covers the qualifications and experience required for all CIs.

C.5.2.1 Qualifications Every CI shall possess the following qualifications:

A) General Requirements

· Ability to stand, walk, climb, and bend for an excessive amount of time.

· Ability to lift and carry up to 60 lbs.

· Ability to withstand and be exposed to varying weather and terrain conditions.

· Available for varied duty shifts and for off-duty emergencies, particularly throughout periods when the Construction Contractor is working multiple shifts.

B) Communication

· Ability to communicate effectively, orally and in writing.

· Effective listening skills.

· Experience interacting and communicating with partner agencies, the public, landowners, construction contractors, and other stakeholders.

C) Technical Skills and Knowledge

· Proficient in standard computer software including word processing, spreadsheets, database input, electronic and internet based file management software.

· Familiarity working with construction specifications.

· Direct knowledge and basic understanding of the Manual of Uniform Traffic Control Devices (MUTCD), AASHTO Policy on Geometric Design of Highways and Streets, ADA Standards for Accessible Design and AASHTO Standard Specifications for Transportation Materials and Methods of Sampling and Testing.

· Highway construction practices, methods, techniques, costs, materials, and equipment.

· Sampling and testing procedures and methods of acceptance, including statistical analysis, of highway/bridge construction soils, materials and products.

· Knowledge of the required documentation for compliance with sampling and testing.

· Measurement/documentation of work completed daily and maintaining accurate and complete project records within prescribed guidelines.

C.5.2.2 Additional Qualifications The CI may be asked for additional experience based on the individual Task Order.

A) Paving Experience

· 1 year experience as an inspector on a paving project; AND

· The paving project must have had a minimum placement of 12,000 tons of asphalt pavement.

B) Survey Experience

· Capable of performing basic measurement using a hand level, rod and tape; AND

· Capable of understanding and completing basic construction and slope staking; AND

· Capable of operating an automatic level.

C) Other Specific Experience If requested under the individual Task Order, the CI should have at least one year of experience as an inspector in the following specific areas:

· Asphalt pavement construction including hot plant inspection;

· Bridge construction including Portland cement batch plant inspection;

· Construction staking;

· Construction traffic control;

· Drainage structures (ditches, culverts, inlets);

· Erosion control, landscaping, mulching and seeding;

· Highway earthwork and grading;

· Highway materials testing;

· Miscellaneous highway construction features;

· Pavement striping;

· Post tensioned concrete construction;

· Recycled asphalt construction (milling and grinding);

· Structural concrete and steel construction;

· Subgrade and base course construction;

· Tunnel grouting and rock bolting;

· Wetlands mitigation and replacement;

· Retaining walls;

· Pavement preservation (chip seals, slurry seals, etc.);

· Underground utilities; and

· Sanitary sewer systems.

C.5.2.3 Construction Inspector Services The responsibility for Quality Control on all construction matters lies with the Construction Contractor. The Construction Contractor is ultimately responsible for the quality of all work performed under the contract, and has primary responsibility for testing of all materials and any specified field tests. The goal of the QC system is to assure that the project in its entirety is delivered in accordance with the contract requirements (materials, workmanship, tolerances and schedules). The Government is responsible to ensure materials, products, and services accepted by the Government meet the contractual requirements.

The project office staff (CPE and Inspectors) is responsible for Government quality assurance on the project. This is done through daily inspections, material testing performed at the WFLHD Materials Laboratory, and other field work. Essentially, the project office staff (CPE and Inspectors) are responsible for verifying and documenting that the project is constructed in reasonably close conformity with the plans and specifications, and in compliance with the terms of the contract.

The project office staff is also responsible for reviewing the Construction Contractor’s daily submittals (Contractor’s Daily Record of Construction Operations, Daily Quality Control and Quality Assurance Reports, Notification of Completion of Work, WFLHD-47, Traffic Safety Supervisor Reports, Pay Notes) and preparing their own documentation of project happenings.

A) In General

· Provides inspection services in accordance with the Contract Inspector Handbook, WFLHD Construction Manual Supplement Chapters 9, QUALITY CONTROL, QUALITY ASSURANCE AND INSPECTION and Chapter 8, MATERIALS AND ACCEPTANCE OF WORK

· Inspects work performed by the Construction Contractor in accordance with the inspection plan to verify conformity with requirements of the construction contract.

B) Inspection – Non-Compliance

· Notifies the CPE/PE when work is not in compliance with the construction contract requirements.

· Recommends correction or replacement of non-complying work.

· Recommends that the Construction Contractor proceed with work that is in apparent compliance with the construction contract if there is both compliant and non-compliant work associated with that specific work item.

· Identifies plan errors or errors that require field adjustments. Recommends necessary changes to the plans or contract to the CPE/PE.

· Recommends suspension of work that is not being performed in compliance with the construction contract or which is causing damage and/or liability to the Government to the CPE/PE.

· Notifies the CPE/PE of safety deficiencies. If the deficiency is life threatening, he may request the work be stopped.

C) Inspection – Day to Day Activities:

· Plans and coordinates inspections with the Construction Contractor to minimize impacts on construction operations and confirms that critical inspections occur as required.

· Verifies that workmanship, materials, and equipment installed by the Construction Contractor meets or exceeds the requirements of the contract drawings and specifications.

· Performs overall inspection of highway and bridge related construction activities, including documentation of all Construction Contractor activities as they relate to work performed under the construction contract.

· Monitors overall project work methods for substantial compliance with permits and environmental permits.

· Monitors the Construction Contractor’s operations for compliance with the approved traffic control plans and determine substantial conformity with safe practices as required by the MUTCD for construction zone work operations.

· Inspects the work for substantial compliance with the construction contract requirements and industry standards for bridge and highway related work.

· Monitors the Construction Contractor’s quality control operations to determine substantial compliance with construction contract requirements and the approved Construction Contractor quality control/quality assurance plan.

· Performs quality assurance activities related to collection of documented testing results, inspection, and construction surveying to assure and document compliance with the construction contract requirements.

· Checks and verifies Construction Contractor survey work using equipment and methods capable of meeting the tolerances required in the construction contract.

· Answers technical questions of the Construction Contractor clarifying, but not changing the construction contract requirements.

· Measures and verifies the quantities of work performed for the Government’s receiving report and acceptance of Construction Contractor pay notes.

· Makes qualitative and quantitative judgments that are required by the construction contract at the work site, e.g. determining if specific section of guardrail can be salvaged.

D) Documentation Provides current detailed documentation of the construction contract using Government provided system(s) or alternate system(s) approved by the Government which include the following:

· Inspector daily diaries, written in accordance with the WFLHD Construction Manual Supplement, Chapter 9, Section 6, PROJECT DIARIES (9.6) and the CI inspectors handbook.

· Daily narratives of all Construction Contractor activities including number of hours worked by the Construction Contractor employees and equipment – the Construction Contractor’s Daily Report may be used as a basis.

· Measurement checks, computations, and other activities supporting payment for all items in the construction contract.

· Test results, measurements, and other documentation verifying the adequacy of the Construction Contractor’s quality control system(s) and compliance with the terms of the construction contract.

· Labeled photographs of the difference construction operations providing a pictorial record of the project’s construction stages (see WFLHD Construction Manual Supplement, chapter 9, section 7, PHOTOGRAPHS (9.7) and the CI Handbook).

· Survey notes and records of other measurements that are the Government’s responsibility and are necessary to check, adjust, or locate, the various features of the project as they are constructed.

The original of each of the above-listed documents shall be provided to the Government and becomes Government property.

E) Engineering Support Services Engineering support services may include:

· Assists in the review of the Construction Contractor’s shop drawings, schedules, and other submission.

· Initiates routine contract correspondence.

· Prepares drafts of, and provides supporting documentation for construction CMs with supporting documentation, including, but not limited to, IGEs.

· Reviews as-built drawings provided by the Construction Contractor to verify that as-built conditions have been marked on the plans.

· Reviews and checks progress estimates.

· Performs other office services in the absence of the CPE or PE.

· Maintains Government equipment maintenance and repair appointment scheduling (including Government vehicles). Facilitates transport, or when necessary, performs delivery of, equipment for maintenance or repair.

F) Material Inspection/Testing

· Monitors the adequacy of Construction Contractor material inspection and testing systems.

· Verifies the documented testing results.

· Files data for ease of access G) Disputes/CMs Provides detailed written documentation if disputes with the Construction Contractor arise or if events indicate the possibility of a CM. This documentation shall include specific recommendations for resolution of the problem.

H) Partnering On some construction projects, the Government, Construction Contractor, and Construction Contractor subcontractors may enter into a partnering agreement. CIs assigned to these projects will be expected to participate in accordance with the terms of the partnering agreement.

C.5.3. Consultant Inspector III (CI-III) In addition to the qualifications and services described in Section C.5.2, the CI-III shall possess the following qualifications and performs the following services:

A) Education/Certification/Experience Requirements

1. Licensed Professional Engineer in Construction Engineering; OR Bachelor of Science in Civil Engineering OR Bachelor of Science in Construction Management; AND

· 3 years of on-site project administration; OR

· 5 years of progressively responsible experience in highway/bridge construction projects INCLUDING at least three (3) years as a Project or Resident Engineer on state or Federal highway/bridge construction or equivalent highway projects; OR

2. Current NICET Certificate – Level III (Construction) AND an Associate’s Degree in Engineering Technology AND 7 years of increasingly responsible construction inspection experience, of which at least five (5) years must have been on highway or bridge construction projects as assistant to the project supervisor or as a principal inspector; OR

3. Ten (10) years increasingly responsible experience as an inspector, project engineer or equivalent on city, county, state or Federal highway construction, AND the specific experience as identified in the Task Order for construction inspection services.

4. Lesser qualifications may be approved on a case by case basis.

B) Services

· The CI-III performs the services described in Sections 5.2.3 A), B), C), and D), 50% of the time.

· The CI-III performs the services described in Section 5.2.3 E), F), G), and H), 50% of the time.

C.5.4. Consultant Inspector II (CI-II) In addition to the qualifications and services described in Section C.5.2, the CI-II shall possess the following additional qualifications and performs the following services:

A) Education/Certification/Experience Requirements

1. Current NICET Certificate – Level III (Construction) AND at least 5 years of increasingly responsible construction inspection experience of which at least 3 years must have been on highway or bridge construction as assistant to the project supervisor or as a principal inspector; OR

2. An Associate’s Degree in Engineering Technology AND at least 5 years of increasingly responsible construction inspection experience, of which at least 3 years must have been on highway or bridge construction projects as assistant to the project supervisor or as a principal inspector; OR

3. Seven (7) years increasingly responsible experience as an inspector, project engineer or equivalent on city, county,…