DRAFT 692M15-24-R-00010.pdf

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SECTION B – SUPPLIES OR SERVICES/PRICES

B.1 GENERAL

This contract is for Center Operations and Maintenance Services (COMS) at the FAA’s William J. Hughes Technical Center for Advanced Aerospace (WJHTC). A single, hybrid, Firm-Fixed-Price (FFP), Time-and-Materials (T&M), Cost-reimbursable Indefinite Delivery/Indefinite Quantity (ID/IQ) contract will be awarded. The contract will have a 2-month Transition, a 12-month Base, period and six (6) 12-month Option periods. The exercise of all Options is at the sole discretion of the FAA.

All work will be performed in accordance with the Section C Description/Specifications.

Work under this Contract will be ordered by placing Task Orders against the contract. Task Orders may be issued at any time during the performance period.

All terms and conditions contained in this document, unless otherwise specified, will be applicable to all Task Orders issued against this Contract.

B.2 GUARANTEED MINIMUM AND CONTRACT MAXIMUM

The guaranteed minimum for the contract is one month of services for Base Period CLIN 1001A Program Management Support (WJHTC); Base Period CLIN 1002A Preventive Maintenance, Recurring Services, Continuous Operational Duties (WJHTC); and Base Period CLIN 1003A Service Calls (WJHTC). The guaranteed minimum will be met on the first Task Order(s) upon award of the basic contract.

The contract maximum is $TBD. The contract maximum is based on the sum of CLINs for all Periods (CLINs 1000 - 7006).

Task Orders may be fully funded or incrementally funded in accordance with Acquisition Management System (AMS) Causes 3.3.1-37 Limitation on Government's Obligation and AMS 3.3.1-39 Incremental Funding - Time-and-Materials and Labor-Hour Contracts.

The Contractor is required to notify the Contracting Officer (CO) when obligated funds are depleted at the Task Order level in accordance with AMS Clauses 3.3.1-37 and 3.3.1-39.

B.3 PRICING SCHEDULE AND CONTRACT LINE ITEM NUMBER STRUCTURE

The Pricing Schedule for this Contract is provided in Section J as follows:

• Attachment B-1 COMS Pricing Schedule

• Attachment B-2 Fixed Burdened Rate

• Attachment B-3 Loaded Labor Rates

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Contract line item numbers (CLINs) are assigned to this work effort. All services must be performed and invoiced pursuant to the associated CLIN. The CLIN structure for the ID/IQ Contract is listed below in Section B.3.1 CLIN Descriptions.

The FAA intends to issue annual Task Orders for each of the customers listed below:

• WJHTC, inclusive of NARTP (locksmith services)

• Eastern Services Area (ESA) (tenant)

• Transportation Security Administration (TSA) (tenant)

• Transportation Security Laboratories (TSL) (tenant)

• Department of Homeland Security Canine Explosives Section (CES) (tenant)

• United States Coast Guard (USCG) (tenant)

• New Jersey Air National Guard (NJANG) (tenant)

Each Task Order will indicate which CLIN(s) are being ordered.

B.3.1 CLIN DESCRIPTIONS

B.3.1.1 CLIN 1000 – Transition

This CLIN will be awarded as FFP. COMS services are vital to the Technical Center’s overall mission and must be provided without interruption. The successful contractor is responsible for providing the services in accordance with the PWS beginning 1 January 2026. The transition period of 60 days begins 1 November 2025. The Contractor must utilize this transition time to coordinate its phase-in activities with the Government and other third parties as necessary to affect a smooth and orderly transition of work beginning 1 January 2026, and to provide the following:

Attachment C-1 PWS, Attachment I, Section 2 Personnel

Paragraph 2.2 Physical Requirements The Contractor must certify each employees’ medical fitness for duty no later than thirty (30) calendar days after date of contract award.

Paragraph 2.3 Key Personnel Requirements Within 30 days after contract award, the Contractor must submit to the COR all required licenses and certifications for all Key Personnel for review and approval.

Paragraph 2.4 Other Personnel Requirements Within 30 days after contract award, the Contractor must submit to the COR all required licenses and certifications for all Other Personnel for review and approval.

Paragraph 2.4.1 Hazardous Material Response Team Evidence of this training must be submitted to the COR and FAA-designated personnel no later than thirty (30) calendar days after date of contract award.

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Paragraph 2.5.3 Asbestos Training Certificates of training must be submitted to the COR no later than thirty (30) calendar days after date of award and monthly thereafter for new employees and recurring training.

Paragraph 2.5.8 Facility Maintenance Management Software (FMMS) and Enterprise Contract Management System (ECMS) Training The Contractor must coordinate a schedule with the FAA to train all Contractor personnel who will use the FMMS and/or ECMS, including management, craftspeople, administrators, and data entry clerks. This must be accomplished no later than thirty

(30) calendar days after date of contract award and after date of hiring any new or replacement employees.

Attachment C-1 PWS, Attachment I, Section 3 Contract Requirements

Paragraph 3.1.5.3 Staffing Within 30 days after contract award, the Contractor must submit a staffing plan for staffing Non-recurring Services (NS) work during heavy workload without interruption to FFP or NS schedules.

Paragraph 3.1.5.7.5 PM/RS Pricing Breakdown Within 60 days after contract award, the Contractor must submit a list of labor hours and material costs for each PM and RS procedure, to be used in accordance with Section 3.1.6 (RFM/RCR) and Section 3.1.5.6 (General Work Request Requirements).

Paragraph 3.1.10 Salvage and Recyclable Materials The Contractor must provide the COR with the procedures that will be utilized to ensure that maximum effort will be initiated to collect and separate salvageable and recyclable materials no later than thirty (30) calendar days after contract award.

Attachment C-1 PWS, Attachment I, Section 4 General Environmental, Health, And Safety

Paragraph 4.3.4.2 Non-Hazardous Solid Waste Hauling and Disposal The Contractor must secure and forward to COR a copy of land fill scale certification no later than thirty (30) calendar days after date of contract award.

Paragraph 4.3.4.3 Hazardous Waste Hauling and Disposal All required Hazardous Waste Hauling and Disposal documents must be submitted no later than thirty (30) calendar days after date of contract award, or prior to the first shipment whichever comes first.

Paragraph 4.4.6 Hazard Communication

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Copies of safety data sheets, physical inventories and records of hazard communication training must be provided to COR no later than thirty (30) calendar days after date of contract award.

Attachment C-1 PWS, Attachment I, Section 5 Property Management

Paragraph 5.2.3 Radios Within 30 days of contract award the Contractor must provide to the COR a list with the identifier number and respective serial number and person or vehicle the radio is assigned to.

Attachment C-1 PWS, Attachment I, Section 7 Contractor’s Quality Control Plan Paragraph 7.1 General Requirements for the Contractor’s Quality Control (QC) Plan

The Contractor’s QC Plan must be submitted to the COR within 30 days after contract award and must be approved before start of full performance.

Attachment C-2 PWS, Attachment II, Section 5 Electrical

Paragraph 5.2.3.4 Critical Planned Power Shutdowns Contractor must submit for approval a list of all dates proposed (primary and alternate) for each of the six scheduled planned power shutdowns at least 30 calendar days after contract award.

Attachment C-2 PWS, Attachment II, Section 8 Central Utilities Plant (CUP)

Paragraph 8.2.1.1 Standard Operating Procedures (SOP) CUP SOPs must be provided to the COR no later than thirty (30) calendar days after date of contract award.

Paragraph 8.2.1.2 CUP Operator Training The Contractor must submit the CUP operator training plan within 30 days of contract award.

Paragraph 8.2.1.3 Andover Service Contract The Contractor must provide a copy of the Andover Service Contract no later than 30 days after contract award.

Paragraph 8.2.1.4 SkySpark Service Contract The Contractor must provide a copy of the SkySpark Service Contract no later than 30 days after contract award.

Attachment C-2 PWS, Attachment II, Section 9 Water Treatment

Paragraph 9.2.4.1 Water Sampling and Testing Proof of the certified environmental laboratory’s certification must be furnished to the COR within thirty (30) days of contract award.

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Attachment C-2 PWS, Attachment II, Section 13 Environmental Compliance and Waste Disposal

Paragraph 13.2.1.6.2 ODS Recovery and Recycling Equipment The Contractor must provide a signed copy of EPA Form 7610-31 to COR no later than thirty (30) calendar days after date of contract award.

Paragraph 13.2.6.1.3.2 Salvageable Scrap Metal The Contractor must provide the current Scale Certification and Calibration Report from the local, state-approved recycling facility the Contractor uses for disposal of scrap metal no later than thirty (30) calendar days after date of contract award.

Should conflicts arise between the above list and Section J, Attachments C-1 and C-2 PWS, the transition tasks in Section J, Attachments C-1 and C-2 must govern.

B.3.1.1 CLIN X001 – Program Management Support

This CLIN will be awarded as FFP. The Program Management Support CLIN includes all management, administration, and supervision required for the overall performance and execution of the Contract. The monthly invoice amount may be subject to a deduction in accordance with Section J, Attachment C-1 PWS, Attachment I, Section 3 Contract Requirements, Paragraph 3.4 Acceptable Quality Levels (AQLs) for Contract Nonconformance and Technical Exhibit (TE) I-3-1 Monthly Metrics for Issued and Overdue Work Requests.

CLIN X001 Subtotal reflects the Contractor’s price for each 12-month period. The WJHTC and Tenant Extended Price is derived by applying FAA-determined percentages to the CLIN X001 Subtotal; percentages are subject to change but do not change the overall X001 Subtotal FFP amount. The monthly Unit Price is derived by dividing the WJHTC and Tenant Extended Price by 12 months. The Contractor will utilize the monthly unit price for monthly invoicing.

B.3.1.2 CLIN X002 – Preventive Maintenance, Recurring Services, and Continuous Operational Duties

This CLIN will be awarded as FFP. This CLIN includes all Preventive Maintenance, Recurring Services, and Continuous Operational Duties required for the overall performance and execution of the Contract. The monthly invoice amount may be subject to a deduction in accordance with Section J, Attachment C-1 PWS, Attachment I, Section 3 Contract Requirements, Paragraph 3.4 Acceptable Quality Levels (AQLs) for Contract Nonconformance and Technical Exhibit (TE) I-3-1 Monthly Metrics for Issued and Overdue Work Requests.

CLIN X002 Subtotal reflects the Contractor’s price for each 12-month period. The WJHTC and Tenant Extended Price is derived by applying FAA-determined percentages to the CLIN

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X002 Subtotal; percentages are subject to change but do not change the overall X002 Subtotal FFP amount. The monthly Unit Price is derived by dividing the WJHTC and Tenant Extended Price by 12 months. The Contractor will utilize the monthly unit price for monthly invoicing.

B.3.1.3 CLIN X003 – Service Calls Less Than $2,500

This CLIN will be awarded as FFP. This CLIN is for work requests totaling $2,500 or less for the aggregate cost of labor, materials, and specialized equipment. The monthly invoice amount may be subject to a deduction in accordance with Section J, Attachment C-1 PWS, Attachment I, Section 3 Contract Requirements, Paragraph 3.4 Acceptable Quality Levels (AQLs) for Contract Nonconformance and Technical Exhibit (TE) I-3-1 Monthly Metrics for Issued and Overdue Work Requests.

CLIN X003 Subtotal reflects the Contractor’s price for each 12-month period. The WJHTC and Tenant Extended Price is derived by applying FAA-determined percentages to the CLIN X003 Subtotal; percentages are subject to change but do not change the overall X003 Subtotal FFP amount. The monthly Unit Price is derived by dividing the WJHTC and Tenant Extended Price by 12 months. The Contractor will utilize the monthly unit price for monthly invoicing.

The FAA estimates an annual requirement of 10,000 Service Calls under $2,500.00.

Optional CLIN X003G will be utilized if the FAA exceeds 10,000 calls. CLIN X003 Subtotal is divided by 10,000 Service Calls to derive the Optional CLIN X003G unit price. If needed, the FAA will fund Optional CLIN X003G, and the Contractor will invoice using the Optional CLIN X003G unit price and the quantity of Service Calls under $2,500.00 performed over 10,000 calls.

B.3.1.4 CLIN X004 – Other Direct Costs

This CLIN will be awarded as Cost-reimbursable and will be paid for on a reimbursable, pass-through basis only, with no markup for indirect costs and fee. Task Orders for this CLIN will be issued as Not-to-Exceed (NTE) as defined in Attachment B-1 COMS Pricing Schedule. This CLIN is for ODCs as described in Section J, Attachment C-1 PWS, Attachment I, Section 3 Contract Requirements, Paragraph 3.2.2.7 Other Direct Costs (ODCs). CLIN X004 is an FAA-provided amount. The Contractor will invoice work under this CLIN against the NTE amount.

B.3.1.5 CLIN X005 – Equipment Adds Interim Billing

This CLIN will be awarded as FFP NTE. This CLIN captures changes to Preventive Maintenance / Recurring Service (PM/RS) Pricing in accordance with Section J, Attachment C-1 PWS, Attachment I, Section 3 Contract Requirements, Paragraph 3.1.5.7.5 PM/RS Pricing Breakdown. CLIN X005 is an FAA-provided amount. The Contractor will invoice work under this CLIN against the NTE amount.

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B.3.1.6 CLIN X006 – Non-Recurring Services

This CLIN will be awarded as T&M NTE. This CLIN is for Non-recurring Services (NS) in accordance with Section J, Attachment C-1 PWS, Attachment I, Section 3 Contract Requirements. Work may be ordered via the FAA’s Enterprise Contract Management System (ECMS), Oral Direction/Email from the Contracting Officer, or Contracting Officer Representative (COR). Any work order requested will include a NTE amount so work can begin immediately. It is the responsibility of the Contractor to track all costs to ensure the NTE threshold is not exceeded, without prior COR approval. If the Contractor exceeds the NTE threshold without prior approval from the COR, the Contractor will bear the responsibility of those costs. The FAA may re-evaluate at the stopping point to determine if they plan to fund the remainder of any work or stop work on the project. Proposals submitted in response to work orders under this CLIN must utilize the loaded labor rates in Attachment B-3 Loaded Labor Rates.

Loaded labor rates include overhead, fringe, general and administrative burdens, and profit. The rates represent effort performed by either the prime contractor or any subcontractor(s) as required.

Direct materials may be included on individual work orders. NTE amounts for materials will be determined and included, as needed, when the work order is issued. The fixed burdened rate will be applied to direct materials. Equipment and other direct costs, if required, will be pass-through costs only, with no markup for indirect costs and fee.

CLIN X006 is an FAA-provided amount. The Contractor will invoice work under this CLIN against the NTE amount.

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SECTION C – DESCRIPTION/SPECIFICATIONS

All work is to be performed in accordance with the following:

• Section J, Attachment C-1 Performance Work Statement, Attachment I, Sections 01 through 07

• Section J, Attachment C-2 Performance Work Statement, Attachment II, Sections 01 through 15

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SECTION D – PACKAGING AND MARKING

D.1 GENERAL

The requirements of SECTION D apply when there are deliveries/deliverables included in the ID/IQ contract or Task Order. All products delivered under the ID/IQ contract or Task Orders of the basic contract will be packaged in accordance with best commercial practices. The program office may include additional packaging and marking requirements, other than those enumerated in this Section, in individual Task Orders.

D.2 CONTENT OF DELIVERABLES

Technical reports/plans must be delivered in accordance with individual Task Orders. The Contractor must provide separate digital images of any photos, figures or drawings used in reports if the images are too large to be contained in the original Microsoft Word files.

Technical presentations must be in accordance with best commercial practices.

D.3 MARKING OF REPORTS

The Contractor must mark all reports as follows:

a. Report title

b. Contract number

c. Task Order (TO) number

d. Date submitted

e. Report performance period (i.e. date range pertaining to the relevant information reported)

f. Contractor’s name and address

g. Contractor’s Point of Contact (POC)

h. Applicable Data Rights Notices

i. Distribution list, including name of Contracting Officer Representative (COR)

D.4 DELIVERABLES MEDIA

Unless otherwise directed at the Task Order level, the Contractor must submit deliverables in an editable electronic format. Documentation must be compatible with the version of commercial applications used by the FAA, which currently includes, but is not limited to:

• Text/Documents/Reports - Microsoft Word

• Spreadsheets - Microsoft Excel

• Presentations/Briefings - Microsoft PowerPoint

• Drawings - Microsoft PowerPoint and/or Visio

• Schedules - Microsoft Project

• Collaboration Solution - Microsoft SharePoint and/or Microsoft Teams

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Portable Document Format (PDF) files may be utilized if approved at the Task Order-level by the Contracting Officer’s Representative (COR) on a deliverable-by-deliverable basis. When requested by the COR, the Contractor must provide the original format (e.g. Microsoft Word, etc.) of the documentation.

D.5 PRESERVATION, PACKAGING, AND PACKING OF EQUIPMENT AND SUPPLIES

Preservation, packaging and packing for shipment or mailing of all deliverables hereunder must be in accordance with best commercial practices, sufficient to assure arrival at destination in a safe and undamaged condition. Supplies must be shipped prepaid by common carrier, parcel carrier or parcel post (unless otherwise specified on an individual Task Order).

D.6 MARKING AND STORAGE OF EQUIPMENT AND SUPPLIES

A Material Inspection and Receiving Report (DOT-4220.42) with a detailed paper packing list, in an envelope must be conspicuously placed on the outside of the lowest numbered package (one packing list for each shipment), or as specified on an individual Task Order.

All marking and storage expenses which are incidental to Contractor’s shipping of the materials under this basic contract will be made at the Contractor's expense (and not on a reimbursable basis).

D.7 EQUIPMENT REMOVAL

Unless otherwise specifically addressed in a contract or Task Order issued hereunder, the Contractor will be solely responsible for removing (at its expense, not on a reimbursable basis) within thirty (30) days after expiration or earlier termination of the applicable contract or Task Order, all of its personal property (e.g., equipment, supplies, etc.) which it has placed at government premises during the course of performance for the applicable contract or Task Order.

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SECTION E - INSPECTION AND ACCEPTANCE

3.1-1 CLAUSES AND PROVISIONS INCORPORATED BY REFERENCE (JUL 2019)

This screening information request (SIR) or contract, as applicable, incorporates by reference the provisions or clauses listed below with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make the full text available, or offerors and contractors may obtain the full text via Internet at:

https://fast.faa.gov/contractclauses.cfm.

(End of clause)

3.10.4-4 INSPECTION OF SERVICES - BOTH FIXED-PRICE & COST REIMBURSEMENT (APR

1996)

3.10.4-5 INSPECTION - TIME-AND-MATERIAL AND LABOR-HOUR (APR 1996)

3.10.4-9 INSPECTION OF FACILITIES (APR 1996)

3.10.4-10 INSPECTION OF CONSTRUCTION (SEP 2009)

3.10.4-16 RESPONSIBILITY FOR SUPPLIES (APR 1996)

E.1 CONTRACTOR QUALITY CONTROL (QC)

The Contractor must establish and maintain a Quality Control Program. The Contractor must not substitute the Government’s Quality Assurance Methods. A properly established QC Program will alert the Contractor to quality problems prior to Government notification.

Specific performance standards are set forth in Attachment C-1 PWS, Attachment I, Section 3, paragraph 3.4 entitled “Acceptable Quality Levels (AQLs) for Contract Nonconformance” and Technical Exhibits I-3-1 “Monthly Metrics for Issued and Overdue Work Requests.” Performance criteria include timeliness of response and completion, quality of materials and workmanship and proper documentation, all of which are specifically identified in the aforementioned Attachment and Technical Exhibit. The QC Plan must include invoicing procedures to ensure that erroneous billing does not occur.

The Contractor must perform sufficient inspection of all items of work, including subcontractor work, to ensure conformance with applicable specifications and drawings with respect to the materials, workmanship, construction, finish and functional performance with emphasis on the surveillance, tests, and submittals required in Attachments C-1 and C-2 PWS, including applicable on-site inspection.

The Contractor is responsible for full compliance with all the requirements of the Contract.

The burden of proof of contract compliance is placed on the Contractor, not the https://fast.faa.gov/contractclauses.cfm

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Government. If the Contractor wishes to operate a parallel system to verify Government deductions and payment calculations, operation of such a system will be at the Contractor’s expense.

Once approved, the Contractor’s QC Plan will be incorporated into the Contract.

If there are recurring deficiencies in an item or items indicating that the Contractor’s QC Program is inadequate, the Contracting Officer’s Representative (COR) will advise the Contracting Officer (CO). As directed by the CO, the Contractor must provide evidence of corrective action and deliver an upgraded QC Plan within 10 calendar days.

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SECTION F - DELIVERIES OR PERFORMANCE

reference the provisions or clauses listed below with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make the full text available, or offerors and contractors may obtain the full text via Internet at:

https://fast.faa.gov/contractclauses.cfm.

3.10.1-9 STOP-WORK ORDER (OCT 1996)

3.10.1-9 ALTERNATE I STOP-WORK ORDER (OCT 1996)

3.10.1-10 STOP-WORK ORDER - FACILITIES (JUN 1999)

3.10.1-11 GOVERNMENT DELAY OF WORK (APR 1996)

3.11-34 F.O.B. DESTINATION (APR 1999)

3.8.2-22 SUBSTITUTION OR ADDITION OF PERSONNEL (OCT 2006)

(1) The Contractor must assign only those individuals whose resumes, personnel data, or personnel qualification statements have been submitted and determined by the Contracting Officer to meet the minimum requirements of the contract. The Contractor must not substitute or add personnel except in accordance with this clause.

(2) Substitution of Personnel.

(a) For the first 180 days of contract performance, the Contractor must not substitute personnel for the individuals whose resumes or other personal qualification were submitted with its offer and that were determined by the Contracting Officer to be acceptable at the time of contract award, unless such substitutions are because of an individual's sudden illness, death, or termination of employment. In any of these events, the Contractor must promptly notify the Contracting Officer and propose substitute personnel as required by paragraph (4) below.

(b) If an individual becomes, for whatever reason, unavailable for work under the contract for a continuous period exceeding thirty (30) working days, or is expected to devote substantially less effort to the planned work, the Contractor must propose a substitute personnel as required by paragraph (4) below.

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(3) Addition of Personnel. If an FAA requirement will increase the specified level of effort for a designated labor category, but not the overall level of effort of the contract, then the Contractor must notify the Contracting Officer to add personnel to the designated labor category. The Contractor must request added personnel as required by paragraph (4) below.

(4) Request and Review. The Contractor must submit the request for substitute or added personnel in writing to the Contracting Officer at least 15 days (if a security clearance must be obtained, at least 30 days) before the proposed date of substitution or addition. The Contractor's request must provide a detailed explanation of the circumstances causing the proposed substitution or addition, a complete resume for the proposed substitute or added personnel, and any additional information required by the Contracting Officer.

Proposed substitutes and added personnel must have qualifications equal to or higher than those stated in the contract for the labor category. The Contracting Officer will evaluate the Contractor's request and promptly notify the Contractor of the decision to accept or reject the qualifications of the substitute or added personnel.

(5) The Contracting Officer may terminate the contract if the Contractor has not made suitable, timely, and reasonably forthcoming replacement of personnel who have been reassigned or terminated or otherwise become unavailable to work under the contract or the resulting loss of productive effort would impair the successful completion of the contract. Alternatively, if the Contracting Officer finds the Contractor to be at fault for the condition, then the Contracting Officer may equitably adjust (downward) the contract price or fixed fee to compensate the Government for any delay, loss or damage as a result of the Contractor's action.

(End of clause)

F.1 DELIVERABLES

The Contractor must deliver the following deliverables in accordance with Attachment C-1 PWS, Attachment I, Performance Work Statement Sections 2-7.

Table F.1.1 – Deliverables Table

Description PWS Reference

Due By Recurrence

Professional certifications/licenses

2.1 10 calendar days from hire or renewal dates

As required

Job tasks which require medical screening & surveillance must provide physical examinations, initially and annually. Contractor to provide Medical Clearance Form or Memo

2.2 30 calendar days from Contract award, first of every month for new employees and recurring annual examinations

As required

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Description PWS Reference

Due By Recurrence

OSHA HAZWOPER

40 hour certification/annual 8 hour refresher (Supervisor add’l 8 hour HAZWOPER supervisor cert)

2.4.1 30 calendar days after Contract award or 1st of every month for new employees/recurring training

As required

Asbestos Training 2 hours general asbestos awareness with annual refresher

2.5.3 30 calendar days after Contract award or 1st of every month for new employees/recurring training

As required

AHERA 16 hours training followed by annual refresher for trade employees working on asbestos containing materials

2.5.3 90 calendar days after Contract award and 1st of every month for new/recurring training

As required

SPCC 2 hours facility specific training annually

2.5.4 90 calendar days after Contract award and 1st of every month for new/recurring training

As required

FMMS and ECMS Training 2.5.8 30 calendar days from Contract award and after date of hiring for new or replacement employees

As required

List of Contractor personnel requiring AOA access & AOA security training

2.5.9 10 calendar days from Contract Award or hiring new employees

As required

Emergency Reports must submit incident report

3.2.2.1 Submit to COR ASAP

but not later than 12 hours after initial response

As required

Out of Service Reports on equipment out of service longer than one day

3.1.5.7.1 Notification to COR in

writing upon knowledge of down equipment

As required

ECMS invoice 3.1.5.7.6 1-5th calendar day of the month for the previous month services & prior to the metrics review.

Monthly

Delphi e-Invoicing 3.1.5.7.6 10th calendar day of the month for previous month services

Monthly

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Reference

Due By Recurrence

RFMs/RCRs 3.1.6 RFM’s/RCR’s within 10 business days to FMMS, (FAA reconciliation Quarterly for any cost changes)

As required

Warranties 3.1.7 Submit within 7 calendar days of receipt and upload to FAA network

Upload within 7 calendar days of receipt

Salvage and Recyclable Materials 3.1.10 Procedures for separation to collect and separate salvageable and recyclable materials

30 calendar days following Contract award

General 3.2.1 Retain the parts replaced for at least 10 working days after job completion

Upon COR request, for inspection

Materials 3.2.1.1.3.1 Manufacturer’s descriptive data & certifications for materials & equipment when questions/concerns present on performance & quality

Upon COR request within 5 business days

Material Inventory Tracking 3.2.1.1.3.2 Material Inventory reports

Monthly basis, by the 5th of the following month

Subcontractor Services 3.2.1.1.3.3 Greater than $100k, approval required by CO and copy of subcontract agreement

Required upon written request

COMS Contract meeting 3.3.1 Weekly meeting to discuss contract performance and or issue arising

Required one day each week

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Reference

Due By Recurrence

Monthly Metrics for issued and overdue work requests

3.4.1 Issued and Overdue

Work Requests of Contractor performance generated in FMMS on 1st Calendar Day of each month for work requests due in the preceding month.

Report to be sent to Contractor no later than the 7th day of each month

Contractor justification due by the date of FFP invoice.

Staffing Plan 3.3 7 calendar days from Contract award

N/A

Staffing Plan Update 3.3 30 calendar days from Contract award

As required

Medical Clearance Form or Memo 3.5 30 calendar days from Contract award

Monthly

Archibus Training Schedule 3.7.1.2 7 calendar days from Contract award

As required

List of Contractor personnel requiring AOA access

3.7.1.3 7 calendar days from Contract award

As required

Completed AOA Training 3.7.1.3 End of Transition Period As required Training Records 3.7.2 5th of each Month Monthly Notification of employee departure / return Government property

3.10 Upon employee

departure

As required

Health and Safety Plan 4.4.1 30 days of start of full performance

N/A

Initial list of chemicals with SDS 4.2 7 calendar days from Contract award

N/A

Request for approval of new chemical with SDS

4.2 Prior to use As required

Mishap reports 4.4 Two hours after mishap As required Two-way radio submittal 5.1.3 7 calendar days from

Contract award N/A

Evidence of two-way radio de-programming

5.1.3 Prior to final invoice

submission

N/A

Report of findings of joint walkthrough of GFP

5.2.2 14 calendar days after walkthrough

As required

Key Inventory 5.2.4 As requested N/A

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Reference

Due By Recurrence

Quality Control Plan 7.1 10 calendar days from Contract award

Quality Control Inspections 7.2 each Monday Weekly Quality Control Reports 7.3 14 calendar days after each quarter Quarterly

Should conflicts arise between the above table and Section J, Attachments C-1 PWS, the deliverables in Section J, Attachments C-1 PWS must govern.

F.2 PERIOD OF PERFORMANCE

The Period of Performance (POP) is as follows:

Table F.2.1 – Period of Performance

Period POP CLIN(s) Transition 60 days 1000 Base 12 months 1001-1006 Option 1 12 months 2001-2006 Option 2 12 months 3001-3006 Option 3 12 months 4001-4006 Option 4 12 months 5001-5006 Option 5 12 months 6001-6006 Option 6 12 months 7001-7006

F.3 PLACE OF PERFORMANCE

The Services to be accomplished under this contract will be performed on the WJHTC campus, Atlantic City International Airport, NJ 08405. Specific buildings (FAA and Tenant Organizations) and radius encompassing the Contractor’s responsibility are detailed in Attachment C-1 PWS, Attachment I, Section 1 Scope of Work.

F.4 PLACE OF DELIVERY

All deliverables and reports specified in the PWS and Schedule must be submitted under transmittal letter to the attention of the cognizant Contracting Officer’s Representative (COR) with a copy to the Contracting Officer (CO) at the following addresses:

Contracting Officer:

FAA-William J. Hughes Technical Center for Advanced Aerospace Attn: Sarah McCarty

AAQ-650

Atlantic City Int’l Airport NJ 08405

SIR #692M15-24-R-00010 Page 19 of 165 e-mail: sarah.e.mccarty@faa.gov Phone: 609-485-4582

COR:

FAA-William J. Hughes Technical Center for Advanced Aerospace Attn: TBD

ANG-E331

Atlantic City Int’l Airport, NJ 08405 e-mail: TBD Phone: TBD

F.5 WORK HOURS

Contractor Normal Business Hours are specified in Attachment C-1 PWS, Attachment I, Section 3, Paragraph 3.1.3 Hours of Operation. Advanced written approval from both the COR and the CO is required for contractor requests for overtime work on ID/IQ requirements.

F.6 OBSERVANCE OF LEGAL HOLIDAYS AND EXCUSED ABSENCE

Government personnel observe the following listed days as holidays:

Holiday Observed Date Observed New Year's Day January 1st Martin Luther King Jr's Birthday 3rd Monday in January Washington's Birthday 3rd Monday in February Memorial Day Last Monday in May Juneteenth Independence Day June 19th Independence Day July 4th Labor Day 1st Monday in September Columbus Day 2nd Monday in October Veteran's Day November 11th Thanksgiving Day 4th Thursday in November Christmas Day December 25th

When one of the above designated holidays falls on a Sunday, the following Monday will be observed as a legal holiday. When a legal holiday falls on a Saturday, the preceding Friday is observed as a holiday.

In addition to the days designated as holidays, the Government observes the following days:

• Any other day designated by Federal Statute;

• Any other day designated by Executive Order;

• Any other day designated by the President's Proclamation;

mailto:sarah.e.mccarty@faa.gov

SIR #692M15-24-R-00010 Page 20 of 165

• Any other day designed by the Center Director.

It is understood and agreed between the Government and the Contractor that observance of such days by Government personnel will not otherwise be a reason for an additional period of performance. In the event the Contractor's personnel work during the holiday, no form of holiday or other premium compensation will be reimbursed, other than their normal compensation for the time worked or as allowed by the respective Wage Determination.

When the Federal, State, Local and other governmental entities grant excused absence to its employees, assigned Contractor personnel may also be dismissed; however, they will not be directly reimbursed for the excused absence.

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SECTION G - CONTRACT ADMINISTRATION DATA

reference the provisions or clauses listed below with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make the full text available, or offerors and contractors may obtain the full text via Internet at:

3.10.1-22 CONTRACTING OFFICER'S REPRESENTATIVE (APR 2012)

G.1 DESIGNATION OF CONTRACTING OFFICER

The Contracting Officer (CO) for this contract is:

Sarah McCarty FAA-William J. Hughes Technical Center for Advanced Aerospace

AAQ-650

Atlantic City Int’l Airport NJ 08405 e-mail: sarah.e.mccarty@faa.gov Phone: 609-485-4582

The Contracting Officer assigned to this Contract has responsibility for ensuring the performance of all necessary actions for effective contracting, ensuring compliance with the terms of the Contract, and safeguarding the interests of the United States in its contractual relationships. In this regard, the Contracting Officer is the only individual who has the authority to enter into, administer, or terminate this Contract. In addition, the Contracting Officer is the only person authorized to approve changes to any of the requirements under this Contract, issue Task Orders, and notwithstanding any provision contained elsewhere in this Contract, the said authority remains solely with the Contracting Officer.

No verbal statement by any person, or unwritten statement by anyone other than the Contracting Officer, or his/her authorized representative acting within the scope of his/her authority, shall be interpreted as modifying or otherwise affecting the terms of this solicitation or any resulting contract. It is the responsibility of the Contractor to contact the Contracting Officer immediately if there is even the appearance of any technical direction that is or may be outside the scope of the Contract. Costs incurred that were not authorized by the Contracting Officer and/or work outside the scope of the Contract may be considered unallowable costs and will not be reimbursed by the Government.

mailto:sarah.e.mccarty@faa.gov

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G.2 DESIGNATION OF CONTRACTING OFFICER REPRESENTATIVE (COR)

Work to be performed under this contract will be subject to the technical direction of the COR listed below:

FAA-William J. Hughes Technical Center for Advanced Aerospace Attn: TBD

ANG-E331

Atlantic City Int’l Airport, NJ 08405 e-mail: TBD Phone: TBD

The Contracting Officer has the overall responsibility of the Contract and resultant Task Orders. The Contracting Officer is authorized to take actions on behalf of the Government to amend, modify, or deviate from the Contract terms, conditions and requirements. The Contracting Officer may delegate certain other responsibilities to his/her authorized representatives or COR or Alternate COR (ACOR, if applicable).

The individual identified above have been appointed as the COR for the overall Contract.

Changes to the COR (if applicable) may be made by the Contracting Officer via electronic mail or by modification (changes, directed by electronic mail will be confirmed in the next subsequent modification, as applicable).

The COR has the authority to monitor the technical progress of the services that are to be delivered under Task Orders. This includes visits to the place of performance, meetings and telephone conversations with the contractor personnel, acceptance, or rejection of the contracted items and other duties that may be authorized by the Contracting Officer.

The COR cannot authorize or order cessation of work or delete, change, or waive any of the technical requirements or other terms and conditions of the Contract and/or Task Order.

Should the Contractor desire a change (monetary or otherwise) to a Task Order, a written request must be submitted to the Contracting Officer. If appropriate, the change will be incorporated by a contract modification.

Whenever a difference of opinion regarding contractual terms/scope of work between the Contractor and the COR occurs, the Contractor must notify the Contracting Officer immediately.

G.3 INVOICE SUBMISSION

Once a month (but no earlier than the 10th of each month), the Contractor must invoice the FAA for each of the separate CLINs. The Contractor must submit a properly executed invoice in accordance with AMS Clause 3.3.1-40 Electronic Submission of Payment Requests. Invoices must be submitted separately for each Task Order.

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The Contractor must submit a properly executed original invoice, identified by the Contract Number and Task Order Number electronically to the Delphi eInvoicing web portal which is accessed and authenticated via www.login.gov.

As stated in Attachment C-1 PWS, Attachment I, Section 3, Paragraph 3.1.5.7.6 Invoicing, the Contractor’s Invoice must include the following items:

• Invoices must include contract number, date of invoice submission, contract option year, invoice type (CLIN X001A Program Management-Tech Center, CLIN X006A NS- Tech Center, CLIN X006B NS-ESA, CLIN X004A ODC-Tech Center, CLIN X004C ODC- TSA) and period of performance being invoiced. All invoices must include the appropriate CLIN number from Attachment B-1 COMS Pricing Schedule.

• Invoices must be titled with the Government Fiscal Year as a pre-fix and include the month of the period of performance and the invoice number. Invoice numbering must be sequential for the term of the contract. Example: FY16-FEB-001

• Invoice pages must be numbered "Page ___of ___".

• Invoice title must be clearly identified on each page of the invoice.

• Other Direct Cost invoices must include vendor invoices and all other applicable supporting information as backup documentation.

• All NS invoices must include approved Contractor NS proposals as backup documentation, attached in numerical order.

• All NS work must have COR approval and funding authorized prior to invoicing.

• The Contractor will only invoice for completed work unless progress payments are authorized by the CO and noted on the approved Contractor NS proposal.

• The Contractor must indicate "P" if the payment invoiced is partial and "F" if the payment invoiced is final for each NS project.

• The Contractor must maintain an invoice log and be able to identify ODC expenditures and non-recurring services paid with invoice numbers. This invoice log must be kept up to date and must be submitted to the COR upon request.

• Separate stand-alone invoices must be submitted, when approved by the CO, for previously adjudicated invoices. The new invoice must clearly identify that the items are being re-invoiced.

G.4 INTERPRETATION OR MODIFICATION

No oral statement of any person, and no written statement of anyone other than the Contracting Officer, may modify or otherwise affect the terms or meaning of the schedule or specifications. All requests for interpretation or modifications must be made in writing to the Contracting Officer. Contractor response to oral contract changes from any source is at Contractors own risk.

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G.5 CONTRACTOR’S TRUSTED AGENT

The Contractor must designate a contractor representative who will serve as the Trusted Agent under this contract. The Trusted Agent is the Vendor Applicant Process (VAP) point of contact (POC) who has been empowered by the Contractor to participate in the Personal Identity Verification (PIV) registration and issuance process. They perform the duties such as examination of Form I-9 “Employment Eligibility Verification” documentation, photograph and fingerprinting applicants, and forwarding required security forms to the FAA Office of Personnel Security (AXP). See AMS Clause 3.14-2 Contractor Personnel Suitability Requirements.

Trusted Agent Name and Title:

G.6 ELECTRONIC MAIL (E-MAIL) ADDRESS

The Contractor must establish and maintain electronic mail (e-mail) capability along with the capability to open various electronic attachments in Microsoft, Adobe Acrobat, and other similar formats. Within 10 days after contract award, the Contractor must provide the Contracting Officer at least one e-mail address, which can include a company mailbox with multiple recipients, for electronic communications from the Contracting Officer related to this contract including, but not limited to contract documents, invoice information, request for proposals, and other correspondence. The Contracting Officer may also use e-mail to notify the Contractor of base access conditions when emergency conditions warrant, such as hurricanes, terrorist threats, etc. Multiple e-mail addresses will not be allowed. It is the Contractor's responsibility to make timely distribution of all Contracting Officer initiated e-mails with its own organization, including field office(s) and appropriate subcontractors.

The Contractor must promptly notify the Contracting Officer, in writing, of any changes to this e-mail address.

G.7 TASK ORDER CLOSEOUT

The FAA will perform closeout procedures on an individual Task Order basis. The Contractor agrees to perform those internal functions necessary to support this process in a timely manner. Task Order closeout will occur as soon as possible.

G.8 APPROVAL OF SUBCONTRACTORS

The Government will approve subcontractors in making the award of this Contract. If a Contractor proposes to use a subcontractor other than one that has been pre-approved at the Contract level at time of award, the Contractor must obtain written consent from the Contracting Officer and must comply with AMS 3.10.2-1 Subcontracts (Fixed-Price Contracts), AMS 3.10.2-2 Subcontracts (Cost-Reimbursement and Ceiling Priced Contracts), and AMS 3.10.2-3 Subcontracts (Time-and-Materials and Labor-Hour

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Contracts). See also Attachment C-1 PWS, Attachment I, Section 3, Paragraph 3.2.1.1.3.3 Subcontractor Services.

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SECTION H - SPECIAL CONTRACT REQUIREMENTS

3.1.9-1 ELECTRONIC COMMERCE AND SIGNATURE (JUL 2020)

(a) The Electronic Signatures in Global and National Commerce Act (E-SIGN) establishes a legal equivalence between:

(1) Contracts written on paper and contracts in electronic form;

(2) Pen-and-ink signatures and electronic signatures; and

(3) Other legally-required written records and the same information in electronic form.

(b) With the submission of an offer, the offeror acknowledges and accepts the utilization of electronic commerce as part of the requirements of this solicitation and the resultant contract.

(c) Certain documents may need to be provided or maintained in original form, such as large-scale drawings impractical to convert to electronic format or a document with a raised seal signifying authenticity. This clause does not change or affect any other requirements that a document must be in paper format to satisfy legal requirements such as for certain real estate transactions.

(d) The use of electronic signature technology is authorized under this solicitation and the resulting contract.

(e) Contractors must not digitally sign any documents with software that uses the Secure Hash Algorithm 1 (SHA-1). All digitally signed documents and contracts sent to the FAA must use a SHA-256 or higher hash algorithm. This is based on the National Institute of Standards and Technology (NIST) Policy Statement on Hash Functions dated August 5, 2015. Further guidance on the use of SHA-256 is in NIST Special Publication (SP) 800-57 Part 1, section 5.6.2 as amended and SP 800-131A, Revision 1 dated November 6, 2015.

Additional guidance on the use of SHA-3 is in NIST SP 800-185 as amended.

(f) Contractors do not have to update documents previously digitally signed using SHA-1 hash algorithms unless the document requires updating. The FAA and contractors may continue to use SHA-1 for the following applications: Verifying old digital signatures and time stamps, generating and verifying hash-based message authentication codes (HMACs), key derivation functions (KDFs), and random bit/number generation.

(End of Clause)

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3.8.2-17 KEY PERSONNEL AND FACILITIES (JUL 2019)

(a) The personnel and/or facilities as specified below are considered essential to the work being performed hereunder and may, with the consent of the contracting parties, be changed from time to time during the course of the contract.

(b) Prior to removing, replacing, or diverting any of the specified personnel and/or facilities, the Contractor must notify in writing, and receive consent from, the Contracting Officer reasonably in advance of the action and must submit justification (including proposed substitutions) in sufficient detail to permit evaluation of the impact on this contract.

(c) No diversion will be made by the Contractor without the written consent of the Contracting Officer.

(d) The key personnel and/or facilities under this contract are as listed in Section J, Attachment C-1 PWS, Attachment I, Section 2 Personnel, Paragraph 2.3 Key Personnel Requirements:

Table H.1 – Key Personnel

Key Personnel Labor Category Key Person Name & Title Contract Manager (CM) [will be updated at award] Alternate Contract Manager Safety Manager Contract Management Team:

[specific positions/names will be added at time of award; reference SIR Section L.11.1.1.b]

3.13-15 CONFIDENTIALITY OF DATA AND INFORMATION (NOV 2016)

(a) In performance of this contract, the contractor and any of its subcontractors, may need access to and use various data and information in the possession of the Government. This data and information may have been obtained under conditions which restrict the Government's right to use and disclose this data and information or which may be adverse to the interests of the Government or other parties if it is disseminated or used in a capacity other than in performance of this contract. Therefore, the contractor and its subcontractors agree to abide by any restrictive use conditions on such data and not to: (1) knowingly disclose such data and information to others without written authorization from the Contracting Officer, unless it is already publically available; or (2) use for any purpose other than the performance of this contract any data or information which bears a restrictive marking or legend which the contractor has gained access to through the performance of

SIR #692M15-24-R-00010 Page 28 of 165 this contract, or information that should be marked according to FAA Order 1600.75 "Protecting Sensitive Unclassified Information (SUI)". For the sole purpose of this clause, "information" means any communication or representation of knowledge such as facts, data, or opinions in any medium or form, including textual, numerical, graphic, cartographic, narrative or visual form.

(b) In the event the work required to be performed under this contract requires access to proprietary data and information of other companies, the contractor must obtain agreement from such other companies…