2.2.1-Draft RFP Vendor Questions.xlsx
XLSX spreadsheet 53 KB Posted
- Solicitation number
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Immigration and Customs Enforcement
About this file
This file is a Questions & Answers document containing 38 questions and government responses related to a draft RFP for Transportation Services for the SNA and HLG Field Office in Texas. The Q&A addresses operational details including vehicle requirements (all contractor-provided), firearms policies (no personal weapons allowed), CBA wage requirements, and clarifications about historical mission data and geographic coverage areas.
Key details clarified include: anticipated contract start date of April 2025, no government-provided vehicles or office space, contractor responsibility for providing sack lunches and parking, and confirmation that three CBAs will apply to the contract. The government emphasizes that historical transportation data provided is for information only and does not guarantee future routes or frequencies. Technical clarifications include no requirement for ATO unless handling CUI, no access to ICE radio frequencies, and fuel costs to be included in CLINs rather than reimbursed separately. The document also addresses discrepancies between RFP sections regarding mileage estimates and remote post guard hours, which will be updated in the final solicitation.
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Sheet1
| # | Document Title | Section | Page # | Question/Comment | Government Response |
| 1 | Attachment 1 PWS | 1.2 Background | 5 | Will any missions involve the transportation of juveniles and/or require a car seat? | Please refer to the PWS and the standards for juveniles. Additional information regarding historical missions is included in Draft PWS Attachment 4. |
Historical routes PWS Attachment 4 – ERO and HSI Ground Transportation Detailed Summary provided for this requirement are for informational purposes only and do not in any means dictate future routes or frequencies. Routes are expected to change throughout the life of the contract.
| 2 | Attachment 1 PWS | 1.6 Detention/Transport Officer Performance | 7 | What average number of medical trips does the Government anticipate needing per month? | Information included in PWS Historical Attachment. Historical routes PWS Attachment 4 – ERO and HSI Ground Transportation Detailed Summary provided for this requirement are for informational purposes only and do not in any means dictate future routes or frequencies. Routes are expected to change throughout the life of the contract. |
| 3 | Attachment 1 PWS | 1.6 Detention/Transport Officer Performance | 7 | What average number of airlifts does the Government anticipate needing per month? Please provide the specific airports, frequencies to each airport weekly, and estimated number of non-citizens transported to airlifts weekly? | Information included in PWS Historical Attachment. Historical routes PWS Attachment 4 – ERO and HSI Ground Transportation Detailed Summary provided for this requirement are for informational purposes only and do not in any means dictate future routes or frequencies. Routes are expected to change throughout the life of the contract. |
| 4 | Attachment 1 PWS | 1.6 Detention/Transport Officer Performance | 7 | What is the maximum driving radius from the San Antonio Field Office? | That information depends on various variables. The Government is unable to define a maximum. Please refer to the heat map in PWS Attachment 1. |
| 5 | Attachment 1 PWS | 1.7 Transportation | 8 | Approximately how many hours were attributed to remote posts in 2024? | In the pricing template, the CLIN Breakdown provides an estimate. Please see below information for the past year: |
| 6 | Attachment 1 PWS | 1.7 Transportation | 8 | What was the average number of hospital stays in 2024? | This information is included in PWS Historical Attachment. Historical routes in PWS Attachment 4 – ERO and HSI Ground Transportation Detailed Summary provided for this requirement are for informational purposes only and do not in any means dictate future routes or frequencies. Routes are expected to change throughout the life of the contract. |
| 7 | Attachment 1 PWS | 1.9 Pre-Departure And Security Check for Contractor Owned or Government Furnished Vehicle | 10 | Will the contract include government owned vehicles, or will the proposed fleet be all contractor-owned vehicles? | No government vehicles will be provided. All vehicles will be contractor provided. |
| 8 | Attachment 1 PWS | 1.16 Vehicle Communication | 15 | Will ICE provide the vendor access to an ICE radio frequency for official communication purposes? | No. |
| 9 | Attachment 1 PWS | Subsection 7 | 40 | Will the government be able to provide office space in any locations to include parking, storage for firearms, restraints, etc.? | Any space the government can provide is not guaranteed.The contractor should plan on providing all office space, parking, and storage for firearms and restraints. However, the Governement will evaluate any request from contractors for Governemnt facilities or assistance |
| 10 | Attachment 2 Wage Determinations | Can ICE confirm that the current revisions of the listed Wage Determinations should be used? | An updated list of wage determinations will be provided with the solicitation documents. | ||
| 11 | Attachment 6 RFP | I.4 | 72 | Is the ATO requirement in Attachment 6 able to be removed? If the ATO requirement remains, is it fair to assume that the DHS will provide a Provisional ATO to the vendor so that work can continue under this contract? |
| The contractor is not required to collect, process, or store CUI in a federal information system. If the contractor expects the collect, process, or store CUI in a federal information system, an ATO would be required. | |||||
| 12 | Attachment 6 RFP | L.7 Proposal Preparation Instructions | 99 | Section 3 Volume I: Administration states Standard Forms 1449 and 30 will be required. Solicitations normally only have one of these documents required. | Amendments are done on SF30's. If there is an amendment, the amendment will need to be submitted and signed. |
| 13 | PWS | 1.6 | 8 | If the COR is not available for approval of an emergent travel requirement can the ICE Supervisor assigning the mission approve? | No. |
| 14 | PWS | 1.7 | 8 | Will parking permits, or allocated parking locations, be provided to contractors for court proceedings and other missions? | Most areas accomodate parking, but there is no guaranteee for free parking. This is a contractor expense similiar to tolls for roads. |
| 15 | PWS | 1.15 | 14 | Will sack lunches be provided by detention facilities where pickups are originating there and destinations are expected to exceed six hours? | Not necessarily. Contractor needs to be preapred to provide sack lunches as requested on the G-391 tranportation request. |
| 16 | PWS | 1.20 | 19 | Based on historical data of contractor performed juvenile transports, is there a recommended/required minimum number of child safety seats for pricing? | The government will not provide a recommended/required number. The contractor should review the information and potential work and quote based on their own risk tolerance. |
| 17 | PWS | 1.20 | 19 | Will ICE be identifying and advising the contractor of any pregnant females prior to transport? | Yes. |
| 18 | PWS | 4.9 | 34 | Due to limited availability for the purchase of large numbers of firearms, can officers carry personally owned and inspected weapons (9mm or .40 Cal) | Personal Firearms shall not be used. |
| 19 | PWS | 4.9 | 35 | Will evidence of an officer's successful completion of annual LEOSA qualification requirements in accordance with Texas requirements meet proficiency standards? | No. LEOSA will not qualify for Texas proficiency requirements. The Contractor shall obtain and keep on file, state and municipality permits and weapons permits for each officer. Firearms training for required armed detenton/tansporttion officers shall be in accordance with State licensing requirements.proficiency certification is required in accordance with state laws or annually if not requierd by the state. |
| 20 | Attachment 6 | B.5 | 6 | Does the government anticipate the reallocation of funds in CLINs 1001A and 1001B, as needed, based on the preponderance of program miles utilized in CLIN 1001 ? | See RFP. The Government does not anticipate reallocation of funds in CLIN 1001A/1001B. Separate task orders will be issued for CLINS 1001A and CLIN 1001B. |
| 21 | Attachment 6 | F.4 | 22 | Are funds listed for use under CLIN 0002 (and subsequent Option Years) only intended for mission to Bordering States, or can Long Distance runs within TX qualify? | The definition has been updated. There will be Primacy Coverage (SNA and HLG AORs) and Outside-Primary Coverage (outside of the SNA and HLG AORS). The new definition will be updated in the final solicitation. |
| 22 | Attachment 6 | B.5 | 5 | Attachment 6 and the Pricing Template list CLIN 0006 Sack Lunches as an item amount (ea.), but Attachement 7 lists CLIN 0006 as a NTE dollar amount. Which is it? | The CLIN has an NTE quantity amount. The documents will be updated with the final RFP. |
| 23 | Price Sheet | There does not appear to be a reimburseable CLIN for fuel costs. | Cost for fuel will not be reimbursed separately. Contractor will need to inlude cost of fuel in associated CLINS. | ||
| 24 | Price Sheet | Does the Government intend to include such CLIN in final proposal Price Sheet document? | See answer above. | ||
| 25 | CBAs | The SPFPA CBA shows 12/28/24 as the last date for a pay increase which will run until 12/27/25. |
The UGSOA CBA shows 6/1/24 as the last date for a pay increase which will run until 5/31/25.
1) Has either CBA been modified beyond their current expiration dates?
2) Are bidders required to bid the CBA rates for the base period of performance and all option years at the current CBA rates, even though the option years are not currently covered by a CBA?
3) Alternatively, can a bidder bid the CBA rates until they expire and then switch to the Wage Determination for the option years of the contract?
Note: #3 above will result in an artificially low price as the CBA's have renewed when expired since 2012. There are 3 CBA's but only 2 were posted. All 3 will be posted with the solicitation.
1) No, they have not been modified beyond their current expiration dates. If modified, all CBA's applicable will be provided if they are updated.
2) See RFP. For purposes of proposal preparation, where a predecessor contractor’s CBA applies, the minimum wages and fringe benefits of the predecessor contractor’s CBA corresponding to the initial period of performance of this contract shall be regarded as applicable to all additional period of performance under this contract.
3) See answer above. No, the offeror shall use the predecessor CBA rates for the option years of the contract, including any prospective increases in the base year. (Currently there are no prospective increases applicable to the base year.)
| 26 | Attachment 3 | Note 4 on the CLIN x001 GM Labor Tab states that the base labor hourly rate if a CBA position it cannot exceed the labor rate for the previous contract period. Does this proviso indicate that contractor's must use the current CBA rates for the base and all option years? | Removed from instructions on the pricing template. |
| 27 | CBA's & Attachment 3 | Both CBA's require increased hourly wage rates for working a holiday. Attachment 3 does not include a column for worked holidays. Would this be an example of an "other benefit"? | Yes that would be an example of an "other benefit". |
| 28 | Contract Start Date | What is the anticipated start date for the new contract? | Anticipated start date for the base year (which includes transition) is end of April 2025. |
| 29 | PWS Attachment 4 | Attachment 4 provides a wealth of information regarding the operational tempo of the contract. |
1) Is ICE expecting the tempo to remain equal to or greater than the FY 2024 tempo?
2) If greater than FY 2024, what percentage increase is expected? 1) Historical routes PWS Attachment 4 – ERO and HSI Ground Transportation Detailed Summary provided for this requirement are for informational purposes only and do not in any means dictate future routes or frequencies. Routes are expected to change throughout the life of the contract. Requirements change daily. Contractor needs to be able to respond to requirements as identified in Soliciation 24 hours a day, 7 days a week and flexible to alter operations as needed to meet Government reuierments.
2) The Government cannot answer an expected percentage increase or decrease.
| 30 | PWS Attachment 4 | Can the Government provide the current locations of the Contractor's Hubs of Operations in order to compute actual miles from Hub to pickup to drop off and return to Hub of Operations? | The government cannot provide this information. |
| 31 | General | Where does the Government recommend that a contractor establish Hubs? | This is the contractor's decision to meet government requirements. |
| 32 | PWS Attachment 4 | Tab: Transportation Summary FY 24 shows number of ERO/HIS missions miles and Guard Hours. |
1) Are the miles listed "billable" miles or total miles traveled for the missions?
2) Are the guard hours transport officer hours or stationary guards?
3) Do the guard hours (if transport officers) include wait time/stop time?
4) Do the guard hours include at least two officers per mission? 1) The miles are billable.
2) They are transport officer hours and stationary guards.
3) Yes it includes stationary guards.
4) Yes.
| 33 | PWS | Attachments | The PWS Attachments are included #1 - 5, but the PWS is missing. | The PWS was originally not posted and then posted with additional days for review. | |
| 34 | Attachment 6 RFP & Attachment 3 Pricing Template | B.5. & Tab1 | Page 7 & CLIN Breakdown | Long Distance Routes - Miles and Guard Hours states an estimate of 10,000 miles. |
The Pricing Template shows a estimate of 85,000 miles with a maximum of 150,000.
| There is a discrepancy between these documents for this CLIN in all periods. | RFP has been updated to match the maximums listed on the Pricing Template. | ||||
| 35 | Attachment 6 RFP & Attachment 3 Pricing Template | B.5. & Tab1 | Page 7 & CLIN Breakdown | ERO Remote Post Guard Hours states NOT TO EXCEED 4,200 Hours. |
The Pricing Template shows an estimate of 6,500 hours with a maximum of 10,000.
| There is a discrepancy between these documents for this CLIN in all periods. | RFP has been updated to match the maximums listed on the Pricing Template. | ||
| 36 | DRAFT 70CDCR23SNATRANSVCS | There does not seem to be a PWS attached. |
We note it says 15 documents attached there are only 14.
| Please provide PWS as many questions concern PWS. | The PWS was originally not posted and then posted with additional days for review. | |||
| 37 | Attch 2a | There are two Unions Agreements that overlap with two different Unions which applies? | The CBAs referenced cover different positions and locations. Please review the CBAs. | |
| 38 | Attch 2B | There are two Union Agreements that overlap with two different Unions which applies? | The CBAs referenced cover different positions and locations. Please review the CBAs. |
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File details come from the government source that posted it. Updated .