DQ-2024-112-JW Textile Table Cutter.pdf

DQ-2024-112-JW Textile Table Cutter

Documented Quote

DQ-2024-112-JW

“Eastman Hawk TL1625 Static Table System or Equivalent”

THIS IS NOT AN ORDER

PROCUREMENT CONTACT:

Janine Waldrep janine.waldrep@colostate.edu

(970) 491-7970

DUE DATE AND TIME:

Thursday, December 19, 2024

1:00 P.M. Mountain Time

NO. QUANTITY UNIT DESCRIPTION UNIT PRICE EXTENSION

1 Eastman HAWK TL1625 Static Table

System or Equivalent with installation & training.

By signing below, the Offeror affirms acceptance of all terms listed in this DQ. The Offeror shall identify clearly and thoroughly any exceptions to this DQ in section VI.H.

Offeror’s Legal Name:

Printed Name of Authorized Representative:

Signature of Authorized Representative:

Title:

Telephone:

Email:

Date of Signature:

mailto:janine.waldrep@colostate.edu

Section I. Summary The Nancy Richardson Design Center (RDC) within the College of Health and Human Sciences (HHS) at Colorado State University (CSU) offers cutting-edge technology and inspiring spaces to encourage multi-disciplinary and hands-on learning. The center is a unique space that stimulates collaboration, encourages professional development, and ensures interdisciplinary learning to impact future leaders in comprehensive design industries. The Nancy Richardson Design Center houses design studios, fabrication/prototype/ideation labs, presentation spaces, classrooms, and computer labs.

The RDC intends to purchase an Eastman HAWK TL1625 Static Table System or equivalent for their shoe design and prototyping (bag and gear design) classes. This computer controlled cutting table is used for single, low, and high-ply cutting requirements.

Section II. Specifications/Requirements/Performance Requirements A. Brand Specific or Equivalents

RDC is seeking firm pricing for one (1) Eastman Hawk TL1625 Statis Table System or Equivalent with installation and training.

The cutting table must meet the following requirements:

• Replaceable and Adjustable Blades – Blades that can be easily replaced and adjusted to suit various cutting needs.

• Specialized Blades for Heavy-Duty Materials – blades designed specifically for cutting leather, rubber, foam and other durable materials effectively.

• Precision Cutting Capabilities – The ability to cut intricate details, such as small circles and complex shapes, rather than being limited to simple outlines.

• Vacuum Stabilization Table – A vacuum table to securely hold lightweight foams and small leather pieces in place during cutting.

• Integrated Cutting Software – Software that connects seamlessly with the cutting table, allowing for precise leather cuts. The software should also detect and bypass defective areas of leather when creating pattern pieces.

• Reliable Post-Purchase Support – A company that provides excellent customer service and support and training after purchase.

• Flexible Maintenance Policies – A company that waives/reduces mandatory annual maintenance fees for educational institutions and academic purposes.

NOTE: The parts and model numbers are from the Eastman Hawk TL1625 Statis Table System and are listed for reference purposes. Bidders may submit a bid for the exact item(s) listed or alternative item(s). Any alternate products being offered shall be of equivalent, or greater, specifications relating to the product in the space provided. If you are providing an alternative product, please provide Colorado State University with sufficient literature to evaluate the equivalency of your offer to the product.

Colorado State University reserves the right to determine whether the alterative products offered are equivalent to those specified.

B. Warranty Information Offerors must outline equipment/product warranty.

C. Delivery All shipments must be quoted as DAP=Destination/CSU, with freight costs included or clearly specified as a separate cost and divulged at the time of solicitation response. CSU reserves the right to schedule separate a Freight Carrier if the cost is advantageous to the University.

D. Pricing Include complete pricing on the Excel Document Exhibit A-Price Sheet in addition to adding your own proposal/product literature and must be inclusive of all fees, taxes, shipping, etc.

E. Tax Exempt Colorado State University is a Colorado sales tax exempt entity. A sales tax exemption certificate will be provided to the successful vendor on demand. If your state does not recognize our tax exemption status, then your price will be deemed to already include any and all sales or use taxes imposed.

F. Term of Award This is a one-time purchase.

Section III. Evaluation and Award A. Factors for Consideration Award determination will be based on the submission deemed to be the most advantageous to the University at the University’s sole discretion utilizing the following criteria, in no particular order:

• A – Financial Considerations – Total equipment cost and fees for maintenance, services and related expenses.

• B – Ability to meet or exceed all required specifications.

• C – Bidder must submit, with the bid response, product literature that contains complete specifications and warranty information.

• D – Additional features/options.

B. Award Notification Results of this Documented Quote will be posted on Rocky Mountain E-Purchasing System/BidNet. Results will not be given over the phone.

Section IV. Schedule of Activities

Schedule of Activities Timeline All times are Mountain Time

DQ Published Friday, December 13, 2024 Submission Deadline Thursday, December 19, 2024 @ 1:00 P.M.

Award Notification (estimate) Friday, December 20, 2024 https://www.bidnetdirect.com/colorado/colorado-state-university https://www.bidnetdirect.com/colorado/colorado-state-university

A. Inquiries Prospective Offerors may make written inquiries by email to obtain clarification of requirements. Answers to any inquiries will be published on Rocky Mountain E-Purchasing System as an Addendum. Inquiries must be submitted in writing and directed to Janine.waldrep@colostate.edu.

The subject line of all inquiries should read DQ-2024-112-JW “Eastman Hawk TL1625 Static Table System or Equivalent”. Vendors who phone in questions will be asked to submit their inquiry in writing.

The Procurement Official listed herein is to be the SOLE point of contact concerning this DQ. Offerors shall not directly contact other personnel regarding matters concerning this DQ or to arrange meetings related to such.

B. Addendum or Supplement In the event it becomes necessary to revise any part of this Documented Quote, an Addendum to this DQ will be published on Rocky Mountain E-Purchasing System. It is the responsibility of Offerors to review all Addendums. Offerors shall not rely on any other interpretations, changes, or corrections.

Section V. Administrative Information

A. General Conditions for Invitation for Bid / Documented Quote This solicitation is subject to the Colorado State University General Conditions for Invitation for Bid/Documented Quote.

B. Purchase Order Terms and Conditions A University Purchase Order will be issued to the successful Offeror. The Colorado State University Purchase Order Terms and Conditions for Goods will govern this procurement.

C. Offeror Terms and Conditions Proposals with preprinted Offeror terms will not be accepted. Any terms and conditions submitted after the award will be null and void.

D. Group Purchasing Organization / Consortiums Colorado State University is a member of various group purchasing organizations or consortiums such as E&I, Omnia, Vizient, BuyBoard, and others.

E. Cooperative Purchasing Any price agreement from this solicitation may be extended to other cities, counties, institutions of higher education, and school districts or other political subdivisions, providing they are willing to order against the Agreement in accordance with the prices, services and terms and conditions of the Agreement. Extension is limited to the prices, services and terms contained in the University's Agreement, except where applicable, additional terms and conditions may be negotiated with such other entities as agreed to by those parties.

F. Supplier Inclusion Program The Supplier Inclusion Program at Colorado State University supports the University’s goals for promoting inclusive, equitable, and socially responsible purchasing. The University encourages vendors to provide for participation of diverse business participation through subcontracts or other contractual opportunities in connection with the performance of this solicitation.

G. Confidentiality Any restrictions on the disclosure or use of Confidential Information contained within a bid or proposal must be clearly stated in the bid or proposal itself. The Colorado Open Records Act, C.R.S. sec 24-702-201 et seq., applies to all documents submitted in response to this solicitation. The Open Records Act specifically states that the following are considered confidential: “Trade secrets, privileged information, and confidential commercial, financial, geological, or geophysical data.” The Bidder or Offeror must designate documents as Confidential Information that fall into these categories by clearly and conspicuously marking the documents. Confidential Information shall not include any subsequent contractual terms or pricing that result from the Bidder or Offeror’s submission.

If Confidential Information is submitted, it must be submitted as a separate file, with the file name clearly and conspicuously marked with: “Confidential Information DQ-2024-112- JW Eastman Hawk TL1625 Static Table System or Equivalent”. Failure to comply with this requirement shall render all materials received from Offeror as non-confidential after the award.

H. Method of Payment The University’s standard payment terms are N30.

Payment can be expedited as N5 using the Colorado State University AP System, an electronic payment solution using single-use commercial credit card numbers. This program is being used in conjunction with our commercial card provider, JP Morgan Chase.

Since this program uses the commercial credit card network, suppliers must be prepared to accept credit cards and should understand that processing fees are involved.

I. Accessibility of Information Communication Technology Colorado State University is committed to making our campus accessible by acquiring Information Communication Technology (ICT) in compliance with all applicable provisions of §§24-85-101, et seq., C.R.S., and the Accessibility Standards for Individuals with a Disability, pursuant to Section §24-85-103 (2.5), C.R.S. Supplier shall also comply with all State of Colorado technology standards related to technology accessibility and with Level AA of the most current version of the Web Content Accessibility Guidelines (WCAG), incorporated in the State of Colorado technology standards.

ICT means any and all technology used for the creation, manipulation, storage, display, receipt, or transmission of electronic data and information. Examples include but are not limited to; computers, information kiosks, transaction machines, telecom equipment, office machines (copiers/scanners), software and applications, websites, videos and electronic documents.

Section VI. Submission Information

A. New CSU Vendors.

If you are a new vendor to CSU, or recently had a name change or Tax ID # change, include your W9 and the CSU Vendor Self-Certification form with your solicitation response for accurate payment if awarded.

B. Warranty Information Provide complete factory warranty information and extended warranty options.

C. Pricing Fill in the included spreadsheet with your current published pricing. Bidder is required to include a proposal or product literature that contains complete specifications, but you must also fill in the Excel spreadsheet included as a separate document with this bid posting.

D. Submitting Equivalent If you are submitting an equivalent to the HAWK TL1625 static table system, you must provide documentation validating that the cutter can meet each of the requirements outlined in Section II.

E. Certificate of Insurance The Offeror shall acknowledge that they can provide Certificate of Insurance as described in Appendix B.

F. Signature Page.

The Offeror must complete and include the COVER PAGE with their response.

G. Additional Information The Offeror may list any additional information or data not requested as part of this DQ, which the Offeror believes should be considered in the evaluation of the response.

H. Exclusions.

The Offeror must include any exclusions to this DQ in this section.

I. Electronic Submission Your written response with complete pricing information must be submitted to Procurement Services via Rocky Mountain E-Purchasing System (RMEPS)/ BidNet by 1:00 P.M. Mountain Time on Thursday, December 19, 2024. The file name(s) must include “DQ-2024-112-JW Eastman Hawk TL1625 Static Table System or Equivilent.”

UNDER NO CIRCUMSTANCES WILL A TELEPHONE, EMAIL, FAX, OR PAPER RESPONSE

BE ACCEPTED.

J. Rocky Mountain E-Purchasing System/BidNet Vendor Guides You can find user guides on How to Register, How to Place your Bid, etc.

https://procurement.colostate.edu/rocky-mountain-e-purchasing-information/ https://procurement.colostate.edu/rocky-mountain-e-purchasing-information/

Appendix A

Travel Reimbursement Policy

All travel shall be completed using the most economical means available, which will satisfactorily accomplish the work. The University limits reimbursement of travel expenses to the following: coach class airline tickets, standard hotel rooms including internet access for a fee and meal reimbursement at the then prevailing CONUS per diem rate set by the federal government for the Denver Area. The University will not reimburse for costs associated with room service in addition to per diem, pay-per-view movies, alcoholic beverages and telephone calls. All travel and incidentals incurred shall be invoiced as a pass-through expense. Vendor will not charge the University for travel time.

Appendix B Insurance Requirements

A. The contractor shall obtain, and maintain at all times during the term of this contract, insurance in the following kinds and amounts:

1) Workers’ Compensation Insurance as required by state statute, and Employer’s Liability Insurance covering all of contractor’s employees acting within the course and scope of their employment.

2) Commercial General Liability Insurance written on ISO occurrence form CG 00 01 10/93 or equivalent, covering premises operations, fire damage, independent contractors, products and completed operations, blanket contractual liability, personal injury, and advertising liability with minimum limits as follows:

a. $1,000,000 each occurrence;

b. $1,000,000 general aggregate;

c. $1,000,000 products and completed operations aggregate; and

d. $50,000 any one fire.

If any aggregate limit is reduced below $1,000,000 because of claims made or paid, the contractor shall immediately obtain additional insurance to restore the full aggregate limit and furnish to the State a certificate or other document satisfactory to the State showing compliance with this provision.

Notwithstanding this subsection A, if the contractor is a “public entity” within the meaning of the Colorado Governmental Immunity Act CRS 24-10-101, et seq., as amended (“Act’), the contractor shall at all times during the term of this contract maintain such liability insurance, by commercial policy or self-insurance, as is necessary to meet its liabilities under the Act. Upon request by the State, the contractor shall show proof of such insurance satisfactory to the State.

3) Automobile Liability Insurance covering any auto (including owned, hired and non-owned autos) with a minimum limit as follows:

$1,000,000 each accident combined single limit.

4) (only if checked ) Professional liability insurance with minimum limits of liability of not less than $1,000,000.

5) (only if checked ) Crime/Employee Dishonesty insurance with minimum limits of liability of not less than $1,000,000.

B. The Board of Governors of the Colorado State University System acting by and through Colorado State University, a division of the State of Colorado, shall be named as additional insured on the Commercial General Liability and Automobile Liability Insurance policies (leases and construction contracts will require the additional insured coverage for completed operations on endorsements CG 2010 11/85, CG 2037, or equivalent). Coverage required of the contract will be primary over any insurance or self-insurance program carried by the State of Colorado.

C. Contractor shall notify University at least 45 days prior to cancellation or non-renewal of the required insurance coverages.

D. The contractor will require all insurance policies in any way related to the contract and secured and maintained by the contractor to include clauses stating that each carrier will waive all rights of recovery, under subrogation or otherwise, against the State of Colorado, its agencies, institutions, organizations, officers, agents, employees and volunteers.

E. All policies evidencing the insurance coverages required hereunder shall be issued by insurance companies satisfactory to the State.

F. The contractor shall provide certificates showing insurance coverage required by this contract to the State upon execution of this contract. No later than 15 days prior to the expiration date of any such coverage, the contractor shall deliver the State certificates of insurance evidencing renewals thereof. At any time during the term of this contract, the State may request in writing, and the contractor shall thereupon within 10 days supply to the State, evidence satisfactory to the State of compliance with the provisions of this section.

G. Self-insurance programs do not meet the state’s or the University’s insurance requirements unless the Contractor provides satisfactory evidence of a loss reserve fund of not less than the minimum coverage amount specified herein, plus excess liability coverage as appropriate to the industry; financial statements of the business; and proof of Department of Labor certification of self-insurance program for worker’s compensation.